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HomeMy WebLinkAboutItem 07 Consideration of Additional Funds for Cost Overrun for FY 04-05 Resurfacing Projects tenter of Good L1 AGENDA ITEM COVER SHEET Meeting Date: July 19, 2005 Item # �7 Reviewed By: Contact Name: Bob Zaitooni Department Director: g_ /� Contact Number: 6002 City Manager: / Subject: Additional Funds for Cost Overrun for FY 04-05 Resurfacing Projects Background Summary: On February 1,2005,City Commission authorized $161,298.00($158,298 plus$3,000 contingencies)for the fiscal year 04-05 resurfacing projects to Orlando Paving Company, Inc. The actual final cost is $165,119.92 due to additional tonnage required for base repair for Spring Lake Circle. In order to pay the final invoice, staff is requesting an additional $3,821.92 from the General Fund Contingency. Issue: Consider and approve an additional $3,821.92 from General Fund Contingency to pay for the project overrun of asphalt pavement. Recommendations City Commission to consider and approve $3,821.92 from General Fund Contingency to pay for the resurfacing project overrun of asphalt pavement. Attachments: February 1,2005 Staff Report and final invoice. Financial Impact: Funds are available from General Fund Contingency with the balance of$78,224.00. Type of Item: ❑ Public Hearing For Clerk's Dept Use: ❑ Ordinance First Reading ® Consent Agenda ❑ Ordinance First Reading ❑ Public Hearing ❑ Resolution 0 Regular Agenda ❑ Commission Approval ❑ Discussion& Direction 0 Original Document/Contract Attached for Execution by City Clerk ❑ Original Document/Contract Held by Department for Execution Reviewed by City Attorney ® N/A Reviewed by Finance Dept. 7/s i/o S ❑ N/A Reviewed by ( ) 111 N/A Mayor Center of Good Liy Commissioners S. Scott Vandergrift ,. Danny Howell, District 1 elrkScott Anderson, District 2 City Manager _ y. Rusty Johnson, District 3 Robert Frank -T- Nancy J. Parker, District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Bob Zaitooni,Director of Public Works DATE: July 11,2005 RE: Additional Funds for Cost Overrun for FY 04-05 Resurfacing Projects ISSUE Should the Honorable Mayor and City Commission approve an additional $3,821.92 from General Fund Contingency for the cost overrun for FY 04-05 Resurfacing Projects? BACKGROUND/DISCUSSION On February 1, 2005, City Commission authorized $161,298.00 ($158,298 plus $3,000 contingencies) for the fiscal year 04-05 resurfacing projects to Orlando Paving Company, Inc. The actual final cost is $165,119.92 due to additional tonnage required for base repair for Spring Lake Circle. In order to pay the final invoice, staff is requesting an additional $3,821.92 from the General Fund Contingency. Funds are available from General Fund Contingency with the balance of$78,224.00. RECOMMENDATION Staff respectfully requests that the Honorable Mayor and City Commission to approve an additional $3,821.92 from the General Fund Contingency to pay the final invoice from Orlando Paving Company, Inc. center of Good Lfv AGENDA ITEM COVER SHEET Meeting Date: February 1, 2005 Item # Reviewed By: Contact Name: Bob Zaitooni Department Director: Contact Number: 6002 City Manager: Subject: FY 04-05 Resurfacing Projects Background Summary: City's current fiscal year budget contains a list of resurfacing projects for implementation. Staff evaluated the current active governmental contracts and received quotes from Orlando paving Company and Ranger Construction based on the governmental contracts. Issue: Approve use of(piggyback)of Seminole County Annual Bid A/B-378-99/GMG and award for construction. Recommendations Staff is requesting City Commission to a) approve use of Seminole County Annual Bid A/B-378-99/GMG, b)to award the project for$158,298 to Orlando Paving Company and, c)approve a contingency amount of$3,000. Attachments: Quotes from contractors. Financial Impact: $145,500 was budgeted for the projects in FY 04-05. The lowest quote received for the budgeted projects will result in $11,825 shortfall. Staff recommends deferring a capital sidewalk project on Ocoee Hills Road at $10,000 and resurfacing of Russell Drive at contract cost of$7,258 in order to complete the project. Type of Item: ❑ Public Hearing For Clerk's Dept Use: ❑ Ordinance First Reading Z Consent Agenda ❑ Ordinance First Reading ❑ Public Hearing ❑ Resolution 0 Regular Agenda 0 Commission Approval ❑ Discussion&Direction ❑ Original Document/Contract Attached for Execution by City Clerk ❑ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Z N/A Reviewed by Finance Dept. ❑ N/A Reviewed by ( ) 121 N/A Mayor sattenter of Good Li, Commissioners S. Scott Vandergrift � :;.r Danny Howell, District 1 .., Scott Anderson, District 2 City Manager Rusty Johnson, District 3 Robert Frank = Nancy J. Parker, District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Bob Zaitooni,Director of Public Works DATE: January 24, 2005 RE: FY 04-05 Resurfacing Projects ISSUE Should the Honorable Mayor and City Commission approve use of(piggyback) Seminole County Contract A/B-378-99/GMG and award the resurfacing projects to Orlando Paving Company for $158,298? BACKGROUND/DISCUSSION The current City budget contains resurfacing projects included the following locations: Spring Lake Hills Peach Lake Manner Spring Lake Circle Lady Avenue Audrey Street Ursula Street Phyllis Street Perce Street Mabel Street Doreen Avenue Maureen Avenue Miscellaneous Jemima Avenue Russell Drive Mona Avenue Center Street Mona Court The lowest bid for the locations listed above is $157,325 from Orlando Paving Company. This amount is $11,825 higher than the budgeted amount of$145,500. Therefore, in order to accomplish the projects as planned, staff recommends deferral of the following projects: • Resurfacing of Russell Drive from Flewelling Avenue to RR crossing ($7,258 contract amount) • Sidewalks on Ocoee Hills Road ($10,000 budgeted amount) This change would provide an additional $17,258 to offset the shortfall. In addition, staff recommends addition of the following projects to the award: Resurfacing of Log Run Court This project had already been approved for funding by the City Commission in fiscal year 03-04 for drainage and resurfacing. The drainage portion of the project was completed in last quarter of FY 03-04. The resurfacing portion remains to be completed at a cost of$3,200. $6,500 was budgeted for the resurfacing in FY 03-04 from Stormwater Projects Funds. Speed Tables for White Hill Subdivision Four(4) speed tables are to be installed on Robyn's Glenn Road and Misty Meadow's Drive at a cost of$5,000. Bid separately, from the resurfacing projects would result in higher prices. Staff recommends funding for installation of the speed tables as planned. FINANCIAL ANALYSIS Project Budgeted Actual Comments Amount Contract Cost Spring Lake Hills 50,000 43,531 Peach Lake Manner 60,000 88,025 Russell drive 10,500 0 Defer project Center Street 25,000 18,542 Ocoee Hills Sidewalks 10,000 0 Defer project White Speed TablesHill 0 5,000 FY 04-05 Budgeted 155,500 155,098 Log Run Court Totals Speed 3,500 3,200 From 03-04 budgeted Stormwater Projects Fund Tables Grand Total 159,000 158,298 Staff recommends award of$158,298 to Orlando Paving. In order to account for miscellaneous and unforeseen expenditures, staff recommends designating a contingency of$3,000 from the General fund contingency for the project. The total project budget would be $162,000. RECOMMENDATION Staff respectfully requests the City Commission to: • Approve use of(piggyback) of Seminole County Annual Bid A/B-378-99/GMG • Defer 2 budgeted capital projects on Ocoee Hills Road and on Russell drive and add installation of four (4) speed humps in Whitehill subdivision • Award project to Orlando Paving Company in the amount of$158,298 • Designate$3,000 from General Fund Contingency for any cost overruns INVOICE # 5413431 (TRLANDO PAVING COMPANY OPC JOB# 55839 DIVISION OF HUBBARD CONSTRUCTION COMPANY EST. # #2 - Partial P.O. BOX 547186 ORLANDO, FL. 32854-7186 (407) 578-9779 PROJECT: Street Resurfacing 2005 P.O. 1416048 City of Ocoee Attn: Accounts Payable 150 N. Lakeshore Drive Ocoee FL 34761-2258 INV. DATE : 06/27/05 PARTIAL: XX FINAL: PERIOD ENDED: 06/24/05 ITEM / DESCRIPTION UNITS PREV QTY CURI4ENT ACCUM QTY UNIT PRICE AMT TO DATE Asphalt Paving per $165,119.92 Attached Street Breakdown • PPIIOSIAL.FOR PAYMENT PO# or ACC Authorized REMARKS: TOTAL CONTRACT $165,119.92 INVOICE # 5413431 TOTAL RETAINAGE $0.00 CO. #005 Customer#3900 55839 TOTAL NET $165,119.92 -3110-99600 ($38,735.50) LESS PREVIOUS WORK $126,384.42 TOTAL DUE 3160-99600 PRIME THIS ESTIMATE $38,735.50 0 CA -a 0 0 •0 0 Z -Ip r" sm rr = Daz - roommD0 cD m m r- -I 2xl ,Z.1 2rrvr6Z) 2nZEDXIJ 11 > -< -m-I 0W r DD T D D n N? WAi -' OOO V Acol (n -- V ZA O - Oi OC) • A W V O O N O O COCb Cn O _ N N COIO COW 0CT ° I • : N N N - 0 A CO _ A A A A A O A A 4,-4, A A A A 0 I s W _. N \N -o. A CT A W A .O r OD 01 N t0 N?. N V A 0 O' 0)N 0) O O CA W N • . 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PUBLIC WORKS FACILITY PO BOX 547186 301 MAGUIRE RD ORLANDO FL 32854 OCOEE, FL 34761 PW/STREETS Ordered >:Aue Ship:vla FOB: Terms CuStomel( 04/08/05 06/12/05 DEST Net 30 0015 Requisition No F Vendor No Vendor,Phone Vendor Fax PW002006 15010-1 407/740-5779 407/623-3809 ;No Quantity ' VIM Description :``' : Unit Price EXtended G.1L.Account • 1 1.00 ea Resurface: Spring Lake Hills 43,53`1.0000 43,531.00 001-541-10-6300 2 1.00 ea Peach Lake Manor 88,025.0000 88,025.00 001-541-1076300 3 1.00 ea Center Street 18,542.0000 18,542.00 001-541-10-6300 4 1.00 ea White Hill speed tables 5,000.0000 5,000.00 001-541-10f6300 5 1.00 ea Log Run Ct. Speed Tables 3,200.0000 3,200.00 001-541-10-6300 ' ** TOTAL ** 158,298.00 r I1° A-cyr:vcd FG,r aYr•e-* (� 41''?[....n.arliee................ .....„._........... 1 e i VENDOR INSTRUCTIONS: SPECIAL INSTRUCTIONS: 1. Mail Invoices to: CITY OF OCOEE APPROVED 2/1/05 CC MEETING ATTN: ACCOUNTS PAYABLE PIGGYBACK SEMINOLE CO. CONTRACT A/B-379-99/GMG 150 N. LAKESHORE DRIVE OCOEE, FL 34761-2258 2. Invoices and Packages must bear the P.O. No. Above. 3. Purchases may not exceed the total amount of this / order without prior approval by the Purchasing Dept. 4. Acceptance of this order includes acceptance of all terms, ON � ' :ii.z/674........„/)prices, delivery instructions, specifications and conditions. 5. State Tax Exempt#: 58-00-094593-54C EIN: 59-6019764g Agent 6. If you have questions, please call 407/905-3100 x1516 Department INVOICE # 5413361 ,RLANDO PAVING COMPANY OPCJOB# 55839 A DIVISION OF HUBBARD CONSTRUCTION COMPANY EST.# #1 - Partial P.O. BOX 547186 ORLANDO, FL. 32854-7186 (407) 740-5779 PROJECT: Street Resurfacing 2005 P.O. 1416048 City of Ocoee Attn: Accounts Payable 150 N. Lakeshore Drive OcoeeOcoee CI 4A761-2258 IOW MAT= • 05/7R1n5 V� 1 L V'T/ V 1 LLVV II'IV• v!'yl lam . vvi c.vivv PARTIAL: XX FINAL: PERIOD ENDED: 05/25/05 ITEM—/ DESCRIPTION UNITS PREV QTY CURRENT ACCUM QTY UNIT PRICE AMT TO DATE Asphalt Paving per $126,384.42 Attached Street Breakdown CVALFURPR�'�1s.:.s� IPPR .O % rI �� • P© or pCC ffiy p A e Cr - • • REMARKS: »Tai::CkATE:: TOTAL CONTRACT $126,384.42 INVOICE# 5413361 TOTAL RETAINAGE $0.00 CO. #005 Customer#3900 55839 TOTAL NET _$126,384.42. -3110-99600 ($126,384.42) LESS PREVIOUS ......:::::::::::::::::$:1.26,384 #2.:: w WORK _ $0.00 0500 `I.345R0.01: :::::::::::::::: TOTAL DUE 3160-99600 PRIME THIS ESTIMATE $126,384.42 I I J0 Nit) Lo uO, CO Lo .,,....t. O oz, coM co 0a• h F.Q., `O co Cfl N CO N CD O dr O N OM O a) O O o 0 C� to O O• M O M O O N M ti Cn r M r M .1 en N N N N ~ lj recc Nr � r69� CO � � �� � e~- � � � co" N M Ef} 64 E!} EA 69 EA 69- ER 69.E 9 19 CL C9 i Z F_ U. 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