HomeMy WebLinkAbout06-21-2005 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
June 21,2005 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation — Neighborhood Juvenile Restoration Justice Program. (Police Chief
Goclon)
Years of Service Awards. (Mayor Vandergrift)
• Nick Jones—5 Years of Service
• Jason Gorberg—5 Years of Service
• Brian Ross—5 Years of Service
• Judy Henry— 15 Years of Service
Presentation—Growth Management Bill, Louis Rotundo.
Presentation—Selecting a Site for the New Post Office, Ms. Jody Sloan of the United
States Post Office
C. COMMENTS FROM CITIZENS/PUBLIC
D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF
CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN
WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT
AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval and Acceptance of the Regular City Commission Minutes of June 7,
2005. (City Clerk Eikenberry)
2. Appointments to the Education Commission. (City Clerk Eikenberry)
Members of the Education Commission serve two-year terms. Currently the Education Commission
has eleven(11)members and their Resolution allows no less than seven(7)members and no more than
fifteen(15)members.
City Commission Regular Meeting
June 21,2005
3. Consideration of Additional Funds for New City Fuel Station. (Public Works
Director Zaitooni)
The new fuel station at 301 Maguire Road was funded in the current fiscal year at$75,000 contingent
upon and from the proceeds from the sale of the property at 370 Enterprise Street. All funds budgeted
for the fuel station have been expended,however, an additional$3,000 is needed to provide temporary
power service to the station until such time that Progress Energy can provide the permanent service for
the entire complex. Funds will be used to purchase electrical supplies to be installed by in-house
personnel. The funds are available from General Funds Capital Outlay,Account 001-516-6302, line
items for the construction of Public Works building contingent upon sale of City property at 370
Enterprise Street.
4. Consideration of Security Fencing for the Colony Plaza. (Public Works Director
Zaitooni)
Pursuant to the recent vandalism and arson at the Colony Plaza,the City petitioned the Circuit Court
for authorization to secure the property from further vandalism incidents. Under the direction of the
City Manager,Public Works ordered 800'of fencing material,fence posts, concrete,gates,and locks to
be installed by the Public Works crews. The total cost of the material is$2,800 to be funded from the
General Fund Contingency. The current balance in the General Fund Contingency is$170,229. Court
documents authorize the City to seek reimbursement for all costs incurred.
5. Consideration of Adjustments for Bid #B05-08, Term Contract for Concrete
Construction. (Public Works Director Zaitooni)
On April 19,2005,the City Commission awarded Bid#B05-08, Term Contract for Concrete
Construction to Gibbs&Register, Inc. and A&M SI Construction Company,Inc. Subsequent to that
award,A&M SI Construction Company,Inc.requested withdrawal of their bid citing inability to
purchase insurance to meet City's requirements. After further review of the bid proposals received by
the City, staff is recommending approval of the request by A&M SI Construction Company,Inc.to
withdraw and to award contract to Tony's Construction Company,Inc.,a local firm with an office in
Ocoee. This action will effectively resolve a bid protest by Tony's Construction Company,Inc. Work
under this contract is on an as-needed basis from the current approved list of projects. Total projected
expenditure is estimated at$100,000 per year. No additional funding is requested.
6. Consideration of Transfers within Stormwater Operating Fund Accounts.
(Public Works Director Zaitooni)
In order to balance the funds and to pay for the incurred or expected expenditures, it is necessary to
make transfers between the various accounts within the existing Stormwater Operating budgets as
follows:
1. Authorize expenditure of $2,800 from Stormwater Operating R & R to pay for Storm Sewer
investigation by Altair Environmental at 1603 Ison Lane.
2. Transfer$20,000 from Stormwater Operating Fund Contingency(Line 4900)to Engineering
Expenses(Line 3120)to pay engineering expenses related to NPDES and miscellaneous other
expenditures.
Uncommitted Stormwater Operating R&R funds are currently at$160,000. The remaining balance
in Stormwater Operating Contingency Funds is$63,975.
7. Consideration to Rename the Ocoee Founder's Day 5K Walk and Run to Louis
Fazio,Jr., City of Ocoee, Founder's Day 5K Walk and Run.
(Multimedia/Community Events Manager Elliott)
After board discussion,the Founder's Day Advisory Board is recommending that this year's Founder's
Day 5K Walk and Run be named the Louis Fazio Jr., City of Ocoee, Founder's Day 5K Walk and Run
in honor of long time community volunteer Louis Fazio,Jr. Mr. Fazio,Jr.participates in the walk
every year on behalf of the Health Central Foundation in order to raise funds for the School Nurse
Program.
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City Commission Regular Meeting
June 21,2005
8. Consideration of Charge Order #3 with Master Site Development, Inc. for the
Ocoee Crown Point PUD Phase I Infrastructure Project. (City Engineer
Wheeler)
The project, as bid, did not include an electrical service drop to provide power to the irrigation system
and the fountain,irrigation on the high school side of Ocoee Crown Point Parkway,nor maintenance of
the landscaping until the project is accepted by the City. These items are necessary to provide a
complete project that meets the expectations of the City. Details of the proposed changes are included
in the attached copy of the Change Order No. 3. The amount of the change order is an increase of
$78,063,with an increase in contract time of 14 days.
9. Consideration of Charge Order #4 with Prime Construction Group, Inc. for the
Reclaimed Water Booster Pumping Facility Project. (City Engineer Wheeler)
The original project was bid with monitoring instrumentation from the Reuse Pumping Station to the
Wastewater Treatment Plant. Upon discussion to move towards an instrumentation system that
monitors and operates, upgrades to the original instrumentation were required. Additionally, it was
determined that a second computer station was needed at the wastewater treatment plant to separate the
plant operations from the pump station operations. By having two computer stations(each loaded with
the same software and ability to operate the others system), it would allow for redundancy should one
of the systems go down. The change order amount to include these items is an increase in contract
amount of$37,849.21 with an increase of thirty calendar days.
10. Consideration of The City of Ocoee's Participation in the Master Stormwater
Plan Pursuant to the Wekiva Parkway and Protection Act. (City Engineer
Wheeler)
As a part of the development of a Master Stormwater Management Plan Pursuant to the Wekiva
Parkway and Protection Act, the SJRWMD proposed a joint venture with all government entities to
meet the requirements of the Act. The other alternative would be for each government entity to
prepare it's own Stormwater Management Plan. The estimated cost for the Master Stormwater Plan is
estimated at$223,000, with Ocoee's share projected at$6,500. Each government entity located totally
or partially within the Wekiva Parkway and Protection Act boundary is sharing the cost.
11. Consideration of Purchase of a Document Management System to Serve the
Public, City Clerk Department, Building Department, and Planning
Department. (Information Systems Director Ross)
A document management system allows the City to store all its documents electronically in an easy to
find and fully searchable computer database. It can also be configured to allow the public 24-hour
access to public documents—increasing the city's e-government offerings and reducing manual
intensive citizen requests of staff. The current CIP shows the implementation of a document
management system over the next four years. General Code,MCCi,and R&S Integrated provided
quotes for a LaserFiche based document management system. The proposal by R&S Integrated
represents the lowest cost proposal that best meets the City's goals, strategic plans, and policies.
F. PUBLIC HEARINGS—SECOND READINGS
12. Ordinance for Amendment to the Ocoee Commons PUD and Ashton Park Final
Subdivision Plan. (Senior Planner Fabre)
The Applicant is requesting amendments to certain Conditions of Approval for the existing Ocoee
Commons PUD and Ashton Park Final Subdivision Plan. The amendments are comprised of changes
to certain residential lots (rear building setback, maximum impervious area, and maximum building
coverage) in the Ashton Park subdivision. In addition, a redefinition of the conservation tract for the
Ocoee Commons PUD will also be incorporated in order to ensure a City dedicated "nature trail"
system will be incorporated in the future.
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City Commission Regular Meeting
June 21,2005
G. REGULAR AGENDA
13. BP Amoco/Twistee Treat. (Planning Manager Armstrong)
Redevelopment of the northwest area of Village Marketplace Shopping Center involves the removal of
the old BP-Amoco gas station, development of a new enlarged gas station and quick food mart facility,
along with the construction of an identical appearance Twistee Treat building 240 feet to the
southwest, facing Maguire Road at the parking lot area behind BP. When finished,the old Twistee
Treat building facing State Road 50 will be removed. In order to proceed with the current site plan,the
developer has requested a number of waivers(14 total)from City Code requirements,giving various
reasons for the requests.
a. BP Amoco Site Plan Waivers
b. Twistee Treat Site Plan Waivers
14. Village Marketplace Shopping Center Development Agreement. (City Attorney
Rosenthal)
In connection with the processing of the Plat for Village Market Place and the small-scale site plans for
the BP Retail Facility and relocated Twistee Treat, a Development Agreement has been negotiated
with the developer and owners of the affected properties. The primary purpose of the Development
Agreement is to address the conveyance of right-of-way for a northbound right turn lane on Maguire
Road and the design and construction thereof. Partial road impact fee credits are proposed in
connection with the construction of the right turn lane. The attached Development Agreement is in
Draft form. The final version of the agreement will be distributed at the City Commission meeting.
15. Plat of Village Marketplace. (Staff Engineer Nasser)
This plat is for the Village Market Place, which is the shopping center located at the southeast corner
of SR 50 and Maguire Road. The shopping center is owned by Village Marketplace Investors, Ltd.
The existing closed gas station is under separate ownership and is not currently part of the shopping
center. In conjunction with the plat, the gas station is being expanded and incorporated into the
shopping center as a separate lot. Separately, small-scale site plans are being processed for a new BP
Amoco gas station with a convenience store and for the relocation of the Twistee Treat to the Maguire
Road side of the shopping center.
16. Power Point Presentation and Discussion Re: Installation of Preserved
Monuments from Old Ocoee High School to the New Ocoee High School.
(Public Works Director Zaitooni)
17. Appointments to the Code Enforcement Board. (City Clerk Eikenberry)
The three-year terms of Randy Chancey, Robert Godek, John Konicek, Denise Lenko, and Robert
Donenfeld ends June 2005. They have indicated they are willing to serve another term, if reappointed.
Applicants, James Morton and Steven Ballard, both from District 2 have indicated interest in serving
on the Code Enforcement Board.
H. STAFF REPORTS
I. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N.LAKESHORE DRIVE,OCOEE, FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE
MEETING.
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