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Home My WebLink AboutItem 06 Approval to Place Physio-Control/Stryker on the “Single Source” Vendor List for the Purchase of Lifepak Cardiac Monitors A 4$0100Pr ocoee florida AGENDA ITEM COVER SHEET Meeting Date: March 19, 2019 Item # Reviewed By: 40 Contact Name: Fire Chief John Miller Department Director: John i;. ' lei JI Contact Number: 407-905-3140 City Manager: Robert Fr.;��./�� Subject: Approval to Place Physio-Control/Stryker on the "Single Source" Vendor List for the Purchase of Lifepak Cardiac Monitors (Citywide) Background Summary: The Ocoee Fire Department has been utilizing Lifepak cardiac monitors for more than a decade, and has been highly satisfied with their performance. As such, the Department has standardized these particular monitors to ensure ease of use and consistent patient care; as all personnel are trained on them and utilize them regularly, no matter on which apparatus they are working. The Lifepaks have been purchased through Physio-Control since commencing Advanced Life Support (ALS) patient care in 2008; the company also provides service and maintenance for them. As a result of this standardization, OFD is seeking City Commission approval to place Physio-Control on the "single source" vendor list for Lifepak cardiac monitors for as long as the Department utilizes the equipment. Physio-Control has recently merged with Stryker, another vendor from whom OFD purchases stretchers and other critical equipment. By the end of this fiscal year, Physio-Control will go by the Stryker name, and Stryker will provide all updated documentation. OFD is requesting that if Physio- Control's addition to the "single source" vendor list is approved, the Stryker name be included as well to eliminate confusion in the future. Concurrent with the above-sought approval, OFD is seeking approval to purchase two (2) Lifepak cardiac monitors including necessary appurtenances, for a total cost of $57,474.20. Issue: Should the Mayor and City Commission approve the addition of Physio-Control/Stryker to the "single source" list due to the standardization of Lifepak cardiac monitors, as well as the purchase of two (2) Lifepak cardiac monitors for a total cost of$57,474.20? Recommendations: Staff recommends the Mayor and City Commission approve the addition of Physio-Control/Stryker to the "single source" vendor list due to the standardization of Lifepak cardiac monitors; and also approve the purchase of two (2) Lifepaks for a total cost of $57,474.20. Attachments: Quote no. 00164384 from Physio-Control Financial Impact: There is no financial impact caused by adding Physio-Control to the approved "single source" vendor list, as the funding for cardiac monitors is included in and approved through the budget process each fiscal year. $58,280 was included for the purchase of cardiac monitors in 001-522-00-6400 within the Fiscal Year 2019 approved budget. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading x Consent Agenda Ordinance Second Reading / - Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. r� AN.0 N/A Reviewed by 0 N/A 2 Physio-Control,Inc PHYSIO 11811 Willows Road NE P.O.Box 97006 CONTROL Redmond,WA 98073-9706 U.S.A. www.physio-control.com tel 800.442.1142 Sales Order fax 800.732.0956 Service Plan fax 800.772.3340 To CITY OF OCOEE FDEN Quote Number 00164384 Attn:Corey Bowles,Lt Revision# 1 DEPT,563 S BLUFORD AVE OCOEE,FL 34761 Created Date 3/11/2019 (407)905-3140 Sales Consultant Susan Cote cbowles@ci.ocoee.fl.us (407)497-2636 susan.cote@stryker.com FOB Redmond,WA Terms All quotes subject to credit approval and the following terms and conditions NET Terms NET 30 Expiration Date 4/30/2019 Unit Product Product Description Quantity List Price Unit Sales Total Discount Price Price LIFEPAK 15 V4 Monitor/Defib,Adaptive Biphasic, Manual&AED,Color LCD, 100mm Printer,Noninvasive Pacing,Metronome,Trending,SpO2, NIBP, 12-Lead ECG,EtCO2,Carbon Monoxide,MetHemoglobin, j Bluetooth 99577-001588 1INCLUDED AT NO CHARGE:2 PAIR QUIK-COMBO 1.00 139,195.00';-7,839.00 31,356.00 31,356.00 ELECTRODES PER UNIT-11996-000091,TEST LOAD- 21330-001365, IN-SERVICE DVD-21330-001486(one per order), SERVICE MANUAL CD-26500-003612(one per order)and SHIP KIT(RC Cable)41577-000288 INCLUDED.HARD PADDLES, BATTERIES AND CARRYING CASE NOT INCLUDED. 1 LIFEPAK 15 V4 j Monitor/Defib,Adaptive Biphasic,Manual&AED,Color LCD, 100mm Printer,Noninvasive Pacing,Metronome,Trending,SpO2, NIBP, 12-Lead ECG,EtCO2,Bluetooth INCLUDED AT NO CHARGE:2 PAIR QUIK-COMBO 99577-001955 1.00 32,125.00 -6,425.00 25,700.00 25,700.00 j ELECTRODES PER UNIT-11996-000091,TEST LOAD- 121330-001365,IN-SERVICE DVD-21330-001486,SERVICE MANUAL CD-26500-003612(one per order)and ShipKit-(RC Cable)41577-000284.HARD PADDLES,BATTERIES AND CARRYING CASE NOT INCLUDED. Trade in of LIFEPAK 12 Biphasic-3 Feature towards the purchase Trade-in product'of Lifepak 15 1.00 0.00 j 0.00 -6,000.00 -6,000.00 21330-001176 1 LP 15 Lithium-ion Battery 5.7 amp hrs 1 6.00 479.001 -95.80 383.20 2,299.20 LIFEPAK 15 Basic carry case w/right&left pouches;shoulder strap 11577-000002 (11577-000001)included at no additional charge when case ordered 2.00 327.00', -65.40 261.60 523.20 with a LIFEPAK 15 device I � 11220-000028 Carry case top pouch for use w/LIFEPAK 12 or LIFEPAK 15 2.00 59.00 I -11.80 47.20 94.40 11260-000039 LIFEPAK 15 Carry case back pouch 2.00 84.00 -16.80 67.20 134.40 Quote Number:00164384 11996-000471 4G Modem:Verizon Cellular Kore(Stryker data plan) 2.00 1,205.001 -241.00 964.00 1,928.00 99428-000305-3 KORE—Stryker data plan for modem(Verizon)-3 year 2.00 627.00 0.00 627.00 1,254.00 Subtotal USD 57,289.20 Estimated Tax USD 0.00 Estimated Shipping&Handling USD 185.00 Current Sales Tax Rates will be applied at the time of Invoice and tax rate is based on the Ship To location Grand Total USD 57,474.20 Pricing Summary Totals List Price Total USD 78,798.00 Total Contract Discounts Amount USD 0.00 Total Discount USD-15,508.80 Trade In Discounts USD-6.000.00 Tax+S&H USD 185.00 GRAND TOTAL FOR THIS QUOTE USD 57,474.20 Quote Number:00164384 Please provide a company issued Purchase Order that includes Billing and Shipping Address. PO must reference payinentterms of Net 30 days. - OR— Required information if no Purchase Order is provided Wing Address same as address on quote Shipping Address same as Billing Address Account Name Account Name Address Address City City State Tip Code State Tap Code Accounts Payable Contact Information Accounts Payable Contact Accounts Payable Phone Number Accounts Payable Email Customer is Tax Exempt? Yes No Authorized Customer Signature Name Signature Title Date Optional Information: Special Ship to Address Comments For Multiple End Users,please attach a supporting document with End User name,physical location,producttype and quantity Reference Number RS/10726301/165317 Quote Number:00164384 • General Terms for ail Products.Services and Subscriptions. Physio-Control, Inc. (Physio") accepts Buyers order expressly conditioned on Buyers assent to the terms set forth in this document Buyers order and acceptance of any portion of the goods;services or subscriptions shall confirm of these terms.Unless specified otherwise herein,these terms constitute tie completep Buyer's acceptance to this document shall be in writing agreement between the parties.Amendments s and no prior or subsequent acceptance by Saler of any purchase order,acknowledgment, other doaimentfrom Buyer specifying different and/or ad ditional terms shall be effective unless signed by both parties. Pricing. Prices do not include freight insurance,freight'forwarding fees,taxes,duties,import or export permit fees,or any other similar charge of any kind appicable to tie goods and services.Sales or use taxes on domestic(USA)deliveries will be invoiced in addition to tie price of the goods and services unless Physio receives a copy of a valid exemption certificate prior to delivery. Discounts may not be combined with others pedal terms,discounts,and/or promotions. Payment. Payment for goods and services shall be subject to approval of credit by Physio.Unless otherwise specified by Physio in writing,tie entire payment of an invoice is due tarty(30)days after tie invoice date for deaneries in the USA,and sight draft or acceptable(confirmed)irrevocable letter of credit is required fo r sales outside the USA. MinimumOrderQuantity. Physio reserves the right to charge a servicefeefor anyorder less than$200.00. Patent Indemnity. Physio shall indemnify Buyer and hold it harmless from and against all demands,daims,damages,losses,and expenses,arising out of or resulting,torn any aeon by a third party against Buyer that is based on any claim that the services infringe a United States patent, copyright,or trademark,or violate a trade secret or any other proprietary right of any person or entity. Rwsios indemnification obligations hereunder will be subject to (i)receiving prompt written notice of tie existence of any claim;(i)being able to,at its option,control tie defense and setlement of such daim(provided that,without obtaining the prior written consent of Buyer, Physio will enter into no settlement involving the admission of wrongdoing); and (iii) receiving fill cooperation of Buyer in the defense of any claim. Limitation of Interest.Through the pitch ase of Physio products,services,or subscriptions,Buyer does not acquire any interest in any tooting,drawings,design information,computer programming,patents or copyrighted or confidential information related to said products or services, and Buyer expressly agrees not to reverse engineer or decompile such products or related software and information. Delays. Physio will not be liable for any loss or damage of any kind due to its failure to perform or delays in its performance resulting tom an event beyond its reasonade control,including but not limited to,acts of God,labor disputes,the requirements of any govenmental authority,war,dvil unrest,terrorist acts,delays in manufacture,obtaining any required license or permit,and Physi o i naabi dy to obtain goods from its usual sources. Limited Warranty. Physa warrants its products and services in accordance with tie terms of the limited warranties located at httoiMrww.ohvsio-cortroi com/Documents/.The remedies provided under such warranties shall be Buyers sole and exclusive remedies. Physa makes no other warranties, empress or implied, inducting, without limitation, NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE,AND IN NO EVENT SHALL PHYSIO BE LIABLE FOR INCIDENTAL,CON SEQUENTIAL,SPECIAL OR OTHER DAMAGES. Compliance with Confidentiality Larva. Both parties acknowledge their respective obligations to maintain the security and confidentiality of individually Ide tillable health information end agree to comply vitt applicable federal and state health information confidentially laws. Compliance with Law.The parties agree to comply with any and all Imes,flies,regulations,licensing requirements or standards that ere now or hereafter promulgated by any local,state,and'federal governmental authority/agency or acaeditinyadmi istratve body that governs orappliesto their respective duties and obligations hereunder. Regulatory Requirement for Access to Information. In the event 42 USC§1395x(vx1)0)is applicable, Physic shall make available to tie Secretary of the United States Department of Heath and Human Services,the Comptroller General of the United States General Accounting Office,or any of their duly authorized representatives,a copy of these terms,such books,documents and records as are necessary to certifythe nature and extent of the costs ofth a products and services provided by Physio. No Debarment Physio represents and warrants that it and Its directors,officers,and employees()are not excluded,debarred,or otherwise ineligible to participate in tie Federal health care programs as defined in 42 USC§ 1320a-7b(f); (ii)have not been convicted of a criminal offense related to the provision of healthcare items or services; and(iii)are not under investigation wtiicn may result in Physa being exduded from participation in such programs. Choice of Law. The rights and obligations of Physa and Buyer related to the purchase and sale of products and services described in tis document shall be governed by the laws of the state where Buyer is located.All costs and expenses incurred ty the prevailing party related to enforcement of its rights under this document, including reasonable attomey's fees, shall be reimbursed by the other party. Additional Terms for Purchase and Sale of Products, In addition to the General Terms above,the following terms applyto all purchases of products from Physio: Delivery. Unless otherwise specified by Physio in writing,delivery shall be FOB Fhysio point of shipment and tile and risk of loss shall pass to Buyer at that point Partial deliveries may be made and partial invoices shall be permitted and shall become due in accordance with the payment terms.In the absence of shipping instructions from Buyer,Physa will obtain transportation on Buyers behalf and for Buyers account. Delivery dates are approximate.Freight Is prepaid and added b Buyers Invoice Products are sutijectto availability. Inspections and Returns.Within 30 days of receipt of a shipment, Buyer shall notify Physlo of any claim for product damage or nonconformity. Physa,at its sole option arid discretion, may repair or replace a product to bring it into conformity. Return of any product shall be governed by tie Returned Product Policy located at htbi?www.ohysi000ntrd.om/Documents!. Payment of Physjoinvoi ce is not contingent on immediate correctional nonconformlies. No Resale. Buyer agrees that products purchased hereunder will not be resold to turd parties and will not be reshipped to any persons or places prohlbded by the laws of the Un ted States of America. Quote Number:00164384