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HomeMy WebLinkAboutIII (A) Acceptance and Approval of MInutes of the Regular Meeting held October 3, 1995, and Special Session/Budget Hearing of September 6, 1995 which Minutes include the Continuation/Conclusion of Regular Meeting of September 5, 1995 AGENDA 10-17-95 Item III A MINUTES OF THE CITY OF OCOEE CITY COMMISSION REGULAR MEETING HELD OCTOBER 3, 1995 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the commission chambers. Mrs. Betty Goble led in the prayer and Mrs. Frances Watts led the pledge of allegiance. The roll was called and a quorum declared present with one member, Commissioner Foster, absent. PRESENT: Mayor Vandergrift, Commissioners Glass, Gleason, and Johnson. Also present were City Manager Shapiro, Assistant City Attorney Barker, Administrative Services Director Beamer, City Engineer/Utilities Director Shira, Planning Director Wagner, and City Clerk Grafton. ABSENT: Commissioner Foster PRESENTATIONS AND PROCLAMATIONS RECOGNITION OF WINNER AND HONORABLE MENTION TO OTHER CONTESTANTS IN THE CITY OF OCOEE ANTI-LITTER CAMPAIGN CONTEST FOR OCOEE MIDDLE SCHOOL STUDENTS - PRESENTED BY COMMISSIONER GLASS. Commissioner Glass announced that he had served with Solid Waste/Fleet Maintenance Supervisor Dees and Concurrency Analyst Resnik judging the finalists of the 60 entries from the Ocoee Middle School in a contest for a script for a public service announcement for the anti-litter campaign. The announcement had been filmed today and will be aired on various channels over the next few months, courtesy of CVI. Commissioner Glass presented Certificates of Recognition to the following students: First Place - Sabrina Shepherd, Second Place - Garrett Golden, Third Place - Amanda Watkins, Honorable Mention - Becky Vereb, Contessia Evans, Eyeylondra Jones, Jennifer Aguirre, Iris Mitchell, Ashley Coleman. Commissioner Glass expressed appreciation to CVI for their cooperation in the filming and broadcasting of the announcement and to Ms. Resnik for an excellent job putting together the anti-litter campaign for the City. PROCLAMATION - FLORIDA CITY GOVERNMENT WEEK - OCTOBER 15-21, 1995. Mayor Vandergrift read the proclamation proclaiming October 15-21 as Florida City Government Week in Ocoee in its entirety, and then read another proclamation proclaiming October to be National Physical Therapy Month. RECESS 7:45 P.M. TO 7:55 P.M. Mayor Vandergrift announced that a West Orange Jaycees volunteer was answering the telephone in his office and would relay any messages or questions from the television audience. He then introduced Assistant City Attorney Dave Barker, who was present representing Foley & Lardner. fT Ocoee City Commission Regular Meeting October 3, 1995 CONSENT AGENDA The consent agenda consisted of items A, B, and C. After a brief discussion, Mayor Vanderift seconded b Commissioner Johnson moved to a. 'rove the consent a.enda as presented. Motion carried 4-0. A. Acceptance and Approval of Minutes of the Regular Meeting held September 19, 1995. B. Appointment of Police/Fire Retirement Trust Fund Board Fifth Member - Mike Reed now elected by employees, Board has selected Ron Strosnider to serve as fifth member for two year term beginning October 1995. C. Acceptance and Authorization for Mayor and City Clerk to execute Notice to Proceed with Southeastern Surveying & Mapping Corp. for Cemetery Boundary Survey. COMMENTS FROM CITIZENS/PUBLIC Ms. Shirley Hoskins, 819 E. Harbour Court, member of the Recreation/Environment committee during the preparation of the Comprehensive Plan, requested an update on the timetable for the planning for the swimming facility and library. Commissioner Gleason said he agreed with the need but there were no funds available. Commissioner Glass echoed support for the library and said that, although the survey done some time ago showed no need for one, it was time to press the library system again. Commissioner Johnson noted that Winter Garden has two pools (one for 45 years), funded by Federal Funds which Ocoee does not get. He said he did not expect Ocoee's pool to happen within the next couple of years, even though the City is working on grants toward that end. Mayor Vandergrift said a poll should be done to determine what to do with the recreation resources, and suggested cooperating with the school system in the planning, use and maintenance of their facilities. Mr. Ed Mulcahy, 510 Hill Avenue, suggested using Starke Lake for swimming as was done in the past. Mayor Vandergrift responded that, unfortunately, the lake was no longer suitable for swimming. PUBLIC HEARINGS - None OTHER BUSINESS REPORT ON FY96 INTERIM SERVICES FEES. Administrative Services Director Beamer gave the staff report and, as there were no significant changes in the budgets (for Fire, Code Enforcement, Law Enforcement, P.P.T.D., Public Works and Recreation) to warrant increases in the Interim Services Fees, recommended that Commission accept the report of the funds and approve the recommendation as presented by staff that there be no changes in the fees for the coming year. Mayor Vandergrift, seconded by Commissioner Glass, moved to accept the report of 2 T3 [-tA jj Ocoee City Commission Regular Meeting October 3, 1995 the Interim Services Fees funds as presented and approve the recommendation by staff that there be no changes in the fees for the coming year. Motion carried 4-0. SILVESTRI INVESTMENTS OF FLORIDA, INC. DISCUSSION/ACTION RE: SECOND AMENDMENT TO DEVELOPMENT AGREEMENT. Assistant City Attorney Barker presented the staff report for the Second Amendment, saying that this would essentially permit Silvestri to complete their portion of Clarke Road in two segments rather than one. The highlights of the Second Amendment, which would resolve issues of importance to both the City and the Developer and provide for the completion of Clarke Road in a timely manner are as follows: 1) The Developer acknowledges that the City has acquired all necessary right-of- way. 2) The Developer reaffirms its obligation to design, engineer, permit and construct, at its expense, the Clarke Road improvements from its present terminus north to Clarcona-Ocoee Road. Further, they agree to commence construction within sixty days of the date of approval of the Second Amendment. 3) The City agrees that the Developer will not be required to construct sidewalks within the final segment of Clarke Road. All of this segment is outside of lands owned by the Developer and sidewalks would typically be constructed at the time of development by the property owner fronting the road. This is also consistent with the approach taken throughout the Prairie Lakes PUD. 4) The City agrees to accept the dedication of Clarke Road in two phases. The first phase would be from A.D. Mims Road north to its present terminus. The second phase would be to Clarcona-Ocoee Road. Except as set forth below, no certificates of occupancy would be issued until all of Clarke Road is completed and dedicated to the City. 5) The Developer agrees to construct, at its expense, intersection improvements at Clarke Road and Clarcona-Ocoee Road in lieu of improvements at the intersection of A.D. Mims Road and Apopka-Vineland Road. 6) The Developer is allowed to proceed with the development of the Phase I Prairie Lake Subdivision and obtain Certificates of Occupancy for 62 lots prior to completion of the second phase of Clarke Road, subject to certain limitations including the commencement of construction of the second phase and completion of construction of the sub-base for such phase. However, the Developer may obtain 10 Certificates of Occupancy 3 l . Ocoee City Commission Regular Meeting October 3, 1995 prior to completion of the sub-base for Phase II of Clarke Road as long as all other conditions have been satisfied. 7) A dual obligee maintenance bond, along with an assignment of rights against the Developer's contractor, will be accepted by the City. This is a two year bond and is comparable or better than the bond received by the City in connection with the City's Clarke Road project. During the ensuing discussion, Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, talked about the water level rising in the area and raised the question of just opening up Hackney Prairie Road if it cannot be improved. He was advised that such action would bring out the residents of that area in great numbers to protest. City Manager Shapiro said that a comprehensive report on the drainage system, including capital improvements, maintenance and repairs needed, will be ready for a work session within 60 days. Commissioner Gleason, seconded by Commissioner Glass, moved to approve the Second Amendment to the Development Agreement between the City of Ocoee and Silvestri Investments of Florida, Inc. and authorize execution thereof by the Mayor and City Clerk as presented by the City Attorney. Motion carried 4-0. DRAINAGE EASEMENT AGREEMENT AND DRAINAGE AND UTILITY EASEMENT AGREEMENT - HACKNEY PRAIRIE ROAD. Assistant City Attorney Barker presented the staff report and pointed out that the first Easement Agreement grants the Developer the right to enlarge the retention pond being conveyed to the City as part of the Hackney Prairie Road project for any future development at their option. The City is responsible for any maintenance of the pond and any expansions thereof so long as the pond is primarily designed to serve Hackney Prairie Road. The second Easement Agreement gives them the right to have utilities and drainage across the road right-of-way being conveyed in fee simple to the City. He recommended approval subject to the acceptance of the City of that portion of Hackney Prairie Road adjacent to the Prairie Lakes PUD. Mr. R.P. Mohnacky talked about Ison Lane nearly being under water and he expressed concern that new development may cause their development to have to go on sewer service when their septic tanks have worked successfully so far. Commissioner Gleason, seconded by Commissioner Glass, moved to approve the Drainage Easement Agreement and the Drainage and Utility Easement A'reement between the Cit 4 Ocoee City Commission Regular Meeting G3 October 3, 1995 and Silvestri Investments of Florida, Inc. and authorize execution thereof by the Mayor and Ci Clerk sub'ect to the acce s tance b the Ci of that I ortion of Hackne Prairie Road adjacent to the Prairie Lakes PUD. Motion carried 4-0. DISCUSSION RE: EASEMENT AGREEMENT BETWEEN FLORIDA AUTO AUCTION AND THE CITY OF OCOEE PROVIDING ACCESS TO WOFFORD ROAD/APOSTOLIC WORSHIP CENTER. City Manager Shapiro advised that this easement is the solution to the problem of achieving access to the Apostolic Worship Center in case of emergency if Wofford Road should be impassable. He said the $10,000 from the Center would be used to pave the easement so the City vehicles can go through there and any excess would go to improving Wofford Road. Mayor Vandergrift, seconded by Commissioner Johnson, moved to approve the Easement Agreement between Florida Auto Auction and the City of Ocoee providing access to Wofford Road and the Apostolic Worship Center. Motion carried 4-0. STAFF REPORTS City Manager Shapiro reported that at the Western Beltway meeting a decision was made for the Orlando-Orange County Expressway Authority to meet with local cities together in Ocoee to present the proposed route of the Western Beltway and answer any questions. There was discussion regarding the scheduling and, as the goal of the presentation was to receive resolutions of approval from the cities a special session would be needed rather than a work session. In response to this need, Mayor Vandergrift called a Special Session for October 10, 1995 at 7:30 p.m. COMMENTS FROM COMMISSIONERS COMMISSIONER JOHNSON: Said he had already talked with City Manager Shapiro about a problem with lighting at 604 Starke Lake Circle and the intersection of Center Street and Starke Lake Circle. COMMISSIONER GLEASON: 1) Announced Founders Day on Saturday, October 7 from 10 a.m. to 5 p.m. at the lakefront. 2) Reported concerns expressed to him by the Sleepy Harbour Homeowners' Association regarding the use of Starke Lake by the Diamond Ski Club. Mr. Shapiro advised that he was waiting for correspondence from their representative so he could review their needs and call a meeting to include all concerned in a discussion. Commissioner Johnson said he had been told by a person in Sleepy Harbour that it was understood that he would be voting in favor of the skiers and he took offense that someone would assume that he would be voting in a particular way before the issue was discussed. Mrs. Ann Whittle, president of Sleepy Harbour Homeowners' 5 p Fr)) F. 1 : Ocoee City Commission Regular Meeting Li LJ October 3, 1995 Association, said that she had made the statement that "All it takes is a 3-2 vote to pass it." 3) Said he had received phone calls re the Sentinel article that stated the Maguire Road Developers traffic was almost twice that expected by Commission and he wanted the record to show there were 2 votes against the issue, one of which was his vote. He stated further that the staff got a bad rap in the article which was undeserved because they had made the issue clear. COMMISSIONER GLASS: 1) Said he has not made up his mind on the ski issue, but will wait until both sides have given evidence. 2) Said he also had received many calls on the Maguire Road issue and also wished to defend staff. He said he thought the number of trips would have a heavy impact and tried to make it clear at the meeting. MAYOR VANDERGRIFT: 1) Said he thought there was a set number of square feet and number of houses on the Maguire Road issue and did not feel that the report was particularly clear. 2) Thanked the television coverage team for the many hours of work they have put in, as that responsibility will be shifting soon and he asked for volunteers to help generate another system of televising. 3) Recalled that during the budget workshops reviewing the attorney situation was discussed and he wished to consider replacing the current attorney firm or having an attorney in-house. Mr. Shapiro said he would need direction from Commission to proceed. Mayor Vandergrift said he was just suggesting it for Commission consideration. No action was taken. 4) Asked for the date of the lake cleanup. Administrative Services Director Beamer advised that the D.E.P. has had to investigate some areas and have not yet responded with a date. She will meet with Mayor Vandergrift Wednesday for further discussion. 5) Has been attempting to arrange a fish fry for the appreciation dinner for the volunteer board members. Conunissioner Gleason said it would be appropriate for the entire Commission to discuss it and give staff direction to make arrangements. After some discussion regarding the preferences of the members, Mayor Vandergrift, seconded by Conunissioner Gleason, moved to direct staff to proceed with plans for the appreciation dinner for volunteer board members and present the plans to Commission. Motion carried 4-0. 6) Announced that the video recording of the Orange County Charter Review Commission meeting of September 28, held in the Ocoee Commission Chambers, would be broadcast immediately following this meeting. 6 Ir' ° Lr1 JLIJL\ � i Ocoee City Commission Regular Meeting October 3, 1995 7) Invited the public to view the work of artist Beatrice on display at City Hall. ADJOURNMENT The meeting adjourned at 9:40 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 7 D AGENDA 10-17-95 Item III A MINUTES OF THE CITY OF OCOEE OF CITY COMMISSION SPECIAL SESSION FOR TENTATIVE BUDGET PUBLIC HEARING AND CONTINUATION OF SEPTEMBER 5, 1995 REGULAR MEETING HELD SEPTEMBER 6, 1995 CALL TO ORDER Mayor Vandergrift called the special session to consider the tentative millage rate and tentative budget to order at 7:00 p.m. in the commission chambers and upon calling the roll declared a quorum present. PRESENT: Mayor Vandergrift, Commissioners Foster, Glass, Gleason and Johnson. Also present were City Manager Shapiro, City Attorney Rosenthal, Administrative Services Director Beamer, Personnel Director Psaledakis, Finance Manager Horton, City Engineer/Utilities Director Shira, Planning Director Wagner, Police Chief Mark, Recreation Director Beech, Concurrency Analyst Resnik, and Deputy City Clerk Green. ABSENT: None. PUBLIC HEARING Mayor Vandergrift announced that this was a public hearing on the tentative budget and proposed millage rate for the City of Ocoee. Notice of this hearing was contained in the Notice of Proposed Property Taxes mailed by the Property Appraiser. The City Commission has previously set a proposed millage rate of 4.00 mills which represents no increase in millage over the rolled-back rate of 4.003 mills. Administrative Services Director Beamer presented her staff report dated September 1, 1995. She said that the budget now incorporated the changes made during the August work sessions and enumerated the changes as follows: 1) Deletion of $56,350 from the line items: Legislative Travel 5,000.00 Mayor/Commission Fund 2,500.00 Legislative Community Promotions 5,000.00 Non Profit Organizations 10,000.00 Founder's Day 1,000.00 Welcome to Ocoee Sign 2,700.00 Street Sweeper Lease Payments 28,000.00 Road Striping 2,150.00 2) Reinstatement of Seniors' Program pursuant to Commission Action on August 15, 1995. 3) Addition of Legal Fees ($10,000) for Seniors' Program. TiLit Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 4) Recalculation of Multi-Peril Insurance, Auto Liability Insurance and Health Insurance based upon the negotiation by Director of Employee Relations. 5) Deletion of Multi-Purpose Center/Gymnasium. 6) Exclusion of Part-Time Receptionist. 7) Removal of Office Furniture ($2,500) from Personnel. 8) Reinstatement of the current Longevity awards with no allowance for future recipients. 9) Reinstatement of the Merit System averaging 4%. 10) Rebudget of the Starke Lake Bathrooms due to timing for completion. 11) Rebudget of the Lake Aide System. 12) Defer wiring for City Hall generator. Ms. Beamer said that the budget was now balanced incorporating the 12 items and included contingency of $50,000.00. Attorney Rosenthal said for the record that there was no increase in the millage, and, in fact, there was a decrease in the millage over the rolled-back rate of 4.003, therefore no justification or discussion of reasons why ad valorem taxes were being increased had been put into the record. Comments by Citizens R. P. Mohnacky, 1820 Prairie Lake Boulevard, asked several questions to which Commission and staff responded. Comments by Commissioners Following discussion about the Merit System, Commissioner Gleason, seconded by Commissioner Glass, moved to amend the tentative budget of the City of Ocoee distributed along with the budget message of the City Manager dated July 28, 1995, in the following manner: to delete Merit Award (averaging 4%) and add across-the-board increase of 1.5% for all employees along with the 2.5% COLA with the $65,364.00 savings to be added to contingency. Motion carried 5-0. 2 BiA , Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 In the discussion of the above budget amendment, it was suggested that a meeting be held between Commission and employees, but it was determined that the City Manager would take care of advising employees of the changes. Mayor Vandergrift asked if there were any public comments on the motion which eliminated the merit pay, and there were none. There was further discussion on some of the budget changes listed above, but no additional amendments were proposed. Clerk's Note: There was no recess to recompute the proposed millage rate as no recalculation was required. City Attorney Rosenthal announced that the proposed millage is 4.0 mills which represents no increase in millage over the rolled-back rate of 4.003 mills. Motion to adopt the tentative millage rate. Commissioner Gleason, seconded by Commissioner Glass, moved that the City Commission adopt a tentative millage rate of 4.0 mills for the fiscal year beginning October 1, 1995 and ending September 30, 1996. There were no comments by citizens present, nor were there any further comments by Commission. Motion carried 5-0. Motion to adopt the tentative budget. Commissioner Foster, seconded by Commissioner Johnson, moved that the City Commission adopt the tentative budget of the City of Ocoee distributed along with the budget message of the City Manager dated July 28, 1995, as amended, such tentative budget being for the fiscal year beginning October 1, 1995 and ending September 30, 1996. There were no comments from citizens, nor were there any further comments from Commission. Motion carried with an original vote of 4-1, then Commissioner Gleason requested an opportunity to change his vote and it was granted, yielding a fmal vote of 3-2 with Commissioners Glass and Gleason voting "nay." Motion to schedule the public hearing on September 20, 1995 at 7:00 p.m. in commission chambers to adopt the final millage rate and budget. Commissioner Foster, seconded by Commissioner Glass, moved that a public hearing to consider the final millage rate and final budget be scheduled for September 20, 1995 at 7:00 p.m. at a Special Meeting of the City of Ocoee City Commission to be held at the Ocoee City Hall Commission Chambers, that the hearing be advertised in accordance with the provisions of Section 200.065, Florida Statutes, and Section 7 of Article VI of the Ocoee City Charter, that 3 Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 the appropriate Resolutions necessary to adopt the final millage rate and final budget be prepared by the City staff, and that all other action necessary to comply with the requirements of Section 200.065, Florida Statutes, be undertaken. Motion carried 5-0. Announcement by Mayor Vandergrift of end of hearing and date for final millage and final budget hearing. Mayor Vandergrift announced the end of the hearing and that the final budget and final millage hearing would be held September 20, 1995 at 7:00 p.m. at Ocoee City Hall. 8:20 p.m. - Continuation of City Commission Meeting of September 5, 1995 OTHER BUSINESS - (Continued) DISCUSSION/ACTION RE: SGT. WILLIAM WALKER'S RETIREMENT. City Manager Shapiro presented the staff report dated August 31, 1995 explaining the background and fiscal impact of Sgt. Walker's request. Commissioner Gleason stated for the record that he had made a mistake last year when he had supported Ordinance No. 94-07 allowing early retirement for people under the circumstances that were granted. However, he said, based on the legal opinion given by the attorney, he would support Sgt. Walker's request for early retirement as Sgt. Walker should not be singled out. Mayor Vandergrift, seconded by Commissioner Foster, moved to find that Sgt. William S. Walker, Jr. was not properly notified of his retirement eligibility under the City Police and Firefighters' Pension Plan and is therefore deemed to be an "Eligible Member" who may elect to retire and receive an unreduced benefit under the Retirement Incentive Window established by Ordinance No. 94-07 notwithstanding his failure to notify the City of his election to do so prior to September 30, 1994, and that the time frame for Sgt. Walker to make such election be the same number of days as provided in Ordinance No. 94-07 to make such election. Motion carried 5-0. Recess: 8:30 - 8:35 p.m. DISCUSSION/ACTION RE: RFP-RECREATION FACILITY. Recreation Director Beech presented his staff report dated August 23, 1995. He said that three firms had submitted proposals to provide design criteria services for the proposed Recreation Facility, and two of them had met with the Selection Committee. The Committee had recommended the firm of Gee & Jensen. 4 G G3 a Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 Commissioner Gleason, seconded by Commissioner Glass, moved to award the Design Criteria Professional Services to Gee & Jenson, Engineers-Architects-Planners, Inc., and authorize City staff to proceed with negotiation on a proposed contract involving the RFP and bring it back to City Commission. Motion carried 5-0. DISCUSSION/ACTION RE: RSVP PROGRAM. Personnel Director Psaledakis explained that the RSVP Program ("We will be pleased to respond to your concern") would provide a method for citizens to call in and express their comments, concerns and complaints on a dedicated 24 hour hot line. The receptionist will answer the phone during regular hours and will retrieve after hours calls from the recorder each morning. The calls will be documented via computer on an "Action Memorandum" which will be forwarded to the appropriate department head(s), the Mayor, or Commissioner(s) for response. The initial action response is to be completed and returned to the receptionist for entry in the computer. All elected officials will receive monthly reports and may request a report of all recorded actions at other times. Mayor Vandergrift, seconded by Commissioner Johnson, moved to approve a pilot RSVP Program. Motion carried 5-0. DISCUSSION/ACTION RE: DESIGN PROPOSAL -FOREST OAKS & SOUTH WATER TREATMENT PLANTS WELL PUMPS AND GROUND STORAGE TANKS (ADDENDUM No. 95-2 TO PEC's AGREEMENT FOR CONSULTING ENGINEERING SERVICES). City Engineer Shira explained that the PEC proposal had two components. The first was the design for well pumps, ground storage tanks and connecting yard piping at both water plants to utilize the wells that were currently being drilled. The second was the incorporation of the Optimal Corrosion Control Plan required by the state and prepared by Malcolm Pirnie, Inc. in order to bring the copper corrosion rate to within acceptable parameters. PEC will use Malcolm Pirnie as a sub-consultant. Commissioner Foster, seconded by Commissioner Glass, moved to authorize the Mayor and City Clerk to execute Addendum No. 95-2 in the not to exceed amount of $108,497.00 in accordance with PEC's proposal dated June 30, 1995. Motion carried 5-0. DISCUSSION/ACTION RE: DRAFT CONCURRENCY ANNUAL REPORT. Concurrency Analyst Resnik presented a summary of the findings from the review of the six areas of infrastructure and services which the City is required to monitor: traffic circulation, sanitary sewer, potable water, solid waste, stormwater drainage, and recreation. She explained that the only deficiencies found were in the area of traffic circulation for portions of Good Homes Road and Silver Star Road. 5 Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 Commissioner Gleason seconded b Commissioner Glass moved to direct staff to i re'are a Resolution to include the attached report as the formal assessment of infrastructure and services and to include as part of the Resolution an Infrastructure Deficiencies Made,ictin. the two areas of deficiencies in the area of traffic circulation: Good Homes Road (County road) from State Road 50 to White Road and Silver Star Road (State Road 438) from Clarke Road to Good Homes Road. Motion carried 5-0. DISCUSSION/ACTION RE: WEST ORANGE HEALTHCARE FOUNDATION FESTIVAL. It was the consensus of the Commission that the City could not afford to sponsor the West Orange Healthcare Foundation Festival this year. CREATE/DIRECT COMMITTEE TO REVIEW SENIOR PROGRAM - APPOINT MEMBERS. After some discussion, Commission agreed the Senior Program Review Committee should include 11 members, with each Commissioner appointing two members and the Mayor appointing three members. The following appointments were made: Commissioner Foster: Mr. Owen Ems, 909 Flewelling Avenue Mrs. Hilda Ems, 909 Flewelling Avenue Commissioner Glass: Mrs. Betty Goble, 1118 Caballero Road Mr. Dan Murphy, 2258 Holly Ridge Drive Commissioner Gleason: Ms. Nancy Parker, 6748 Sawmill Boulevard, Orlando, 32818 Mr. Jim Ulmer, 2547 Greywall Avenue Mayor Vandergrift: Mr. Darrell Wolfe, 710 E. Lakeshore Drive (Commissioner Johnson and Mayor Vandergrift will each make two appointments in the September 19 meeting.) Mayor Vandergrift, seconded by Commissioner Glass, moved to set up the Senior Program Review Committee to be made up of two appointees by each Commissioner and three appointees by the Mayor; to include those members appointed above with remainder to be appointed on September 19; to instruct the Committee to choose a chairman and submit a list of possible attorneys to recommend to Commission for hiring; for the City Manager to staff the Committee as needed; and charge the committee with the task of reviewing the Senior Program (formerly called the Over 65 Program) as to cost, legality, financial feasibility, and to evaluate establishing 6 Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 a non-profit foundation, and further matters as they deem appropriate in relation to the Committee. Motion carried 5-0. APPOINTMENTS TO BOARDS. Commissioner Glass, seconded by Commissioner Johnson, moved to appoint or reappoint as follows: Citizen Advisory Council for Police Department Mr. Mark Linn (reappoint to August, 1998) Mr. Ken Hale (appoint to August, 1998) Code Enforcement Board Ms. Linda Santo (appoint alternate as full member for term to expire August, 1996) Mr. John Linebarier (reappoint as alternate to October, 1998) Mr. Kent Skiles (appoint as alternate member for term to expire September, 1998) Board of Trustees for General Employees' Retirement Trust Fund Mr. Lester Dabbs (reappoint to October 1, 1997) Board of Trustees for Police Officers'/Firefighters' Retirement Trust Fund Mr. Robert Williams (reappoint to October 1, 1997) Motion approved 5-0. STAFF REPORTS None. COMMENTS FROM COMMISSIONERS COMMISSIONER JOHNSON: None. COMMISSIONER FOSTER: None. COMMISSIONER GLASS: 1) Will send letter of congratulations to Cal Ripken, Jr. on behalf of the Commission. COMMISSIONER GLEASON: None. MAYOR VANDERGRIFT: 1) Called for a lake clean up to correspond with the great water way cleanup which is happening September 16th. Asked Ms. Beamer what would be needed in order to remove the cattails. Ms. Beamer said it could not be done at this time as the permit was 7 ° 1:-_ , C V Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 open, was being amended, and could not be utilized until confirmation was received from DEP. 2) Noted that Commissioner Foster, who has announced his retirement, had been serving on many committees, and asked him from which ones he wished to retire. Commissioner Foster confirmed he wished to be replaced on all the committees on the list that he had submitted. Mayor asked City Manager to send memo to Commissioners asking if they would like to volunteer for any of the committees. 3) It was his responsibliity to arrange for a joint meeting about the Western Beltway with the cities of Apopka, Winter Garden and Ocoee. (Windermere and Oakland would be invited as well.) He suggested, and Commission agreed, to set Tuesday, October 10th at 7:30 p.m. in Ocoee Commission Chambers for a joint meeting in which the cities might pass resolutions in support of the Western Beltway. 4) Asked if the sign ordinance would be considered in the next meeting. Mr. Shapiro said it would go before P & Z in their next meeting and would come to Commission shortly thereafter. ADJOURNMENT The meeting adjourned at 9:55 p.m. APPROVED: Attest: City of Ocoee Marian Green, Acting City Clerk S. Scott Vandergrift, Mayor 8