HomeMy WebLinkAboutItem III (C) Approval and Authorization to Award Customer Service Supervisor Sills $550 for Innovative Idea Agenda 8-18-98
Item III C
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
S. SCOTT VANDERGRIFT
Ocoee
cr 44i. CITY OF OCOEE
150 N.LAKESHORE DRIVE COMMISSIONERS
DANNY HOWELL
SCOTT ANDERSON
R;
p OCOEE,FLORIDA 34761-2258 SCOTT A.GLASS
44:*
41 (407)656-2322 NANCY J.PARKER
y1� `�A• CITY MANAGER
Op GOO' ELLIS SHAPIRO
DATE: August 10, 1998
TO: The Honorable Mayor and City Commissioners
FROM: Ellis Shapiro, City Manager
RE: Innovative Idea
On July 31, 1998, the Innovative Idea Committee met to consider the cost saving idea
submitted by Cathy Sills. The members of the Committee included Wanda Horton, Finance
Director, Peggy Psaledakis, Human Resource Director, Commissioner Scott Glass, and this
writer. Attached to this memo is the Innovative Idea as submitted by Ms. Sills that will save
us approximately $5500.00 as a result of her cost saving suggestion. Therefore, the
Committee recommends that Ms. Sills be awarded a $550 bonus for her suggestion.
The award of the check to Ms. Sills, if approved, will be at the first meeting in September.
Respectfully submi s -d,
Attachment
64-
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CITY OF OCOEE FLORIDA
Sun Trusts Banks, InC 63-215
.. 9 ° City of Ocoee . Ocoee, FL 34761=2155 631
150 N.LakeshoreDrive a
,...1.1../104‘41,0
..1®4� Ocoee,Florida 34761-2258 Che�:71), ate,2 check 1NNo Amount
08 98 37221 $550.00
PAY ****:-FIVE HUNDRED FIFTY AND 00/100 DOLLARS =
TO THE; CATHY SILLSc .
ORDER
OF /®, �.
Autho -•11.'" 'v .tures
II. 3 ? 22LI!' 1:06 3 LO 2 LS 21: 0468468800 2 2 70
VENDOR NO: 22785 MISCELLANEOUS ACCOUNT NO:
INVOICE DATE DESCRIPTION PAYABLE DISCOUNT AMOUNT PAI
73198CS 07/31/98 INNOVATIVE IDEA-BULK RATE BARC 550.00 . 00 550.0(
City of Ocoee TOTAL $550. 0C
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
S. SCOTT VANDERGRIFT
COMMISSIONERS
yOcoee
CITY OF OCOEE DANNY HOWELL
.-% .1114 — 150 N. LAKESHORE DRIVE SCOTT ANDERSON
I v �
c�,; ; /•••���■■■ a OCOEE,FLORIDA 34761-2258
(407)656-2322 SCOTT A.GLASS
NANCY J. PARKER
\
f �� CITY MANAGER
jfR ,. 0000 s> ELLIS SHAPIRO
wr
July 9, 1998
INNOVATIVE IDEA
Submitted By:
Cathy Sills
We have a bulk permit with the US Post Office for our monthly mailing of Utility Bills. We are
currently paying $.295 per item we mail. I did not feel that this was much of a discount. With
our new computer system, Utility Billing Software package, and printer I felt that we should be
able to incorporate all resources and be eligible for a better rate.
I first contacted the Postal Business Center to find out what we would need and to see if our
system could accommodate the changes necessary to bar code. I found out that with bar-coding
our bulk rate would drop to $.238 per item. We are currently billing approximately 8,000
customers. This would net us a monthly saving of about $456.00 per month or an annual
savings of $5,472.00. We would need to send an ASCII file to the Post Office for CASS
certification which would add or update our address files with the zip + 4 codes. This is done the
first time free. The Post Office recommends that the CASS certification file be updated twice a
year. There are software packages available for us to do this in house or there are companies that
will do this fora fee .
After seeing that savings would be substantial, I then contacted our Software company ADG
(Utility Billing), to see if first, we could have the changes made for our software to accept bar-
coding. ADG has replied that yes, it is a minor change in the bill print set up. ADG then
informed me that our printer would need to be compatible and that this would require a"chip".
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
•
S. SCOTT VANDERGRIFT
Ocoee COMMISSIONERS
o ,
CITY OF OCOEE DANNY HOWELL
• SCOTT ANDERSON
pi,.14 •
IL
150 N. LAKESHORE DRIVE
SCOTT A.GLASS
OCOEE,FLORIDA 34761-2258
NANCY J.PARKER
+ c,• (407)656-2322
�y � CITY MANAGER
444. Of GoO' ELLIS SHAPIRO
I then contacted Hewlett Packard and got "chip" information and cost. The cost for the chip is
$195.00 plus shipping. There is not a need for install costs. It is a simple process that can be
handled in house.
The "chip" has been purchased and received. The Cass certification by the Post Office is
complete and has been sent to our Software company ADG to test to be sure everything is in
place. ADG will then modify our bill "print job"to accommodate the encoding.
The encoding process should be in place for our next billing the end of July.
Res•ectfully submitted,
ei•, .
aei
athy Sill-
Customer Service Supervisor