HomeMy WebLinkAbout07-19-2005 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
July 19, 2005 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamation—National Night Out—August 2, 2005. (Mayor Vandergrift)
Presentation of Chair to John Linebarier in Appreciation of His Years of Service as
Code Enforcement Board Member and Chairman. (Mayor Vandergrift)
C. COMMENTS FROM CITIZENS/PUBLIC
D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF
CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN
WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT
AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval and Acceptance of the Regular City Commission Minutes of July 5,
2005. (City Clerk Eikenberry)
2. Resolution Accepting the FDOT Surplus Property (Physical Address 9969 West
Colonial Drive) for Public Purpose of a Future Public Roadway. (Senior
Planner Fabre)
The City of Ocoee has petitioned Florida Department of Transportation (FDOT) for approximately
four(4) acres of land along SR 50 (West Colonial Drive). The City has requested this land to facilitate
a future (north-south) public roadway that will eventually link with Montgomery Avenue (Ocoee
Commons PUD) and SR 50. Specifically, the subject property is located on the north side of SR 50
(W. Colonial Drive)and between Blackwood Avenue and Clark Road. The property's physical address
is 9969 W. Colonial Drive and is identified by the parcel ID#21-22-28-0000-00-008.
3. Resolution for School Nurse Program. (Multimedia/Community Events
Manager Elliott)
Health Central has been assisting with the School Nurse program over the years; however, some
funding for this program is being reduced. The Education Commission feels that the School Nurse
Program is vital to the education system and the well being of our community children. In support of
the program they have created a School Nurse Resolution and are asking for the City Commissions
approval and support of the resolution.
City Commission Regular Meeting
July 19,2005
4. Resolution to Implement a K-8 Model School in Ocoee.
(Multimedia/Community Events Manager Elliott)
The Ocoee Education Commission desires to specifically urge the Orange County School Board to
consider implementing a K-8 school in lieu of any proposed or future elementary or middle schools in the
City of Ocoee. In support of this desire,they have created a K-8 School Resolution and are asking for the
City Commissions approval and support of the resolution.
5. Consideration of Florida Cities of Excellence Awards. (Multimedia/Community
Events Manager Elliott)
This city is submitting a nomination form for the Florida Cities of Excellence Awards in the City Spirit
category. The rules and regulations for the award program mandate that City Commission vote on the
nomination form and that a majority approve the award submittal. The submittal packet must be
submitted to the Florida League of Cities by August 20,2005.
6. Consideration of MVP Change of Scope — Lake Olympia Home Owner's
Association (HOA). (Multimedia/Community Events Manager Elliott)
Due to the Hurricane devastation last year, Lake Olympia HOA has approached city staff about
changing the scope of the originally approved project. The new scope includes repair of the
associations flagpole located in the median at the entranceway of Olympia and Silver Star. The cost to
replace the flagpole is $1600. With the remaining funds in the amount of$900 from the MVP grant
amount of$2500 they wish to upgrade and enhance their entranceway at Adriatic and Clarke.
7. Consideration of Additional Funds for Cost Overrun for FY 04-05 Resurfacing
Projects. (Public Works Director Zaitooni)
On February 1, 2005, City Commission authorized$161,298 ($158,298 plus $3,000 contingencies)for
the fiscal year 04-05 resurfacing projects to Orlando Paving Company, Inc. The actual final cost is
$165,119.92 due to additional tonnage required for base repair for Spring Lake Circle. In order to pay
the final invoice, staff is requesting an additional$3,821.92 from the General Fund Contingency.
8. Consideration for Purchase of a Key Making Machine and Accessories. (Public
Works Director Zaitooni)
City Facilities Maintenance Division spends substantial staff time and money on making copies of
existing keys for the City buildings and whenever a building is re-keyed. Staff recommends a one-
time purchase of a key making machine and accessories estimated at $3,100 to (1) minimize the
material costs & labor charged by vendors, and (2) to reduce delays in copying keys and re-keying
buildings. Staff recommends using the savings from the capital purchase of an AC system for the
Community Center, which was budgeted at$30,000 in fiscal year 04-05 with actual cost of$24,630,a
savings of$5,370.
9. Consideration for Award of Bid #B05-13, Changeable Message Sign.
(Purchasing Agent Tolbert)
The specifications are for a solar powered,trailer-mounted,portable and changeable message sign with
full matrix. All LED capable of alphanumeric text and graphics. The budget includes $25,000 for this
item, which includes the cost of the sign and a laptop computer to be provided by the City. The bid
was publicly advertised on June 5, 2005, and opened on June 28, 2005. There were two (2)responses
to this bid. The Public Works Department and Finance Department have reviewed all bids. Staff
recommends awarding the bid to K&K Systems,Inc. as the most responsive and responsible bidder.
10. Consideration for Award of Bid #B05-14, Sign Printer/Cutting Plotter.
(Purchasing Agent Tolbert)
The specifications are for the purchase of a high-speed inkjet printing/cutting plotter to be completely
compatible with the existing sign fabrication software using FLEXIEXPERT 7.5/V3. The budget
includes $16,000 for this item. The bid was publicly advertised on June 5, 2005, and opened on June
29, 2005. There were two (2) responses to this bid. The Public Works Department and Finance
Department have reviewed all bids. Staff recommends awarding the bid to Sign Supply USA as the
most responsive and responsible bidder.
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City Commission Regular Meeting
July 19,2005
11. Consideration for Construction and Maintenance Agreement with Oaks of
Windermere Subdivision. (City Engineer Wheeler)
The Oaks of Windermere, a neighboring community to Ocoee is experiencing a stormwater flooding
condition again this year. The HOA is requesting that Ocoee allow the installation of an overflow pipe
to allow their stormwater system to discharge excess water through the City and on to Lake Down.
Staff has negotiated a Construction and Maintenance Agreement for the Oaks of Windermere
Overflow Pipe. Staff recommends that the City Commission approve the Agreement and authorize the
Mayor and City Clerk to execute the Construction and Maintenance Agreement Oaks of Windermere
Overflow Pipe.
F. PUBLIC HEARING
12. Wal-Mart Supercenter. Advertised Sentinel Orange Extra, Thursday, July 7, 2005.
(Planning Manager Armstrong)
The original approval of the Wal-Mart Supercenter provided for development restrictions relative to
signage whereas each out parcel is limited to 100 square feet for signage. If the outparcel includes a
monument sign, the maximum copy area permitted is 36 square feet and that is subtracted from the
overall 100 square feet. The Preliminary and Final Subdivision Plans will need to be amended due to
Condition of Approval # 18 which required all outparcels to conform to the Wal-Mart signage
standards. The Agreement for Modification of the Wal-Mart Master Signage Plan will allow the tenant
spaces within Lot 5 to be subject to the Land Development Code in regards to signage standards. Due
to the amount of tenant spaces within Lot 5,staff supports the signage modification.
a. Amendment to the Preliminary/Final Subdivision Plan (with Respect to
Master Signage Plan). (PUBLIC HEARING)
b. Agreement for Modification to the Wal-Mart Master Signage Plan. (NOT
A PUBLIC HEARING)
G. REGULAR AGENDA
13. Appointments to the Code Enforcement Board. (City Clerk Eikenberry)
(Continued from July 5, 2005, City Commission Regular Meeting)
The board consists of seven (7) regular members and two (2) alternate members. Chairman John
Linebarier (District 2) resigned effective May 17, 2005, leaving a regular member opening on the
board and Member Konicek(District 3)resigned effective June 27, 2005, leaving an alternate member
opening on the board. Applicants, James Morton and Steven Ballard, both from District 2 have
indicated interest in serving on the Code Enforcement Board.
14. Appointment to the Planning and Zoning Commission. (City Clerk Eikenberry)
The Planning &Zoning Commission was created by Ordinance No. 516 on September 15, 1970. The
purpose of this commission is to guide action-affecting development in the City and its environs. It
also determines whether special proposed developments conform to the principles and requirements of
the Comprehensive Plan and acts in advisory capacity to the City Commission. The board consists of
nine (9) regular members, who serve three (3) year terms. The three (3) year term of Joel Keller
(attended 22 of 24) ends July 2005. Staff recommends that the Honorable Mayor and City
Commissioners reappoint Joel Keller or appoint Conrad Taylor or Phyllis Neal-Wilson to serve a
three-year term on the Planning&Zoning Commission.
15. Offer of Judgment - City of Ocoee v. Clifton and Lillie Belle Bowers: Parcels
122, 123, and 124. (City Attorney Rosenthal)
The three parcels are adjacent to one another and located on the north side of Old Winter Garden Road
at its intersection with Arlington Avenue. Each parcel is a fifty-foot right-of-way acquisition. Parcels
122 and 123 are vacant and unimproved. Parcel 124 is improved with a small single family dwelling
built in 1966 containing 914 square feet. The home was unoccupied at the time of taking and is in very
poor condition. It is respectfully recommended that the Commission file an Offer of Judgment in the
aggregate amount of$110,000 for parcels 122, 123,and 124,previously owned by Clifton and Lillie
Belle Bowers.
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City Commission Regular Meeting
July 19,2005
16. Consideration for Street Lighting Project Candidate Lists. (Public Works
Director Zaitooni)
On June 7, 2005, staff presented the cost proposal submitted by Progress Energy for street lighting on
South Maguire Road. At the conclusion of the presentation, City Commission instructed staff to
evaluate other significant street lighting candidate locations in the order of priority for inclusion in
future CIP program. Staff has evaluated all known locations from the files and has formulated the
following list in the order of priority: 1) Orlando Avenue, from east of Hammock Drive to City limits
east of Clarke Road - Estimated cost $60,000, 2) A.D. Mims Road, from Clarke Road east to City
Limits(upgrade and new) -estimated cost$50,000, and 3)Maguire Road, from end of current lighting
south to City Limits—estimated cost$48,000.
17. Set Public Hearings and Workshop Dates for Budget FY 05/06. (Finance
Director Horton)
Workshops are held during August to discuss the proposed budget for the upcoming fiscal year. Public
hearings are required by the TRIM act and serve as a mechanism to notify the citizens of the proposed
budget and allow their input. Staff has reviewed the calendar and recommends at least two of the
following dates be selected for the budget workshops: August 4, 8, 17, 29, 30, and 31. Staff
recommends the Commission select one combination of dates from the following for the public
hearings: a) September 14th and 28`h,b) September 15`h and 29`h,or c) September 16`h and 30`h.
18. Set Millage Rate for FY 05/06. (City Manager Frank)
The TRIM timetable requires the City to advise the County Property Appraiser of the FY 2006
proposed millage rate by August 2, 2005. The property value increase over last year is $256,040,472.
One mil generates $1,643,617. The rolled-back rate is 4.1158 per $1,000 of taxable value and would
produce $6,764,797 in revenue. (This would be an increase of$411,220 over current year revenue)
The current rate of 4.5789 per $1,000 of taxable value would produce $7,525,956 in revenue. (This
would be an increase of$1,172,379 over current year revenue.) An increased millage rate of 4.7500
would generate $7,807,178 in revenue. (This would be an increase of$1,453,601 over current year
revenues) An increased millage rate of 4.9500 would generate$8,135,902 in revenue. (This would be
an increase of$1,782,325.)
19. Discussion Re: Prairie Lake Park. (City Engineer Wheeler)
H. STAFF REPORTS
I. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE
MEETING.
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