HomeMy WebLinkAboutItem 06 Consideration of MVP Change of Scope – Lake Olympia Home Owner’s Association (HOA) �`,e center of Good L,OEvtoe
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AGENDA ITEM COVER SHEET
Meeting Date: July 19, 2005
Item # ((y
Reviewed By:
Contact Name: Tonya Elliott Department Director: R b rt rank
Contact Number: 407-905-3109 City Manager:
Subject: MVP Change of Scope — Lake Olympia Home Owner's Association (HOA)
Background Summary:
At the City Commission Meeting on January 4th, 2005 City Commission approved the MVP Grant
applications for FY 2005, including a submittal by the Lake Olympia Homeowner's Association.
The Lake Olympia HOA project scope was to include:
Replacement of subdivision entrance signs on Clarke Road entrance. Estimated project cost:
$3,135. Estimated city contribution: $2,500. Estimated neighborhood contribution: $1,568 cash; 72
hours volunteer labor.
Due to the Hurricane devastation last year Lake Olympia HOA has approached city staff about
changing the scope of the originally approved project. The new scope includes repair of the
associations flagpole located in the median at the entranceway of Olympia and Silver Star. The cost
to replace the flagpole is $1600. With the remaining funds in the amount of$900 from the MVP
grant amount of$2500 they wish to upgrade and enhance their entranceway at Adriatic and Clarke.
Issue:
Should the City Commission approve a change of scope to the Lake Olympia HOA's MVP project?
Recommendations
City staff recommends changing the scope of the Lake Olympia HOA's MVP project to allow them
time to complete the project before September of 2005.
Attachments:
Letter to staff requesting a change of scope.
Financial Impact:
None
Type of Item:
❑ Public Hearing For Clerk's Dept Use:
❑ Ordinance First Reading 0 Consent Agenda
O Ordinance First Reading El Public Hearing
O Resolution ❑ Regular Agenda
O Commission Approval
❑ Discussion& Direction
❑ Original Document/Contract Attached for Execution by City Clerk
O Original Document/Contract Held by Department for Execution
Reviewed by City Attorney 0 N/A
Reviewed by Finance Dept. ❑ N/A
Reviewed by ( ) 0 N/A
Maiyor center of Good z, Commissioners
S. Scott Vandergrift S�� '0 Danny Howell, District 1.
Scott Anderson, District 2
City Manager Rusty Johnson, District 3
Robert Frank L Nancy J. Parker, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Tonya Elliott, Multimedia/Community Events Manager
DATE: June 30, 2005
RE: MVP Change of Scope—Lake Olympia Homeowner's Association (HOA)
ISSUE
Should the City Commission approve a change of scope to the Lake Olympia HOA's MVP project?
BACKGROUND/DISCUSSION
At the City Commission Meeting on January 4th, 2005 City Commission approved the MVP Grant
applications for FY 2005, including a submittal by the Lake Olympia Homeowner's Association.
The Lake Olympia HOA project scope was to include:
Replacement of subdivision entrance signs on Clarke Road entrance. Estimated project cost: $3,135.
Estimated city contribution: $2,500. Estimated neighborhood contribution: $1,568 cash; 72 hours
volunteer labor.
Due to the Hurricane devastation last year Lake Olympia HOA has approached city staff about
changing the scope of the originally approved project. The new scope includes repair of the
associations flagpole located in the median at the entranceway of Olympia and Silver Star. The cost
to replace the flagpole is $1600. With the remaining funds in the amount of$900 from the MVP grant
amount of$2500 they wish to upgrade and enhance their entranceway at Adriatic and Clarke.
RECOMMENDATIONS
City staff recommends changing the scope of the Lake Olympia HOA's MVP project to allow them
time to complete the project before September of 2005.
June 28,2005
Ms. Tonya Elliott
City of Ocoee --Community Relations
150 N. Lakeshore Drive
Ocoee, FL. 34761
Dear Tonya:
As we discussed today, Lake Olympia Club HOA would like to modify our funds request
under our currently approved MVP award. Our Association had approval to apply MVP
funds to offset the cost of upgrading our entrance signs. Those signs are located at each
entrance way to our complex off Silver Star and Clarke Roads.
After assessing residual storm damage, our Board feels we would better serve our
homeowners and the community by redirecting the MVP funds. We would like permission
to complete two separate projects.
Replacement of our Flagpole, which was destroyed by the Hurricanes. It was located in
the median at the entranceway of Olympia and Silver Star. One bid for that replacement
was from All American Flag and Pennant. The total cost came in at $1600.00. We would
like to use MVP funds to offset those costs.
The balance of MVP funds would be used to upgrade and further enhance our
entranceway at Adriatic and Clarke road. We would like to upgrade the landscaping on
both sides of Adriatic at Clarke. We feel it will not only help beautify our neighborhood
but complement the entire area. The repaving of Clarke is much appreciated and we
would like to think our landscaping efforts show that Ocoee residents' care.
Project maintenance: We have existing sprinklers in place and do have a lawn service to
help ensure that our MVP supported landscaping efforts will not be short term or a waste of
resources.
I will be the primary contact for both projects and very happy to discuss any issues.
Should you need any further information, feel free to contact me. On behalf of all the
Homeowners in Lake Olympia Club, we thank you, City Staff, and the Commissioners
for their consideration.
Sincerely,
John R. Finger
President
Lake Olympia Club HOA
1513 Acropolis Circle
Ocoee, FL. 34761
H: 407 445-5900 B: 407 215 4210