HomeMy WebLinkAboutItem 07 Approval to Purchase Furniture and Related Equipment for the Lakeshore Center using Funds from the Recreation Impact Fund Ocoee
Florida
AGENDA ITEM COVER SHEET
Meeting Date: March 19, 2019
Item #
Reviewed By:
Contact Name: Mark Johnson Department Director: dt 4111;
Contact Number: 407-877-5803 City Manager:
Subject: Approval to purchase furniture and related equipment for the La eshore Center using
funds from the Recreation Impact Fund.
Background Summary:
The expanded Lakeshore Center, scheduled to be completed in April 2019, will have a capacity of 400 guests
as well as an additional multi-use room with a capacity of 112 guests. The increase in size and capacity
requires us to double our existing table and chair count as well as purchase a dancefloor to accommodate
larger events. In 2013, when the original furniture was purchased, staff obtained quotes and determined that
Chiavari Chair Company and CFGroup offered the best prices on tables and chairs respectively. Rather than
purchase all new tables and chairs, staff now wishes to purchase matching tables and chairs from the same
vendors to supplement the existing furniture. Additional equipment includes carts and caddies for the tables and
chairs as well as a collapsible conference table and chairs to accommodate more meetings and business
functions.
The allocation of the funds to be as follows:
Dance floor (24' x 24'): approximately $15,000
Banquet chairs (350 chairs): approximately $40,000
Banquet tables and folding resin chairs: approximately $15,000
Collapsible conference table and matching collapsible chairs: approximately $5,000
Issue:
Should the Honorable Mayor and City Commissioners approve the purchase of the equipment from the
Recreation Impact Fund (110-572-00-6302) for an amount not to exceed $80,000?
Recommendations
Staff recommends that the Honorable Mayor and City Commissioners approve the purchase of the equipment
using funds from the Recreation Impact Fund. The amount of the purchase is not to exceed $80,000.
Attachments:
Financial Impact:
The City of Ocoee Finance Department has advised that $80,000 are available in the Recreation
Impact Fund (110-572-00-6302) for this purchase.
Type of Item: (please mark with an "x")
Public Hearing Fo. Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
x Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney . N/A
Reviewed by Finance Dept. (2 �v lr�AA -- N/A
Reviewed by () N/A
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