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Home My WebLink AboutIII (E) FY 95-96 Budget Message AGENDA 8-1-95 "CENTER OF GOOD LIVING - PRIDE OF WEST ORANGE" Item VI E (0:00ee _. __- . OCO\I\1ISSIONI RS CITY OF OCOEE RUSTY JOHNSON j DPAUL W.FOSTER 150 N. LAKESHORE DRIVE SCOTT A.GLASS :V_,I 2 OCOEE,FLORIDA 34761-2253 )lit GLEASON 'lG�f v�11� J�? (107)656 2322 CIT'MANAGER pf GOOp ELLIS SHAPIRO MEMORANDUM DATE: July 28, 1995 TO: The Honorable Mayor and Board of City Commissioners FROM: Ellis Shapiro, City Manager SUBJECT: Budget Message FY 95/96 The review of building activity for the first nine months of FY95 as compared to the same period in FY94 shows 258 and 426 residential permits respectively and 8 vs 11 on commercial. For further comparison, the number of water customers increased by 348 from July, 1994 to June, 1995 while sewer added 297 customers. Solid Waste expanded by 404 new customers. This activity is reflected in the total taxable value of $506,809,579 (December, 1994) up from $469,310,003 (December, 1993). FISCAL YEAR 1995 - In Retrospect During FY95, the City improved existing services or introduced new programs by: (1) opening Palm Drive Park; (2) purchasing a full size bus for the Recreation Department; (3) moving Recreation to the Community Center and, thereby, accommodating a larger number of off-tract school children; (4) placing over one-half of the residences on the cart system and, from such, making garbage collections cleaner and more efficient; (5) ordering climbing excavator and street sweeper for use in maintenance of stormwater sewers and prevention by cleaning the City streets; (6) initiating the in-car video system in Patrol Vehicles; (7) buying sidewalk milling machine for Parks, Parkways, Trees and Drainage; (8) contracting ground maintenance services; (9) installing a new telephone system and emergency generator in Fire Station 25; and, (10) dismantling/selling the Kissimmee Avenue elevated water tank and drilling a new well. Completed construction projects include Hackney Prairie Road segment with water and sewer lines from Clarke Road to west side of Burnden Park property as well as Sawmill Stub Road; those about to be completed are Withers-Maguire Interior Restoration and the above-ground fuel tanks. The Winter Garden VHF radio system was acquired to allow communication for Law Enforcement and City operating departments until the City's lease/purchase/installation of the Motorola 800 MHz is approved and scheduled. Also in FY95 personnel were added to Personnel, Facilities Maintenance, Law Enforcement, Fire, PPTD, Recreation, Water and Solid Waste departments. 1 In July, 1995 the West Oaks Mall paid its building permit and impact fees along with its White Road obligation for over 800,000 square feet of retail space. The monies have been allocated for the following improvements: (1) the City's commitment for the White Road realignment (building permit fees), (2) a portion of the Police 800 MHz equipment (Police Impact Fees), and (3) expansion of Fire Station 25 (District 1 Fire Impact Fees). Additional permit and impact fees are anticipated during FY96 for a Mall opening in Fall, 1996. No ad valorem tax revenues will be received until FY98. FISCAL YEAR 1996 - In Summary To continue efforts to maintain service levels, cost effective and efficient service delivery and new capital improvements, the proposed FY95/96 Budget totals: General Fund $9,514,100.00 1.03 Stormwater $410,500.00 5.12 Water $2,362,850.00 10.56 Solid Waste $1,191,000.00 -8.36 Wastewater $2,281,650.00 9.91 The major elements consistent to all funds may be summarized as follows: (1) Award 2.5% cost of living effective October 1, 1995; (2) Continue to pay the same dollar amount of Health Insurance for dependents ($378,970) with any increase in family coverage passed to the employee in addition to the current 25% (e.g., if there were a 6% increase in family health coverage, an employee with dependents who pays $34.96 biweekly this year will pay $43.35 beginning October 1, 1995); (3) Continue to pay 100% Dental/Vision for dependents at a cost of$63,400; (4) Discontinue merit system; (5) Remove the Longevity percentages from all current recipients; (6) Reserve monies for the purchase of the Motorola 800 MHz radio system city wide (five year leasing arrangements to be completed); (7) Fund Youth Center with $200,000 rebudget from FY95 and $100,000 from FY96 (balance from Recreation Community Impact Fees); (8) Place all of City Hall on the Emergency Generator; 2 (9) Remove funding for the Senior (Over-65) Program; (10) Include Computer Equipment only for Planning (two PC's and Printer) and Law Enforcement (Computer Aided Dispatch); (11) Increase Education Incentive by $2,000; (12) Open Temporary Fire Station on Maguire Road - District 3. Conversely, those items which in the past have appeared and are absent from this budget deal with issues discussed with the Commission in previous meetings and presented either through the City Attorney's opinion, the Capital Improvements Program, the Benefits Study, and/or the 1995 Wage and Classification Survey researched by the Employee Relations Department. I include them here to give the City Commission opportunity to review these and their associated costs along with this proposed budget. • Senior (Over-65) Program (based on current number of approved participants) $166,200 • Merit (most Cities surveyed in the past have deleted the Merit System and kept the Cost of Living at the lowest possible rate) . $156,600 • Longevity (not given by any Central Florida Cities; begun in Ocoee in FY91 costing over those 4.75 years $334,230) $128,700 If I may, I would like to provide a brief overview of each fund. GENERAL FUND. Revenues were calculated based upon this year's growth pattern. The millage rate as proposed is 4 mills and is estimated to be received at the 96% level; 96% is the percentage currently being budgeted as FY95's actual receipt. Franchise fees and Utility taxes track the various connection history by the individual companies. The building permit receipts for the construction of West Oaks Mall were allocated to offset municipal costs for mall inspections ($43,000) and White Road Realignment ($100,000). The administrative charges to the other funds were calculated at 12% for water (with Revenue and Maintenance Fees), solid waste, and wastewater (with Revenue and Maintenance Fees) and at 8% for stormwater. 11% of the City Hall portion of the capital improvement bond debt service will continue to be paid by Utilities. The Motorola 800 MHz Radio System will be apportioned by the equipment required by fund. In order to bring positions to competitive classifications, to put staff into pay grades at which they have been performing, or to increase service delivery — the following personnel [1] reclassifications and [2] additions have been made: Personnel - [1] Clerk Typist to Personnel Technician; [2] 1 Part Time Clerk Typist (Receptionist/Part Time Operator). 3 Planning - [1] Planning Director to Pay Grade 21; Planner to Senior Planner (overtime exempt) Pay Grade 15 (Planner to be shown as Pay Grade 13 for possible future use); [2] 1 Clerk Stenographer. Administrative Services - [1] Capital Projects/Concurrency Analyst to overtime exempt status. Law Enforcement - [1] Lieutenant to Captain, two (2) sergeants to Lieutenants, one (1) officer to Sergeant, Administrative Secretary to Executive Secretary, Record Clerk I to Record Clerk II, deduction in number of Detectives (from 2 to 1) and Officer First Class (from 3 to 2); [2] one (1) additional Clerk Typist - part time. Fire Control - [1] Lieutenant to Assistant Chief (Pay Grade 18), three (3) engineers to lieutenants, three (3) firefighters to engineers; [2] reduction in actual number of firefighters from 18 to 15. Protective Inspections - One (1) Contract Municipal Inspector for West Oaks Mall inspections (no benefits - save for mileage to City Hall from job site). Recreation - [1] Recreation leader to Pay Grade 3; [2] Recreation Aide (Full Time) from Recreation Leader Part Time; two (2) Recreation Aides Part Time as needed. Increased costs for dental/vision (5%), life (15%), disability (15%), multi-peril (15%) were budgeted as indicated. The final quotes were not available from the companies as yet. Expenditures as they relate to specific programs show that: ► The temporary fire station for District 3 on Maguire has been funded. ► The FY95 capital reserve ($200,000) has been rebudgeted for the Youth Center and an additional $100,000 from FY96 Revenues has been added. ► The computer equipment to be purchased will be Planning's two PC's/Printer and the initial Computer Aided Dispatch for Law Enforcement. ► City Hall will be added to the emergency generator so that the building can remain operational during power failures. ► The Chamber of Commerce request for $5,000 has remained as has the non-profit at $10,000. Those items with associate costs not contained within this budget are the following : ► Additional Banners - 15,000 ► Animal Control Officer - 64,000 ► Float (Citrus Bowl) - 7,000 ► Fence at Bulldog Field - 5,500 ► Park Benches - 8,500 STORMWATER FUND. Road and Ditch Inspector is shown as a full time employee at Pay Grade 13 (originally on Contract). Leases for Climbing Excavator and a portion of Street 4 Sweeper are listed in Capital. The expenditures will follow the Capital Improvements program unless the NPDES permit demands otherwise. Consideration for a rate increase may need to be made, if permit demands become too great. WATER FUND. The capital projects necessary for upgrading the old system will include: ► Two Ground Storage Tanks with Piping SOLID WASTE. The fund can support the purchase of 1856 carts. The cart system will, at that point, be city wide. One additional side-load truck is necessary as Number 719 must be taken out of service; tipper will be placed on #715 (rear load) for backup. WASTEWATER. The current rate payers are required to pay a portion of the improved system, i.e., their fair share. These capital projects will consist of: ► Lift Station Site #19 ► Construct Lift Station #19 ► Package Pump Station for Effluent Re-Use with Piping & Irrigation Equipment ► Effluent Pond Modifications In conclusion, we have prepared a budget that is conservative in its revenue estimates and conservative in its expenditures. Maintaining an adequate service delivery in a cost-effective and efficient manner with no reduction to levels of service is the ultimate goal for FY 95-96. However — as the City continues to develop in size, complexity and demands — increases in revenues generated from growth cannot continue to be directed to the ever-escalating costs of employee benefits. Just as we have done with hourly wages, over the next several years benefits should be brought in line with those of other local governments and, ultimately, private industry. I would like to commend Montye Beamer, Wanda Horton, Donald Carter and Peggy Psaledakis for their efforts in completing this budget. Respectfully Subm. . X2 % 5