HomeMy WebLinkAboutItem 04 Approval to Prepare a Citywide Strategic Transportation Funding Program with S&ME, Inc. ()cope
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AGENDA ITEM COVER SHEET
Meeting Date: February 19, 2019
Item #
Reviewed By:
Contact Name: Ginger Corless Department Director: ji
Contact Number: 407-905-3100 Ext. 1028 City Manager:
Subject: Approval to Prepare a Citywide Strategic Transportation Funding Program with
S&ME, Inc.
BACKGROUND SUMMARY:
The City is in the process of updating its long range transportation plan to include capital projects that
support the City's efforts in implementing the downtown master plan as well as the 429 corridor development
areas and the CRA. Moving forward we need to identify the projects, prioritize them, and identify potential
funding for implementing each transportation project. Once this is complete, we then need to seek funding
from such sources as the State, MetroPlan and Orange County.
S&ME, Inc. has prepared a scope of services to assist the City and the CRA with this work. Tasks will
include data collection, state and local coordination, and the development of a Strategic Transportation
Funding Program. S&ME, Inc. are currently under contract with the City to provide Continuing Transportation
Planning Consulting Services and all work will be conducted in accordance with the terms and conditions
included in their 2017 contract. S&ME Inc.'s contract is for a lump sum amount through the end of the fiscal
year 2019. Based on the outcome of this work order, there may be need to continue S&ME Inc.'s services. If
this is the case, an additional request will be brought back to the Commission.
This S&ME, Inc. proposal was brought before the Ocoee CRA for review and approval on February 19,
2019.
ISSUE:
Should the Honorable Mayor and City Commissioners approve the Mayor to sign the Professional Services
work order with S&ME, Inc. through the end of the fiscal year in a lump sum amount of$100,000?
RECOMMENDATION:
Staff recommends that the Honorable Mayor and City Commissioners authorize the Mayor to sign the
Professional Services work order with S&ME, Inc.
ATTACHMENTS:
S&ME, Inc.'s proposal to prepare and implement a Strategic Transportation Funding Program for the City of
Ocoee and the CRA.
FINANCIAL IMPACT:
Budget impact is $100,000 (through FY 2019). Funds were set aside in the budget for Development Services
($40,000) and CRA Budget ($60,000).
TYPE OF ITEM:
[i Public Hearing For Clerk's Dept Use:
❑ Ordinance First Reading tgi Consent Agenda
❑ Ordinance First Reading [ ] Public Hearing
❑ Resolution 0 Regular Agenda
❑ Commission Approval
❑ Discussion& Direction
[ ] Original Document/Contract Attached for Execution by City Clerk
0 Original Document/Contract Held by Department for Execution
Reviewed by City Attorney ❑ N/A
Reviewed by Finance Dept. ❑ N/A
Reviewed by ( ) ❑ N/A
4111.7t &
II _
February 11, 2019
Michael Rumer
City Planner
City of Ocoee
150 N. Lakeshore Drive
Ocoee, Florida 34761
Reference: Master Transportation Plan
Ocoee, Florida
Dear Mr. Rumer,
S&ME, Inc. (S&ME) is pleased to have the opportunity to submit this proposal for the above referenced
project. This proposal describes our understanding of the project,discusses the intended scope of services,
and presents the associated compensation for our services. This contract shall be conducted in accordance
with the terms and conditions included in our Continuing Contract for Transportation Planning Consulting
Services dated December 19, 2017.
• Project Background
The City of Ocoee is in the midst of one of its largest growth cycles in its history. Currently,the City is
experiencing rapid growth in its Downtown Redevelopment Area,the State Road 429/Wekiva Parkway
interchanges, and within its Community Redevelopment Area (CRA) along the State Road 50 corridor. The
City is investing over 40 million dollars into the Downtown Redevelopment Area,focusing on
infrastructure including parks, utilities, and roadway projects. The City has been actively working to
identify areas of need Citywide to strengthen traffic circulation and growth within its major corridors.A
major issue moving forward will be funding and timing of these improvements,which range from local,to
County,to State projects. The purpose of this effort is to prioritize transportation improvements based on
need and economic development potential and identify the appropriate strategies for funding and
implementation.
• Scope of Work
Based on the above description and our professional experience,we have identified the following scope
of services.
Task 1. Data Collection and Review
The City of Ocoee will provide S&ME with a list, and corresponding plans where applicable, for all planned
and programmed transportation improvements within the City of Ocoee and its Community
S&ME,Inc.11615 Edgewater Drive,Suite 200 I Orlando,FL 32804 I p 407.975.1273 I www.smeinc.com
WNW Q Ocoee Master Transportation Plan
Page 2 of 4
Redevelopment Agency (CRA). S&ME will review all provided transportation plans and determine
preliminary cost estimates for construction.
Task 2. State and Local Agency Coordination
S&ME will coordinate with City staff as well as other government agencies including Orange County,
MetroPlan Orlando and the Florida Department of Transportation to determine existing support and
timetables for planned and programmed projects. S&ME will also utilize these coordination efforts to
identify additional local, state and federal funding sources and strategies for implementation.
Task 3. Draft/Framework of Master Transportation Plan
S&ME will produce a Draft/Framework Master Transportation Plan for the City of Ocoee.This document,to
be finalized through additional services/client authorization,will ultimately provide clear strategic direction
for the implementation of the existing planned and programmed transportation improvements within the
City of Ocoee and its CRA.
GIS Database;to include all planned and programmed transportation improvements within the
City
Map and Infographic of City Transportation Projects
Draft Summary Report including:
1. Comprehensive Transportation Project List(for City and CRA)with Cost Estimates:
This list will include descriptive summary of each project and appropriately formatted
graphics suitable for use in application for grants, appropriations, briefings, meetings, and
other legislative activities towards obtaining funding.
2. Prioritization and Timetable: S&ME will work with City staff to prioritize the projects list
with consideration given to implementation and funding feasibility across multiple agency
partner opportunities.
3. Grant and Funding Strategies: S&ME will create a funding strategy for each project based
on the type of funding needed,the Agency partner, and will use the prepared summary
report materials to present, promote, and assist in execution of the funding strategy for
each project, based on the established priorities and timeline.
Ocoee Master Transportation Plan
�► Page 3 of 4
• EXCLUDED SERVICES
Without intending to provide an exhaustive list or description of all services or potential services that may
be required and that S&ME can provide,the following services are specifically excluded from this proposal.
▪ Preparation of additional schematic site design(s)or alternative analysis for review and approval by
Owner or agencies.
▪ Environmental assessments, studies or evaluations for Corps 404 Permits, FEMA submittals,
hazardous or toxic waste investigations, wetland determinations, or EPA water quality-permitting
analysis not included in the above-described scope of services.
• Generation of additional transportation improvements not currently planned or programmed
• SCHEDULE
The master planning effort can be initiated within one week after receiving formal authorization to proceed.
This work order shall be in effect through September 30, 2019.
• FEES
Our professional fees for the above-described services will be invoiced as per the below fee schedule.
Included in the below fees are reimbursable expenses incurred on the Project's behalf, including mileage,
printing, plotting, photocopies, reproduction, postage, long distance telephone, facsimile, express mail
and/or courier services. S&ME will bill monthly for all work performed and expenses incurred on the
Project's behalf.
S&ME will provide the above-stated services for an anticipated lump sum fee of$100,000.00.
Any work not authorized within 3 months of the date of this agreement will be subject to renegotiations
based on current rates.
• AUTHORIZATION
If you elect to accept our proposal by issuing a purchase order, then please specifically reference this
proposal and date. Your purchase order will be an acceptance of our Agreement for Services and an
authorization to proceed with the performance of our services.
If you choose to accept this proposal by e-mail, your reply e-mail acceptance will serve as your
representation to S&ME that you have reviewed the proposal and hereby accept it as written.
• CLOSURE
Unless otherwise indicated, S&ME will provide services as described in the master contract between
S&ME and the City of Ocoee dated December 19,2017.
& Ocoee Master Transportation Plan
WW1
IMF Page 4 of 4
S&ME appreciates the opportunity to be of service to you. If you have any questions regarding the outlined
scope of services, or if we may be of further assistance, please do not hesitate to contact us.
Sincerely,
S&ME,Inc.
George Kramer,AICP Stephanie Shealey, PE, PTP
Planning &Design Area Manager Project Manager