HomeMy WebLinkAbout06-07-2005 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
June 7, 2005 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
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Proclamation – Code Enforcement Officers’ Appreciation Week – June 6 – 10.
(Mayor Vandergrift)
Presentation – Results of the Annual Audit for FY Ending September 30, 2004 –
Elden McDirmit, C.P.A. (Finance Director Horton)
C. COMMENTS FROM CITIZENS/PUBLIC
D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF
CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN
WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT
AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval and Acceptance of Visioning Workshop Minutes of May 11, 2005, and
the Regular City Commission Minutes of May 17, 2005. (City Clerk Eikenberry)
2. Appointment of Damita Andreaus to the Education Commission. (City Clerk
Eikenberry)
Members of the Education Commission serve two-year terms. Currently the Education Commission
has ten (10) members and their Resolution allows no less than seven (7) members and no more than
fifteen (15) members.
3. Appointment of John Grogan to the Parks and Recreation Advisory Board.
(City Clerk Eikenberry)
The Parks and Recreation Advisory Board is a thirteen member board and currently has one (1) vacant
seat. Board members must be residents of the City. The board is advisory to City Commission, City
Manager, and Parks and Recreation Director. Appointments to the Board will be for a term of two (2)
years.
4. Quarterly Financial Report – Second Quarter Fiscal Year 2004-2005. (Finance
Director Horton)
Revenues are being collected as anticipated for all funds. Expenditures are being closely monitored
and are within expected ranges. Staff continues to look for new ways to increase revenues and/or
reduce expenditures without compromising the levels of service to the community.
City Commission Regular Meeting
June 7, 2005
5. Consideration of State Highway Lighting Agreement Work Order. (Public
Works Director Zaitooni)
This work order is for fiscal year 05/06 under the general State Highway Lighting, Maintenance, and
Compensation Agreement executed in September of 2002 between the Florida Department of
Transportation and the City of Ocoee for maintenance of streetlights on State highway system. The
work order amount is for $17,554.76, which reflects a 3% increase over the previous fiscal year.
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6. Consideration of Funding for 7 Avenue Construction Project. (Public Works
Director Zaitooni)
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The design of 7 Avenue project is complete and the necessary permits have been obtained. In order
to proceed to advertisement for construction, adequate funds must be allocated for the project. The
design fees and the estimated construction costs are $430,000. The current year budget contains a total
of $280,000 ($160,000 developer contribution + $120,000 prior City Commission authorization +
$20,000 County Contribution) for the project. Therefore, staff is requesting authorization for an
additional $150,000 from the Road Impact Fee Funds to enable staff to advertise for Bid.
7. Consideration to Piggyback Orange County’s Fuel Contracts for Purchase of
Fuel. (Public Works Director Zaitooni)
City of Ocoee piggybacks Orange County’s contracts for purchase of gasoline and diesel fuel. Orange
County has recently re-bid their contract and has awarded new contracts to Petroleum Traders
Corporation (Term Contract # Y5-174A) for large loads and to Motiva Enterprises (Term Contract #
Y5-174B) for small loads. In order to utilize the new contracts, it is necessary for the City
Commission to consider and approve the piggyback of the new Orange County Term Contracts # Y5-
174A and Y5-174B.
8. Consideration for Log Wagon Underdrain Project. (Public Works Director
Zaitooni)
The Log Wagon Underdrain Project is scheduled for the current fiscal year at a budgeted amount of
$20,000. The lowest written quotation received from qualified contractors is at $21,480 from
Covenant Builders, Inc. In order to award to the lowest bid contractor, it is necessary to transfer an
additional $2,000 from the Stormwater Operating Contingency Funds to supplement the budget for the
project.
9. Consideration of Bio-Key International Service Agreement. (Police Chief
Goclon)
The City of Ocoee maintains a service and maintenance agreement with Bio-Key International for
support and maintenance service of Patrol Packet Cluster software for State records/NCIC wireless
interface with our system of laptop computers. The proposed agreement takes effect for one year upon
the date of signing. Bio-Key International is formerly known as Cerulean and has provided the police
department with this service since the City initially purchased the system and software in 1998.
F. PUBLIC HEARINGS – SECOND READINGS
10. McCormick Woods, Phase 3. (District 1 - Commissioner Howell). Advertised Sentinel
Orange Extra, Thursday, May 26, 2005. (Principal Planner James)
a. Annexation Ordinance - An ordinance of the City of Ocoee, Florida, annexing into the corporate limits
of the City of Ocoee, Florida, certain real property containing approximately 9.866 acres located south of
McCormick Road and West of Ingram Road pursuant to the application submitted by the property owner; finding
said annexation to be consistent with the Ocoee Comprehensive Plan, the Ocoee City Code, and the Joint Planning
Agreement; providing for and authorizing the updating of official city maps; repealing conflicting ordinances;
providing direction to the City Clerk; providing for severability; providing for an effective date.
b. Rezoning Ordinance - An Ordinance of the City of Ocoee, Florida, changing the zoning classification
from Orange County A-1 “agriculture” to Ocoee R-1-A “Single Family Dwelling” for certain property containing
approximately 9.866 acres located south of McCormick Road on the west side of Ingram Road pursuant to the
application submitted by the property owner; providing for and authorizing the revision of the official city zoning
map; repealing conflicting ordinances; providing for severability; providing for an effective date.
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City Commission Regular Meeting
June 7, 2005
c. Small Scale Comprehensive Plan Amendment Ordinance - An Ordinance of the City of
Ocoee, Florida amending the Ocoee Comprehensive Plan as adopted on September 18, 1991 by Ordinance No. 91-
28, as amended, as follows: amending The Future Land Use Map from “Public Facilities/Institutional” to “Low
Density Residential,” for certain real property containing approximately 9.866 acres located south of McCormick
Road on the west side of Ingram Road pursuant to the application submitted by the property owner; providing for
and authorizing the revision of the official Future Land Use Map; repealing conflicting ordinances; providing for
severability; providing for an effective date.
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d. 13 Joint Planning Area Amendment (Not an Ordinance)
G. ORDINANCE FIRST READINGS
11. Ordinance for Amendment to the Ocoee Commons PUD and Ashton Park Final
Subdivision Plan. (Senior Planner Fabre)
The Applicant is requesting amendments to certain Conditions of Approval for the existing Ocoee
Commons PUD and Ashton Park Final Subdivision Plan. The amendments are comprised of changes
to certain residential lots (rear building setback, maximum impervious area and maximum building
coverage) in the Ashton Park subdivision. In addition, a redefinition of the conservation tract for the
Ocoee Commons PUD will also be incorporated in order to ensure a City dedicated “nature trail”
system will be incorporated in the future.
H. REGULAR AGENDA
12. Appointments to Planning and Zoning Commission. (City Clerk Eikenberry)
The three-year terms of Bradley Campbell (attended 21 out of 21 meetings), Joel Keller (attended 17
out of 20 meetings), Robert McKey (attended 19 out of 20 meetings), and Milton West (attended 19
out of 19 meetings), ends June 2005. They have indicated they are willing to serve another term, if
reappointed.
13. Consideration of April 2005 Community Merit Awards Grant Cycle.
(Multimedia/Community Events Manager Elliott)
The Community Merit Awards (CMA) Board met on Wednesday, May 18, 2005, to discuss the twenty
applications received during the April 2005 grant application cycle. This cycle was extremely difficult
to disperse as the city received a record breaking twenty applications. Of those twenty applicants,
seven had never applied for a CMA grant before. The CMA Board expressed that they would have
liked to award the maximum amount allowable of $500 to every organization that applied as they were
all extremely worthy and deserving. However, there was only $5000 allocated, budgeted funds
remaining in the Community Merit Awards account for dispersal.
14. Consideration of Extension of Highway Lighting on Maguire Road to South City
Limit. (Public Works Director Zaitooni)
City Commission requested staff to obtain a cost proposal from Progress Energy to extend the existing
highway lighting system on Maguire Road from the current terminus to the south City Limit. Progress
Energy has provided a cost proposal, which includes an initial design & construction cost of
$47,082.85 and a monthly rental fee of $625.14 for the additional lights. There are no funds remaining
from the Maguire Road widening project. Furthermore, Road Impact Fee Funds cannot be used for the
installation of streetlights as a stand-alone project, but could be used for that purpose as a part of a
capacity improvement project.
15. Discussion Re: Land Development Code Article 5, 5-4 Open Space Requirement
Items G & H. (Commissioner Howell)
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City Commission Regular Meeting
June 7, 2005
I. STAFF REPORTS
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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