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HomeMy WebLinkAbout08-16-2005 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida August 16, 2005 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes of July 19, 2005 and August 2, 2005. (City Clerk Eikenberry) 2. Appointment to General Employees' Pension Board of Trustees. (City Clerk Eikenberry) The General Employees' Pension Board of Trustees was created by Ordinance No. 91-08 on May 21, 1991. The purpose of this board is to administer the operation of the Retirement System. The board consists of five (5) members, who serve two (2) year terms. The two (2) year term of Jean Grafton (attended 10 of 10 meetings) ends September 2005, and she has indicated she is willing to serve another term, if reappointed. There are no applications on file for this board. 3. Appointment to Police Officers'IFirefighters' Pension Board of Trustees. (City Clerk Eikenberry) The Police Officers'/Firefighters' Pension Board of Trustees was created by Ordinance No. 91-09 on May 21, 1991. The purpose of this board is to administer the operation of the Retirement System. The two-year term of Ronald Strosnider (attended 8 of 9 meetings) ends September 2005, and he has indicated he is willing to serve another term, if reappointed. There are no applications on file for this board. 4. Appointments to Citizen Advisory Council for Ocoee Fire Department. (City Clerk Eikenberry) On September 16,2003, City Commission adopted Resolution No. 2003-20 establishing the CACOFD and adopting By-Laws for the board. The Resolution provides that CACOFD membership shall consist of no less than fifteen (15) members and no more than twenty-five (25) members. Members must be legal residents of the City or owners of real property or businesses in Ocoee. There are currently ten (10) members serving on the CACOFD and with Commission's approval currently the board is meeting with less than (15) members. Two (2) applications were recently submitted for the Citizen Advisory Council for Ocoee Fire Department (CACOFD); therefore, staff recommends the City Commission Regular Meeting August 16, 2005 City Commission consider appointing Ryan Colbert and Warren Channell to the Citizen Advisory Council for Ocoee Fire Department with a term ending November 2008. 5. Appointment to Education Commission. (City Clerk Eikenberry) Members of the Education Commission serve two-year terms. Currently the Education Commission has fourteen (14) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. The two-year term of Debra Booth ends August 31, 2005. Ms. Booth has indicated she is willing to serve another two-year term, if reappointed. Ms. Booth has attended twelve ( 12) out of seventeen (17) meetings with no absence unexcused and was tardy one (1) meeting. There are no applications on file for residents interested in serving on the board. 6. Approval of Byrne Formula Grant Letter. (Police Chief Goclon) In order to obtain money under the Byrne Formula Grant, the chief elected officials from 51 % of the municipalities representing 51 % of the population must sign a letter agreeing how the money will be spent. The City of Ocoee Police Department is applying for funding to continue a DUI enforcement program for FY 2005/2006. 7. Approval for Pioneer Key Regional Pond Design and Permitting. (Public Works Director Zaitooni) As a part of the "Pioneer Key Regional Stormwater" project, the City has received an $850,000 grant from Florida Department of Environmental Protection (FDEP) to design and construct a regional pond/educational park and $400,000 from Orange County Community Block Grant (CBDG) for paving and drainage and conveyance system for Pioneer Keys I. These grants are time sensitive and in order to meet the grant timelines, it is necessary to authorize the design and permitting phase of the project in the current fiscal year. Fiscal Year 05-06 Professional Engineering Consultants (PEC) who were instrumental in obtaining the grants have submitted a proposal for the design and permitting of the project. Staff recommends that City award the design and permitting of the project to PEC for $178,071.00. 8. Approval of Transfers within Stormwater Operating Fund Accounts. (Public Works Director Zaitooni) In order to pay for the incurred or expected expenditures, it is necessary to transfer $20,000 from Stormwater Operating Fund Contingency (Line 4900) to Engineering Expenses (Line 3102) to pay engineering expenses related to NPDES and miscellaneous other expenditures. 9. Approval of Change Order No.5 with Prime Construction Group, Inc. for the Reclaimed Water Booster Pumping Facility Project. (City Engineer Wheeler) The Engineering Department requests that the City Commission approve Change Order no. 5 with Prime Construction Group, Inc. on the Reclaimed Water Booster Pumping Facility Project for temporary piping needed for startup, additional instrumentation, and adjustment in contract time. The change order results in an increase of $11,017.66, with an increase in contract time of twenty-six calendar days. 10. Approval of Waterside Water Reclamation Distribution System Project and Award of Construction Contract to Florida Contracting, Inc. (City Engineer Wheeler) The Waterside Water Reclamation System project generally includes the installation of reuse mains within the Waterside subdivision in order to supply reuse water for irrigation and to take those customers off potable water for irrigation. By doing this reuse retrofit project, it will help reduce potable water production and bring the City into compliance with our CUP permit with the St. Johns River Water Management District. The project includes the installation of the piping, valves, meters, and other associated appurtenances. Tetra Tech, Inc. (TTI) made a recommendation to award the contract to Florida Contracting Inc. in accordance with the base bid for the directional drill option. The Engineering and Public Utilities staff concurs with TTI's recommendation to award the Waterside Water Reclamation Distribution System project to Florida Contracting, Inc. in the amount of $286,823.00. 11. Quarterly Financial Report-Third Quarter FY 2005. (Finance Manager Bishop) Page 2 of 4 City Commission Regular Meeting August 16, 2005 Revenues are being collected as anticipated for all funds. Expenditures are being closely monitored and are within expected ranges. Staff continues to look for new ways to increase revenues and/or reduce expenditures without compromising the levels of service to the community. I F. PUBLIC HEARINGS - None I G. ORDINANCE FIRST READING 12. Ordinance Amending Chapter 21 Purchasing Code. (Purchasing Agent Tolbert) Staff recognizes that enhancements and revisions to the existing purchasing ordinance are periodically necessary to streamline the procurement of commodities and contractual services for the City. The recommended changes address these issues and the increase in cost of items. The major revisions contained in this ordinance are: 1) the approval levels for purchases have been increased for department directors and the City Manager, 2) the number of quotes for each level has been revised, 3) amends defmitions, 4) amends exemptions, and 5) clarifies some procedures. Procedures have been reviewed and will be updated to reflect the changes in this ordinance once adopted. I H. REGULAR AGENDA I 13. City of Ocoee vs. Oak Forest Partners and Westlake Partners: Proposed Settlement of Certain Experts' Fees and Costs for Parcels HOA, HOB, 708A, and 708B. (City Attorney Rosenthal) As part of the Old Winter Garden Road Widening Project, the City acquired Parcels 110A, 110B, 708A, and 708B through condemnation. The property falls within Part A of the Old Winter Garden Road Widening Project. Thus, the City is responsible for 54% of the project costs under an Interlocal Agreement with Orange County. Pursuant to Florida Statutes, the City is responsible for the reasonable expert fees and costs incurred by Oak Forest Partners and Westlake Partners in the eminent domain proceedings. The City Attorney has concluded that it is in the best interests of the City to settle Oak Forest Partners' and Westlake Partners' claim for expert services rendered by Buchheit Associates, Inc. and W.D. Richardi, Inc. 14. Appointment to Planning and Zoning Commission. (City Clerk Eikenberry) The Planning & Zoning Commission was created by Ordinance No. 516 on September 15, 1970. The purpose of this commission is to guide actions affecting development in the City. It also determines whether proposed developments conform to the principles and requirements of the Comprehensive Plan and Land Development Code, and acts in advisory capacity to the City Commission. The board consists of nine (9) regular members, who serve three (3) year terms. The three (3) year term of James Golden (attended 22 of 24 meetings) and Camille Riffe (attended 11 of 24, tardy x2 meetings) ends September 2005. They have indicated they are willing to serve another three-year term, if reappointed. In addition, four (4) residents have expressed willingness to be appointed to the board. 15. Discussion of Miscellaneous Residential Front Yard Issues. (Planning Manager Armstrong) Consideration of possible amendments to the Land Development Code and City Code of Ordinances regarding residential front yard issues. 16. Approval for Assignment of Contract, RFP# 03-001, Residential Collection. (Public Works Director Zaitooni) Waste Services of Florida, Inc. (WSI) has requested assignment of the Residential Collection Contract to Waste Pro (another hauler) per Section 16 (A) of the Contract RFP#03-001, which only allows assignment of the Contract with the expressed written approval of the City. Staff has reviewed the request and has formulated the City's options in response to the request. 17. Approval of Short-Term Leasing of Land Space at 301 Maguire Road. (Public Works Zaitooni) Page 3 of 4 City Commission Regular Meeting August 16, 2005 First Class Coach & Equipment, Inc., a distributor of Thomas Build Buses, have requested leasing of the 3-acre portion of the Public Works property at 301 Maguire Road for a 3-month period in exchange for a rental fee of $2,000.00 per month and providing insurance coverage and holding the City harmless from any liabilities. It is intended that approximately 50 buses be stored on the property prior to distribution with a maximum of 6 daily trips. There are no facility preparations anticipated or impact on property other than minor grading after the termination of the lease. City has permitted other entities use of this property in the past and this action is consistent with prior practice. I (Multi- I I. STAFF REPORTS 18. Discussion Regarding Commission Chambers Voting System. Media/Community Events Manager Elliott) I J. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT TillS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR TillS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WIllCH INCLUDES THE TESTIMONY AND EVIDENCE UPON WIllCH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4