HomeMy WebLinkAboutItem 11 Approval of Change Order No. 1 for the Windermere Groves Reclaim Retrofit Project ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: March 5, 2019
Item # I I
Reviewed By:
Contact Name: T'Jean Tomlinson Department Director: Char . : ��• E.
Contact Number: 407-905-3159 City Manager: Robert Fr.r ,� 7 '
Subject: Approval of Change Order No.1 for the Windermere Groves Recla m Retrofit Project
Background Summary:
The Lake Bennet Centre (circa 1996), Blackwood at Ocoee Commons (circa 2005), Crestwood
Heights (circa 2006), Bank of America (circa 2006), The Shoppes of Ocoee (circa 2007), and Rx30
(circa 2011) are supplied with potable water from the water main running parallel to West Colonial
Drive (S.R. 50). During a main break, maintenance, or etc., the City may need to isolate sections of
the water main on West Colonial Drive (S.R. 50). In doing so, residential homes or businesses would
cease to be supplied with potable water (See Project Location Sheet 1).
In 2016, the Utilities Department installed a temporary 2-inch line connecting the dead-end of an 8-
inch water main running parallel along the south right-of-way of Sedalia Street to an 8-inch water main
running parallel along the east right-of-way of Blackwood Avenue. This would act as a temporary fix to
create a loop system to keep potable water supplied to all residential homes and businesses during
isolation of the water main. In 2018 the Utilities Department designed the replacement of the 2-inch
line with an 8-inch water main to increase the volume of potable water supplied to be efficient for fire
flow (minimum pipe diameter of 6-inches) during a valve closure (See Plan Sheet 1).
City staff sought proposals from the City approved small construction contractors for the installation of
the 8-inch water main connection. Two contractors responded with proposal amounts of $62,815.00
and $100,480.00. City staff subsequently sought a proposal from Tri-Sure Corporation as they are
doing similar work for the Windermere Groves Reclaim Retrofit Project. Tri-Sure Corporation sent a
proposal in the amount of $42,018.00 using 8-inch HDPE pipe in lieu of 8-inch Ductile Iron Pipe
(D.I.P.).
Staff is recommending the approval of Change Order No. 1 to move forward the construction of the 8-
inch water main connection, which will prevent any disruptions to fire flow and maintain a looped
system.
The Utilities Department shall be available for questions.
Issue:
Should the Mayor and City Commission approve Change Order No. 1 for the Windermere Groves Reclaim
Retrofit Project?
Recommendations:
Motion for Mayor and City Commission to authorize an increase in funding for the Windermere Groves Reclaim
Retrofit Project by $50,000.00; and authorize City Mayor to approve Change Order No.1 with Tri-Sure
Corporation in the amount of$42,018.00.
Attachments:
1. Change Order No. 1
2. Plan Sheet 1 (P1)
3. Project Location Sheet (LS1).
Financial Impact:
The initial Windermere Groves Reclaim Retrofit Project's available funding from the Capital Improvements Fund
(401-535-10-6302) was $500,000; however, due to a successful bid of$394,775.00, leaves a project balance of
$105,225.00. Change Order No. 1 involves using funds for budget item "Water Line Replacements & Upgrades"
(533-10-6302). Funds are available in Capital Project — Carry Over (408-533-10-6302) from the Dash-3 FDOT
State Road 50 Widening Utility Work making available $50,000.00 for Change Order No. 1.
Type of Item: (please mark with an `5e)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
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06,
ocoee
Florida
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee,Florida 34761
*This Change Order Requires Action by the City Commission*
Windermere Groves Reclaim Retrofit
Bid ITB19-001
CHANGE ORDER NO. 1
DATE: 02/20/19 PURCHASE ORDER: 1425960
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $394,775.00
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $394,775.00
Net Increase (Decrease)Resulting from this CHANGE ORDER $42,018.00
The current CONTRACT PRICE including this CHANGE ORDER $436,793.00
Original CONTRACT COMPLETION DATE: 107/07/2019]
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS [07/07/20191
Net Increase Resulting from this CHANGE ORDER 1301 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER 108/06/20191
Windermere Groves Reclaim Retrofit
Bid ITB 19-001
CHANGES ORDERED:
REQUIRED CHANGES
1. This change order will cause a net increase to the contract total in the amount of$42,018.00
2. Increase in Pay Items to complete the project:
No. 1 Mobilization/Demobilization by One Hundred Fifty Two Thousandths
(0.152) of One (1) Lump Sum in the amount of Three Thousand Eight
Hundred($3,800)Dollars
No. 2 General Conditions by Thirty Nine Hundredths (0.39) of One (1) Lump Sum
in the amount of One Thousand Nine Hundred Fifty ($1,950)Dollars
No. 3 Maintenance of Traffic by Sixty Five Hundredths (0.65) of One (1) Lump
Sum in the amount of Three Thousand Two Hundred Fifty($3,250)Dollars
No. 4 Furnish and Install 8" Dia. HDPE Reclaim Main by One Hundred Ninety One
(191) Linear Feet in the amount of Seven Thousand Six Hundred Forty
($7,640)Dollars
No. 5 General D.I.P Fittings by Fifty Five Hundredths (0.55) Tons in the amount of
One Thousand Three Hundred Seventy Five ($1,375)Dollars
No. 6 Removal and Replacement of Pavement by One Hundred Five (105) Square
Yards in the amount of Seven Thousand Eight Hundred Seventy Five($7,875)
Dollars
No. 7 Remove and Replace Concrete Sidewalk 4" Thick by Fifty (50) Square Yards
in the amount of Three Thousand($3,000)Dollars
No. 8 Remove and Replace Miami Curb& Gutter(2' Wide)by Ten(10)Linear Feet
in the amount of Five Hundred($500)Dollars
No. 9 Remove and Replace FDOT Type "F" Curb & Gutter (2' Wide) by Twenty
Four(24)Linear Feet in the amount of One Thousand Two Hundred($1,200)
Dollars
No. 10 Solid Sodding (St. Augustine) by Fifty Seven (57) Square Yards in the
amount of Two Hundred Twenty Eight($228) Dollars
3. Added Pay Items to complete the project:
CO1.01 8" Wet Tapping Saddle and Tapping Valve by Two (2) Each in the amount of
Nine Thousand Five Hundred($9,500)Dollars
CO1.02 1" Bacteriological Sampling Point by One (1) Each in the amount of Two
Hundred Fifty($250)Dollars
CO1.03 Abandon in Place Existing 2" Water Main End Caps or Plugs by One (1)
Lump Sum in the amount of Seven Hundred Fifty($750)Dollars
CO1.04 Removal and Replacement of Valley Gutter by Fourteen (14) Linear Feet in
the amount of Seven Hundred($700)Dollars
Windermere Groves Reclaim Retrofit
Bid ITB 19-001
II. JUSTIFICATION
In 2016, the City of Ocoee's Utilities Department installed a temporary 2-inch line connecting
the dead-end of an 8-inch water main running parallel along the south right of way of Sedalia St.
to an 8-inch water main running parallel along the east right of way of Blackwood Ave. in order
to create a looped system.
Change Order#1 will abandon the 2-inch line and replace the connection with an 8-inch line to
prevent any disruptions to fire flow and service while maintaining a looped system. See Location
Sheet 1 for project location.
III. NARRATIVE OF NEGOTIATIONS
Tri-Sure Corporation has agreed to keep the increase in quantities at the same bid unit prices.
The unit cost for CO1.01 — CO1.04 was reviewed by the Utilities Department and found to be
reasonable and within range of recent values.
IV. PAYMENT
The total expenses for the additional work in conjunction with Change Order#1 are $42,018.00.
Funding for Change Order#1 in the amount of$42,018.00 shall come from the Capital Project—
Carry Over (408-533-10-6302). The Windermere Groves Reclaim Retrofit Project has a
budgeted amount of$500,000.00 in the Capital Improvements Fund (401-535-10-6302). Based
on the Contract amount of $394,775.00 and with additional expenses from Change Order #1
funded by Capital Project — Carry Over (408-533-10-6302), the project will have an
unencumbered balance of$105,225.00.
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation,Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Commission under the CITY's Purchasing Rules and Regulations and is consistent with any
prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly
understood and agreed that the approval of the Change Order shall have no effect on the original
agreement other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
Windermere Groves Reclaim Retrofit
Bid ITB 19-001
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was left blank intentionally]
Windermere Groves Reclaim Retrofit
Bid ITB19-001
RECOMMENDED BY: ACCEPTED BY:
CITY OF O A% E FLORID• Tri- ure Co .oration
•
By: By:
S'gnatur- Signature
z
Date: Date: /Lc)Id1
Title: // 11 Title: 1^-`ee
�'.
APPROVED BY:
CITY OF OCOEE, FLORIDA
By: Date:
Rusty Johnson,Mayor
Attest:
Melanie Sibbitt, City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF ,20 UNDER
,20 AGENDA ITEM NO.
By:
City Attorney
Windermere Groves Reclaim Retrofit
Bid ITB 19-001
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