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Home My WebLink AboutItem 05 Consideration of Florida Cities of Excellence Awards Censer of Good L2F,tr1,s, E41,; AGENDA ITEM COVER SHEET Meeting Date: 7/19/2005 Item # 5 Reviewed By: Contact Name: Tonya Elliott Department Director: Robert Frank Contact Number: 407-905-3109 City Manager: Subject: Florida Cities of Excellence Awards Background Summary: This city is submitting a nomination form for the Florida Cities of Excellence Awards in the City Spirit category. The rules and regulations for the award program mandate that city commission vote on the nomination form and that a majority approve the award submittal. The submittal packet must be submitted to the Florida League of Cities by August 20, 2005. The city has a unique call in and email program during LIVE city commission meetings that promotes openness in government. Staff is proposing that this program be submitted in the City Spirit Category. Issue: Should the city commission approve submitting a Florida Cities of Excellence Award in the City Spirit Category? Recommendations City staff recommends the city commission approve submitting the City Spirit Award entitled Opening up the Lines of Communication. Attachments: Prepared Submittal and Nomination Form Financial Impact: N/A Type of Item: ❑ Public Hearing For Clerk's Dept Use: ❑ Ordinance First Reading ❑ Consent Agenda ❑ Ordinance First Reading ❑ Public Hearing ❑ Resolution ❑ Regular Agenda ❑ Commission Approval ❑ Discussion& Direction ❑ Original Document/Contract Attached for Execution by City Clerk ❑ Original Document/Contract Held by Department for Execution Reviewed by City Attorney ❑ N/A Reviewed by Finance Dept. ❑ N/A Reviewed by ( ) 111 N/A M iyore Center of Good Lfv Commissioners S. Scott Vandergrift ��" ra, , '�' Danny Howell, District 1 Scott Anderson, District 2 City Manager Rusty Johnson, District 3 Robert Frank Teti "" ' t L Nancy J. Parker, District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Tonya Elliott, Multimedia Community Events Manager DATE: July 5, 2005 RE: Florida Cities of Excellence Awards ISSUE Should the city commission approve submitting a Florida Cities of Excellence Award in the City Spirit Category? BACKGROUND/DISCUSSION This city is submitting a nomination form for the Florida Cities of Excellence Awards in the City Spirit category. The rules and regulations for the award program mandate that city commission vote on the nomination form and that a majority of the city commission approve the award submittal. The submittal packet must be submitted to the Florida League of Cities by August 20, 2005. The city has a unique call in and email program during LIVE city commission meetings that promotes openness in government. Staff is proposing that this program be submitted in the City Spirit Category. RECOMMENDATIONS City staff recommends the city commission approve submitting the City Spirit Award entitled Opening up the Lines of Communication. City Spirit Award City of Ocoee - Opening Up the Lines of Communication All municipal governments profess to the ideal of opening up communication lines between the citizens of their communities and the elected officials who serve them. Many of them adopt standard forms of communication such as newsletters, websites, mail stuffers, and in some instances if the budget is there to support it, a government access television station. These are all terrific communication tools but they tend to be one-sided, in other words they do not allow the receiver the opportunity to ask questions or challenge the position or statement right there at that moment in time. City officials at the city of Ocoee decided they wanted to be proactive in their approach to open communication lines. They wanted to open up their commission meetings to more community members than those who regularly attended Commission Meetings. The city was very fortunate to have a government access television station, OGTV, already in place. City officials came up with the idea to allow citizen call ins and emails during LIVE commission meeting broadcasts. They became the only city in the state to offer this type of service to their citizens. Now, members of the community don't have to be present at a meeting to have their voice heard. They can sit in the comfort of their own homes and call in or email the City if they wish to comment on an issue. The Commissioner designated by the district the caller or emailer resides then reads the submitted comments into the record. Those watching the LIVE broadcast are given the phone number and email address to use if they wish to be a part of the public process. The email is received on a laptop, which is monitored by city staff. City staff also answer the live call phone calls and distribute these messages to the appropriate commissioner as the meeting progresses. The city of Ocoee has been utilizing this process for almost 10 years and appears to still be the only one using this type of live, comment and feedback program during their commission meetings. The City of Ocoee is striving to continue and further foster communication by instilling trust in local government thorough open and honest communication lines. With comments being taken over the phone lines and via email during the commission meetings it allows all members of the community to participate no matter their station in life, truly bringing openness to government in the city of Ocoee. Person Completing Nomination Form Please print or type. Name TO(1y� I I k o 1 k Title MO lolle,( G COMt`^V1�.�� eve- klc,Nc.yr Government J►'�3 VCO t Address 5O1.1 Lo ,S Nice. DC (` Telephone Number `101- el 0 5 ~ J 1 dq Fax 013 4 S` ' 5 oy E-mail Address A'Q.1V C • OWC.e • • US Nomination Certification This nomination has been voted on and approved by a majority of the city council/commission. Signed City Clerk The judges will use the narrative and supportive information to select the award winners. Nominators/nominees are asked not to contact the judges directly. Narrative In the narrative, please be clear and concise, using the Award Criteria to support the selection of your nominee. Please type (or print in black ink), up to 1,200 words, double-spaced on white 8-1/2" x 1 1" paper. Supportive Information Up to 10 pages of supportive information (newspaper clippings, photographs, letters from constituents, etc.), on 8-1/2" x 11" paper Please do not include videotapes, (single-sided) may be provided. p , DVDs, CDs or PowerPoint presentations. I\ Submit nominations by August 20, 2005: — Florida League of Cities, Inc. Attn: Florida Cities of Excellence P.O. Box 1757 Tallahassee, FL 32302-1757 `-1 2005 Florida Cities of Excellence Awards Program / Nomination Form Category (Please check one) See Award Criteria for more information. Please print or type. One nomination per page. 0 FLORIDA CITY OF EXCELLENCE AWARD Name of Municipality Nominated Nominated by (Name of City/Town/Village) CITY SPIRIT AWARD rr Name of Municipality Nominated C. ik-j C7 T Cc']2e Nominated Project Opt4`i^9 U Q -the Lrij Ork ( LJ;.+b� Nominated by TOa<1v� Q t�L o' � rc 1�.c•• „�.� WMMwl1; y ��Lnkc tonne{ .! _ (Name of City/Town/Village) J O MAYOR OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) 0 COUNCIL MEMBER OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) 0 CITY EMPLOYEE OF THE YEAR Name of Individual Nominated Title Department Nominated by (Name of City/Town/Village) (l CITY MANAGER OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) fl CITY CLERK OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) Cl CITY ATTORNEY OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) 0 CITY FINANCE OFFICIAL OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) 0 CITY CITIZEN OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) [ OVER •