HomeMy WebLinkAboutIII (B) Acceptance and Authorization for Mayor and City Clerk to Execute DOT Maintenance Agreement Renewal AGENDA 4-18-95
Ocoee A. Item III B
RAYMOND M. BRENNER
f4 of Goo`› PUBLIC WORKS DIRECTOR
560 FLEWELLING AVE.
OCOEE,FLORIDA 34761-2303
(407)877-8420 • FAX(407)656-8504
STAFF REPORT
TO: The Honorable Mayor and Board of City Commissioners
FROM: Ray Brenner, Public Works Director
DATE: April 14, 1995 J�
RE: Florida Department of Transportation Memorandum of
Maintenance Agreement, Contract #AB-156
State Project #75906-9201 , WPI 5610462
ISSUE:
Should The Honorable Mayor and Board of City Commissioners approve
the renewal maintenance agreement with Florida Department of
Transportation?
BACKGROUND/DISCUSSION:
The City of Ocoee and the Florida Department of Transportation
entered into an agreement on April 22 , 1992 , to perform routine
maintenance for the State at an annual cost of $29 , 226 .48. this
Memorandum of Agreement had a one year renewal option that was
agreed upon beginning the 1st day of April , 1993, and ended the 1st
day of May, 1994. There were no changes to the agreement and staff
recommended the renewal to the City Commission and they voted
unanimously to accept the agreement.
On March 29 , 1995 , I met with Mr. Charles Kime and Henry Yates,
FDOT contracts engineers . We reviewed the agreement from the
previous year and the renewal was mutually acceptable to both DOT
and the City of Ocoee . The attached letter references DOT's
satisfaction with our performance of the agreement and their
willingness to renew this agreement in the amount of $30 , 000 . Mr.
Yates requested that a work schedule for shoulder work along SR 50
be provided him, thus enabling him to assess completed production
and maintenance on the report sent to him quarterly. This was
agreed upon by both parties .
In summary, the City of Ocoee will provide the necessary
maintenance of 25 . 202 lane miles at a contract price of $30,000.
Staff is satisfied the amount of the contract is adequate to
perform the maintenance requirements in the Highway Maintenance
Agreement.
OCOEE ISA RECYCLING COMMUNITY
Page 2 .
The Honorable Mayor and Board of City Commissioners
April 14, 1995
RECOMMENDATION:
Therefore, based on the above , Staff respectfully requests that The
Honorable Mayor and Board of City Commissioners approve the
Maintenance Agreement between Florida Department of Transportation
and the City of Ocoee, as written.
RB:jh
attachments
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FLORIDA -- = DEPARTMENT OF TRANSPORTATION
LAWTON CHILES BEN G.WATTS
GOVERNOR WilaSECRETARY
WEIMI
iimi
420 W. Landstreet Road
Orlando, Florida 32824
April 13 , 1995
Mr. Ray M. Brenner, Director of Public Works
City of Ocoee
150 N. Lakeshore Drive
Ocoee, Florida 34761-2258
SUBJECT: M.O.A. AB156, Renewal and Need for Report of Actual
Production Completed per Quarter and A work Schedule
for This Next Year.
Contract Number : AB156
Job Number : 75906-9201
W. P. I . : 5610462
County : Orange
Dear Mr. R. M. Brenner
I am forwarding the Renewal forms for approval , to be Signed
and Sealed by the City. Also this office is requesting a work
schedule for the next year and beyond. Also that a report by
activity of the production completed each Quarter will be sent with
the billing. This was agreed to in our meeting on March 29, 1995,
please forward a statement to that effect and return to this _
office.
IF you have any questions please contact this office.
Sincerely,
/// Ar
/°°(
Henry C. Yates Jr.
Contracts Engineer
HCY:y
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FLORIDA DEPARTMENT OF TRANSPORTATION
utYY017 CtlR.E,S REM G.WATTS
waREWNi
GOVERNOR Imes SECRETARY
Contracts: 3-510 719 South Woodland Boulevard DeLand, Florida 32720
904/943-5285
7:7 1pr
April 4, 1995
City of Ocoee
150 N. Lakeshore Drive
Ocoee, Florida 34761-2258
Re: 1st CONTRACT RENEWAL
Contract No.: AB 156
State Job No.: 75906-9201/73
WPI NO.: 5610462
County(ies): Orange
Surety: Exempt
Amount: $30,000.00
Gentlemen:
This letter is to advise you that the Department is satisfied with your performance and
wishes to renew the above subject contract. This renewal must be mutually agreed to by
both parties and is subject to the same price, terms, and conditions as the original
contract.
If this is agreeable to you, please complete the enclosed six (6) copies of our Contract
Renewal Form. Please return them to me no later than April 19th. Call me at the above
number if you have any questions.
NOTE: Please do not fill in the date on the Contract Renewal Form; RENEWAL occurs
ONLY after the District Director of Operations signs this form.
Sincerely,
John L. Dover
District Maintenance
Contracts Coordinator
RQC:h.AB 156ren.1
Enclosures
mrenew.I.
is
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 375420.23
MAINTENANCE CONTRACT RENEWAL MAINTENANCE
OOC-eros
Contract No.: AB 156
State Job No(s).: 75906-9201/73
WPI No(s).: 5610462
County(ies): Orange
Renewal: First ( Second 0
This Agreement made and entered into this day of , 19 , by and between the State of
Florida Department of Transportation, hereinafter called "Department", and City of Ocoee
of 150 N. Lakeshore Drive Ocoee. Florida 34761-2258
hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on March 29, 1994
entered into an Agreement whereby the Department retained the Contractor to perform
Routine Maintenance of paved, landscaped, and/or turfted areas within FDOT Right of Way.
; and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both parties
and subject to the same terms and conditions of the original Agreement;
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each to the
other, the parties agree to a renewal of said original Agreement dated March 29, 1994
for a period of one year beginning the 1st day of May , 19 95 and ending the 30th
day of April , 19 96 at an annual cost of$ $30,000.00 specified herein.
All terms and conditions of said.original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
STATE OF FLORIDA
Name of Contractor DEPARTMENT OF TRANSPORTATION
BY: By:
Authorized Signature R. A. Layette, District Director - Operations
Title: Title:
Legal:
Approval as to Form and Legality
Fiscal:
Approval as to Availability of Funds
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