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HomeMy WebLinkAbout02-05-2019 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida" FEBRUARY 5,2019 5:45 P.M. STATE OF THE CITY REPORT AGENDA 6:15 P.M. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamation—Black History Month—February 5, 2019. (Mayor Johnson) COMMENTS FROM CITIZENS/PUBLIC STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held January 15, 2019. (City Clerk Sibbitt) 2. Approval of Reappointments to the Citizen Advisory Council for Ocoee Fire Department(CACOFD). (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Fire Department(CACOFD)serve three-year terms.The Resolution creating the Board allows no more than fifteen (15) members. Currently the board has ten (10) members and no applications on file. The terms of Members Glenn Richardson and Wayne Vaughn expired in November of 2018. Members Richardson and Vaughn have expressed an interest in being considered for reappointment. The CACOFD Board meets quarterly, and the following reflects the 2018 attendance of the board members: Glenn Richardson attended 2 of 3 meetings and Wayne Vaughn attended 3 of 3 meetings. There are no applications currently on file. 3. Approval of New Appointment and Reappointment to the Citizen Advisory Council for Ocoee Police Department (CACOPD). (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Police Department (CACOPD) serve three-year terms. The Resolution creating the Board allows no more than fifteen (15)members. Currently the board has eight (8) members and one application on file. The term of Member Victoria Laney expired in January of 2019. Member Laney attended 3 of 3 meetings in 2018 and has indicated she is willing to serve another three-year term,if reappointed.One application has been received by William Simon who has shown an interest in being appointed to the CACOPD for a term ending January 2022. 4. Approval to Fund the Printing and Mailing of a Citywide "Transportation Improvements" Flyer for an Amount not to Exceed $10,000. (City Planner Rumer) The City is in the process of updating its long range transportation plan to include capital projects that support the City's efforts in implementing the Downtown Master Plan as well as the 429 corridor development areas and the CRA. As a means of updating the public on short and medium range transportation projects, a flyer Regular City Commission February 5,2019 will be designed to deliver information on potential transportation improvements. The flyer can be given out at public meetings or inserted into the mail. This flyer may be updated as projects are identified and/or implemented. Attached is an example flyer showing the Clarke Road Corridor. If approved, additional corridors and transportation projects will be added to the flyer. Information prepared for the final flyer will also be added to the Development Services web page as a means of continued coverage and information. 5. Approval of Development Agreement Establishing a Temporary Approval for an Automobile Parking Lot—Mike Dinkel with Gatorbruno Properties; Project No: SS- 2019-001. (City Planner Rumer) The Subject property is located on Maguire Road just north of the CSX Railroad tracks and south of Franklin Street. The parcel is located within the Gateway Character Area of the SR 429 Overlay. The parcel contains one (1) existing metal industrial building. The total parcel acreage is 3.63 acres and is zoned I-1. Access to the site is via a driveway located on Maguire Road.The applicant requests to use the property for a temporary use of automobile parking lot for a period of three(3)years. The applicant would use the property as is with the following improvements: 200 15-gallon podocarpus at 40-inches tall and 25-inches wide would be planted in order to shield Maguire Road; a six (6) foot black chain-link fence would be installed with a 20- foot rolling gate; proper irrigation for the plantings would be installed. A Development Agreement, which will provide for the terms of the approval,will be recorded. 6. Approval of the Ocoee Reserve Subdivision Plat. (Development Engineer Womack) The Ocoee Reserve Subdivision is located on the south side of Silver Star Road, approximately 1,200 feet east of Johio Shores Road and 900 feet west of Good Homes Road at 8600 Silver Star Road. The subject site is currently identified as Parcel Number 15-22-28-4716-00-142 and is approximately 10.91 acres in size. This plat is required in order to create 43 lots for the residential subdivision, associated right-of-ways for public streets, and tracts for open space and recreation. The plat also includes easements for emergency vehicle access, drainage, and other public utilities. The Ocoee Reserve Subdivision is platting prior to receiving a Certificate of Completion; therefore, the developer is typically required to provide a Surety covering the outstanding proposed improvements as approved in the Final Site Plan for Ocoee Reserve (FKA Silver Star PD). However, the subdivision is nearly complete and is in the process of completing the final items to be issued a Certificate of Completion for the site work. The Developer will be providing the City with a Maintenance Agreement with Letter of Credit covering the public improvements in the near future. It is expected that the Certificate of Completion for the site work will be issued within the next month. Therefore, a Platting Surety will not be required. 7. Approval of Terminating the City's Mental Health Services Contract with Heartspoken/Gilstrap Counseling, Inc., Effective May 1, 2019. (Human Resources Director Williford) The City's Health insurance agent, The Crowne Group, is recommending the termination of the City's contract with Heartspoken/Gilstrap Counseling, Inc., due to the implementation by Florida Blue of a capitation program on Mental Health and Substance Abuse coverage on group health plans like the City's. 8. Approval of 2018/2019 Budget Vehicle/Equipment Purchase. (Public Works Director Krug) The City traditionally purchases vehicles and equipment through various competitively bid annual contracts. Public Works has researched pricing and has found the Florida Sheriffs Association and the Florida Department of Management Services continue to provide the lowest competitively bid pricing for vehicles and equipment utilizing competitively bid contracts. The following vehicles and equipment are incorporated in the approved budget for purchase: One (1) Ford Escape 4WD @ $21,803.00 (Utilities —New); One (1) Ford F-350 4x4 with Service Box @ $37,365.00 (Utilities — Replacement); One (1) Ford F-350 4x4 with Service Box @ $37,365.00 (Utilities — Replacement); One (1) Ford F-350 4x4 HD with Service Box @ $46,465.00 (Utilities - Replacement); One (1) Ford F-150 4x4 Pick Up @ $23,476.00 (Utilities - Replacement); One (1) Toro Workman MDX Utility Vehicle @ $10,944.91 (Waste Water - New). Public Works recommends approval to purchase the above vehicles and equipment based on published pricing for the 2018/2019 term contracts from the Florida Sheriffs Association and the Florida Department of Management Services. 21 Page Regular City Commission February 5,2019 9. Approval of Change Order No. 2 to Extend the Period of Construction for the Lakeshore Center Expansion Project. (Support Services Director Butler) The contractor working on the Lakeshore Center Expansion project, The Collage Companies,has requested a two-month time extension to complete the project without liquidated damages. There have been numerous sources of project delay, ranging from issues with the construction plans to subcontractors not honoring their agreements. The most recent serious issue was a delay in receiving the raw materials needed to fabricate the roof panels. Since the Guaranteed Maximum Price (GMP) was set based on the February 14, 2018, 95% construction documents,the Central Florida area has experienced a 25%increase in construction costs. Some high-demand subcontractors simply left the project rather than honor their original price commitments. A prime example of the current construction market was the initial absence of responsive bids for the adjacent Lakefront Park Improvements — Phase 1 work, which required a second bidding process in order to get multiple offers. The delay in completing the Lakeshore Center Expansion project actually works to the advantage of the City in that it keeps the contractor onsite in order to better coordinate the work of these two projects within the City Hall Campus. The time extension also recognizes that the project was originally conceived as requiring 11 months for construction, with a starting date in mid-March 2018 and substantial completion in mid-February 2019. However,the Notice to Proceed was not issued until May 17,2018,almost two months later due to a conflict with underground powerlines. This reduced the contract time to nine months. The revised completion dates restores the original 11-month time period. No facility rentals are impacted by the time extension. The adjacent Lakefront Park Improvements project will actually have a more significant impact on event scheduling. 10. Approval of Resolution to Establish the General Purpose and Bylaws for the Ocoee Youth Council(OYC) by Amending Resolution No. 2019-002. (Commissioner Oliver) Article II, Section C-8.0 of the Charter of the City of Ocoee, Florida,provides that the City of Ocoee has the power to create boards, commissions and committees to advise and assist the City in carrying out municipal functions. At the Regular City Commission Meeting held on January 15, 2019, the City Commission approved Resolution 2019-002 establishing the Ocoee Youth Council (OYC). The resolution adopted was to create and establish the composition of the OYC. The City Commission was advised that by separate Resolution the general purpose and bylaws would be brought back before them for consideration and adoption. PUBLIC HEARING 11. Arden Park Phase 4A Large Scale Preliminary & Final Site Plan (PSP/FSP); Project No: LS-2018-014. (Advertised in the West Orange Times on Thursday, January 24, 2019.) (City Planner Rumer) The Arden Park PUD (Planned Unit Development) was originally approved by the City Commission on November 21, 2006, and amended on February 19, 2013. Arden Park North consists of the northern phases (2-6)of the PUD. Arden Park North is identified as Parcel ID Number 04-22-28-0000-00-001 (9421 Clarcona Ocoee Road) located on the north side of Clarcona Ocoee Road and situated between Hobson Road and Ingram Road. Arden Park North Phase 4A is currently undeveloped with mostly planted pine trees. The Future Land Use Map designates the property as"Low Density Residential," with an area around Lake Sims designated as "Conservation/Floodplains." The Arden Park North Phase 4A (PSP/FSP) is a residential subdivision that proposes a total of 90 single-family residential lots. The minimum residential lot standards are from 45 feet by 120 feet, 55 feet by 120 feet and 65 feet by 120 feet. All corner lots in the development will be required to maintain a 20-foot setback from the side streets. All streets in Arden Park North will be private, with the road network contained in tracts that will be owned and maintained by the homeowner's association. Phase 4A of the Arden Park North will have one main access point until the later phases develop. The Arden Park North Phase 4A PSP/FSP proposes a six(6) foot high cementitious (or precast)wall system with pedestrian access and associated buffer plantings along the portions of the development that front Ingram Road. Minor wetland impacts are proposed. The wetlands and upland buffers will be preserved via a conservation easement dedicated to the City of Ocoee and SJRWMD. Potable water and sewer services will be provided by Orange County. The City of Ocoee will provide solid waste services,reclaimed water,police and fire protection. Finally,the Applicant has requested no waivers from the Land Development Code for this project phase. 31 Page Regular City Commission February 5,2019 FIRST READING OF ORDINANCE 12. First Reading of Ordinance for 3872 Old Winter Garden Road Annexation, Small Scale Comprehensive Plan Amendment and Rezoning to Planned Unit Development (PUD); Project No(s): AX-07-18-75, CPA-2018-007, RZ-18-07-12. (Second Reading and Public Hearing Date scheduled for February 19, 2019, Regular Commission Meeting at 6:15 PM or soon thereafter.) (City Planner Rumer) The subject site is approximately 1.25 acres in size and is located on the south side of Old Winter Garden Road, east side of Hempel Avenue. The subject site is currently undeveloped. The subject site parcel ID number is 28-22-28-0000-00-019.The parcel is currently zoned A-1 and has a Low Density Residential Land Use designation. A new 7-Eleven convenience store and gas station were constructed on the west side of the parcel. The parcel is adjacent to two paper right of ways on the south and east side. The applicant will be required to petition Orange County to vacate the adjacent right of ways in order to meet the proposed development on the PUD Land Use Plan associated with the rezoning. The applicant is proposing to develop a 33,200 SF medical office complex on 1.25 acres. The applicant is requesting that the PUD allow a front setback of ten (10) feet, side setbacks of five (5) feet and a rear setback of 118 feet. The applicant is proposing to rezone the property to Planned Unit Development (PUD). A Small Scale Comprehensive Map Amendment is requested with this application to change the Future Land Use from Low Density to Professional Office. Utilities will be provided by Orange County via an eight-inch water line on the south side of Old Winter Garden Road and an extension to the east for Orange County sewer. Parking is being provided with 166 parking spaces meeting a ratio of one (1) space for every 200 SF feet of office space. Parking is provided via surface lot under the building and in the rear. A bicycle rack is also required. Stormwater management will be provided in underground vaults under the drive isles. Landscape buffers on the front side and rear will be provided. Since the proposed Office use is located adjacent to existing single- family dwellings,a six(6)foot wall and landscaping are required on the rear. a) First Reading of Annexation Ordinance b)First Reading of Small Scale Comp Plan Amendment c) First Reading of Rezoning Ordinance 13. First Reading of Ordinance for Ocoee Town Shops PUD - Substantial Amendment to the Planned Unit Development/Land Use Plan (PUD/LUP); Project No: RZ-18-06-08. (Second Reading and Public Hearing Date scheduled for February 19, 2019, Regular Commission Meeting at 6:15 PM or soon thereafter.) (City Planner Rumer) The subject site is approximately 3.39 acres in size and is located on the northwest corner of Clarke Road and W. Colonial Drive (SR 50). The subject site Parcel ID Number is 21-22-28-6328-00-070. This site is currently undeveloped and located on the northwest corner of Clarke Road and W. Colonial Drive (SR 50). There is an existing left-turn lane on Clarke Road that is planned to be used for the project's main entrance. Water, sanitary sewer, reclaimed water, solid waste, police and fire protection will be provided by the City. On December 1, 2009,the Ocoee City Commission approved the rezoning of the parcel to PUD with a PUD Land Use Plan. The approved Land Use Plan proposes a mixture of uses which are Commercial, Retail, Restaurant, Restaurant with a drive-thru facility, Medical Offices, and Financial Services. All other uses are proposed to be prohibited. The Preliminary Subdivision Plan proposes three (3) commercial lots, which are sized to fit the proposed building structures. All of the lots will be serviced by Tract"A," which will address the requisite infrastructure(access,parking,sidewalks,landscaping,etc.)improvements. The Preliminary Site Plan proposes three(3)one-story structures with a total gross floor area of 30,443 square feet. The allocation for the total square footage for each use proposed is 16,358 square feet of Commercial, 4,500 square feet of Financial Services/Commercial/Drive-thru Restaurant, and 9,585 square feet of Restaurant space. The applicant is proposing to amend the PUD Land Use plan by reducing the overall square footage from 30,443 SF to 27,750 SF in order to accommodate a revision to Lot 1. Lot 1 is only approved for a combined 3,285 SF restaurant and a 6,300 SF restaurant. The applicant proposes to amend the plan to change from a restaurant use to a 15,750 SF strip retail/restaurant building. Also, the Land Use Plan is being revised to move the stormwater from under the parking to a retention pond. 4IPage Regular City Commission February 5,2019 SECOND READING OF ORDINANCE—PUBLIC HEARING 14. Second Reading of Ordinance for Ocoee Landings PUD - Substantial Amendment to the Approved Planned Unit Development/Land Use Plan (PUD/LUP); Project No: RZ-18-09-14. (Advertised in the West Orange Times on Thursday, January 24, 2019.) (City Planner Rumer) The Ocoee Landings Planned Unit Development(PUD)which was approved on October 20,2015 consists of a mixed-use development consisting of 9.15 acres of residential and 6.89 acres of commercial.The residential portion of the project is proposed at a maximum of fifty(50) dwelling units. The typical lot size proposed is 50' x 110' (5,500 sq. ft.). The minimum living area is 1,400 sq. ft. There are three passive recreation areas with two tot-lots proposed on the LUP/PSP. The subdivision will be un-gated with public streets. As shown on the plans, the four (4) commercial lots will have access on Silver Star Road and Lake Johio Drive. The commercial portion will consist of 6.89 acres of C-2 (Community Commercial) uses with certain uses (Automobile Sales, Hotel, Motel) excluded. Special Exception uses allowed will require a Special Exception Site Plan approval before permitting. The Future Land Use designation is "Low Density Residential" which allows up to 4 dwelling units per acre. On April 19, 2016, the City Commission reviewed and approved a non-substantial amendment to the PUD/Land Use Plan for Oak Trail Reserve PUD. There were three (3) waivers from the Land Development Code that were approved. First, the Applicant received a waiver from Table 5-1 Permitted Use Regulations to allow drive-in restaurants within two hundred(200)feet of residential property.The reason for the waiver is because of the mixed-use characteristics of the PUD,the residential lots will be less than 200 feet from the commercial out parcels. The second waiver approved is for the commercial building setback of 50 feet against residential use to be reduced to 25 feet on Lots 3 and 4 only. Again, the mixed-use characteristic of the PUD makes for a more compact development pattern. The third and final waiver granted reducing the PUD 25 feet minimum building setbacks for the residential portion of the PUD. Staff supports all waivers as requested on the LUP/PSP. The Developer of the PUD has brought in KHovnanian Homes as the builder of the residential section of the PUD.The builder is requesting a change to the front setback from its current 25 feet to a reduced setback of 20 feet. The request is to provide enough lot coverage for a popular model home which will upgrade the community. REGULAR AGENDA 15. Discussion and Direction Regarding the Bluford Avenue Streetscape Modifications for the Purpose of Addressing Public Safety Concerns between Delaware Street and McKey Street. (Deputy Development Services Director/CRA Administrator Corless) City staff has completed their walkability and public safety assessment of Bluford Avenue between Delaware Street and McKey Street and found the following: (1) The crape myrtles planted at each intersection are causing pedestrian and bicycle conflicts due to the location of the planters. (2) There are palms that conflict with signage,street lighting,connecting walkways,driveways and/or ramps. Streetscape modifications are needed for Bluford Avenue Streetscape in order to improve overall walkability and safety, and to increase pedestrian and bicycle capacity of the sidewalks between Delaware Street and Lafayette Street (the block adjacent to Ocoee Middle School). Steps to correct the issues include the following: (1) Remove the existing seven (7) crape myrtles south of McKey Street and fill planters with concrete to provide increased sidewalk area. Do not plant the eight (8) crape myrtles north of McKey Street that are located in a sidewalk planter. Crape myrtles will remain in the larger planting beds on the east side of Bluford Avenue, north of McKey Street, as shown on the plans. (2) Remove the twelve (12) palms that are conflicting with street lights, signage, ramps and/or connecting sidewalks between Delaware Street and McKey Street and fill planters with concrete to provide increased sidewalk area. These twelve(12)palms can be relocated north of McKey Street in locations that do not create safety issues or walkability conflicts. 16. Discussion and Direction Regarding Potential Properties Available for Acquisition. (Assistant City Manager Shadrix) There are several properties in which the property owners have contacted the City with proposals/offers to sell. Each of the properties meets one or more goals in the City's Comprehensive Plan and other documents such as the Downtown Master Plan. Staff believes it is in the City's interest to discuss the opportunities and to seek direction. The properties which have indicated an interest include the following: (1)Forest Lake Golf Course;(2)Recording Studio on Starke Lake;(3)Church of Christ Property in the Downtown. SIPage Regular City Commission February 5,2019 17. Discussion and Direction Regarding the Bed and Breakfast Proposal for the City- Owned House Located at 2 North Bluford Avenue. (Assistant City Manager Shadrix) During the August 7, 2018 City Commission meeting, the City Commission by consensus authorized Dr. Kathleen Crown to have a construction expert evaluate the City-owned home located at 2 North Bluford Avenue following a lengthy discussion based on a proposal by Dr. Crown to lease the property and renovate the home for use as a bed and breakfast venue. Dr. Crown subsequently appeared before the City Commission at the October 16, 2018 City Commission meeting and reported that the building, which is currently being occupied by Oelrich Construction as a free of charge lease as a construction headquarters for its work on Downtown Masterplan projects, was in a state of disrepair and requested that the City make some of the repairs. From that point,the City made some minimal general repairs to improve the overall condition of the building: however, from the discussion between Dr. Crown and City staff to this point, renovation of the structure to accommodate a commercial bed and breakfast would be considered a non-trivial undertaking. To date, the City has not heard from Dr. Crown on further interest in the building or property. Given the timing of City Hall construction and the City's ongoing efforts to promote economic development in the Downtown Redevelopment Area, it is recommended that the City Commission formally dismiss the bed and breakfast proposal for this site and authorize funding to demolish or move the structure from the site upon completion of duties by Oelrich Construction. Staff has received queries about this property from various developers and is unable to provide definitive guidance on pursuing redevelopment opportunities. STAFF ACTION ITEMS COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 61 Page