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HomeMy WebLinkAboutItem 05 Consideration for Motorola/WTEC to Perform Radio Related Work. be center of Good Li`k AGENDA ITEM COVER SHEET Meeting Date: May 17, 2005 Item # 5 Reviewed By: Contact Name: Steven J. Goclon Department Director: i` Contact Number: x3021 City Manager: Subject: Authorization for Motorola!WTEC to perform radio related work Background Summary: As former Fire station #1 is scheduled for demolition, Motorola/Wireless Technology Equipment Company, Inc. (WTEC) will need to move the back-up radio equipment and take down the old radio tower from former Fire station #1, erect a new tower at a suitable location in the municipal complex, and install the back-up radio equipment in the police station. The old tower is not in suitable condition to be reused. Issue: Should the Honorable Mayor and Board of City Commissioners authorize spending up to $36,000 for Motorola/WTEC to remove the old tower, erect a new tower elsewhere in the municipal complex, and relocate back-up radio equipment from the old fire station to the police building. Recommendations It is recommended that the Honorable Mayor and Board of City Commissioners authorize spending up to $36,000 for Motorola/WTEC to remove the old tower, erect a new tower elsewhere in the municipal complex and relocate back-up radio equipment from the old fire station to the police building. Attachments: Motorola letter WTEC estimate Financial Impact: $36,000 was budgeted in FY 04-05 for this purpose (Communications Division line 3400 Contractual Services). Type of Item: ❑ Public Hearing For Clerk's Dept Use: ❑ Ordinance First Reading 0 Consent Agenda ❑ Ordinance First Reading ❑ Public Hearing ❑ Resolution ❑ Regular Agenda Z Commission Approval ❑ Discussion& Direction ❑ Original Document/Contract Attached for Execution by City Clerk ❑ Original Document/Contract Held by Department for Execution Reviewed by City Attorney ® N/A Reviewed by Finance Dept. 16 ❑ N/A Reviewed by ( ) ❑ N/A Mayor Center of Good L�v � Commissioners S. Scott Vandergrift „ Danny Howell, District 1 °' j'�.('�W Scott Anderson, District 2 `'+*"''' Johnson, District 3 City Manager _.. Rusty Robert Frank / Z Nancy J. Parker, District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Steven J. Goclon, Chief of Police DATE: May 9,2005 RE: Authorization for Motorola!WTEC to perform radio related work ISSUE Should the Honorable Mayor and Board of City Commissioners authorize spending up to $36,000 for Motorola/WTEC to remove the old tower, erect a new tower elsewhere in the municipal complex, and relocate back-up radio equipment from the old fire station to the police building. BACKGROUND/DISCUSSION The former Fire station#1 has been scheduled for destruction in the upcoming months. The City of Ocoee Police Department currently utilizes former Fire station#1 to house the radio tower for the back-up and inter- city 800 MHz radios for when the main radio system goes down. This tower will need to be relocated. The building also contains the following equipment that requires relocation: one (1) radio rack, six (6) shelves, five (5) 800 MHz control back-up stations, and one (1) VHF inter-city station. Due to the age and overall deterioration of the existing thirty-five (35) foot tower, it is not suitable to move to a new location and should be replaced. Motorola's service department, WTEC has given an estimate of$29,300 for removal of the tower and antennas from the former Fire station#1, to erect a new Rohn 25 tower on the north side of the police department, and relocate all existing radio equipment to a climate controlled environment in the main police department. MotorolalWTEC is a sole source provider for these services as the warranty and maintenance agreement on the equipment would become void if the work was performed by another vendor. There would also be compatibility issues if other brand equipment were used. $36,000 was budgeted in FY 04-05 for this purpose (Communications Division line 3400 Contractual Services). A OD MOTOROLA Address reply to: 789 International Parkway Sunrise,FL 33325 April 27, 2005 Captain Tony Wilson City of Ocoee, Police Department 175 N. Blueford Avenue Ocoee, FL 34711 Dear Captain Wilson: In response to your request for information regarding Wireless Technology Equipment Company (WTEC),we at Motorola pride ourselves in choosing and working with some of the best in class service providers who share our fundamental objective of Total Customer Satisfaction. As the only Motorola Authorized Service Station(MSS) in the greater Orlando area, WTEC receives many support services from Motorola to better serve customers in the area. As a MSS, WTEC receives from Motorola the following assistance to properly install and maintain Motorola equipment and systems: • Annual Motorola Technology Assessment: Once annually Motorola will revisit and interview with WTEC to be sure that previously assessed technicians are still in place and capable of installing and maintaining Motorola system technologies. We will also properly assess each additional technician that is added to your organization and assist in a developing a training plan for those individuals. • Authorized warranty center status: This allows WTEC to make actual factory warranty repairs in the field on behalf of Motorola. • Motorola factory training: Motorola makes available to WTEC all training courses to keep your technicians current with new products and maintenance procedures. • Test equipment maintenance: Factory service of your test equipment to be sure it is properly calibrated for accurate troubleshooting. • Service manuals: Service manuals for field technician assistance and study. • Motorola System Technologist backup support: Telephone consultative assistance with Motorola in house engineering services for technicians, either in the field at customer locations or in the service center,to accurately troubleshoot difficult situations. • Availability to Motorola field engineering support: Motorola field System Technologists to assist them with difficult troubleshooting situations in the field and at customer locations. • Access to Product Service Bulletins and Service Repair Notes from the Motorola factory Design Center: Automatic notifications from the factory Design Centers of known product problems and the action required to make expeditious repairs and or modifications. • Customer Service Request tracking system: Motorola allows WTEC to open customer requests for information and assistance that will be tracked in our case management system. These issues are tracked weekly by Motorola management to measure and metric the cycle time of resolution. Page 1 of 2 WTEC is the service provider that is assigned to maintaining the City of Ocoee's two way radio system under a Motorola Maintenance Agreement. I hope that the City has been pleased with their performance. We have enjoyed our working relationship with WTEC and feel confident that they will be able to meet most of the City of Ocoee's communication services needs. If you have any questions or need further clarification, please do not hesitate to contact me. I can be reached by telephone at(954) 723-8907 or at the address above. Thank you for your continued support and confidence in both Motorola and WTEC. Sincerely, Dan Kimpe Area Support Manager Motorola, Inc. Cc: Robert Frank, City of Ocoee Wanda Horton, City of Ocoee Steve Goclon, City of Ocoee John Kelly, WTEC Page 2 of 2 V-, 4. E. � WIRES TECHNOLOGY s$r_.,r .s. E UJIPMENT COMPAIsTX INC SLA , t TO: Tony Wilson & Kathy Simanski City of Ocoee Police Department FROM: John Kelly DATE: April 25, 2005 RE: Tower Proposal WTEC is pleased to provide you with this budgetary proposal for the removal of the existing tower behind Ocoee Fire Station#1 and the installation of a new tower. The installations will be in accordance with current industry standards, unless agreed upon otherwise. Project work references the following: Request from Kathy Simanski and Tony Wilson. Following completion of an Engineering Study, work completion has an estimated lead- time of 2-3 weeks after a purchase order/contract is received, accepted and the required parts are on-hand. Equipment lead-time is approximately 4-6 weeks. WTEC SCOPE OF WORK FOR PROJECT#761343c WTEC has been requested to complete the following work, specific to the existing tower: • Remove a 50' Rohn 25 Tower from the current Ocoee Fire Station#1 location. • Remove 11 mixed Omni and Yagi Control Station antennas and lines. • Remove 1 Vhf DB224 antenna and line. • Relocate Ground Buss Bar and Polyphasers • Perform Preventative Maintenance and relocate and install five 800 MHz. Control Stations and one Inner-city VHF Station WTEC has been requested to complete the following work, specific to the replacement tower: • Architectural Engineering to provide a Detailed Equipment List and Tower Construct List. • Provide one new Rohn Tower. • Provide Engineering, Permitting, Foundations. • Provide building brackets, "A" Coax, "A" Superflex, 7' x 50',jumpers, connectors, 1/2'SF, N-M The customer is responsible for providing a secure climate controlled environment, AC Power, alternate back-up power, or UPS, Earth Grounding less than 5 ohms,Telco circuits within 6' of the equipment racks, cable conveyances -roof penetrations, and building access for installation. WTEC's Cost to City of Ocoee Police Department$29,300.00 (Tax exempt) This quotation has been prepared to assist the City of Ocoee Police Depart in budget planning. It has been prepared utilizing due care, skill, and represents o good faith estimate of the costs and materials necessary,to provide the services described in t (rent, scope. It needs to be noted,that this price could be changed based upon completion of the Engineering Study. The actual costs necessary to install the system may differ, from those estimated here, due to factors beyond WTEC's control. {Soil composition, changed requirements, differing site conditions, equipment substitutions, etc.}Additional expenditures thus may be necessary to deliver the equipment and services as proposed. Please contact me{407.625.7082/407.843.8631}, if additional information is needed. Thank you for the opportunity to propose this communication solution.