HomeMy WebLinkAboutItem 17 Discussion and Direction Regarding the Bed and Breakfast Proposal for the City-Owned House Located at 2 North Bluford Avenue V
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AGENDA ITEM COVER SHEET
Meeting Date: February 5, 2019
Item # / 7
Reviewed By:
Contact Name: Craig Shadrix, ACM Department Director:
Contact Number: 407-905-3111 City Manager:
Subject: Request formal direction of the City Commission regarding the Bed and Breakfast
proposal for the City-owned house located at 2 North Bluford
Background Summary:
During the August 7, 2018 City Commission meeting, the City Commission by consensus authorized
Dr. Kathleen Crown to have a construction expert evaluate the City-owned home located at 2 North
Bluford Avenue following a lengthy discussion based on a proposal by Dr. Crown to lease the property
and renovate the home for use as a bed and breakfast venue. Dr. Crown subsequently appeared
before the City Commission at the October 16, 2018 City Commission meeting and reported that the
building, which is currently being occupied by Oelrich Construction as a free of charge lease as a
construction headquarters for its work on Downtown Masterplan projects, was in a state of disrepair
and requested that the City make some of the repairs. From that point, the City made some minimal
general repairs to improve the overall condition of the building: however, from the discussion between
Dr. Crown and City staff to this point, renovation of the structure to accommodate a commercial bed
and breakfast would be considered a non-trivial undertaking.
To date, the City has not heard from Dr. Crown on further interest in the building or property. Given
the timing of City Hall construction and the City's ongoing efforts to promote economic development in
the Downtown Redevelopment Area, it is recommended that the City Commission formally dismiss the
the bed and breakfast proposal for this site and authorize funding to demolish or move the structure
from the site upon completion of duties by Oelrich Construction. Staff has received queries about this
property from various developers and is unable to provide definitive guidance on pursuing
redevelopment opportunities.
Issue:
Should the City Commission formally rescind its interest in leasing the City-owned structure and
property located at 2 North Bluford Avenue to Dr. Kathleen Crown for use as a bed and breakfast and
authorize staff to proceed with demolition of the structure at the end of the current lease?
Recommendations:
Staff recommends that the City Commission formally rescind its interest in leasing the City-owned
structure and property located at 2 North Bluford Avenue for use as a bed and breakfast and authorize
staff to proceed with demolition of the structure for a price not to exceed $25,000 to be taken from
existing budgeted funds allocated to the Bluford Avenue project from the General Bond issue for the
Downtown.
Attachments: Minutes from the 08/07/18 and 10/16/18 City Commission Meetings.
Financial Impact:
Existing budgeted funds from the Downtown Masterplan general bond issue allocated to the Bluford
Streetscape Project will be used to fund the demolition
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution )( Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
2
MINUTES
AUGUST 7,2018,'at'6:15 P.M.
REGULAR CITY COMMISSION MEETING
CALL TO ORDER-6:15 PM
Mayor Johnson called the regular session to order at 6:15 p.m. in the Commission Chambers of
City Hall. The invocation was led by Commissioner Firstner, followed by the Pledge of
Allegiance to the Flag led by Commissioner Grogan. City Clerk Sibbitt called roll and
declared a quorum present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner
Absent: Commissioner Oliver
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt
PRESENTATIONS AND PROCLAMATIONS-None
COMMENTS FROM CITIZENS/PUBLIC-6:18 PM
Dr. Kathleen Crown provided a PowerPoint presentation detailing her proposal on wanting to
convert the location of 2 N. Bluford Avenue into a wedding and bed & breakfast venue. She
further concluded by stating she is seeking to negotiate a deal with the City of Ocoee to acquire
the location. Mayor Johnson asked for comments by the City Commission.
Commissioner Grogan commented that he likes the idea and feels Dr. Crown's proposal is a
great use of the property.
Commissioner Wilsen shared that she is concerned with the building as it was her impression
that the buildings needed repairs. She further inquired from the City Manager as to what the
plans were for the building and location when purchased by the City. City Manager Frank
answered that what was shared in the citizen workshops with the public was utilizing that
location for a parking lot with some outparcels being sold for new construction to the Downtown
area. During the timeframe when the property was purchased the City was beginning its
redevelopment process for which they found a need to use the building as a construction office.
Commissioner Firstner inquired on the funding source. Dr. Crown answered she would
provide the funding for the renovation of the building. Commissioner Firstner commented that
he felt she had a lot of ideas and suggested she concentrate on one or two of her ideas but overall
he liked the concept.
Mayor Johnson inquired if she had spoken with Commissioner Oliver as he is not in attendance
this evening to comment. Dr. Crown answered in the affirmative and shared that Commissioner
Oliver thought it was a great idea. Mayor Johnson further commented that the City is not able to
sell the property at this time but he feels that the option to lease for purchase may be feasible
with the understanding that she will be responsible for repairs. He further shared he does not
recall there being a vote to tear the building down and voiced that he does see her vision as
something that would be marketable to our citizens.
Regular City Commission
August 7,2018
Commissioner Wilsen inquired if the building is structurally sound. Dr. Crown answered that
she would like to have a structural engineer check the building before she puts down any money.
If the building is found to not be structurally sound, then her proposal cannot be done.
City Manager Frank shared it is his recollection that Utility Funds were used to purchase the
building; so if the desire is to lease it out, then the City Commission would need the General
Fund to reimburse the Utility Fund which can be discussed during the upcoming budget.
Commissioner Wilsen inquired on the lease period for the construction company currently in
the building. City Manager Frank answered that the company is leasing the building at no cost
until the City's project is complete.
Consensus of the City Commission was to allow Dr. Crown to have a structural
engineer check the building at 2 N. Bluford Ave. City Manager Frank advised that the
City will allow for the right to enter onto the property.
STAFF REPORTS AND AGENDA REVIEW-6:40 PM
City Manager Frank announced before them are the School Resource Officer Agreements that
were forthcoming for Item#8 on the Consent Agenda.
COMMISSIONERS ANNOUNCEMENTS -6:40 PM
Commissioner Firstner—None
Commissioner Wilsen—None
Commissioner Grogan—None
Mayor Johnson— 1) The Parks and Recreation Advisory Board currently has four vacancies. If
you are interested in applying to be on this Board, please visit the City's webpage for more
information. 2) City Hall is closed on Monday, September 3rd in observance of Labor Day and
the City Commission meeting scheduled for Tuesday, September 4th has been canceled. 3)
Information on Budget Workshops and Budget Hearings can be found on the City's Website and
on Ocoee TV. As a reminder: The City's First Budget Workshop is being held tomorrow night,
August 8th starting at 6:00 pm here at City Hall. The Second Budget Workshop is scheduled for
Monday, August 13th. The Tentative Budget Public Hearing is Wednesday, September 12th, and
the Final Budget Public Hearing is scheduled for Wednesday, September 26th. All meetings will
begin at 6:00 pm here in City Hall.
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Regular City Commission
August 7,2018
CONSENT AGENDA- 6:41 PM
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 -#15.
Moved by Commissioner Grogan, seconded by Commissioner Firstner; Motion
carried 4-0 with Commissioner Oliver absent.
1.; Approval of the Minutes for the Regular City.Commission Meeting held July 17,2018.
(City Clerk Sibbitt)
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
2. Approval of.the Holiday Schedule for 2019: (City Clerk Sibbitt)
Section 8.01 of the Personnel Rules and Regulations lists Holidays that will be observed annually in the City
of Ocoee. Each year the City Commission approves those holidays as well as selects dates for those holidays
that fall on weekend da s.
New Year's Day January 1 Tuesday,January 1,2019
Martin Luther King,Jr. Day Third Monday In January Monday,January 21, 2019
Memorial Day Last Monday in May Monday,May 27,2019
Independence Day July 4 Thursday,July 4, 2019
Labor Day First Monday in September Monday, September 2,2019
Thanksgiving Day Fourth Thursday Thursday,November 28,2019
Day After Thanksgiving Day after Fourth Thursday Friday,November 29,2019
Christmas December 25 Wednesday,December 25,2019
Day Before or After Christmas Determined by Commission Thursday, December 26,2019
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
3. Approval of First Amendment to the Contract for Internment and Inurnment Services
at the City of Ocoee Cemetery: (City Clerk Sibbitt)
On September 18,2012,the City of Ocoee entered into a Contract with Quality Vaults and Monument, Inc.,to
perform internment and inurnment work as set forth in RFP#12-006 (the"Contract"). The Contract is due to
expire on September 30,2018.Quality Vaults and Monument, Inc., was the sole bidder in 2012 and is the sole
local provider of services to the City at this time. Therefore, the City desires to amend the existing Contract,
subject to the terms and conditions set forth in the RFP and Contract, to extend the Contract through
September 30, 2019. The Contract will thereafter automatically renew on an annual basis unless City or
Contractor provide written notice to the other, in accordance with the terms of the Contract,no later than sixty
(60)days before the expiration of a term.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
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Regular City Commission
August 7,2018
4. Approval of Sunbelt Rental Plat, Project No: LS-2017-010. , (Development Engineer
Womack)
The subject property is located at 259 Maguire Road, immediately north of the City of Ocoee Public Works
Department. The Parcel Identification Number is 19-22-28-0000-00-047. The total area of the parcel amounts
to approximately 28.234 acres. This plat is required in order to dedicate and convey additional right-of-way to
the City. The three areas of additional right-of-way being dedicated to the City include a five(5)foot addition
to the Maguire Road right-of-way, a 0.6-acre strip to the west of 441 Enterprise Street, and a 0.75-acre corner
clip of the northwest corner of the subject property. The plat also includes easements for emergency vehicle
access,an 8"ductile iron public water main,a sidewalk easement,and easements for other public utilities. The
Sunbelt Rental development is platting prior to receiving a Certificate of Completion; however, since the
development is nearly complete the developer will not be required to provide a Surety covering the outstanding
improvements as approved in the Sunbelt Rental Large Scale Site Plan. The site will receive a Certificate of
Completion once all of the outstanding improvements are completed.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
5. Approval of Licensing ,and .;Rebate Agreements with Bound Tree Medical for
Operative IQ Inventory Management. (Fire ChiiefMiller)
The Ocoee Fire Department(OFD)utilizes Bound Tree Medical (BTM)to purchase the EMS supplies which
are stocked on all rescue and engine units and used by Department personnel on medical calls. Operative IQ is
a service provided by BTM which works in tandem with UCaplt Cap 5 vending machines for advanced
electronic inventory management and tracking of EMS supplies, pharmaceuticals, and narcotics. OFD
currently utilizes an outdated inventory control system; but was recently awarded a 75%125%matching grant
from the Florida Department of Health to purchase three of the Cap 5 vending machines. This will afford the
most up-to-date inventory control system,which will save the City by reducing pharmaceutical inventory loss.
BTM has extended a rebate offer to OFD to cover the cost of two-day onsite setup and training on the system
plus three years of licensing fees with an annual supply purchase of at least$75,000, a threshold which OFD
already meets. Operative IQ will replace the City's existing inventory management system with improved
pharmaceutical, narcotics, and supply tracking as well as biometric security, which is not available with the
current system and is required by the State. By accepting the rebate agreement,the City will save$14,695 over
the next three years.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
6. Approval of Traffic. Enforcement Agreement, with Wentworth Homeowner's
Association. (Police Chief Brown)
Wentworth originally entered into a Traffic Enforcement Agreement with the City of Ocoee on October 4,
2005. In August of 201 1,the Traffic Enforcement Agreement was not renewed. Wentworth is now requesting
a new Traffic Enforcement Agreement between Wentworth and the City.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
7. Approval of First Amendment to Traffic Enforcement Agreement with Westyn Bay
Townhomes. (Police Chief Brown)
Westyn Bay Townhomes originally entered into a Traffic Enforcement Agreement with the City of Ocoee on
August 18, 2009. The term of the agreement was two years from the effective date, but the agreement
automatically renewed for additional two-year terms at the end of each two-year term,unless the agreement is
terminated in accordance with the agreement. As of July 26,2018, neither party has requested the agreement
be terminated. Westyn Bay Townhomes is currently requesting the initial Traffic Enforcement Agreement be
updated with a new main address for the neighborhood and update the Homeowners Association contact and
signature information.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
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Regular City Commission
August 7,2018
8. Approval of a School Resource Officer Agreement with Charter Schools Located in
Ocoee. (Police Chief Brown)
The Florida Legislature has amended Section 1006.12, Florida Statutes, entitled "Safe-School officers at each
public school" to require each District School Board and School District Superintendent to partner with law
enforcement agencies to establish or assign one or more safe-school officers at each school facility within the
district by implementing a security option which best meets the needs of the school district. The School Board
has suggested that Charter Schools, which are designated as Florida public schools, should contract for and
obtain school resource officers individually with the Law Enforcement Agency.The Ocoee Police Department
will provide one (1) School Resource Officer to Renaissance Charter School and one (1) School Resource
Officer to Innovations Montessori Charter School of which both are located within the city limits of Ocoee.
These agreements are effective from July 1,2018 to June 30,2019. For School Resource Officer services, the
Charter Schools will be charged a prorated fee based on the 10 month school year.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
9. Approval of Change Order No. 1 Amending the BrightView Landscape Services
Contract-RFP#13-001,Landscaping,Landscape Maintenance, and Mowing Services
to Include the Landscape lYl aintenance for the State.Road 50 Corridor Right-of-Way
Including Medians'from State,:Road-429 to. Good I omesryRoad. (Acting Parks and
Recreation Director Johnson)
State Road 50 has been under construction and FDOT was responsible for maintaining the right-of-way
(ROW),including the medians. In June,the maintenance responsibility for the SR 50 ROW was turned back to
the City. Public Works has been responsible for maintaining the corridor since June; however, due to their
other responsibilities they cannot provide the higher level of care that is required for SR 50. SR 50 is the
primary commercial corridor within the City and the level of maintenance should be increased to weekly
during spring and summer and biweekly during the fall and winter.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
10. Approval to Reject the Single Bid #B18-04 for the Ocoee Lakefront Park Phase 1A.
(Purchasing Agent Tolbert)
The City intended to award a contract for the Ocoee Lakefront Park Phase 1A.The bid was publicly advertised
on June 18,2018,and opened on July 18,2018.There was a single(1)bid received from Oelrich Construction;
the bid provided two prices, a bid of$1,320,114 based on the bid form quantities with line item detailed
pricing and a second qualified sum bid of$1,761,529 based on the bidders plan take-off quantities. A third bid
of$1,541,412 was provided later by Oelrich when the City asked for clarification of their qualified bid price.
Staff recommends rejecting the bid due to all prices being substantially higher than the engineer's estimate of
construction costs,as described in the July 24,2018, letter from S&ME,the City's park design firm. Based on
our analysis and that of the design firm S&ME, the bid prices appear to be substantially higher than being
proposed by other firms for similar work elsewhere in Central Florida. Staff considers it to be in the best
interest of the City to re-bid this project with a revised scope of work and plans.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
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August 7,2018
11. Approval of the Certification of Non-Ad Valorem Assessment Roll for Solid Waste
Inclusion on the Orange County Tax Roll for"Fiscal Year2018/2019. (Public Works
Director Krug)
The City Commission approved Resolution No.2006-003 to provide for collection of Solid Waste fees through
the annual Orange County Tax Roll. The agreement between City of Ocoee and Orange County Tax Collector
requires the City to annually certify the Non-Ad Valorem Assessment Roll by September 15th. The Fiscal
Year 2018/2019 Tax Roll for Solid Waste calculates revenue to be $3,207,708. This is based upon the
residential Solid Waste fee which remains unchanged at $21 per month. This is an increase of$87,948 from
the current year and is attributed to annexations and new homes.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
12. Approval of the Certification of Non-Ad Valorem Assessment Roll for Stormwater
Inclusion on:the Orange County Tax Roll for`''Fiscal'Year 2018/2019. (Public Works
Director Krug)
The City Commission approved Resolution No.2006-003 to provide for collection of stormwater fees through
the annual Orange County Tax Roll. The agreement between City of Ocoee and Orange County Tax Collector
requires the City to annually certify the Non-Ad Valorem Assessment Roll by September 15th. The Fiscal
Year 2018/2019 Tax Roll for stormwater calculates revenue to be $3,326,804.84. This is an increase of
$98,253.59 from the current year and is attributed to annexations and new homes.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
13. Approval of the Annual Fire Protection Special Assessment Resolution and
Certification,of Non-Ad Valorem Assessment Tax Roll for Fire Protection Assessment
for Fiscal Year 2018/2019. (Support Services Director Butler)
The City Commission approved Ordinance 2013-010 to provide for collection of fire protection assessments
through the Orange County annual tax roll. The approval of Ordinance 2016-013,as codified in Chapter 77 of
the City Code of Ordinances, modified the requirements of the 2013 Ordinance, including deleting the
requirement for a Preliminary Rate Resolution, adding a definition of an Applied Assessment Rate, and
changing the annual adoption procedure of the assessment. Section 197.3632,Florida Statutes requires the City
to certify the Tax Roll for the fire protection assessments by September 15th. Using the Applied Assessment
Rate of$69.50 and the estimated number of FPUs determined by currently available data, the gross revenue
generated will be$2,068,115.44. With deductions for the cost of collection (2%), early payments(up to 4%),
and non-payment, plus the addition of interim fees being paid through the year as a result of construction,the
actual revenue value is approximately$2,043,892.92.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
14. Approval of Resolution to Rename the Street Originally Platted "Lyman Avenue"
Located within Seegar Subdivision to "Lyman Street." t(Support Services Director
Butler)
As currently identified by city street name signs, Lyman Avenue and Lyman Street form an approximately
1,410 foot long road in north-central Ocoee. The road consists of a north-south segment, approximately 1,150
feet in length,and an east-west segment,approximately 260 feet in length. "Avenue" is the official road suffix
of the north-south segment based on the Seegar Subdivision plat of 1925.The east-west segment is not labeled
on that plat or any other in this neighborhood. All existing buildings are addressed to the north-south segment.
Variations between the use of"Avenue" and "Street" exist for assigned addresses for the road in databases
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Regular City Commission
August 7,2018
maintained by utility service providers. CenturyLink uses "Lyman Avenue." Duke Energy, Spectrum Cable
TV and City of Ocoee water billing use "Lyman Street." These two names are considered by the Orange
County 911 Agency to be the same,which causes problems for emergency service address databases. Staff has
notified all affected property owners in writing of the proposed change as well as the date and time of the
public hearing.
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
15, Approval of Budget Transfer from Capital: Fund 001-516-00-6405 to Reimburse
General Fund 001-516-00-5235. (Support Services DirectorButler)
In the Fiscal Year 2017-2018 Budget, Support Services received a $37,000 capital fund allocation (Account
No. 001-516-00-6405) to purchase four replacement servers estimated at $5,500 each and a server
management system estimated at $15,000. When the City purchased the servers, the actual unit price was
$4,789.11. The $710.89 per unit savings dropped the item price below the $5,000 capital purchase threshold
making the capital funds budgeted for this purchase ineligible. As a result, they City had to apply the
$19,156.44 for server replacements to the appropriate operating budget account (Account No. 001-516-00-
5235). The City experienced the same issue with the server management system, which cost $3,809.43 per
server as opposed to the expected single charge. As a result,they City had to apply the$15,237.72 for a server
management system to the appropriate operating budget account (Account No. 001-516-00-4606). The
operating budget account for computer equipment and software needs the requested budget transfer to
complete the Fiscal Year 2017-18 program. Staff recommends the City Commission authorize the transfer of
$37,000 from Capital Expenditures (Account No. 001-516-00-6405) to reimburse General Government
Computer Equipment/Software(Account No.001-516-00-5235).
Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent.
PUBLIC HEARING -6:42 PM
16. Arya Independent Living ':Preliminary/Final Large Scale Site Plan; Project No:
LS-2018-007. (Advertised In the West Orange Times.on Thursday, July 20; 2018) (City Planner
Rumer)
The subject property is located on the north side of Roberson Road approximately 627 feet east of Tomyn
Boulevard (Windermere Road) intersection. The property is approximately 10.47 acres in size of which 2.45
acres are designated as wetlands/flood zones. The subject property consists of a vacant and undeveloped land
fronting on Roberson Road. The Applicant will be dedicating 20 feet tract of land to the City of Ocoee for
future right-of-way along Roberson Road. The Future Land Use designation for the subject site is "Low-
Density Residential" and "Conservation/Floodplains." The requested "Independent Living" use is consistent
with the Future Land Use element and zoning(R-IAA)district.The Preliminary/Final Site Plan will consist of
a four-story 203,000 square feet 142 unit Independent Living Facility (55+). As shown on the
Preliminary/Final Site Plan, the facility will have only one main access point at Roberson Road. This main
entrance will be aligned with the existing George Bailey Park entrance across the street. In addition,a 220 feet
left-turn lane into the site will also be provided for an adjacent ALF/Memory Care facility. The applicant will
be dedicating a 20 feet wide tract of land to the City of Ocoee for future right-of-way along Roberson Road.
Consistent with City policy,the wetlands/flood zones and associated upland buffers will not be developed and
will be dedicated to the City. Water, sanitary sewer, reclaimed water, solid waste and police& fire protection
will all be provided by the City of Ocoee.The applicant has requested one waiver from the Land Development
Code for this project, which is to permit a maximum height of 53 feet in lieu of the 35 feet by code. The
proposed Arya site is located adjacent to the Legacy Life Styles ALF/Memory Care facility about to break
ground. The facility is three-story 112,269 square feet 120 beds Memory Care/Assisted Living. The two
projects provide for a unique opportunity to age in place or to have a spouse live next to someone needing
daily care.
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Regular City Commission
August 7,2018
City Planner Rumer presented a brief overview of this proposed Preliminary/Final Large Scale
Site Plan, which is located on the north side of Roberson Road east of Tomyn Boulevard
(Windermere Road) intersection. The Future Land Use designation for the subject site is "Low-
Density Residential" and "Conservation/Floodplains." The requested "Independent Living" use
is consistent with the Future Land Use element and zoning (R-1AA) district. The City of Winter
Garden has partnered with Orange County and came to an agreement to install a roundabout at
the intersection of Windermere Road and Stoneybrook West Parkway.
City Planner Rumer explained this proposed site plan consists of a four-story 203,000 square
feet, 148-unit Independent Living Facility for residents 55 and older. He discussed adjacent
parcels, such as Legacy Life Styles ALF/Memory Care facility, which is about to break ground.
That facility is a Memory Care/Assisted Living. The two projects provide for a unique
opportunity to age in place or to have a spouse live next to someone needing daily care. The
Applicant has requested one(1) Waiver from the Land Development Code for this project, which
requests to permit a maximum height of 53 feet in lieu of the 35 feet by code. The trees in the
adjacent wetlands will block the units from the neighboring site. The projected amenities include
a pool with an outdoor area, walking/trail area with an open space.
Mayor Johnson asked for comments by the City Commission.
Commissioner Grogan shared that he likes this unique setting of having a spouse live next to
someone needing daily care.
David Stokes, Applicant, Madden Morehead & Stokes, Inc., 431 East Horatio Avenue, #260,
Maitland, announced he is the civil engineer on this project and is available to answer any
questions and/or comments they may have.
The public hearing was opened. As no one wished to speak, the public hearing was closed.
Commissioner Wilsen inquired from Commissioner Firstner if he has had any feedback from
any of the residents in his district. Commissioner Firstner advised that he has not received any
comments or feedback and the property was posted with information on the public hearing. Brief
discussion ensued.
Motion: Move to approve Arva Independent Living Preliminary/Final Large Scale
Site Plan; Proiect No: LS-2018-007; Moved by Commissioner Firstner, seconded
by Commissioner Grogan; Motion carried 4-0 with Commissioner Oliver absent.
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Regular City Commission
August 7,2018
FIRST READING OF ORDINANCE -6:50 PM
17. First Reading of Ordinance Amending Chapter 124-6 of the City Code of Ordinances
Renaming Russell Drive Park to Frank W.Turner Park. (Second Reading and Public Hearing
Date scheduled August 21,2018,Regular Commission Meeting at 6:15 p.m. or soon thereafter) (Acting
Parks and Recreation Director Johnson)
At the July 17,2018 meeting, the City Commission approved a motion renaming Russell Drive Park to Frank
W. Turner Park. There is a provision in Chapter 124 of the City Code relating to Russell Drive Park that now
should be amended for purposes of regulation of park hours under the Code. Chapter I 24-6A(2)reads,"Rules
for use of City parks and Facilities; (A) Hours of use - Parks and outdoor recreation facilities; (2) It shall be
unlawful to congregate in or use any of the following parks or outdoor recreation facilities after sunset and
before 7:00 a.m.: Forest Oaks Park, Freedom Park, Jamela Street Park, Palm Park, Palm Drive Park,
Parkside/Coventry Park, Prairie Lake Park, Frank W. Turner Russell—Drive Park, and Silver Glen Park. The
hour of sunset is established for the purpose of this section as the hour of sunset as determined by the National
Weather Service Bureau."
City Attorney Cookson read the title of the Ordinance.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on August 21, 2018 at 6:15 p.m. or soon thereafter.
18. First Reading of Ordinance .for Top Gun. 'Cheer. — 651 South Bluford Avenue
Rezoning; Project No: RZ-18-05-07. (Second reading and Public f Rearing Date scheduled for
August 21,2018,Regular Commission Meeting at 6:15 p.m,or soon thereafter) "(City Planner Ramer)
The subject property is located on the west side of S. Bluford Avenue and on the south side of W. Columbus
Street. The Parcel Identification Number is 17-22-28-6144-04-210. The subject parcel is approximately 4.51
acres and currently vacant. The Applicant is rezoning the property from General Industrial (1-2) to Restricted
Manufacturing & Warehousing (I-1) for a competitive cheerleading gym in order to conform to the existing
land use designation. The I-1 zoning designation is consistent with the adopted future land use designation of
Light Industrial shown on both the City of Ocoee and Orange County Joint Planning Area Future Land Use
Maps. The Development Review Committee and Planning and Zoning Commission reviewed the proposed
rezoning and both voted unanimously to recommend approval.
City Attorney Cookson read the title of the Ordinance.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on August 21, 2018 at 6:15 p.m. or soon thereafter.
SECOND READING OF ORDINANCE—PUBLIC HEARING-6:52 PM
19, Second Reading of Ordinance,and Public Bearing to Establish the.Florida Real Estate
Regional Center (FRERC) 'Community-Development District .(CDD). (Advertised in the
West'Orange Times on Thursday,July26, 2018.) (City Attorney Cookson) .`
Community Development Districts are local units of special-purpose government created for the purpose of
delivering urban community development services within certain, established areas. Chapter 190, Florida
Statutes, sets forth the exclusive and uniform method for establishing a Community Development District in
Florida. Generally speaking, if a property contains less than 1000 acres and is located entirely within a
municipality, a Petitioner can file a petition for establishment of a Community Development District with the
City's governing body.Orange West Development Company,a Wyoming corporation registered to business in
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Regular City Commission
August 7,2018
the State of Florida, as Petitioner, intends to establish within the City of Ocoee the FRERC Community
Development District. Petitioner received consent from the owner of one-hundred percent (100%) of the
property to be included in the District and on May 15, 2018 filed a petition with the City asking that the City
Commission adopt an ordinance establishing the District.The law requires the City to establish the District in a
public hearing advertised four weeks in advance. The public hearing on the petition and the first reading of the
ordinance establishing the District was held on July 17,2018.
City Attorney Cookson read the title of the ordinance.
City Attorney Cookson advised the Applicant is available to answer any questions or give a
presentation if the City Commission desires.
He further explained the ordinance proposed for adoption is for the FRERC Community
Development District (CDD) which is being proposed where the City Center is being
constructed. The CDD is essentially a financing mechanism for the developer to finance the
construction of infrastructure for the development. The City would not have any financial
obligations under the CDD as that would be the responsibility of the owners of the property. The
developer has obtained the consent of all the property owners to establish the CDD.
Jonathan Johnson, Hopping Green & Sams, P.A., was present on behalf of the petitioner to
answer any questions. He further explained the benefits of establishing a CDD for both the land
owner and the City.
The public hearing was opened. As no one wished to speak, the public hearing was closed.
Motion: Move to adopt Ordinance No. 2018-028, Establishing the Florida Real
Estate Regional Center (FRERC) Community Development District (CDD); Moved
by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 4-
0 with Commissioner Oliver absent.
REGULAR AGENDA - None
STAFF ACTION ITEMS- None
COMMENTS FROM COMMISSIONERS - 6:57 PM
Commissioner Grogan— 1) Announced that Mental Illness Awareness Week is September 29`h-
October 8th and the City of Orlando is lighting up the town with green lights that week. He
inquired if Ocoee has the ability to change the fountain lights to green to also support this
awareness. City Manager Frank answered in the affirmative. 2) Announced this upcoming
weekend is the golf tournament for the Wounded Officers Initiative which he believes still has
some openings.
Commissioner Wilsen— 1) Inquired if the fountain on Lake Bennet has recently been inspected
as the water is not flowing upward correctly. City Manager Frank shared that the water levels
are too high and the water fountain should be floating higher. 2) Commented that it is nice to see
residents enjoying the new Montgomery Park. She further shared that she did visit an all-
10IPage
Regular City Commission
August 7,2018
inclusive park which she will meet with Acting Parks and Recreation Director Johnson to
discuss.
Commissioner Firstner — Announced that school will be back in session soon and asked
residents to please be vigilant when on the road as there will be a lot more traffic and children
walking to and from school.
Mayor Johnson — Shared that he met with Deputy Chief McCosker regarding a back to school
plan. The Police Department will be posting information on Facebook and on the City's website.
They also have flyers located in City Hall explaining the new school route as well as will provide
flyers to the parents at the school's open house. He further shared the road will re-open at the
corner of McKey and Bluford Avenue. Mayor Johnson further announced if any residents need
any further information on the road routes they can find information on the website on how to
contact him directly. Commissioner Grogan inquired when the remainder of Bluford Avenue
would re-open for traffic. Assistant City Manager Shadrix explained that Bluford Avenue is
currently on track to open on the first or second week of October.
ADJOURNMENT - 7:05 I'M
APPROVED:
Attest: of Ocoee
jjo
elanie Sibbitt,City Clerk Rusty J i ,Mayor
11 I P a g e
•
MINUTES
REGULAR CITY COMMISSION MEETING
OCTOBER 16,2018
CALL TO ORDER-6:16 PM
Mayor Johnson called the regular session to order at 6:16 PM in the Commission Chambers of
City Hall. The invocation was led by Commissioner Firstner, followed by the Pledge of
Allegiance to the Flag led by Commission Wilsen. City Clerk Sibbitt called roll and declared
a quorum present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner,Commissioner Oliver
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt
PRESENTATIONS AND PROCLAMATIONS-6:17 PM
Proclamation — Week of the Family, November 3I( — 10th, read and proclaimed by Mayor
Johnson and accepted by Ocoee Resident, Victoria Laney. Ms. Laney announced the Week of
the Family theme and contest that will be ending on October 31St.
Mayor Johnson announced and congratulated Police Chief Brown for his upcoming graduation
on October 24th in Tallahassee from the FDLE, Criminal Justice Executive Institute, Class 52
Chief Executive Seminar.
COMMENTS FROM CITIZENS/PUBLIC-6:24 PM
Edward Bowman,6862 Round Lake Road, Mount Dora, spoke regarding Clara's Law which is
a law he is trying to enact in Florida to not allow sexual predators to be employed in hospitals.
He further announced that in honor of his wife, who was sexual abused by a male nurse, he will
be walking from Mt. Dora to Tallahassee. Commissioner Grogan inquired if the City
Commission could write a letter of support for Clara's Law to assist Mr. Bowman in getting this
passed. Consensus of the City Commission was to provide Mr. Bowman with a
proclamation and letter of support for Clara's Law.
Dr. Kathleen Crown, 6749 Lumberjack Lane, spoke in regard to the recent condition of the
Maguire House located at 2 N. Bluford Avenue which she had inspected. She shared there are
several issues with the house and further inquired if the City could do anything to help with the
maintenance of the house. Public Works Director Krug .answered that the broken windows
have been repaired and asked if he could view the inspection report so he can understand the
issues Dr. Crown is concerned about. Mayor Johnson said if the City Manager is in agreeance
he would like to have the Public Works Director meet with Dr. Crown to review the condition
and repairs needed.
R.P. Mohnacky, 1820 Prairie Lake Blvd., spoke in regard to the upgraded street lights being
considered for approval on Item #3. He asked if the City could upgrade the street lights in his
subdivision. It was explained that the City already maintains the street lights in his subdivision.
Regular City Commission Meeting
October 16,2018
If he is requesting an upgrade, then that is a cost the Homeowner's within the subdivision would
all have to agree to pay for.
STAFF REPORTS AND AGENDA REVIEW-6:37 PM
City Manager Frank announced before them are the following two emergency items:
Emergency Item #1 - Renewal of School Resource Officer Agreement with Orange County
Public Schools.(Police Chief Brown)
City Manager Frank briefly explained before them is the annual renewal of the School
Resource Officer Agreement (SRO) with Orange County Public Schools. This agreement differs
from past SRO Agreements as it not only reimburses the City for providing School Resource and
School Safety officers for the public schools in Ocoee but also stipulates the School Board of
Orange County to pay for one(1)off-duty officer at one(1)elementary school.
Motion: Move to approve Emergency Item #1. renewing the School Resource
Officer Agreement with Orange County Public Schools. Moved by Commissioner
Oliver. seconded by Commissioner Firstner; Motion carried unanimously.
Emergency Item #2 - Approval for Additional Services in the Amount of$7,800 to Effect
Design Changes Directed by the City and to Extend the Contract Time to the End of the
Construction Schedule—Change Order No.3. (Support Services Director Butler)
City Manager Frank briefly explained before them is Change Order No. 3 for the Lakefront
Park Improvements project for additional design services of$7,800 required of S&ME.
Motion: Move to approve Emergency Item #2. Change Order No. 3 for the
Lakefront Park Improvements Project Moved by Commissioner Wilsen. seconded
by Commissioner Grogan; Motion carried unanimously.
City Manager Frank further announced the following:
He has spoken with staff in regard to the next phase of the Downtown and Lakeshore Park
Improvements and how this will affect the Annual Christmas Tree Lighting ceremony and
festivities. It was concluded that with all the construction, it would be best to not have anything
more than the parade this year. Commissioner Wilsen confirmed that what he is asking is for
them to table the annual festivities for one year with the exception of the Christmas Parade.
Further information on the construction timeline was provided by Parks and Recreation Director
Johnson and Support Services Director Butler. Consensus of the City Commission was
to table the Holiday Lighting event until 2019. Mayor Johnson asked that the canceling
of this event please be posted on the website and OGTV to notify the residents.
Mayor Johnson inquired if there have been discussions regarding the City purchasing the Gettys
property. City Manager Frank shared that the City recently received an unsolicited proposal
from the owner and is interested in the property. This proposal is significantly less than the
proposal they received several years ago. If the City Commission is in agreeance, then the City
will need to get an appraisal.
Motion: Move to approve appraisal of the Gettvs Property. Moved by
Commissioner Wilsen. seconded by Commissioner Firstner.
Regular City Commission Meeting
October 16,2018
City Manager Frank advised the City will be doing a lot of appraisals this year and would
recommend that the City Commission allow up to $3500 from the Contingency Fund be set aside
for the appraisals.
Amended Motion: Move to approve up to $3500 from the Contingency Fund for
appraisal. Moved by Commissioner Wilsen, seconded by Commissioner Firstner;
Motion carried unanimously.
Original Motion with Amendment: Move to approve appraisal of the Gettys 1
Property and up to $3500 from the Contingency Fund for appraisal. Moved by
Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried
unanimously.
COMMISSIONERS ANNOUNCEMENTS - 6:46 PM
Commissioner Grogan—None
Commissioner Wilsen—None
Commissioner Firstner—None
Commissioner Oliver—None
Mayor Johnson — 1) The City of Ocoee is holding its 11th Annual Haunted House on Fridays
and Saturdays - October 19th, 20th, 26th, and 27`h. The Haunted House is located at 951 Ocoee
Apopka Road. Admission is $5.00 and doors will open at 7:30 PM - 11:00 PM. 2) A reminder
that the City's Annual Ocoee Founders' Day Golf Tournament will be held on Friday, October
26th, hosted at the Forest Lake Golf Club in Ocoee. Registration begins at 11:30 AM and play
commences with shotgun start at 12:30 PM. Entry Fees include: green fees, cart,range balls, and
dinner. Prizes will be awarded. 3) The Ocoee Police Department is participating in the National
Prescription Drug Take Back on Saturday, October 27th, from 10:00 AM- 2:00 PM. Residents
can bring their medications for disposal to the Ocoee Police Headquarters during those hours for
this free service. 4) The West Oaks Mall is hosting Mall-O-Ween on Wednesday, October 31st,
from 4:00 PM — 6:00 PM. This is a free, safe, and fun event for the kids to interact with the
Ocoee Police Department. There will also be Trick-or-Treating at participating retailers. 5) The
next City Commission meeting scheduled for November 6th has been canceled.
CONSENT AGENDA-6:48 PM
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 -#9.
Moved by Commissioner Grogan, seconded by Commissioner Wilsen; Motion
carried 5-0.
Regular City Commission Meeting
October 16,2018
1. Approval of the Minutes for the Final Budget Hearing held September 26, 2018, and
the Regular City Commission Meeting held October 2,2018. (City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval to Ratify the Appointment of the Fifth Trustee to the General Employees'
Pension Board of Trustees. (City Clerk Sibbitt)
Trustees for the Pension Board serve four-year terms. Two of the trustees are appointed by the City
Commission,two are elected from the employee body,and the fifth trustee is chosen by those four trustees and
presented to the City Commission to ratify the appointment as a ministerial act. At their meeting dated
September 11,2018,the Pension Board appointed Bob Briggs to serve as the fifth trustee for a four-year term
to expire on September 30,2022.At this time no other applications were received for serving on the board.
Approved on Consent. Motion carried 5-0.
3. Approval.of Forest Lake Estates Phase 2 Plat and Developers and Homeowners
Association Agreement for Upgraded Streetlights. (Development Engineer Womack)
The Forest Lake Estates Subdivision is located on the north side of Clarcona-Ocoee Road,east of Adair Street
and adjacent to the Forest Lake Golf Course. The property is identified as Parcel Number 05-22-28-2854-20-
000.The total area of the parcel amounts to approximately 28.954 acres.This plat is required in order to create
126 lots for the second phase of the residential subdivision, associated right-of-ways for public streets and
tracts for open space and recreation. The plat also includes easements for emergency vehicle access,drainage,
and other public utilities. The developer has chosen to install upgraded streetlights and has prepaid Duke
Energy the capital installation costs for 57 streetlights. Forest Lake Estates Phase 2 is platting prior to
receiving a Certificate of Completion; therefore, the developer is typically required to provide a Surety
covering the outstanding proposed improvements as approved in the Ocoee Pines Preliminary/Final
Subdivision Plan(now Forest Lake Estates). However, Phase 2 of the subdivision is nearly complete and is in
the process of completing the final items to be issued a Certificate of Completion for the site work. The
Developer will be providing the City with a Maintenance Agreement with Letter of Credit covering the public
improvements in the near future.It is expected that the Certificate of Completion for the Phase 3 site work will
be issued within the next few months.Therefore,a Platting Surety will not be required.
Approved on Consent. Motion carried 5-0.
4. Approval to Award Bid #B18-05 Wastewater Treatment #2 Operations Building
Expansion. (Purchasing Agent Tolbert)
This project involves a one-story, approximate 2,500 square foot expansion to the existing Wastewater
Treatment Facility#2 Operations Office Building, selective demolition of the restrooms and(2)offices in the
existing portion of the building. The new expansion will house new offices, an open office area for office
cubicles/workstations, (2)new unisex restrooms and shower room. In addition to architectural work, services
shall be provided for civil, mechanical, electrical, plumbing, fire protection, and structural engineering, and
landscaping. The alternate base bid is the cost for the contractor to procure and construct all the building
(interior and exterior) electrical work, as shown in the contract documents, including electrical drawings. All
work for the project shall be constructed in accordance with the drawings and specifications prepared by
Rhodes+Brito Architects. Staff recommends that the City Commission Award Bid#B 18-05 for construction
of the Wastewater Treatment #2 Operations Building Expansion to Brodway Contracting in the amount of
$368,000.00.
Approved on Consent. Motion carried 5-0.
M
Regular City Commission Meeting
October 16,2018
5. Approval to Renew Microsoft Enterprise License Agreement. (Support Services
Director Butler)
On October 20, 2015, the Mayor and City Commission approved a three-year Enterprise Agreement with
Microsoft through Software House International (SHI). The term of that agreement is set to expire. The City
has the option to update its agreement for another three years. The cost of the renewed agreement is
$52,651.80 per year for three years at our current equipment level. The Microsoft platform and its software is
used by the entire City for communication, printing, electronic storage, remote access, systems management,
and virtualization. The renewal of the agreement maintains the City's Microsoft server licenses, including
Microsoft Exchange, which hosts the City's email accounts, and SQL server, which is the database
management system for many of the City's enterprise applications. The licenses provide for the latest versions
of software, cumulative updates, and technical support. While cost of individual licenses has increased, the
City has been able to decrease the number of server licenses needed through employing consolidated storage,
thus reducing the overall maintenance cost. The agreement is reviewed annually.
Approved on Consent. Motion carried 5-0.
6. Approval to Transfer Funds from Lakefront Park Improvements Phase 1 to
Lakeshore Center Expansion in the amount of $131,180.18 in order to Advance
Construction Needed for Founders' Day Operation. (Support Services Director
Butler)
Construction of electrical distribution to serve the stage and event sponsor tents is part of the scope of work for
Phase 1 of the Lakefront Park Improvements project;however,the City Commission recently accepted staffs
recommendation to reject the single bid received for this phase of the project. Although the Phase 1 work is
being rebid, it cannot be completed in time for Founders' Day 2018. Accordingly, staff has used the available
contingency budget in the Lakeshore Center project to add minimally to the scope of that adjacent project so
that those elements needed for next month's event are put in place during October. Those contingency funds
need to be replenished by transferring funds from the Lakefront Park Improvements Phase 1 project budget to
the Lakeshore Center Expansion project budget.
Approved on Consent. Motion carried 5-0.
7. Approval of Cost-Share Grant from St. Johns River Water Management District for
the Retrofitting of the Windermere Groves Subdivision with Reclaimed Water.
(Utilities Director Smith)
The Utilities Department (UD) submitted two applications to St. Johns River Water Management District
(SJRWMD) for inclusion in SJRWMD 2018 Cost-Share Grant Program. The submitted applications are
requesting grant funding for the retrofitting of The Hammocks Subdivision and the Windermere Groves
Subdivision. SJRWMD accepted both applications and ranked the Windermere Groves application high
enough to receive matching funds of one-third (33%) of the original estimate. Furthermore, SJRWMD
forwarded both applications with a recommendation to Florida Department Environmental Protection(FDEP)
for additional funding.UD staff has not received notification from FDEP of possible funding.The UD plans to
resubmit The Hammocks Subdivision for a SJRWMD 2019 Cost Share Grant. The Windermere Groves
Reclaimed Water Retrofit Project will provide reclaimed water to 128 homes, one daycare center, and the
development common areas for nondomestic use. This will offset 1.1 million gallons per month of reclaimed
water withdraw. The project cost estimate calculation on the grant application is $413,599.91 with a 33%
matching amount of$136,487.97. A revised estimate, based on current construction costs, has escalated the
previously mentioned project cost estimate to$510,000.
Approved on Consent. Motion carried 5-0.
Regular City Commission Meeting
October 16,2018
8. Approval of Change Order No. 1 for Bid #B18-03 Kimball Area Water Main Upgrade
Project. (Utilities Director Smith)
The Kimball&Malcom Area is classified as the Peach Lake Manor Subdivision,circa 1960,as per the Orange
County Property Appraiser. The residents of this area are currently on septic tanks, and their only access to
water comes through outdated 6-inch Asbestos Cement (A.C.)/Polyvinyl Chloride (PVC) and 2-inch
galvanized water mains with most meters in their backyard.The Utilities Department has countless issues with
A.C. and galvanized types of pipe material;and with the existing water main located in the backyard,gaining
access to them is sometimes difficult. Although these pipes do provide safe drinking water,they are reaching
the end of their service life,which has been evident through main breaks in recent years. In 2016,the Utilities
Department planned and designed the upgrade of the water mains in the Kimball &Malcom Area with three
separate phases for construction(Plan Sheet L1). With a budget of$600,000 in the fiscal year of 2017/2018,
the City of Ocoee decided to bid the Phase #1 of the Kimball & Malcom Water Main Upgrade Project and
designate it as the Kimball Area Water Main Upgrade Project since the estimated cost of the first phase is
$500,000.City Commission awarded the first phase of the project to Central Florida Tapping and Construction
Services, Inc. (CFT) in the amount of$344,097.00 on July 17, 2018, which is approximately 57% of the
budget. Staff is recommending the approval of Change Order No. 1 to move forward with the construction of
Phase II which will fix an operational issue and abandon the water main underneath the railroad crossing
saving the City$800 per year by eliminating an annual franchise fee with Pinsly Railroad.
Approved on Consent. Motion carried 5-0.
9. Approval of One Year Extension of Federal Lobbying Services Agreement with
Alcalde&Fay,Ltd. (Assistant City Manager Shadrix)
The City uses the services of the Washington-based bi-partisan lobbying firm Alcalde & Fay for federal
lobbying services.During its most recent solicitation(2016)the City ranked Alcalde&Fay number one based
on its proposal, and ultimately used Global Business Development for one year prior to executing a one year
contract with Alcalde & Fay for fiscal year 2017. Based on recent strides made with several issues, most
notably the movement towards legislation unifying the City's zip codes to the Ocoee zip code of 34761, staff
feels that a one year extension is warranted. The existing contract expired on September 30, 2018, and this
request is to use existing budgeted funds to cover the month of October and to fulfill the City's obligations
($5000/month plus reasonable reimbursable expenses) of the attached contract beginning November 1, 2018
for a period of one year.
Approved on Consent. Motion carried 5-0.
FIRST READING OF ORDINANCES— 6:48 PM
10 First Reading of Ordinance for Alli Property — 735 Center Street Annexation &
Rezoning; Project No(s): AX-06-17-61 & RZ-17-06-02. (Second Reading and Public Hearing
scheduled for November 20, 2018, Regular Commission Meeting at 6.15 p.m. or soon thereafter)
(City Planner Rumor)
The subject property is located on the south side of Center Street,450 feet east of Orange Avenue.The parcel
is approximately+/- 0.68 acres and contains one existing single-family residence. The Applicant is rezoning
the property from Orange County R-1 "Low-Density Residential" to City of Ocoee R-1A "Single-Family
Dwelling" as a condition to receive connection to City potable water. The subject property is considered
contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north-
south. Orange County has been notified of this petition in accordance with Section 171.044(6) FS and
Subsection 13-A of the City of Ocoee-Orange County Joint Planning Area Agreement.
a) First Reading of Annexation Ordinance
b) First Reading of Rezoning Ordinance
Regular City Commission Meeting
October 16,2018
City Attorney Cookson read the titles of the Ordinances.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on November 20, 2018 at 6:15 PM or soon
thereafter.
SECOND READING OF ORDINANCES—PUBLIC HEARING-6;50 PM
11. Second Reading of Ordinance for Innovation Montessori — 2336 Fullers Cross Road
Annexation and Rezoning;Project No(s) AX-07-18-74 &RZ-18-07-11. (Advertised in the
West Orange Times on Thursday, October 4, 2018 and Thursday, October 11, 2018)
(City Planner Rumer)
The first reading of this ordinance was held on October 2,2018.The subject property is located on the south
side of Fullers Cross Road, 870 feet west of the intersection of Fullers Cross Road and North Lakewood
Avenue. The parcel contains two single-family dwellings consisting of 1,744 SF and 880 SF. The school has
purchased the property in order to plan future expansions.No expansion is proposed with this application.The
property will not be used as single-family and will be used as recreational fields and may from time to time be
used for overflow parking. The subject property is located within the Ocoee-Orange County Joint Planning
Area (JPA) and is being considered for annexation as outlined in the JPA Agreement. The Applicant is
concurrently requesting rezoning of the property to A-1 "Agriculture".Orange County has been notified of this
petition in accordance with Section 171.044(6)FS and Subsection 13-A of the City of Ocoee-Orange County
Joint Planning Area Agreement.
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
City Planner Rumer presented a brief PowerPoint presentation describing this proposed
Innovation Montessori Annexation and Rezoning for a future expansion of the existing school.
The subject property is located on the south side of Fullers Cross Road, 870 feet west of the
intersection of Fullers Cross Road and North Lakewood Avenue. The lot has two existing single
family homes. The school has purchased the property in order to plan future expansions. No
expansion is proposed with this application. The property will not be used as single-family and
will be used as recreational fields and may from time to time be used for overflow parking. The
Applicant is concurrently requesting rezoning of the property to A-1 "Agriculture".
City Attorney Cookson read the title of the ordinances.
The public hearing was opened. As no one wished to spear the public hearing was closed.
a) Second Reading of Annexation Ordinance
Motion: Move to adopt Ordinance No. 2018-036, Innovation Montessori — 2336
Fullers Cross Road Annexation; Project No: AX-07-18-74; Moved by
Commissioner Grogan, seconded by Commissioner Firstner; Motion carried
unanimously.
Regular City Commission Meeting
October 16,2018
b) Second Reading of Rezoning Ordinance
Motion: Move to adopt Ordinance No. 2018-037. Innovation Montessori — 2336
Fullers Cross Road Rezoning: Project No: RZ-18-07-11; Moved by Commissioner
Grogan, seconded by Commissioner Oliver; Motion carried unanimously.
REGULAR AGENDA-6:54 PM
12. Award of, RFP #18-001 Design-Build Services for New Ocoee City Hall, Stage 2 —
Design-Build Proposals and Price Proposals. (Purchasing Agent Tolbert)
The City of Ocoee, Florida (City), in conformance with the Consultants' Competitive Negotiations Act
(CCNA), Florida Statutes Section 287.055, and the policies and procedures of the City of Ocoee, solicited
sealed proposals from design-build(DB)firms to propose the design and construction of the New Ocoee City
Hall.The City utilized a two-stage RFP process to procure these services:
Stage 1 - Pre-Qualification: Six responses were received from DB firms. Following a review by the
Evaluation Committee appointed by the City Manager on July 17,2018,the City Commission approved staffs
recommendation to pre-qualify the three(3)short-listed DB firms to advance to Stage 2 of this RFP to propose
a specific design for a stated price in Stage 2 of this procurement process.
Stage 2-Design/Construction and Price Proposals: Only the pre-qualified and short-listed firms from Stage 1
of this RFP were invited to submit design/construction proposals and price proposals based on the project
design criteria authored by Zyscovich Architects.The eligible firms were given approximately six(6)weeks to
prepare a design proposal and a sealed price proposal for preparing the construction documents in a form
acceptable to the City in accordance with the proposed plans and specifications.The RFP—Stage 2 was issued
to the pre-qualified,short-listed DB firms on August 1,2018 and was publicly opened on September 11,2018.
The•Pre-Proposal Conference was held on August 14,2018 with three(3)proposals submitted.
Zyscovich Architects evaluated the three proposals for compliance with the design criteria package and
provided their reports to the Evaluation Committee.The three proposals were then evaluated and ranked by the
RFP Evaluation Committee. The public RFP Evaluation Committee meeting was held on October 2, 2018,
with the Evaluation Committee evaluating and ranking the firms on specific evaluation criteria, after hearing
presentations from all three responding firms and consulting with the design criteria firm, Zyscovich
Architects. The Evaluation Committee voted unanimously to rank the firms and recommended awarding the
top-ranked firm of Wharton-Smith,Inc.
Purchasing Agent Tolbert explained this item before them is the Evaluation Committee's
recommendation to award the design-build services for the new Ocoee City Hall. On July 17,
2018, the City Commission approved staff's recommendation to pre-qualify the three (3) short-
listed DB firms to advance to Stage 2 of this RFP to propose a specific design for a stated price
in Stage 2 of this procurement process. The public RFP Evaluation Committee meeting was held
on October 2, 2018, with the Evaluation Committee evaluating and ranking the firms on specific
evaluation criteria, after hearing presentations from all three responding firms and consulting
with the design criteria firm, Zyscovich Architects. The Evaluation Committee voted
unanimously to rank the firms and recommended awarding the top-ranked firm of Wharton-
Smith, Inc.; and further, authorizes staff to proceed with contract negotiations with the selected
firm for the pre-construction services which will subsequently be brought back before the City
Commission for approval.
Support Services Director Butler was asked to explain the specifics of the Stage 2 procurement
process. It was emphasized that the design-build firms were required to design a product based
upon the design criteria package without the ability to speak with staff in the City. Support
Services Director Butler further explained this was a design competition to see who could most
Regular City Commission Meeting
October 16,2018
closely recognize the needs and design criteria that were specified. He further emphasized what
is being presented this evening will not be the final design as there are several more decision
points which include negotiating a contract so they may begin the design process. Once they
negotiate a contract then they will proceed with pre-construction services which will allow
Wharton-Smith, Inc. to sit with each of the elected officials individually as well as City staff to
look at the design process. He further summarized the final steps required before City staff can
move forward with construction.
Services Director Butler introduced Danny Gordon, Principal in Charge, HuntonBrady, and
John Lyons,Preconstruction Services Manager, Wharton-Smith.
Mr. Gordon provided a PowerPoint presentation which highlighted the organizational chart for
the design-build team, project significance, project cost benchmarking, preliminary project
schedule, design options, and opportunities for price reduction. During the presentation, Mr.
Gordon and City staff addressed any concerns or questions by the City Commission in regards to
the architectural elements and design of the building, building height, and project costs. It was
emphasized that the design option being presented this evening is not the final design plan.
Motion: Move to Award RFP #18-001 Desiqn-Build Services for New Ocoee City
Hall. Staqe 2 to Wharton-Smith. Inc., pursuant to the Evaluation Committee's
recommendation. Moved by Commissioner Firstner, seconded by Commissioner
Oliver; Motion carried unanimously.
STAFF ACTION ITEMS-None
COMMENTS FROM COMMISSIONERS - 7:25 PM
Commissioner Oliver— Shared he had some questions from residents regarding Founders' Day
and whether Bluford Avenue would be completed and open. Also, would Wi-Fi connection and
ATMs be provided? Public Works Director Krug addressed the question on Bluford Avenue,
stating it would be open. Commissioner Oliver inquired if power would be restored for the Bill
Breeze Park area. Support Services Director Butler shared that power is currently being
installed for the stage and several SponsorNIP tents. He advised there will not be power on
Lakeshore Drive as the RVs for the entertainers will be parked there. He also advised that Wi-Fi
services will not be provided as it is a large area. Acting Parks and Recreation Director
Johnson shared the food vendors will be relocated to the south side of the Lakeshore Center and
have been advised that power will not be provided. Most vendors tend to bring their own
generators, if needed. He also advised ATMs will be provided as has been done in the past.
Commissioner Oliver inquired if the City planned on boosting data signal for cellphones. He
shared that there are carriers who will provide small towers to boost data signal during events,
and he recently had a conversation with a General Manager from T-Mobile who would like to
become an official carrier for Founders' Day. Support Services Director Butler shared they
have agreements with Sprint and Verizon who provide small towers during natural disasters, he
may be able to speak with Sprint and Verizon about providing services to Ocoee for special
events.
Regular City Commission Meeting
October 16,2018
Commissioner Firstner — Reminded residents to come out to the Haunted House and wished
everyone a safe Halloween.
Commissioner Wilsen — 1) Inquired if Lakeshore Avenue and Lakewood Avenue will be kept
as one-way streets when Bluford Avenue opens up. Police Chief Brown shared there have been
discussions and it was determined that they will review the traffic pattern once the road is open.
2) Announced there are two Haunted Houses in Ocoee for those interested. The City has their
Haunted House event as does the Ocoee Lion's Club. She hopes to see the residents at both
events.
Commissioner Grogan — Announced to the residents in District 1 who reside on Sabrina,
Kimball,Jamela, and Russell,to please be aware of the construction workers who will be present
to connect their water.
Mayor Johnson— 1) Inquired when the power lines are going underground on Bluford Avenue.
Public Works Director Krug shared a lot of the power lines are already underground, but he
does not expect the poles to be removed until after Founder's Day. 2) Inquired about the Fuller's
Cross Road Interlocal Agreement. Public Works Director Krug advised the City had a kick-off
meeting with the designer on October 1 g. They are in the process of completing their schedule
and getting geo-tech and surveying started. 3) Inquired about the street lights on Ingram Road.
Public Works Director Krug shared street lights are funded for Ingram Road in this year's
budget and they have met with Duke Energy. 4) Asked for the current sponsorship received for
Founders' Day. Executive Assistant Sherry Seaver announced they have currently raised
$381,000 in sponsorship for Founders' Day.
Commissioner Oliver inquired about the traffic signal on Ingram Road/Clarcona-Ocoee Road.
Public Works Director Krug shared that the County has incorrect information on who is
responsible for that road. They were led to believe it is all City property, which it is not.
Currently, City staff is putting together crash data to re-approach the County to ask if they can at
least fund part of the traffic signal.
Mayor Johnson announced Ocoee Founders' Day will be on Friday, November 2nd and
Saturday, November 311. Friday night's entertainment will include Runaway June, Scotty
McCreery, and Jake Owen. Saturday night's entertainment will include Greg Warren Band,
Elizabeth Cook, Drake White, Easton Corbin, and Big & Rich. The event will also include
Fireworks which they have upgraded for the 25th Anniversary.
ADJOURNMENT—7:41 PM
APPROVED:
Attest: 'f
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Melanie Sibbitt, City Clerk 'us 7-tv -''.1110,111M11111119 I �