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HomeMy WebLinkAbout03-15-2007 Minutes MINUTES OF THE CITY OF OCOEE DISTRICTING COMMISSION MEETING HELD MARCH 15,2007 CALL TO ORDER Chair Grafton called the meeting to order at 6:07 p.m. in the Commission Chambers. Chair Grafton then led in prayer and the Pledge of Allegiance. The roll was called and a quorum declared present. PRESENT Chair Grafton, Vice Chair Blankenship, Members Garland, McKey and Morganto. Also present were City Attorney Paul Rosenthal, Planning Manager Armstrong, GIS Analyst O'Halloran, Orange County Supervisor of Elections Mapping Supervisor Beverly Willis, City Clerk Eikenberry and Records Coordinator Rittenhouse. ABSENT None. PRESENTATION OF POPULATION NUMBERS BY COMMISSION DISTRICT (GIS Analyst O'Halloran) GIS Analyst O'Halloran stated that at the last meeting the board decided that they needed to come up with population numbers. The next population numbers provided by the census will not be available until 2012. In the interim, the board needed to come up with population numbers in each district. At the last meeting, two methods were described in which population numbers could be determined. The first method based on a build out analysis which a consultant had come up with. The second method was based on updating the 2000 census data with the current certificates of occupancy. GIS Analyst O'Halloran stated that he would review the two methods and the figures that each method produced. He also stated that Planning Manager Catherine Armstrong was present to discuss future growth plans which should be taken into consideration when determining whether or not to move forward with redistricting. GIS Analyst O'Halloran displayed a graphic demonstration of the number of Certificate of Occupancy (CO) issued from 2000 to December 31, 2006. He stated that CO's are issued after permits are done and when the last inspection is done. He added that District 1, 3 and 4 were growing significantly more than District 2 during that time period. GIS Analyst O'Halloran stated that according to the Bureau of Economic and Business Research (BEBR)the total population as of April 1, 2006 was 32,175. GIS Analyst O'Halloran discussed two different methods for compiling numbers. Method 1 - showed the total population as of December 31, 2006 was 34,792. If you were to take that number and divide by four you would get the ideal population for each district, which is 8,698. He also discussed how much each district deviates from those figures and the percentages relating. Based on Method 1, the most ideal deviation is with District 1,which is -0.89 and the furthest away would be District 2, which is -15.18. Method 2— showed the total population was 34,273 which was similar to Method 1. The percent deviations are also similar to the first method. GIS Analyst O'Halloran stated that the total population in 2002 was 24,372 and the percent deviations ranged from 0.07 to -2.02 percent after redistricting. GIS Analyst O'Halloran stated that District 4 has grown in population and is higher than the ideal population. District 2 has reduced in terms of percent deviation. It is below the ideal percentage. Districts 1 and 3 have changed as well but are near the ideal range. GIS Analyst O'Halloran stated that the numbers that were generated for Method 1 were determined by build out numbers which a City consultant configured. The consultant counted parcels and based their figures on 3.03 people per single-family parcel and multi- family parcels based on 3.0 people. Those numbers determined the estimated 2005 population. GIS Analyst O'Halloran took those figures per parcel and collected the number of CO's that had been issued to determine the 2006 population. Member McKey inquired if the consultant did any ground-truthing to see how close he was with the numbers. He stated that his feeling was that there would be more people per multi-family unit than his calculation. GIS Analyst O'Halloran stated that the consultant based the numbers on BEBR's information as well as the numbers that were included in the Comprehensive Plan. GIS Analyst O'Halloran stated that for Method 2, he used the 2002 census data rather than calculating parcels and incorporated the CO's. He added that once he had population numbers, he assigned them to census block boundaries for annexations. He also stated that he had to take annexations into consideration as well. When splitting a census block in half, he had to divide population numbers. Most land that is annexed is vacant land. GROWTH TRENDS (Planning Manager Armstrong) Planning Manager Armstrong stated that she took developments on the map that they are currently working,just finished being built or future developments. Planning Manager Armstrong gave a breakdown of each stage of development as follows: Residential Under Construction District 1: Westyn Bay Phases 4 & 5, McCormick Woods, Ingram Trails and Eagles Landing=432 dwelling units. District 2: Villas at Woodsmere=64 dwelling units. District 3: Meadow Ridge, Villages of Wesmere and Key Isle Apartments = 686 dwelling units. District 4: Prairie Lake Reserve and Prairie Lake Tract A=382 dwelling units. Residential Construction expected in next 12 months District 4: Villa Roma, Arden Park and Oak Trail Reserve =314 dwelling units. District 3: Chateau Reserve & Lakewood Estates=76 dwelling units. District 2: None. District 1: Ocoee Pines (FKA Whispering Pines) =343 dwelling units. Residential Construction expected in next 12 - 36 months District 3: Maine Street Village = 2,000 dwelling units (in discussions), Park Square Homes (to be annexed) = 60 dwelling units, Belmere = 200 dwelling units, Chevron Property= 300 dwelling units. District 3 Total—2,560 dwelling units. District 2: None. District 4: Arden Park Phases 2 & 5 = 768 dwelling units, Ingram Estates = 104 dwelling units. District 4 Total—872 dwelling units. District 1: Centex Crown Point = 285 dwelling units, Westyn Bay Apartments = 200 dwelling units. District 1 Total—485 dwelling units. Planning Manager Armstrong stated that she took the 3 sets of figures and did a tally to see which district would experience the most growth and came up with the following numbers: District 1: 1,260 units District 2: 64 units District 3: 3,322 units District 4: 1,568 units GIS Analyst O'Halloran stated that a few decisions need to be made. First, whether the board would like to go forward with redistricting and second, which Method the board would like to use. Vice Chair Blankenship inquired if the numbers provided by Planning Manager Armstrong as also incorporated with GIS Analyst O'Halloran's figures. GIS Analyst O'Halloran stated that his numbers were up to December 31, 2006. Chair Grafton stated that they could assume that 1,500 of those numbers were included. City Attorney Rosenthal stated none of Planning Manager Armstrong's numbers should be included with GIS Analyst O'Halloran's figures because they do not have CO's yet. City Attorney Rosenthal stated that the handout provides an idea that the numbers could get further skewed between now and 2012 because the figures only go out 3 years. Chair Grafton stated that the Supervisor of Elections Office recommended that the board not do a redistricting at this time. City Attorney Rosenthal stated that the board could decide that now or could go forward and gather more data and make their decision then. GIS Analyst O'Halloran stated that he has a software demonstration where they can take districts and assign the census blocks to new districts to see how lines will be affected. City Attorney Rosenthal stated that if you are redistricting today, you need to do it based on today's population. The board can also use it to evaluate whether it makes sense to leave it as it is until 2012 and see the areas where it will be heavy in population. Vice Chair Blankenship stated that if his calculations are correct they are talking about 19,000 people which is half of their population now. He stated that he felt that is a lot of people to not take into consideration. The board has to make a good estimation of how many people will have CO's by that time. DEMONSTRATION OF REDISTRICTING SOFTWARE (GIS Analyst O'Halloran) Orange County Supervisor of Elections Mapping Supervisor Beverly Willis stated that she generated a map showing where the voters are in the City. She recommended that the board keep in mind that voters go with population. City Attorney Rosenthal stated that the members can take those figures into account assuming that they still balance on population. It is easier with the 10 year census because you get real numbers. GIS Analyst O'Halloran gave a demonstration of how the software worked and how the lines can be adjusted and in doing that the figures are adjusted as well. The Board experimented with moving boundary lines and asked Mr. O'Halloran to save the following two plans: Board Plan 1 —moves the area south of A.D. Mims, west of Clarke Road, from District 4 to District 2, by extending District 2 northern boundary east along A.D. Mims to Clarke Road and by extending District 2 eastern boundary north along Clarke Road to A.D. Mims Road. The changes resulted in a deviation of less than 2% for all four districts. (see attached map) Board Plan 2 - includes the changes from Board Plan 1, and also takes the boundary between Districts 2 and 3 and follows the centerline of Bluford Ave, from Orlando Ave south to the intersection with Hwy 50. It then follows the centerline of Hwy 50 east to the intersection with the District 2 boundary at Blackwood Ave. The changes resulted in a deviation range of-6.16 to 9.31. (see attached map) City Attorney Rosenthal suggested that the board members individually meet with GIS Analyst O'Halloran and create new lines for the districts to play with the numbers. Then if a configuration was created that the member liked, it could be saved and shared with the other members. City Clerk Eikenberry stated that if the district lines are changed, the board should try to keep with main streets, even if census blocks need to be divided. City Attorney Rosenthal stated that the percent deviation that they are looking for would be +/- 3%to be reasonable. The board discussed additional scenarios of changes to the district lines. DIRECTIONS TO STAFF Chair Grafton requested that the 2 plans that were created be saved as Board Plan 1 and Board Plan 2. City Attorney Rosenthal stated that the census is physically done in 2010 and the numbers should be available in 2011. Vice Chair Blankenship stated that he doesn't have a preference on which Method is used. Ms. Willis stated that the census block numbers will stay in 2010 except in the areas that have had more growth and those will be broken up. The existing blocks will remain the same. GIS Analyst O'Halloran stated that he used the same boundaries for both methods. Chair Grafton stated that for the next meeting, GIS Analyst will provide maps of Board Plan 1 and 2. City Attorney Rosenthal stated that Plan 1 and 2 are things they came up with playing around. If any members have plans that they would like to bring back, do so. If you have 3-4 plans bring them back and GIS Analyst O'Halloran can review them for similarities. Chair Grafton requested that the maps are named by the members name and number. City Attorney Rosenthal stated that there is no election in 2008. Therefore, there is not a crisis timeline because there is no election next year. SCHEDULE MEETING DATES City Clerk Eikenberry stated that she believed the board determined they wanted to stay with the 3rd Thursday. Chair Grafton stated that the next meeting date would be Thursday, April 19, 2007 at 6:00 p.m. Vice Chair Blankenship stated that there is no other option other than to redistrict based on the numbers that they have looked at tonight. City Clerk Eikenberry inquired about holding a public meeting. Chair Grafton stated that she would like to wait until next meeting to see how that goes and also provide adequate time to advertise. The May meeting could be a potential date for the public meeting. ADJOURNMENT The meeting adjourned at 7:31 p.m. Jennifer ttenhouse, Records Coordinator ean Grafton, It*r