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HomeMy WebLinkAboutItem 03 Approval and Authorization for Temporary Closing of City Owned Streets for Ocoee Founders Days 5K Road Race ~ AGENDA ITEM COVER SHEET Meeting Date: October 4, 2005 Item # -3 Contact Name: Contact Number: Ralph Jones (407) 905-3104 Reviewed By: Department Director: City Manager: Subject: OC08e Founders Day 5K Road Race Request for Road Closings Background Summary: In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Vito Petrone, Parks & Recreation Director, has made application to the City for a Special Event Permit for the Ocoee Founders Day 5K Road Race that would require the temporary closing of City owned streets. The event will be held on October 8, 2005, from 7am until 9:30am. The streets to be closed are Clarke Road, White Road, Orlando Avenue, Stinnett Drive, E. lakeshore Drive and Vandergrift Drive. See attached location map. Issue: Should the Honorable Mayor and City Commission approve the temporary closing of public streets for the purpose of the Ocoee Founders Day 5K Road Race? Recommendations: Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road closings must be notified in advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during the event. Attachments: location Map Financial Impact: Type of Item: (please mark with an "x') _ Public Hearing _ Ordinance First Reading _ Ordinance Second Reading Resolution ~ Commission Approval Discussion & Direction For Clerk's DeDt Use: _ Consent Agenda _ Public Hearing _ Regular Agenda _ Original Document/Contract Attached for Execution by City Clerk ~ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) X N/A X N/A N/A City Manager Robert Frank Center of Good r . ~~. .(J;O!tB,' Commissioners Danny HowelL District 1 Scott Anderson. District 2 Rusty Johnson. District 3 Nancy J. Parker. District 4 Mayor S. Scott Vandergrift STAFF REPORT TO: The Honorable Mayor and City Commissioners nJ1ll"i ,;' Ralph W. Jones III, Building Official Wf"" FROM: DATE: September 26, 2005 RE: Ocoee Founders Day 5K Road Race Request For Road Closings ISSUE Should the Honorable Mayor and City Commission approve the temporary closing of public streets for the purpose of the Ocoee Founders Day 5K Road Race? BACKGROUND/DISCUSSION In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Vito Petrone, Parks & Recreation Director, has made application to the City for a Special Event Permit for the Ocoee Founders Day 5K Road Race that would require the temporary closing of City owned streets. The event will be held on October 8, 2005, from 7am until 9:30am. The streets to be closed are Clarke Road, White Road, Orlando A venue, Stinnett Drive, E. Lakeshore Drive and Vandergrift Drive. See attached location map. STAFF RECOMMENDATION Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road closings must be notified in advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during the event. 1 center of GOOd l.i 't"'t>e ~~ Organization Head Quarters Name: H>U.vLJifA. ~ DAY - t!;7/ p.c tt/ei06"B Address: /_4)~,t/ L~# SAud'" ];>/2.;'vl:.J City: dJ(!ocnf State: j::/. Zip Code: 3'L/7~ I Phone #: ~~ - ~(:7Q- - 3/S't) Representative Name: d;.o -r:' jJtfTi.Cdd Address: City: Phone #: Applicant (if different): ~f State: Zip Code: Name: Address: City: Phone #: Type of Event: Parade_ CeremonY_Exhibition Show 5-A::. r2J Concert Demonstration Other Date (s) and time (s) scheduled: &Ja~i:M!.. e 0:1~"3' /5A-Tva-/lAv' iku ,~T< ( / , e 1 :JOevl.r-l// '1 - q : -3 P lfil1 ) Nature and types of activities: (G/0 .l?AC!d ('~WA/Ah';;;; ~ 1tJ4.--1.e/~.tf) ~;..# 4~{~~~~~~ Q Approximate number of spectators and participants: 6C'>O Purpose of Special event: ~u..r,(Jt~.. .kJfi;Y /1cr; ~t/ r y Exactlocationofevent: aJ~~ AJ.4-/1 qi- k~u '&.7d'- Ar~~ Designation of public facilities or equipment to be used: Rca~ ;- c!~IC) Jj))ti+E:;.5:T,',v,,--e7'r; ~,e~u A-tJo. (f. h4ltt.lr:SJ-h,V16 ~-.P6/2/r;-.. I / Number oftemporazy directional signs: -~ x $5.00 per sign = State: Zip Code: City ofOcoee · 150 N Lakeshore Drive. Ocoee, Florida 34761 Phone: (407) 905-3104. fax: (407) 656-5398. www.cLocoee.fl.us Copy of State Permit if State roadway is used: 0 yes .~ For Parade: Exact location of marshalling and staging area: ~ ! Time at which units of parade will begin to arrive: Time at which units of parade will be dispersed: Exact route to be traveled shown on attached map: 0 yes 0 no Please attach approximate # of persons, animals, & vehicles participating with description of types of animals and vehicles. Parade will occupy all of the width o~the street, roadway, or sidewalk: 0 yes 0 no For Fireworks: 1If; The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) A detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property . 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants federal license # for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. Applicant Signature: /;;;~ ~ W:;t= t>~ U ~proved . v9Yi"9l'Frov%---J 0 Conditions for permit '~~ed / Police Chief ~L - ~~ Date: ty;2~~..5 111 App,,:,ved 1\ t. (iJ Iji.\ll!?p'Vved 0 Conditions for Permj1,.ltached ~1e Chief--l.:...n\U:. btS~ Date: ~-~-OS- Date: 9 - ot?3-t:),s- .eM Approved Building Official ~ Conditions for permit attached ~ Date: t:;- Z"1-or; Sep 02 04 03:48p p.5 U :-.~' J ~\ -..--. ~ 1!:t ~~ . II~ .VJ . . . ~~ :~~ ~ ~\J '$ Jt? 1~ l\~\t ~~~,)~~~ Q~~~-~= t,'t(. CO tt" r~ \ C :[ <( we: ~:aE ::s~ o J _....._~O.. il i nl ~ WW ~z d'Z