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HomeMy WebLinkAbout07-07-1998 Agenda CITY OF OCOEE OCOEE CITY COMMMISSION OCOEE COMMISSION CHAMBERS 150 NORTH LAKESHORE DRIVE, OCOEE, FLORIDA July 7, 1998 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING NOTE: Poll Citizens for Comments/Agenda 7:10 p.m. I. CALL TO ORDER - Mayor Vandergrift A. Invocation. B. Pledge of Allegiance. C. Roll Call and Determination of Quorum. II. PRESENTATIONS AND PROCLAMATIONS PRESENTATION: Request for support of West Orange YMCA Scholarship Campaign - Isabel E. Freeman. III. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Ocoee City Commission and will be acted upon by one motion. There will be no separate discussion of these items unless discussion is desired by a member of the Commission, in which case the Mayor will instruct the City Clerk to remove that item from the Consent Agenda and such item will be considered separately. A. Approval and Acceptance of the Minutes of City Commission Regular Meeting of June 16, 1998, Special Session of June 25, 1998 and Work Session of June 30, 1998. (CITY CLERK GRAFf ON) B. Approval and Authorization for Mayor and City Clerk to execute Change Order #1 with Golden Hammer regarding Partial Payment Request. (PuBLIC WORKS DIRECTOR SMITH) . This change order incorporates provision number 5 (Progress Payments) of AlA Standard Form Agreement and will allow payment for all work on the Police Department Building at this time rather than waiting until contract completion. C. Approval and Authorization for Award of Bid #98-06 for Traffic Sign Computer. (BUYER MERIDITH) . This item was included in the FY97/98 Budget and, in response to advertising, bids were received and opened on June 18, 1998. Staff recommends approval of Advanced Digital Cutting Systems bid for $15,900 and requests authorization to proceed with the acquisition of the equipment. D. Approval and Authorization to Purchase Pot Hole Patching Truck. (BUYER MERIDITH) . This item was included in the FY97/98 Budget and Staff recommends piggybacking on the City of North Miami Bid #20-97-98 for this purchase. Staff also requests (1) approval of the Lease/Purchase Agreement with Ford Motor Company, and (2) authorization for the Mayor and City Clerk to execute all documents necessary to consummate the transaction contemplated by the Agreement. E. Approval and Authorization for Mayor and City Clerk to execute the Lease Agreement Contract #OCOE-61-138 with Florida Central Railroad for Drainage Purposes. (CITY ENGINEER SHIRA) . This Agreement permits City crews to construct a pipe under the railroad track adjacent to Sawmill Subdivision in order to alleviate the flooding during periods of heavy rain. The annual Lease Agreement cost is $300 and the estimated construction cost is $3,800. Ocoee City Commission Regular Meeting July 7, 1998 F. Approval and Authorization for the Mayor and City Clerk to execute the Disaster Relief Funding Agreement with the State of Florida Department of Community Affairs for Financial Assistance in Repairs as a Result of the Declaration of a Disaster Emergency by the Governor in Executive Orders number 98-37 and 98-57. (ASSISTANT CITY ENGINEER WHEELER) . The two problem areas identified that qualified for funding assistance are: (1) debris and sediment intrusion into the two drain wells for Starke Lake; and (2) the flooding of Lakeshore Drive north of the boat ramp. G. Approval of the Scope of Services with TransCore/SAIC for the Ocoee Transportation Impact Fee Update and Authorization to Pay $24,746 for Said Study from the Transportation Impact Fee Fund. (PLANNING DIRECTOR WAGNER) . This Study is in preparation to updating the Road Impact Fee Ordinance, and was included in the FY97/98 Budget. H. Approval and Authorization to Place Appropriate Funds in the Budget and Form a Committee to Promulgate the Rules and Regulations for a Police Car Take Home Plan. (CITY MANAGER SHAPIRO) . This is according to Commission direction during the Special Session of June 30. I. Approval and Authorization to Form a Committee to Discuss a Plan for the Taking Home of Public Works, Utility and Building and Zoning Vehicles, with the Committee to be made up of the Director and Two Employees from Each Mentioned Department. (CITY MANAGER SHAPIRO) . This is according to Commission direction during the Special Session of June 30. J. Approval and Authorization to Have an Employee Survey Conducted by a Professional Group and to Form an RFP Selection Committee to Include Commissioner Parker, Human Resources Director Psaledakis, Community Relations Director Shira, and Finance Director Horton. (CITY MANAGER SHAPIRO) . This is according to Commission direction during the Special Session of June 30. K. Approval and Authorization to Lease/Purchase (12) Yard Dump Truck. (BUYER MERIDITH) . Staff recommends piggybacking on the City of Panama City Bid of April 3, 1998 for this purchase and requests approval of Lease/Purchase Agreement with Ford Motor Credit Company and authorization for the Mayor and City Clerk to execute all documents necessary to consummate the transaction contemplated by the Agreement. IV. COMMENTS FROM CITIZENS/PUBLIC V. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE VI. PUBLIC HEARINGS A. First Reading of Ordinance No. 98-11, relating to State Road 50 Access Management and Intersection Operations Study. (PLANNING DIRECTOR WAGNER) B. First Reading of Ordinance No. 98-12, relating to State Road 50 Activity Center Special Development Plan. (PLANNING DIRECTOR WAGNER) VII. OTHER BUSINESS A. First Reading of Ordinance No. 98-14, Plantation Grove PUD Land Use Plan. (PLANNING DIRECTOR WAGNER) Second Reading and Public Hearing scheduled/or July 21, 1998 B. Discussion/Action re: Effluent Disposal - (1) Ocoee/Winter Garden Interlocal Agreement, and (2) Addendum No. 98-3 to Agreement for Consulting Engineering Services between Ocoee 2 Ocoee City Commission Regular Meeting July 7, 1998 and PEC to be paid by the City of Winter Garden. (CITY ENGINEER SHIRA) C. Discussion/Action re: Contracting Agreement with Mr. John Cassidy for Construction Administration for Beech Recreation Center. (PuBLIC WORKS DIRECTOR SMITH) D. Discussion/Action re: Design Proposal for Hackney-Prairie Road Improvements. (CITY ENGINEER SHIRA) E. Appointment to Boards: (CITY CLERK GRAFf ON) 1. Planning and Zoning Commission - Alternate Member Robert Williams resigned. 3 Year Term expires February, 1999. 2. Citizen Advisory Council for Ocoee Police Department - 3 Year Term to expire July, 2001. F. Discussion/Action re: Bid #98-05 Starke Lake Boat Ramp Public Restrooms. (BUYER MERIDITH) VIII. STAFF REPORT IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTE 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407)656-2322 EXT. 146, 48 HOURS IN ADVANCE OF THE MEETING. 3