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HomeMy WebLinkAboutIII (A) Acceptance and Approval of Minutes of the Regular Meeting held February 7, 1995 AGENDA 2-21-95 Item III A 110 JJ L M S OF THE CITY OF OCOEE BOARD OF CITY COMMISSIONERS REGULAR MEETING HELD February 7, 1995 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the commission chambers and, following a minute of silent meditation for the Van Winkle family in their loss, Mrs. Frances Watts led in the pledge of allegiance. The roll was called and a quorum was declared present. PRESENT: Mayor Vandergrift, Commissioners Glass, Gleason and Johnson. Also present were City Manager Shapiro, City Attorney Rosenthal, Administrative Services Director Beamer, City Engineer/Utilities Director Shira, Planning Director Wagner, Recreation Director Beech, and City Clerk Grafton. ABSENT: Commissioner Foster PRESENTATIONS AND PROCLAMATIONS Conunissioner Johnson presented a plaque in appreciation to former Commissioner Combs for 6 years of service on the City Commission, and told about his dedication to this government, as well as to the citizens, even long before his election to the Commission. Commissioner Combs recalled that he had always valued his "City family" and expressed his appreciation to each person on the dais individually. Commissioner Johnson presented a Certificate of Appreciation to former Mayor Dabbs in recognition of the Orange County School Board action in naming the gymnasium at Stonewall Jackson Middle School for him. Mayor Dabbs responded to Commissioner Johnson's heartfelt words in like manner. Mayor Vandergrift presented a Certificate of Appreciation to Nick Gledich in recognition of his receiving the Elementary School Central Region Award of Excellence for Outstanding Leadership as principal of Windermere Elementary School. Mr. Gledich expressed his warm feelings for the people in this area and said that his career had always involved the Ocoee children. Mr. Mickey Miller, City of Orlando Finance Director, presented the plaque for the Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year 1993 to Mayor Vandergrift and spoke about the staff efforts necessary to earn the award. Mr. Miller then presented a certificate from GFOA (Government Finance Officers Association) to Wanda Horton, Finance Manager. Mayor Vandergrift presented the Certificate of Completion for 1994 Advanced Institute for Elected Municipal Officials to Commissioner Jim Gleason. CONSENT AGENDA 7 -9 U i. Ocoee City Commission Regular Meeting February 7, 1995 The consent agenda consisted of items A, B, and C. Commissioner Glass, seconded by Commissioner Gleason, moved to approve and accept the consent agenda as presented. Motion carried 5-0. A. Acceptance and Approval of Minutes of the Regular Meeting held January 17, 1995. B. Acceptance and Authorization to send the Water Meter Relocation Agreement form to affected property owners, Authorization for Mayor and City Clerk to execute each Agreement as it is received from the owner, and Authorization for Morris Contract Services to perform the service line installation work at the rate of $298 per location per signed agreements. C. Acceptance and Authorization for Mayor and City Clerk to execute Lions Club Agreement - Central Florida Fair. COMMENTS FROM CITIZENS/PUBLIC There were no citizen comments at this time. PUBLIC HEARINGS - None OTHER BUSINESS DISCUSSION RE: TWO WEEK EXTENSION OF FREE LYNX BUS SERVICE. Mayor Vandergrift repeated his motion which was tabled at the January 17 meeting regarding extending the free Lynx bus service for two additional weeks at a cost of $1,000 per week. Commissioner Glass repeated his second for the purposes of discussion. Following discussion the vote was: Commissioner Glass "no," Commissioner Gleason "no," Commissioner Johnson "no," and Mayor Vandergrift "yes." Motion lost 3-1. DISCUSSION RE: CEMETERY. City Manager Shapiro said that Mayor Vandergrift had requested this item on the agenda and was proposing reinstating the Cemetery Committee to review cemetery issues. Mr. Shapiro presented the staff report and proposed that the monies in the Cemetery Fund be placed in the General Fund to offset the cost of upkeep as the sale of the remaining lots would not generate enough capital to provide sufficient interest to cover perpetual care. Conunissioner Gleason said this may be one area the City does not need to be involved in and that there would be no need to put a committee together with only 149 lots left. Commissioner Glass concurred and agreed that the funds should be transferred. Conunissioner Johnson asked that the cemetery be resurveyed as he felt an additional 150 lots would be found. Mr. Shapiro said he would get a cost estimate for replatting. Former Commissioner Sam Woodson, 814 Chicago Street, agreed that there was a considerable amount of land to be surveyed and said also that the City has an obligation to keep up the cemetery. Mayor Vandergrift said he wants the committee revived to be sure the care of the cemetery is assured and to review the entire issue without bias. 2 Ocoee City Commission Regular Meeting L L\ February 7, 1995 Commissioner Gleason seconded b Commissioner Johnson moved to direct Ci Mana.er to ore tare an ordinance to transfer the funds -8 744.86 from the Cemete Pe s etual Care Fund to the General Fund and to get a firm survey count on the lots available for use in the cemetery. Motion carried 3-1 with Mayor Vandergrift voting no. FIRST QUARTERLY FINANCE REPORT FY 1994-95. Administrative Services Director Beamer reviewed the report and responded to questions from Commission to clarify various items. Ms. Beamer and her staff were commended for an excellent report. In response to a question about the occupational license fee structure Ms. Beamer advised that Florida Statute 205.0535 provides that counties and cities will review and evaluate their fee structure and have until October 1, 1995 to make any changes that are going to be made. An equities committee should be appointed to review for possible increase or distribution in the fees. Orange County has already restructured their distribution. Mayor Vandergrift, seconded by Commissioner Glass, moved to accept the report as presented. Motion carried 4-0. APPOINTMENTS TO BOARDS. RECREATION ADVISORY BOARD. John Boston resigned - term expires October 1996; Ileana Tripp resigned - term expires May 1995. Commissioner Glass, seconded by Commissioner Gleason, nominated Chris Caldwell to complete John Boston's term which expires October 1996 and moved to defer the other appointment to the February 21 meeting. Motion carried 4-0. Mayor Vandergrift suggested increasing the membership of this board to 25. No action was taken. PLANNING AND ZONING COMMISSION. Jim Swickerath resigned - term expires July 1996. During a discussion about the balance of representation on the board and whether the focus should be on balancing trades/lifework or geographic location, P & Z Chairman Switzer commented that it was helpful to have input from board members who live in another part of town. Commissioner Johnson, seconded by Commissioner Gleason, nominated Bob Williams to complete Jim Swickerath's term which expires July 1996. On roll call Commissioner Glass voted "no, Commissioner Gleason "yes," Commissioner Johnson "yes," and Mayor Vandergrift "no." Motion did not carry. STAFF REPORTS There were no staff reports at this time. COMMENTS FROM COMMISSIONERS Commissioner Glass: No comments at this time. 3 Dn Ocoee City Commission Regular Meeting February 7, 1995 Commissioner Gleason: 1) Thanked Rosenthal for his efforts in preparation for the Mall hearings and apologized for not mentioning his name at the last meeting. 2) Read a letter to Chief Mark from the citizens of Sawmill welcoming him to the City and expressing appreciation for his increasing the patrol in their area. 3) Asked if the developer of Winn Dixie Plaza has responded to Shira's letter re: the retention pond, and when the wall will be started. City Manager Shapiro will find out and respond in writing. 4) Asked where we are with the sign ordinance. 5) Said that Lake Olympia Club wants a 25 MPH sign. 6) Advised that some residents have received letters from Nigeria requesting personal bank account information with promises of high returns and shares of large deposits in exchange for the use of the citizen's account. He cautioned citizens to use common sense and not respond to such requests. 7) Thanked Montye, Wanda, Isabel and entire Finance Department for excellent report. Commissioner issioner Johnson: 1) Asked for an update on Amber Ridge. City Manager Shapiro advised that there was at least one portion of underdrain on the "as built" that did not exist which the developer will take care of, that there is a meeting on Thursday and then it is up to the homeowners. Building has been stopped in areas where there are drainage problems and he should have the bottom line after Thursday's meeting. There ensued a lengthy discussion regarding building permits and Mr. Rosenthal talked about the City's position. 2) Asked who owns the southeast corner at the McKey St./Kissimmee Ave. intersection as it needs to be cleaned up. The railroad company owns it and Mr. Shapiro will notify them. 3) Asked about the sign for Bluford Avenue showing the business district. 4) Asked if a letter can be sent to Home Builders Association and other such organizations advising that the builders are not following through as they should. Mr. Shapiro said that matter should be brought up for discussion after the City Attorney has a chance to give direction. Mayor Vandergrift said he asked for a review board over a year ago. Mayor Vandergrift: 1) Said that he had arranged for the telephone in his office to be manned so that citizens could call in with questions during the public hearing for the Lake Lotta Mall and Lake Lotta Center on January 26, and there were several calls. He proposed that Commission consider doing this as a part of the regular meetings. There was no discussion at this time. 4 iCr Ocoee City Commission Regular Meeting February 7, 1995 2) Suggested putting several signs on each upright instead of having so many sign poles. Mr. Shapiro advised that would be against the law. 3) Suggested finding a slogan for the City signs such as Orange County's "Crime Stops Here." 4) Called attention to the miniature Lynx bus on the dais which will be used in the Central Florida Fair in Ocoee's booth. 5) Said he had propped the hallway doors open to keep from having the noise of the door opening and closing throughout the meeting but found that the noise from the lobby was also a distraction. He suggested that a red carpet strip in the lobby would not only help with the acoustics, but also would indicate that the citizens were considered honored guests. 6) Had the Ocoee Rent-a-Choir sing Happy Birthday to Commissioner Johnson as it was overlooked last month. This was done with considerable enthusiasm but was totally lacking in harmony. Citizen Tom Darby, 75 Siesta Key Court, asked to speak and said that Pioneer Key Park I had several drainage problems, i.e., the ditch needs to be cut and dredged and the grate on the sewer should be changed to a smaller grate as it is clogged with oak leaves. Mr. Shapiro advised that the problem is a blockage. ADJOURNMENT The meeting adjourned at 9:50 p.m. APPROVED Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 5