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HomeMy WebLinkAboutItem 3b - Impact Fee Neeed: Police Chief Goclon POLICE IMPACT FEES Operational Background The Ocoee Police Department is located within the 7,816 square foot police headquarters building, built in 1994. Most operations are based within this building including administration, communications, records, holding facility, training, arsenal, evidence storage, locker rooms, booking, and patrol operations. Because of overcrowding, the Traffic Enforcement Unit and Criminal Investigations Division were moved to separate police sub-stations located elsewhere in the City. In 2000, the police department commissioned a spatial needs assessment from Architects Design Group of Winter Park. The assessment, completed in March 2001, indicated that the current police building did not meet the spatial or functional needs of the police department. The 2001 spatial need was estimated to be 26,584 square feet. The 2010 spatial need was estimated to be 32,507 square feet. The 2020 spatial need was estimated to be 57,551 square feet. As previously stated, current building facilities are being utilized at capacity, accommodating more sworn personnel and programs than what were envisioned when the building was constructed. Equipment needs have generally kept pace with the number of personnel added to the force over the years; although certain large-scale items are showing serious signs of wear due to age and high use rates. Currently, the road patrol division operates on three shifts: the day shift from 5:30 AM to 3:30 PM; the evening shift from 2:00 PM to 12:00 AM; and the midnight shift from 8:30 PM to 6:30 AM. Typically, depending on the time of day, five to ten officers are out on patrol each shift using one squad car per officer. In addition to typical patrol and administrative activities, the police department maintains the following: Criminal Investigation unit, Narcotics/Vice unit, Traffic Enforcement unit, School Resource Unit, Evidence/Property unit, Community Affairs unit, K-9 unit, School Crossing Guard unit, Professional Standards/Training unit, Records section, and programs such as Police Explorers, Police Auxiliary, Citizens' Advisory Counsel, Citizens' Police Academy, and Juvenile Restorative Justice. The department is highly active in training activities. It generally handles most police operations needs in-house, unless facilities limitations don't allow it or instructor certification is required from an outside source. Service Activity General police department activity levels have been increasing over the years as a result of additional development and population. Crime statistics indicate significant increases in a variety of areas such as batteries, burglaries, larcenies, auto thefts, drug activities, and arrests. The total numbers of calls for service (CFS) have steadily increased over the years. Service requirements are rising faster than the overall population growth rate and the number of officers added to the police department. TABLE 1 Annual Calls For Service (1998-2003) Ocoee Police Department OFFENSE 1998 1999 2000 2001 2002 2003 Murders 1 0 1 1 0 0 Rapes 9 13 9 15 22 30 Robberies 27 29 34 30 22 25 Assaults* 532 509 630 586 472 529 Burglaries 292 255 254 283 294 282 Larcenies 1210 1032 1055 1021 1196 1243 Auto Thefts 147 99 113 142 237 189 Criminal Mischief 350 375 331 413 401 467 Drug Offenses 93 150 98 85 118 222 DUI 107 88 141 191 147 339 Vehicle Accidents 1389 1568 1616 1620 1545 1573 Other Criminal Calls 9300 14740 15235 17972 12891 12465 Alarms 2119 1088 1191 1210 2316 2252 Non-Criminal Calls 10692 10551 11713 12537 13877 14575 TOTAL 26268 30497 32421 36106 33538 34280 Source: Ocoee Police Department *Includes: Assaults, Batteries, Stalking Table 2 Annual Calls For Service (1998-2003) By Location Ocoee Police Department Percent of 1998 1999 2000 2001 2002 2003 Total Total Residential 17,321 19,464 19,799 23,144 20,411 20,495 120,634 63% Non-Residential 8,947 11,033 12,622 12,962 13,127 13,785 72,476 37% Total CFS 26,268 30,497 32,421 36,106 33,538 34,280 193,110 100.00% Source: Ocoee Police Department Records Section Personnel Levels The Ocoee Police Department is presently authorized to provide a total of 66 sworn officers and 10 support staff. 36 officers are in Road Patrol division. The remaining 30 make up the previously mentioned specialized units and administration. , Personnel Utilization: Ocoee Police Department Current Personnel #of Positions Police Chief 1 Captain 1 Lieutenant 3 Sergeants 10 Officer First Class 1 Police Officer 50 Administrative Assistant III 1 Administrative Assistant II 2 Administrative Aide P/T 1 Records Supervisor 1 Records Clerks 2 Records Clerks P/T 3 Crime Analyst 1 Evidence &Property Specialist 1 School Crossing Guard P/T 22 Total 100 Source: City of Ocoee Human Resources Department When compared with the existing JPA population of approx. 39,000, the Ocoee Police Department has 1.69 sworn officers per 1,000 population. The JPA population has a significant impact on police calls for service. When compared with the population of city residents (approx. 28,093), the ratio is 2.35 officers per 1,000. This ratio of sworn officers per 1,000 population is less than the statewide average of 2.6 officers per 1,000. Based on this information, it is apparent that sworn staffing is being utilized at maximum capacity to keep up with the ever-increasing number of CFS. The current Police Impact Fee Study assumes 3.0 sworn officers per 1,000 population as the target ratio for future growth. This figure is consistent with the standards set by other states and the Federal Bureau of Investigation (FBI). Since these personnel levels will form the basis for the level of service provided to new residents of the community, it is assumed that the City will, on the average, add three new sworn officers for every 1,000 new residents during the study period. The City has not added any new officer positions since 1999. Year New Population New Houses New Commercial 2000 1645 281 302,594 2001 1602 288 366,280 2002 1253 342 131,618 _ 2003 847 505 95,440 Totals 5347 1416 895,932 Sources: City of Ocoee Community Development/BEBR On the basis of the population projected to the horizon year, the City would need to add, on the average, 5.85 sworn officers per year to maintain current service levels over time. In other words, the total number of sworn officers would need to increase to at least 183, requiring 117 more positions that currently provided. In combination, support staff would need to increase to a minimum of 70 persons, an increase of 60 staff positions. Facilities and Equipment Inventory The existing capital investment made by the City of Ocoee to support its police department includes land, buildings, furnishings, vehicles, and equipment. As with any asset, the individual items (which make up the total capital goods of the police department) have varying useful lives and values. Since impact fee rates must be based upon the current costs of goods necessary to proportionately add to the capital facilities and equipment of the community, it is necessary to estimate the replacement costs of existing capital items to provide a common basis from which to project future needs. In other words, the capital cost to add each new officer can be derived by determining the capital expenditures for the existing police force divided by the number of sworn personnel. To derive the Police Department's capital expenditures, a complete inventory of all capital items was completed by the Ocoee Police Department. Using this inventory and cost information provided by the police department, the cost to outfit a new officer was calculated to be $37,305. The costs included in this calculation are summarized in the table below. Capital Cost Per Officer: Ocoee Police Department Item/Category Cost per Officer Description of Item Hand Gun $500 Standard issue Glock pistol Belt& Misc. Items $500 Includes handcuffs, mace, etc. Mobile Radio $2,500 Motorola mobile radio model Uniform $500 Set of 5 standard issue Protective Gear $650 Helmet, baton, bullet proof vest, shield, riot gear Lap Top Computer $4,655 Includes modem, software &misc. equipment Patrol Vehicle $28,000 Includes Cage, roll bar, light bar, etc. Building (including land) $104,273 Includes 64%of building and finance costs through the year 2020 Total cost per officer j $141,578 The total cost for new police building (including land and site development) was estimated at $8.5 million. It is assumed that new growth will account for 64% of the new building (117 new officers/ 183 total officers = 63.93%). It should be noted that the cost used for the police headquarters building includes only the portion needed for new growth. Using these figures, the cost of the new police building that can be attributed to new growth is $5,440,000 ($8,5000,000 X .64 = $5,440,000). Additionally, costs to service bonds needed to finance the new police building were determined to be approximately $6,760,000. This finance cost covers only the portion of the new building and training facility needed for new growth and includes only 23 years of the 30-year bond. Police Impact Fee Determination The police impact fee account has approx. $450,000. The bonds for the current police headquarters building are through 2028. The amount of annual debt service (paid exclusively from impact fees) is $71,000 per year. Police Department impact fees have not been updated since 1991 (City of Ocoee Code 87-42 amended 5-7-1991 by Ord. No. 91-05). The existing figure of $.086 per square foot for residential and $.097 per square foot for non-residential has been inadequate to keep up with the growth of the city. Annual police impact fee revenues average about $115,000. They have not kept pace with the Ocoee Fire Department's impact fee (updated in 2000) rate of$.182 per square foot for residential and $.284 per square foot for non-residential nor the Ocoee Recreation Department impact fee (updated in 2001) which is a flat rate of$500 per residential unit. Police impact fees cannot be compared to those of surrounding law enforcement agencies as they do not have the same growth, number of officers, calls for service,tax rates,tax base, or capitol needs as the City of Ocoee or the Ocoee Police Department. Residential Impact Fees Non-residential Impact Fees Altamonte Springs $ 185.54 per unit 8.9 cents to $2.29 s.f. Apopka No fees No fees Clermont $ 174.00 Not provided Mount Dora $ 339.39 $ 999.51 per 1000 s.f. Oviedo $ 214.00 $ 529.00 per 1000 s.f. Winter Garden $ 260.00 50 cents per s.f. Winter Park No fees No fees Having gathered, analyzed, and projected all of the aforementioned data, it is possible to determine the theoretical proportionate share impact fee rates using the methodology outlined below. Existing JPA population: 39,000 Year 2020 JPA population: 78,000 Projected population growth: 39,000 New Police Officers needed: 39,000/1,000 X 3.0= 117 Value of capital items needed for each new $141,305 (based on 2003 costs) officer: Capital investment for new officers: 117 x $141,305 = $16,532,685 Number of new residential dwelling units Approx. 12,288 DU to be added in the JPA: Amount of non-residential building square Approx. 10,982,880 footage to be added in the JPA: Percentage ratio of residential vs. non- 63%residential vs. 37% non-residential residential CFS: Capital investment per square foot of residential construction proportionate to CFS: $16,532,685 x .63 = $10,415,591 / 12,288 DU= $847.62 per Dwelling Unit Capital investment per square foot of non-residential space proportionate to CFS: $16,532,685 x .37 = $6,117,093 / 10,982,880 sq. ft. = $0.557 per sq. ft. 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