HomeMy WebLinkAboutItem 01 Approval of the Minutes for the Regular City Commission Meeting held February 5, 2019 MINUTES
REGULAR CITY COMMISSION MEETING
FEBRUARY 5, 2019
5:45 P.M. STATE OF THE CITY REPORT
Video Presentation of the State of the City Report
CALL TO ORDER- 6:23 PM
Mayor Johnson called the regular session to order at 6:23 PM in the Commission Chambers of
City Hall. The invocation was led by Mayor Johnson, followed by the Pledge of Allegiance to
the Flag led by Commission Grogan. City Clerk Sibbitt called roll and declared a quorum
present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Oliver
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt
PRESENTATIONS AND PROCLAMATIONS - 6:25 PM
Proclamations—Black History Month - read and proclaimed by Mayor Johnson.
COMMENTS FROM CITIZENS/PUBLIC - 6:28 PM
Vernard A. Batson, Orange County employee, inquired if the City would be interested in
supporting the African American History Gala Scholarship. Scholarships are based on academic
achievement and financial need. They are awarded to African American Students who graduated
from an Orange County Public High School and are planning to attend a Florida College.
Commissioner Oliver indicated that he believed the Commission should support this
organization.
Commissioner Wilsen shared that recently there has been in increase in requests for funding.
She acknowledged that given the Merit Program is no longer available a new approach needs to
be considered. She believes that the Commission as a whole should be informed of the requests
coming before them prior to the meeting to allow ample time to research the request and make an
educated decision. She reminded everyone that they have been entrusted to make sound
decisions and be good stewards with the City's funds. Commissioner Grogan suggested a
citizen involved grant program allowing the citizens to choose the organizations the City awards
funds to. Mayor Johnson shared Commissioner Wilsen's sentiments and requested that
suggestions should be presented to the staff. The staff could then share the information with the
Commission allowing ample time to research prior to awarding City funds. Commissioner
Oliver agreed that some sort of program needs to be implemented for future request. Mayor
Johnson suggested that when it is budget time, they should consider setting aside a discretionary
fund for each elected official, allowing for a small amount that they could each give as they see
fit. His main concern was that the funding should support citizens of Ocoee as a whole.
City Commission Meeting
February 5, 2019
Mayor Johnson offered an apology to Mr. Batson as no motion was made.
STAFF REPORTS AND AGENDA REVIEW- None
COMMISSIONERS ANNOUNCEMENTS - 6:39 P\1
Commissioner Oliver—None
Commissioner Firstner—None
Commissioner Wilsen —requested to pull Item #4 from the Consent Agenda for discussion and
separate consideration.
Commissioner Grogan—None
The Mayor's comments occurred out of agenda order;prior to Item #12
Mayor Johnson—) The City's General Municipal Election for Commissioner District 1 will be
held on Tuesday, March 12th. To view a sample ballot, please visit the Elections page on the
City's website. 2) The Woman's Club will host their Political Forum next week on Wednesday,
February 13th at 6:30 PM, in the Ocoee City Hall Commission Chambers. The public is invited
to meet and hear the candidates for City Commission District 1. Those attending will have the
opportunity to submit written questions for the candidates. The forum will be televised on
Spectrum — Channel 493, at which time questions from residents may be called in during the
broadcast at (407) 554-7118 or emailed to citizens@ocoee.org. 3) The Community
Redevelopment Agency's next meeting will be held in the Commission Chambers prior to the
next City Commission meeting on Tuesday, February 19th at 5:00 PM.
CONSENT AGENDA - 6:39 P1I
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 - #10 with Item #4 being
pulled for discussion and separate consideration.
Moved by Commissioner Oliver, seconded by Commissioner Wilsen ; Motion
carried unanimously.
1. Approval of the Minutes for the Regular City Commission Meeting held January 15,
2019. (City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval of Reappointments to the Citizen Advisory Council for Ocoee Fire
Department(CACOFD). (City Clerk Sibbitt)
Members of the Citizen Advisory Council for Ocoee Fire Department(CACOFD) serve three-year terms. The
Resolution creating the Board allows no more than fifteen (15) members. Currently the board has ten (10)
members and no applications on file. The terms of Members Glenn Richardson and Wayne Vaughn expired in
November of 2018. Members Richardson and Vaughn have expressed an interest in being considered for
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reappointment. The CACOFD Board meets quarterly, and the following reflects the 2018 attendance of the
board members: Glenn Richardson attended 2 of 3 meetings and Wayne Vaughn attended 3 of 3 meetings.
There are no applications currently on file.
Approved on Consent. Motion carried 5-0.
3. Approval of New Appointment and Reappointment to the Citizen Advisory Council
for Ocoee Police Department(CACOPD). (City Clerk Sibbitt)
Members of the Citizen Advisory Council for Ocoee Police Department (CACOPD) serve three-year terms.
The Resolution creating the Board allows no more than fifteen (15) members. Currently the board has eight
(8) members and one application on file. The term of Member Victoria Laney expired in January of 2019.
Member Laney attended 3 of 3 meetings in 2018 and has indicated she is willing to serve another three-year
term, if reappointed. One application has been received by William Simon who has shown an interest in being
appointed to the CACOPD for a term ending January 2022.
Approved on Consent. Motion carried 5-0.
4. Approval to Fund the Printing and Mailing of a Citywide "Transportation
Improvements"Flyer for an Amount not to Exceed $10,000. (City Planner Rumer)
The City is in the process of updating its long range transportation plan to include capital projects that support
the City's efforts in implementing the Downtown Master Plan as well as the 429 corridor development areas
and the CRA. As a means of updating the public on short and medium range transportation projects, a flyer
will be designed to deliver information on potential transportation improvements. The flyer can be given out at
public meetings or inserted into the mail. This flyer may be updated as projects are identified and/or
implemented. Attached is an example flyer showing the Clarke Road Corridor. If approved, additional
corridors and transportation projects will be added to the flyer. Information prepared for the final flyer will
also be added to the Development Services web page as a means of continued coverage and information.
This item was pulled for discussion.
Commissioner Wilsen commented she is not in favor of the $10,000 cost for printing and
mailing when the City has other methods of providing information to residents such as the
website, water bill, and press release. City Planner Rumer answered the amount was not to
exceed $10,000 and agreed with the Commissioner that there are other options. Mayor Johnson
confirmed this information is to be provided citywide and further suggested providing the
information on OcoeeTV. Brief discussion ensued with regards to placing information on the
water bill, for which staff was asked to research cost. Commissioner Grogan inquired if the
transportation improvements could be shared in a presentation as was done with the downtown
development. City Planner Rumer shared that could be done. Commissioner Oliver shared he
likes the idea of social media being used as an outlet to reach residents and inquired if that is
possibility. City Planner Rumer answered in the affirmative; and further, shared staff can also
make handouts to be distributed by the elected officials at homeowners association meetings or
any other group meetings they may attend. Brief discussion ensued.
Motion: Move to bring a presentation to the March 5, 2019, Regular City
Commission Meeting with regards to Item #4; Moved by Commissioner Wilsen,
seconded by Commissioner Grogan; Motion carried 5-0.
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5. Approval of Development Agreement Establishing a Temporary Approval for an
Automobile Parking Lot — Mike Dinkel with Gatorbruno Properties; Project No: SS-
2019-001. (City Planner Rumer)
The Subject property is located on Maguire Road just north of the CSX Railroad tracks and south of Franklin
Street. The parcel is located within the Gateway Character Area of the SR 429 Overlay. The parcel contains
one(1)existing metal industrial building. The total parcel acreage is 3.63 acres and is zoned I-1. Access to the
site is via a driveway located on Maguire Road. The applicant requests to use the property for a temporary use
of automobile parking lot for a period of three (3)years. The applicant would use the property as is with the
following improvements: 200 15-gallon podocarpus at 40-inches tall and 25-inches wide would be planted in
order to shield Maguire Road; a six (6) foot black chain-link fence would be installed with a 20-foot rolling
gate;proper irrigation for the plantings would be installed. A Development Agreement,which will provide for
the terms of the approval,will be recorded.
Approved on Consent. Motion carried 5-0.
6. Approval of the Ocoee Reserve Subdivision Plat. (Development Engineer Womack)
The Ocoee Reserve Subdivision is located on the south side of Silver Star Road, approximately 1,200 feet east
of Johio Shores Road and 900 feet west of Good Homes Road at 8600 Silver Star Road. The subject site is
currently identified as Parcel Number 15-22-28-4716-00-142 and is approximately 10.91 acres in size. This
plat is required in order to create 43 lots for the residential subdivision, associated right-of-ways for public
streets, and tracts for open space and recreation. The plat also includes easements for emergency vehicle
access, drainage, and other public utilities. The Ocoee Reserve Subdivision is platting prior to receiving a
Certificate of Completion; therefore, the developer is typically required to provide a Surety covering the
outstanding proposed improvements as approved in the Final Site Plan for Ocoee Reserve (FKA Silver Star
PD). However, the subdivision is nearly complete and is in the process of completing the final items to be
issued a Certificate of Completion for the site work. The Developer will be providing the City with a
Maintenance Agreement with Letter of Credit covering the public improvements in the near future. It is
expected that the Certificate of Completion for the site work will be issued within the next month. Therefore, a
Platting Surety will not be required.
Approved on Consent. Motion carried 5-0.
7. Approval of Terminating the City's Mental Health Services Contract with
Heartspoken/Gilstrap Counseling, Inc., Effective May 1, 2019. (Human Resources
Director Williford)
The City's Health insurance agent, The Crowne Group, is recommending the termination of the City's contract
with Heartspoken/Gilstrap Counseling, Inc.,due to the implementation by Florida Blue of a capitation program
on Mental Health and Substance Abuse coverage on group health plans like the City's.
Approved on Consent. Motion carried 5-0.
8. Approval of 2018/2019 Budget Vehicle/Equipment Purchase. (Public Works Director
Krug)
The City traditionally purchases vehicles and equipment through various competitively bid annual contracts.
Public Works has researched pricing and has found the Florida Sheriffs Association and the Florida
Department of Management Services continue to provide the lowest competitively bid pricing for vehicles and
equipment utilizing competitively bid contracts. The following vehicles and equipment are incorporated in the
approved budget for purchase: One(1)Ford Escape 4WD @$21,803.00(Utilities—New);One(1)Ford F-350
4x4 with Service Box @ $37,365.00 (Utilities—Replacement); One (1) Ford F-350 4x4 with Service Box @
$37,365.00(Utilities—Replacement); One (1)Ford F-350 4x4 HD with Service Box @$46,465.00 (Utilities-
Replacement); One (1) Ford F-150 4x4 Pick Up @ $23,476.00 (Utilities - Replacement); One (1) Toro
Workman MDX Utility Vehicle @ $10,944.91 (Waste Water-New). Public Works recommends approval to
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purchase the above vehicles and equipment based on published pricing for the 2018/2019 term contracts from
the Florida Sheriffs Association and the Florida Department of Management Services.
Approved on Consent. Motion carried 5-0.
9. Approval of Change Order No. 2 to Extend the Period of Construction for the
Lakeshore Center Expansion Project. (Support Services Director Butler)
The contractor working on the Lakeshore Center Expansion project, The Collage Companies, has requested a
two-month time extension to complete the project without liquidated damages. There have been numerous
sources of project delay, ranging from issues with the construction plans to subcontractors not honoring their
agreements. The most recent serious issue was a delay in receiving the raw materials needed to fabricate the
roof panels. Since the Guaranteed Maximum Price (GMP) was set based on the February 14, 2018, 95%
construction documents, the Central Florida area has experienced a 25% increase in construction costs. Some
high-demand subcontractors simply left the project rather than honor their original price commitments. A
prime example of the current construction market was the initial absence of responsive bids for the adjacent
Lakefront Park Improvements — Phase 1 work, which required a second bidding process in order to get
multiple offers. The delay in completing the Lakeshore Center Expansion project actually works to the
advantage of the City in that it keeps the contractor onsite in order to better coordinate the work of these two
projects within the City Hall Campus. The time extension also recognizes that the project was originally
conceived as requiring 11 months for construction, with a starting date in mid-March 2018 and substantial
completion in mid-February 2019. However, the Notice to Proceed was not issued until May 17,2018, almost
two months later due to a conflict with underground powerlines. This reduced the contract time to nine
months. The revised completion dates restores the original 11-month time period. No facility rentals are
impacted by the time extension. The adjacent Lakefront Park Improvements project will actually have a more
significant impact on event scheduling.
Approved on Consent. Motion carried 5-0.
10. Approval of Resolution to Establish the General Purpose and Bylaws for the Ocoee
Youth Council(OYC)by Amending Resolution No.2019-002. (Commissioner Oliver)
Article II, Section C-8.0 of the Charter of the City of Ocoee, Florida, provides that the City of Ocoee has the
power to create boards, commissions and committees to advise and assist the City in carrying out municipal
functions. At the Regular City Commission Meeting held on January 15,2019,the City Commission approved
Resolution 2019-002 establishing the Ocoee Youth Council (OYC). The resolution adopted was to create and
establish the composition of the OYC. The City Commission was advised that by separate Resolution the
general purpose and bylaws would be brought back before them for consideration and adoption.
Approved on Consent. Motion carried 5-0.
PUBLIC HEARING - 6:46 PM
11. Arden Park Phase 4A Large Scale Preliminary & Final Site Plan (PSP/FSP);Project
No: LS-2018-014. (Advertised in the West Orange Times on Thursday, January 24, 2019.)
(City Planner Rumer)
The Arden Park PUD (Planned Unit Development) was originally approved by the City Commission on
November 21,2006,and amended on February 19,2013. Arden Park North consists of the northern phases(2-
6) of the PUD. Arden Park North is identified as Parcel ID Number 04-22-28-0000-00-001 (9421 Clarcona
Ocoee Road) located on the north side of Clarcona Ocoee Road and situated between Hobson Road and
Ingram Road. Arden Park North Phase 4A is currently undeveloped with mostly planted pine trees. The Future
Land Use Map designates the property as "Low Density Residential," with an area around Lake Sims
designated as "Conservation/Floodplains." The Arden Park North Phase 4A (PSP/FSP) is a residential
subdivision that proposes a total of 90 single-family residential lots. The minimum residential lot standards are
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from 45 feet by 120 feet, 55 feet by 120 feet and 65 feet by 120 feet.All corner lots in the development will be
required to maintain a 20-foot setback from the side streets. All streets in Arden Park North will be private,
with the road network contained in tracts that will be owned and maintained by the homeowner's association.
Phase 4A of the Arden Park North will have one main access point until the later phases develop. The Arden
Park North Phase 4A PSP/FSP proposes a six (6) foot high cementitious (or precast) wall system with
pedestrian access and associated buffer plantings along the portions of the development that front Ingram
Road. Minor wetland impacts are proposed. The wetlands and upland buffers will be preserved via a
conservation easement dedicated to the City of Ocoee and SJRWMD. Potable water and sewer services will be
provided by Orange County. The City of Ocoee will provide solid waste services, reclaimed water, police and
fire protection. Finally, the Applicant has requested no waivers from the Land Development Code for this
project phase.
City Planner Rumer presented a brief overview of this preliminary and final site plan for Arden
Park, which is located on the north side of Clarcona Ocoee Road and situated between Hobson
Road and Ingram Road. The Arden Park North Phase 4A (PSP/FSP) is a residential subdivision
that proposes a total of 90 single-family residential lots. The minimum residential lot standards
are from 45 feet by 120 feet, 55 feet by 120 feet, and 65 feet by 120 feet.
Commissioner Oliver inquired if Phase 4A includes any information on the continuation of
Clarke Road to McCormick Road. City Planner Rumer explained as part of the Development
Agreement, the developers have to design and engineer the plans for the west two lanes of
Clarke Road along with finishing the Clarke Road extension; however, they do not have to
construct it until they break ground on Phase 4A of the development. He advised Phase 4B and
Phase 5, which is the final build-out of the subdivision, will include a schedule of how Clarke
Road will be constructed. Commissioner Oliver inquired if they could have the developer start
on the Clarke Road construction before they get to Phase 5. City Planner Rumer answered in
the affirmative advising when Phase 4B is received they can discuss that possibility. He also
indicated with the upcoming 5-Year Capital Improvement Plan (CIP) process the City can
consider placing this project into the CIP which allows the City to assist with funding.
The public hearing was opened.
Eddie Ortiz, 2420 Johio Bay Drive, inquired if the road will be widened from Clarke Road to
A.D. Mims to Clarcona-Ocoee Road as the traffic is really bad on that road. City Planner
Rumer explained that a traffic signal analysis was recently completed from Clarke Road from
Hwy 50 to Clarcona-Ocoee Road. In the traffic analysis, they have identified that by changing
some of the signal timing it can save drive time during the peak which is an immediate resolution
to relieve traffic issues. The actual widening of Clarke Road will occur in the future as the City
owns all of the right-of-way; however, at this time the City does not have the design or
engineered plans which will need to be budgeted.
Chris Atkins, 606 Ridgefield Avenue, remarked that since the developer will not be widening
Clarke Road perhaps they could add a second entrance and contribute additional impact fees to
help alleviate the traffic congestion.
The public hearing was closed.
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Commissioner Oliver commented that the discussion and comments they have heard regarding
traffic concerns confirms Item #4 on the Consent Agenda is needed. Mayor Johnson added it is
also important for the elected officials to attend HOA meetings within their districts and inform
the residents on what the City is doing to help relieve traffic issues.
Motion: Move to approve Arden Park Phase 4A Large Scale Preliminary & Final
Site Plan (PSP/FSP); Project No: LS-2018-014; Moved by Commissioner Oliver,
seconded by Commissioner Wilsen; Motion carried unanimously.
FIRST READING OF ORDINANCE - 7:03 1'11
12. First Reading of Ordinance for 3872 Old Winter Garden Road Annexation, Small
Scale Comprehensive Plan Amendment and Rezoning to Planned Unit Development
(PUD); Project No(s): AX-07-18-75, CPA-2018-007, RZ-18-07-12. (Second Reading and
Public Hearing Date scheduled for February 19, 2019, Regular Commission Meeting at 6:15 PM or soon
thereafter.) (City Planner Rumer)
The subject site is approximately 1.25 acres in size and is located on the south side of Old Winter Garden
Road, east side of Hempel Avenue. The subject site is currently undeveloped. The subject site parcel ID
number is 28-22-28-0000-00-019. The parcel is currently zoned A-1 and has a Low Density Residential Land
Use designation. A new 7-Eleven convenience store and gas station were constructed on the west side of the
parcel. The parcel is adjacent to two paper right of ways on the south and east side. The applicant will be
required to petition Orange County to vacate the adjacent right of ways in order to meet the proposed
development on the PUD Land Use Plan associated with the rezoning. The applicant is proposing to develop a
33,200 SF medical office complex on 1.25 acres. The applicant is requesting that the PUD allow a front
setback of ten(10)feet, side setbacks of five(5)feet and a rear setback of 118 feet. The applicant is proposing
to rezone the property to Planned Unit Development(PUD). A Small Scale Comprehensive Map Amendment
is requested with this application to change the Future Land Use from Low Density to Professional Office.
Utilities will be provided by Orange County via an eight-inch water line on the south side of Old Winter
Garden Road and an extension to the east for Orange County sewer. Parking is being provided with 166
parking spaces meeting a ratio of one(1) space for every 200 SF feet of office space. Parking is provided via
surface lot under the building and in the rear. A bicycle rack is also required. Stormwater management will be
provided in underground vaults under the drive isles. Landscape buffers on the front side and rear will be
provided. Since the proposed Office use is located adjacent to existing single-family dwellings, a six(6) foot
wall and landscaping are required on the rear.
a) First Reading of Annexation Ordinance
b) First Reading of Small Scale Comp Plan Amendment
c) First Reading of Rezoning Ordinance
City Attorney Cookson read the titles of the Ordinances.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on February 19, 2019 at 6:15 PM or soon
thereafter.
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13. First Reading of Ordinance for Ocoee Town Shops PUD - Substantial Amendment to
the Planned Unit Development/Land Use Plan(PUD/LUP); Project No: RZ-18-06-08.
(Second Reading and Public Hearing Date scheduled for February 19, 2019,Regular Commission Meeting at
6:15 PM or soon thereafter.) (City Planner Rumer)
The subject site is approximately 3.39 acres in size and is located on the northwest corner of Clarke Road and
W. Colonial Drive(SR 50). The subject site Parcel ID Number is 21-22-28-6328-00-070. This site is currently
undeveloped and located on the northwest corner of Clarke Road and W. Colonial Drive (SR 50). There is an
existing left-turn lane on Clarke Road that is planned to be used for the project's main entrance. Water,
sanitary sewer, reclaimed water, solid waste, police and fire protection will be provided by the City. On
December 1,2009,the Ocoee City Commission approved the rezoning of the parcel to PUD with a PUD Land
Use Plan. The approved Land Use Plan proposes a mixture of uses which are Commercial, Retail, Restaurant,
Restaurant with a drive-thru facility,Medical Offices,and Financial Services. All other uses are proposed to be
prohibited. The Preliminary Subdivision Plan proposes three (3) commercial lots, which are sized to fit the
proposed building structures. All of the lots will be serviced by Tract "A," which will address the requisite
infrastructure (access, parking, sidewalks, landscaping, etc.) improvements. The Preliminary Site Plan
proposes three(3)one-story structures with a total gross floor area of 30,443 square feet. The allocation for the
total square footage for each use proposed is 16,358 square feet of Commercial,4,500 square feet of Financial
Services/Commercial/Drive-thru Restaurant, and 9,585 square feet of Restaurant space. The applicant is
proposing to amend the PUD Land Use plan by reducing the overall square footage from 30,443 SF to 27,750
SF in order to accommodate a revision to Lot 1.Lot 1 is only approved for a combined 3,285 SF restaurant and
a 6,300 SF restaurant. The applicant proposes to amend the plan to change from a restaurant use to a 15,750 SF
strip retail/restaurant building. Also, the Land Use Plan is being revised to move the stormwater from under
the parking to a retention pond.
City Attorney Cookson read the title of the Ordinance.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on February 19, 2019 at 6:15 PM or soon
thereafter.
SECOND READING OF ORDINANCE—PUBLIC HEARING - 7:07 P\1
14. Second Reading of Ordinance for Ocoee Landings PUD - Substantial Amendment to
the Approved Planned Unit Development/Land Use Plan (PUD/LUP); Project No:
RZ-18-09-14. (Advertised in the West Orange Times on Thursday, January 24, 2019.)
(City Planner Rumer)
The Ocoee Landings Planned Unit Development(PUD)which was approved on October 20,2015 consists of a
mixed-use development consisting of 9.15 acres of residential and 6.89 acres of commercial. The residential
portion of the project is proposed at a maximum of fifty (50) dwelling units. The typical lot size proposed is
50' x 110' (5,500 sq. ft.).The minimum living area is 1,400 sq. ft.There are three passive recreation areas with
two tot-lots proposed on the LUP/PSP. The subdivision will be un-gated with public streets. As shown on the
plans, the four (4) commercial lots will have access on Silver Star Road and Lake Johio Drive. The
commercial portion will consist of 6.89 acres of C-2 (Community Commercial) uses with certain uses
(Automobile Sales, Hotel, Motel) excluded. Special Exception uses allowed will require a Special Exception
Site Plan approval before permitting. The Future Land Use designation is "Low Density Residential" which
allows up to 4 dwelling units per acre. On April 19,2016,the City Commission reviewed and approved a non-
substantial amendment to the PUD/Land Use Plan for Oak Trail Reserve PUD. There were three (3) waivers
from the Land Development Code that were approved. First, the Applicant received a waiver from Table 5-1
Permitted Use Regulations to allow drive-in restaurants within two hundred(200) feet of residential property.
The reason for the waiver is because of the mixed-use characteristics of the PUD, the residential lots will be
less than 200 feet from the commercial out parcels. The second waiver approved is for the commercial
building setback of 50 feet against residential use to be reduced to 25 feet on Lots 3 and 4 only. Again, the
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mixed-use characteristic of the PUD makes for a more compact development pattern. The third and final
waiver granted reducing the PUD 25 feet minimum building setbacks for the residential portion of the PUD.
Staff supports all waivers as requested on the LUP/PSP. The Developer of the PUD has brought in
KHovnanian Homes as the builder of the residential section of the PUD. The builder is requesting a change to
the front setback from its current 25 feet to a reduced setback of 20 feet. The request is to provide enough lot
coverage for a popular model home which will upgrade the community.
City Attorney Cookson read the title of the ordinance.
City Planner Rumer presented a brief overview of this proposed substantial amendment to the
Ocoee Landings PUD. The Ocoee Landings PUD was approved on October 20, 2015 and
consisted of a maximum of fifty (50) residential dwelling units with access onto Silver Star Road
as well as four (4) commercial lots. The Developer has brought in KHovnanian Homes as the
builder of the residential section of this PUD. The builder was initially requesting a change to the
rear setback from its current 20 feet to a reduced setback of 10 feet, but this request was
modified at the November 13, 2018 Planning and Zoning Commission meeting due to feedback
from the residents within the Johio Bay and Willows on the Lake communities who stated their
concerns and overall dislikes with the potential rear setback of 10 feet. As a result, the Applicant
has since amended the requested substantial amendment to reduce the front yard setback from 25
feet to 20 feet. City Planner Rumer further explained during the Planning and Zoning
Commission Meeting, residents of the Johio Bay subdivision made an additional request to
require lots 14 through 25 to be only single-story. He advised staff does not recommend the new
condition of single-story homes along lots 14 through 25 of the Johio Bay subdivision as they
have never required limitations on one-story or two-story for a detached single-family home.
Brief discussion ensued on the right-of-way vacate that was provided to the single-family homes
on Johio Bay Drive that abut the northwest portion of this PUD site.
The public hearing was opened.
Socrates Perez, 2412 Johio Bay Drive, expressed his concern over the electrical pole in his
backyard, which was stated to him would be an underground utility pole. City Planner Rumer
shared staff is looking into this matter as they received a letter from Duke Energy advising they
did not have an objection with the vacation of right-of-way. Mayor Johnson advised Mr. Perez
that City staff will be meeting with Duke Energy to rectify his issue. Mr. Perez further
expressed his support on having one-story homes behind his property as it will allow him to have
privacy. He has resided in his home for over 20 years with no issues.
Eddie Ortiz, 2420 Johio Bay Drive, expressed his concern about the privacy of his home. He
requested that only single-story homes be built next to their homes to preserve their privacy.
David Swisher, 2432 Johio Bay Drive, indicated he attended the Planning and Zoning
Commission meeting on November 13, 2018 and during that meeting the board approved the
request for one-story homes. He inquired why staff is going against that recommendation. City
Planner Rumer explained there are no buffering requirements in the Comprehensive plan for
single-family homes that abut each other as well as no requirements for limitations on one-story
or two-story for a detached single-family home. He shared it can be a condition of approval that
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is placed by the City Commission but staff has to follow the regulatory requirements of their
position. Mayor Johnson informed Mr. Swisher that the Planning and Zoning Commission is a
recommendation board to assist staff but the City Commission will make the final determination.
Jim Gorman, applicant, KHovnanian Homes, introduced himself. Mayor Johnson inquired
about the rear buffer. Mr. Gorman shared they provided an additional 30 feet. City Planner
Rumer briefly explained the rear buffer advising that the intent is to save as many existing trees
as they can, and the developer will also have to plant additional trees. Commissioner Firstner
asked the developer if there would be a significant impact to them if they made the lots adjacent
to Johio Bay subdivision one-story homes rather than two-story homes. Mr. Gorman shared it
would not be a significant impact to them. He further commented that the combination of the
buffer and reducing the front yard setback from 25 feet to 20 feet helps protect every home in the
subdivision. Therefore, if the City Commission was to put a condition of approval for lots 14-25
to be one-story, they would be in agreeance. City Planner Rumer added there would be no
objection from staff if that is what the City Commission proposed.
Commissioner Wilsen inquired about the square footage of the homes and the price range. Mr.
Gorman said the minimum living area is 1,400 sq. ft. and pricing has not been released at this
time, but would start in the mid to upper $200,000.
Commissioner Oliver inquired about the commercial side of the project and if it would be
prefabricated until there are actual tenants in the building. City Planner Rumer shared they
would be pad-ready with access points to the plaza.
The public hearing was closed.
Motion: Move to adopt Ordinance No. 2019-002, Ocoee Landings PUD -
Substantial Amendment to the Approved Planned Unit Development Land Use
Plan/Preliminary Subdivision Plan (PUD LUP/PSP); Project No: RZ-18-09-14
subject to staffs recommendation; and further, including the condition of
approval that Lots 14 through 25 be limited to single-story homes. Moved by
Commissioner Grogan, seconded by Commissioner Firstner; Motion carried
unanimously.
REGULAR AGENDA- 7:33 PM
15. Discussion and Direction Regarding the Bluford Avenue Streetscape Modifications for
the Purpose of, Addressing Public Safety Concerns between Delaware Street and
McKey Street. (Deputy Development Services Director/CRA Administrator Corless)
City staff has completed their walkability and public safety assessment of Bluford Avenue between Delaware
Street and McKey Street and found the following: (1) The crape myrtles planted at each intersection are
causing pedestrian and bicycle conflicts due to the location of the planters. (2) There are palms that conflict
with signage,street lighting,connecting walkways,driveways and/or ramps.
Streetscape modifications are needed for Bluford Avenue Streetscape in order to improve overall walkability
and safety, and to increase pedestrian and bicycle capacity of the sidewalks between Delaware Street and
Lafayette Street(the block adjacent to Ocoee Middle School). Steps to correct the issues include the following:
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(1) Remove the existing seven (7) crape myrtles south of McKey Street and fill planters with concrete to
provide increased sidewalk area. Do not plant the eight (8) crape myrtles north of McKey Street that are
located in a sidewalk planter. Crape myrtles will remain in the larger planting beds on the east side of Bluford
Avenue, north of McKey Street, as shown on the plans. (2) Remove the twelve(12)palms that are conflicting
with street lights, signage,ramps and/or connecting sidewalks between Delaware Street and McKey Street and
fill planters with concrete to provide increased sidewalk area. These twelve (12) palms can be relocated north
of McKey Street in locations that do not create safety issues or walkability conflicts.
Deputy Development Services Director/CRA Administrator Corless provided a PowerPoint
presentation highlighting the Bluford Avenue Corridor, and the recommendations made by the
Assessment Team on the elements in that area which may impede mobility on the sidewalk.
Commissioner Wilsen commented she has noticed some of the issues covered in the
presentation and agrees that the recommendation this evening is justified. Mayor Johnson
concurred advising he has witnessed residents having issues with getting around the existing
streetscape.
Motion: Move to approve the Bluford Avenue Streetscape Modifications for the
Purpose of Addressing Public Safety Concerns between Delaware Street and
McKey Street as presented by staff; Moved by Commissioner Firstner, seconded
by Commissioner Wilsen; Motion carried unanimously.
16. Discussion and Direction Regarding Potential Properties Available for Acquisition.
(Assistant City Manager Shadrix)
There are several properties in which the property owners have contacted the City with proposals/offers to sell.
Each of the properties meets one or more goals in the City's Comprehensive Plan and other documents such as
the Downtown Master Plan. Staff believes it is in the City's interest to discuss the opportunities and to seek
direction. The properties which have indicated an interest include the following: (1) Forest Lake Golf Course;
(2)Recording Studio on Starke Lake;(3)Church of Christ Property in the Downtown.
Assistant City Manager Shadrix explained property is becoming more valuable within the
Downtown area and the City is seeing more opportunities to acquire properties. He briefly
shared a correction to his staff report as he will not be discussing the Recording Studio on Starke
Lake. He proceeded with a PowerPoint presentation which gave an overview of the Forest Lake
Golf Course and further explained the City was recently approached about buying out the
management of the golf course. The request before the City Commission this evening would be
to direct staff to proceed with a business valuation with GAI Consultants to determine how to
maintain the golf course. The cost to do a full business valuation will be about $19,500.
Commissioner Firstner inquired if the City purchased the golf course would they have to staff
the golf course. Assistant City Manager Shadrix answered in the affirmative and shared an
option could be for the City to negotiate to keep the existing staff until such time someone is
hired to operate the golf course. He advised there are other options the City can consider for the
operational management of the golf course which he can bring back before them.
Commissioner Oliver inquired if they could request the seller to contribute to the business
valuation. Assistant City Manager Shadrix shared that the Commission could direct staff to do
that; however, the owners have already prepared their own business assessment. He believes it is
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imperative for the City to conduct its own study. Mayor Johnson strongly agreed that the City
must do its due diligence to confirm that this purchase would benefit the City. Commission
Oliver agreed that prior to purchase a second appraisal would need to be done.
Assistant City Manager Shadrix confirmed that the City currently has funding in the
Contractual Services account within Development Services budget that could be used.
Commissioner Grogan asked for clarification that given the City owns the land and this
acquisition is to take over their lease, what options do the owners have? It was explained that the
current owners could choose to transfer their current lease to another individual who may choose
to close the golf course and open a different business. It was collectively agreed that keeping the
golf course open was in the best interest of the City.
Commissioner Oliver presented the question again about possibly asking the current owners to
absorb some of the cost. Mayor Johnson shared that he believes they might be willing to pay a
portion assuming the City purchases the golf course. Commissioner Wilsen maintained that
spending the $19,000 would substantiate if this is a feasible purchase, and expressed that while it
is a large amount it could be a project that would be extremely beneficial. She noted the success
of Dubsdread Golf Course, which was taken over by the City of Orlando. The City Commission
collectively agreed that the golf course is a main focal point for some residents within the City.
Commission Grogan made a recommendation for the Commission to approve leaving the
option open for staff to approach the owners for assistance with business valuation.
City Manager Frank shared that the funds are available in the contingency, and if needed,
funds could be pulled from a Development Services account. He expressed confidence in GAI
consultants, sharing that they have worked on other projects within the City. He noted they have
a good understanding of the current situation, and strongly believes they will be able to give the
City a fair and accurate business valuation. He then looked to the Commission for confirmation
that interest has been shown in past years for purchasing this golf course, and acknowledged if
this is a project they would like, it would need to be addressed quickly prior to someone else
showing interest.
Mayor Johnson noted that recently he has received complaints from concerned residents that
the prices are constantly increasing. If the City purchased the golf course, the prices could be
controlled.
City Manager Frank then proceeded to share that there are out parcels along the golf course
that could be sold to recoup some if not all of the cost to purchase the golf course.
Commissioner Oliver asked how much would be left in contingency if the $19,500 was
approved to which Assistant City Manager Shadrix answered roughly $25,000.
Commissioner Oliver expressed concern for making it through to the end of the budget year if
approved.
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Chris Adkins, 606 Ridgefield Ave., inquired if the facility was once owned by the City of Ocoee.
Mayor Johnson briefly explained the history and why it is under lease by the current owners.
Mr. Atkins shared he does not see any issue with the funding, and would like to see the golf
course stay as it is a staple to the community.
Mayor Johnson reiterated that there are several large parcels along the course that could be sold
to recover the cost to purchase the course.
Motion: Move to approve up to $19,500 from Contingency Fund and/or
Development Service line item for GAI Consultants to provide a Business
Valuation on the Forest Lake Golf Course property; Moved by Commissioner
Grogan, seconded by Commissioner Wilsen; Motion carried unanimously.
Assistant City Manager Shadrix continued his presentation advising the Church of Christ has
approached the City with regards to an interest in selling their property which is located on the
east corner of McKey and Bluford Avenue. This is a significant piece of property, as it is located
in the Downtown area and would incorporate well with the goals of the redevelopment project.
Staff needs direction on whether to move forward with an appraisal and believes $5000 would
cover the cost. Brief discussion ensued with regards to the contingency fund and putting
additional funds back into that account at a future date, if needed.
Motion: Move to approve up to $5000 from the Contingency Fund for appraisal of
Church of Christ Property; Moved by Commissioner Wilsen, seconded by
Commissioner Firstner; Motion carried unanimously.
17. Discussion and Direction Regarding the Bed and Breakfast Proposal for the City-
Owned House Located at 2 North Bluford Avenue. (Assistant City Manager Shadrix)
During the August 7, 2018 City Commission meeting, the City Commission by consensus authorized
Dr. Kathleen Crown to have a construction expert evaluate the City-owned home located at 2 North Bluford
Avenue following a lengthy discussion based on a proposal by Dr. Crown to lease the property and renovate
the home for use as a bed and breakfast venue. Dr. Crown subsequently appeared before the City Commission
at the October 16, 2018 City Commission meeting and reported that the building, which is currently being
occupied by Oelrich Construction as a free of charge lease as a construction headquarters for its work on
Downtown Masterplan projects, was in a state of disrepair and requested that the City make some of the
repairs. From that point, the City made some minimal general repairs to improve the overall condition of the
building: however, from the discussion between Dr. Crown and City staff to this point, renovation of the
structure to accommodate a commercial bed and breakfast would be considered a non-trivial undertaking. To
date,the City has not heard from Dr. Crown on further interest in the building or property. Given the timing of
City Hall construction and the City's ongoing efforts to promote economic development in the Downtown
Redevelopment Area, it is recommended that the City Commission formally dismiss the bed and breakfast
proposal for this site and authorize funding to demolish or move the structure from the site upon completion of
duties by Oelrich Construction. Staff has received queries about this property from various developers and is
unable to provide definitive guidance on pursuing redevelopment opportunities.
Assistant City Manager Shadrix explained that during the August 7, 2018 City Commission
meeting, the City Commission by consensus authorized Dr. Kathleen Crown to have a
construction expert evaluate the City-owned home located at 2 North Bluford Avenue following
a lengthy discussion based on her proposal to lease the property and renovate the home for use as
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a Bed and Breakfast venue. Dr. Crown subsequently appeared before the City Commission at the
October 16, 2018 City Commission meeting and reported that the building was in a state of
disrepair and requested that the City make some of the repairs. The City made some minimal
general repairs to improve the overall condition of the building. Staff would like to pursue some
redevelopment opportunities with this property but would need the City Commission to formally
dismiss the Bed and Breakfast proposal for this site and authorize funding to demolish or move
the structure from the site upon completion of duties by Oelrich Construction.
Commissioner Oliver inquired if Dr. Crown still had an interest in the house for the bed and
breakfast. Assistant City Manager Shadrix advised that Dr. Crown was directed in October to
come back to the City once she had a construction expert provide her a report. City staff has not
heard back from her. Mayor Johnson noted that the City Manager had also approved to give the
house to Dr. Crown if she wanted to cover the expenses to move it to another location. He further
opined that he does not believe the home would be able to handle the move in the condition it is
in.
Motion: Move to direct staff to demolish the City-owned home located at 2 North
Bluford Avenue, if Dr. Crown has not removed the structure at her expense, by
June 1, 2019; Moved by Commissioner Grogan, seconded by Commissioner
Oliver; Motion carried unanimously.
STAFF ACTION ITEMS -None
COMMENTS FROM COMMISSIONERS - 8:23 PM
Commissioner Grogan — Announced March 12th is General Election and encouraged everyone
to go out and vote.
Commissioner Wilsen — 1) Announced that the Woman's Club will host a Political Forum on
February 13th at 6:30 PM in the Chambers at City Hall. It will be televised for those who cannot
attend in person. 2) Inquired if staff would be able to bring an item forward to discuss the MVP
Grant. 3) Announced the 14th Annual Safety Spring Fling Event will be held on March 9th from
10 AM — 2 PM at Bill Breeze Park. She encouraged everyone to come out and enjoy this free
event for the community. 4) Shared the Ocoee Rotary Club, Ocoee Woman's Club, and Ocoee
Lion Club have partnered together to hold a "Shred to Protect" event. This program will offer
the residents a safe place to shred their personal documents that if not disposed of properly could
be very harmful. It will be held on Saturday, March 30th from 9:00 AM - 12:00 PM at the Police
Department. She was seeking to have the City support the program. Commission Oliver
commented that he has participated in programs similar to this and agrees they are extremely
beneficial for the community at large. Police Chief Brown shared that the Police Department
will be doing an identity theft theme for the month of March. He believes the proposed shred
program will go along nicely offering a solution for proper document destruction. They also
intend to offer a program on the same day regarding the importance of disposing personal
documents which will educate the citizens about fraud and identity thief. He recommended using
funds from their Community Affair's Account. City Manager Frank requested approval for a
Special Event Permit.
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Consensus of the Board, with Commissioner Wilsen abstaining, was to allow the
Police Department to partner with the Ocoee Rotary Club, Ocoee Woman's Club,
and Ocoee Lion Club for their "Shred to Protect" event and allow funding up to
$500 from the Police Department's Community Affairs Budget; and further
approve a Special Event permit for street closure, if needed. (Form 88 is filed with the
City Clerk's Department.)
Commissioner Firstner — 1) Inquired to the status of the previously suggested relief that was
offered to federal employees impacted by the Government shut down. City Manager Frank
shared that at this time no one has come forward requesting assistance.
Commissioner Oliver — 1) Expressed delight in the number of requests he has received for the
Ocoee Youth Counsel which includes submitted applications. He then asked Dorcas Dillard,
OYC Coordinator, to please brief the Commission and young members of the audience on the
next step. Mayor Johnson confirmed with Ms. Dillard that she was contracted to work 14 hours
a month for $10,000 per year. He then expressed disfavor of having Valencia Community
College select the applicants. He would like the Commission to be allowed to make the final
decision on member selection. City Manager Frank explained that outside organizations are
only assisting with the screening of applicants. Commissioner Wilsen read the resolution
confirming that the City Commission will appoint the official members based on the
recommendations of the OYC Coordinator. Mayor Johnson emphasized his desire to have
access to all applications not just those selected, as he strongly believed the appointment should
come from the Commission, and he would like to have the appointees evenly divided among all
of the high school within Ocoee. Ms. Dillard acknowledged his concerns and agreed to make
sure the Commission had access to all applications. She further explained that she has e-mailed
the Principals at all three high schools. She further explained that currently the only applicants
are from Ocoee High School. Mayor Johnson offered to personally contact West Orange and
Wekiva to ensure all students had knowledge of the program.
Commissioner Wilsen commended the students present at the meeting, noting their desire to be
a part of the group.
Mayor Johnson—None
ADJOURNMENT - 8:43 PM
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson,Mayor
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