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HomeMy WebLinkAboutItem III (A) Approval and Acceptance of Multiple Minutes 1 j Agnda 9-15-98 J J jJ Item III A 1 MINUTES OF THE OCOEE REGULAR CITY COMMISSION MEETING HELD SEPTEMBER 1, 1998 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:17 p.m. in the Commission Chambers. There was a moment of silent prayer and Mrs. Frances Watts led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Howell and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer/Utilities Director Shira, Police Chief Mark, Finance Director Horton, Public Works Director Smith, Planning Director Wagner, Recreation Director Nordquist, Assistant City Engineer Wheeler, Senior Planner Horne, and City Clerk Grafton. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS MAYOR VANDERGRIFT presented a Certificate of Recognition and a check to Customer Service Supervisor Cathy Sills for her Outstanding Innovative Idea. AWARDS FOR YEARS OF SERVICE • 5 YEARS-MIKE MCCALL Commissioner Glass read Mike's history with the City. City Engineer/Utilities Director Shira spoke and presented a plaque, $50 gift certificate and a city watch to Mike. • 10 YEARS-FRAN GOSNELL,JERRY BASS AND SERGEANT ROBERT RIVERA were not present. • 10 YEARS- SERGEANT SANDY MORRIS Commissioner Glass read a brief history of Sandy's career with the City. Police Chief Mark spoke and presented Sandy with a plaque and$100 gift certificate. • 10 YEARS- STEVE EDMUNDSON Commissioner Glass read a brief history of Steve's career. Public Works Director Smith talked about the over 300 irrigation systems maintained citywide. Mr. Smith said Steve had recently received his High School Diploma and presented him with a plaque and $100 gift certificate. PROCLAMATIONS Mayor Vandergrift proclaimed September 15, 1998, INTERNATIONAL DAY OF PEACE and the week of September 17- 23, 1998 as CONSTITUTION WEEK. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, E, and F. Commissioner Anderson questioned several items, and proposed that, in item E, a Commissioner be appointed to serve on the West Orange Health Alliance Board. Mr. Shapiro responded that the request for a representative had not been for an elected official. I L U A ,, -1 . u L� 1 U Ocoee City Commission Regular Meeting September 1, 1998 Commissioner Glass, seconded by Commissioner Parker, moved to approve consent agenda items A, B, C, D, E, and F as presented. Motion carried 4-1 with Commissioner Anderson voting no. A. Approval and Acceptance of the Minutes of City Commission Regular Meeting of August 18, 1998, Budget Workshops of August 17 and 19, 1998, and Summary Reports of Vandergrift/Anderson Meetings of August 17 and 19, 1998. B. Approval and Authorization to Award $100 to John Bostic, Wastewater Treatment Plant Operator C,for Innovative Idea. • The cost saving idea submitted by John Bostic will save the City approximately $360 per year. C. Approval and Authorization for the Mayor to execute the Certification Statement and Approval of NPDES Annual Report Permit Year 2 Florida MS4 Permit No. F1s0000011. • The draft of this report was presented for your additional input at the August 18 meeting. D. Approval and Authorization for Mayor and City Clerk to execute SunTrust Overnight Sweep Agreement for Special Pooled Checking Account. • This allows funds earmarked for debt service payments to be invested overnight, and returned to the account the next morning with interest earned. E. Approval to Appoint Janet Shira to serve on West Orange Health Alliance Board. • The West Orange Health Alliance is being formed to establish a health clinic for the indigent and needy within the West Orange area, and City Manager Shapiro recommends this appointment, citing Mrs. Shira's experience with planning and grants. F. Approval and Authorization for Mayor and City Clerk to execute Contracts for Continuing Professional Consulting Agreements for Civil Engineering Services. • The three firms selected earlier in the year are: Glace and Radcliffe, Inc., Hartman & Associates, Inc., and Ivey, Harris & Walls, Inc. Negotiations are now complete and each firm has executed an agreement. COMMENTS FROM CITIZENS/PUBLIC Mrs. Martha Lopez Anderson, 2438 Alclobe Circle, reported that Sergeant Fisher had advised the Neighborhood Watch Coordinators that he did not have enough handbooks and supplies for everyone and that Orange County would not supply them for the City of Ocoee Volunteers. As several of the Volunteers had expressed concern about the cost, Mrs. Lopez-Anderson asked the Commission to extend the Police Department Budget to include such supplies for the Neighborhood Watch Group. Mr. Shapiro said he would see that the funds were transferred for the books. Mrs. Lopez-Anderson thanked the Commission. Mr. Jonathon Kudrick, 2114 New Victor Road, expressed concern about the level of the water in Lake Johio. He said since he made the commitment to purchase this lot, the level of water has risen 2 1/2 feet, and his shade trees are now under water. City Manager Shapiro said that this item is under litigation and discussion with the County about it had been through City Attorney Rosenthal. Mr. Shapiro added that this Commission had met earlier this evening in a Client- Attorney session, as allowed under the Sunshine Law, and action would be taken to try to resolve 2 Ocoee City Commission Regular Meeting if d September 1, 1998 the problem as soon as possible. Mr. Shapiro asked Mr. Kudrick as well as Mr. Brown to keep in touch with him so he could keep them posted on the progress. Mayor Vandergrift said that staff would expedite the matter. Mr. Kudrick thanked the Commission. Mr. Henry Klint, 2104 New Victor Road, reported that he had five oak trees in his yard and 2 of them are underwater and slowly dying. Mr. Klint asked who would pay for the cutting down of the trees when they die. Mr. Shapiro said he could not give him an answer right now due to pending litigation, but as soon as this is settled he would have a public meeting with the neighborhood. Commissioner Parker said she would like to be included in any meeting with the homeowners on this subject. Mayor Vandergrift moved Agenda Item VII B for consideration at this time. TERMS OF OFFICE OF MEMBERS OF THE EDUCATION COMMISSION. Chairman Lester Dabbs asked that the Commission assign term lengths for the Education Commission members appointed at the last meeting, as the adopting Resolution for the Education Commission called for one-half of the members to serve two year terms and one-half one year terms for the initial appointments. Discussion ensued and consensus was reached that, as the applications had been date stamped as they were received,the two year terms would go to the first 7 applicants and the one year terms to the second 7 applicants. As the enabling Resolution allowed 15 members, and more than 15 applications had been received, Commission agreed that those remaining would be considered alternate members, with two year terms for the first 3 of that list and one year terms for the remaining two applicants. Mayor Vandergrift, seconded by Commissioner Glass, moved that the first 7 names from the list of members: Mr. Thomas Greene, Ms. Sherrall Applegate, Mr. Jim Gleason, Ms. Tamela Vercamen, Mr. Berwyn L. Oltman, Ms. Karen Drolet Snowman, and Ms. Nancy A. Reilly, be appointed for 2 years; and the next 7: Ms. Liza Crunk Holland, Ms. Rosemary Davis, Reverend Johan Bergh, Mr. Clifford Koch, Ms. Lin Lindsay, Ms. Carol Lindenauer, and Ms. Margaret MacDonald be appointed for 1 year; and from the list of alternate members the first 3: Mr. Jeffrey Morin, Ms. Lavon S. Banks, and Ms. Rosemary Wilsen be appointed for 2 years and the next 2: Ms. Beth Petersen, and Ms. Kathie Glass be appointed for 1 year. Motion carried 5-0. Mr. Dabbs said that Ms. Rosemary Wilsen may take a position on the Recreation Advisory Board. It was the consensus of the Commission that because she was an alternate it would be no problem for her to be on both boards. Mr. Dabbs announced that the first meeting of the Education Commission would be Thursday, September 3, 1998 at 7:30 p.m. in the Commission Chambers. He said the meeting would be for introductions and bringing the members up to date with District and City planning. 3 Ocoee City Commission Regular Meeting r September 1, 1998 i Mayor Vandergrift talked about a daytime curfew in practice in a California School System which had reduced truancy in the schools, and he asked that the Commission study this idea and possibly draft a proposal for the City Commission to consider. COMMISIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Howell: None. Commissioner Anderson: None. Commissioner Glass: None. Commissioner Parker: Announced the RSVP Line 656-2218. PUBLIC HEARINGS SECOND READING OF ORDINANCES: ORDINANCE NO.98-17,BLANKENSHIP#1 ANNEXATION,CASE#AR-98-06-05. City Attorney Rosenthal read the Ordinance by title only. Senior Planner Horne described the subject property as a+/- 6.5 acre parcel located on the east side of Lauren Beth Avenue approximately 1,000 feet north of the intersection of Lauren Beth Avenue and Nicole Avenue, containing a single family house and several accessory buildings. She added that the property owners are simultaneously requesting annexation and rezoning for an adjacent parcel that is currently used as a horse pasture, and that the owners have stated that the property will not be redeveloped if the requested annexation and A-1 rezoning are approved. Mrs. Horne displayed a map on the overhead projector showing the location of the property and gave a brief description of the annexation process. She advised that Staff, DRC and Planning and Zoning Commission recommended adoption of Ordinance No. 98-17, pending the execution of the attached Annexation Agreement. Mayor Vandergrift left the table at 8:00 p.m. The public hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Anderson, seconded by Commissioner Howell, moved to adopt Ordinance No, 98-17, subject to the execution of the attached Annexation Agreement. Motion carried 4-0, Mayor Vandergrift was not present. ANNEXATION AGREEMENT WITH BLANKENSHIP Mr. Rosenthal gave a brief description of the Annexation Agreement. Commissioner Anderson, seconded by Commissioner Parker, moved to approve the Annexation Agreement. Motion carried 4-0,Mayor Vandergrift was not present. Mayor Vandergrift returned to the table at 8:05 p.m. ORDINANCE NO.98-18,BLANKENSHIP#1 ZONING,CASE#AR-98-06-05. Mr. Rosenthal read the Ordinance by title only. Senior Planner Horne said this change in zoning from Orange County A-1 to City of Ocoee A-1, General Agricultural District, was requested in conjunction with the annexation. She added that the Planning and Zoning 4 L , _jOcoee City Commission Regular Meetings September 1, 1998 Commission recommended adoption of Ordinance No. 98-18 and that Staff recommends adoption upon finding that the application is consistent with: (1)the Ocoee Comprehensive Plan, (2)the Future Land Use Map, (3)the Ocoee Land Development Code, and (4)the requirements of the JPA Agreement. The public hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Anderson, seconded by Commissioner Howell, moved(1)to find the application consistent with the Ocoee Comprehensive Plan, the Future Land Use Map, the Ocoee Land Development Code, and the requirements of the JPA Agreement and (2)to adopt Ordinance No. 98-18 as presented. Motion carried 5-0. ORDINANCE NO.98-19,BLANKENSHIP#2 ANNEXATION,CASE#AR-98-06-06. Mr. Rosenthal read the Ordinance by title only. Ms. Horne said the statements made during the presentation for Ordinance No. 98-17 applied to this Ordinance as well, and that DRC, Planning and Zoning Commission and Staff all recommended adoption of Ordinance No. 98-19,pending the execution of the attached Annexation Agreement. The public hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Howell, seconded by Commissioner Parker moved to adopt Ordinance No. 98- 19 per staff recommendation, subject to execution of the attached Annexation Agreement. Motion carried 5-0. Commissioner Glass, seconded by Commissioner Anderson, moved to approve the attached Annexation Agreement as recommended by staff. Motion carried 5-0. ORDINANCE NO. 98-20,BLANKENSHIP#2 ZONING,CASE#AR-98-06-06. Mr. Rosenthal read the Ordinance by title only. Ms. Horne said both the Planning and Zoning Commission and Staff recommended adoption of Ordinance No. 98-20, upon finding the application consistent with: (1) the Ocoee Comprehensive Plan, (2) the Future Land Use Map, (3) the Ocoee Land Development Code, and(4)the requirements of the JPA Agreement. The public hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Glass seconded by Commissioner Parker, moved (1)to find the application consistent with the Ocoee Comprehensive Plan, the Future Land Use Map, the Ocoee Land Development Code, and the requirements of the JPA Agreement, and(2)to adopt Ordinance No. 98-20 as presented. Motion carried 5-0. OTHER BUSINESS RESOLUTION NO. 98-12 RELATING TO JOB DESCRIPTIONS. Mr. Rosenthal read the Resolution by title only. Commissioner Glass, seconded by Commissioner Anderson moved to adopt Resolution No. 98-12, relating to the job description 5 Ocoee City Commission Regular Meeting LJ September 1, 1998 for Water Treatment Plant Operator Trainee. Motion carried 5-0. Both Commissioner Howell and Commissioner Parker expressed concern that the minimum qualifications were not being followed in considering applicants for positions, as several employees had approached them about being passed over for a position. That position had been given to another person whom the applicants considered to be less qualified. Commissioner Parker urged that Personnel pass on to Department Heads only those applications that qualify. Commissioner Glass concurred. MELVA STREET CLOSING City Engineer/Utilities Director Shira reviewed the information in his staff report on providing a turnaround at the end of Melva Street, and explained the three sketches for changing the road. He said the owner of the property at the northeast end of Melva Street had been contacted to see if he would donate the property to the City to make the requested closure possible. The owner was not interested in a donation but may consider selling if the price is acceptable. An appraisal would cost approximately $2,500 and Mr. Shira asked for direction from the Commission to proceed. Commissioner Howell moved to proceed with the appraisal, then had second thoughts. Commissioner Glass said the cost of the appraisal may exceed the value of the property. Mr. Shapiro said they could make an offer before an appraisal and see if the owner would accept. Commissioner Howell asked to table this item till the next meeting. Mr. Rosenthal suggested checking the tax assessed value and do a"guestimate"based on that value. APPOINTMENTS TO BOARDS CITIZENS ADVISORY COUNCIL FOR OCOEE POLICE DEPARTMENT(CACOPD): Ms. Myrtle Vaughn's term expires October, 1998. Commissioner Glass, seconded by Commissioner Anderson, moved to reappoint Ms. Myrtle Vaughn to the CACOPD for another 3 year term. Motion carried 5-0. CODE ENFORCEMENT BOARD: Mr. Alfred Luck resigned -term expires June, 1999. Alternate Roy Ellison's term expires October, 1998. Commissioner Howell, seconded by Commissioner Parker, moved to appoint Alternate. Randy Chancey to complete Mr. Luck's term and reappoint Alternate Roy Ellison for another 3 year term. Motion carried 5-0. Mayor Vandergrift said he would like to see more volunteers for the boards. Commissioner Glass invited the Chairmen and Vice Chairmen to attend the road show in District 3 on September 24, 1998. RECREATION ADVISORY BOARD Terms of Mr. Gordon Applegate, Ms. Mary Barber, Mr. William Chambers, and Ms. Nancy Reilly to expire October, 1998. Commissioner Anderson, seconded by Commissioner Glass, moved to reappoint Mr. Gordon Applegate, Ms. Mary Barber, Mr. William Chambers, and Ms. Nancy Reilly to additional 2 year terms. Motion carried 5-0. 6 Ocoee City Commission Regular Meeting , (? ? September 1, 1998 L a rj Chris Caldwell resigned - term expires October 1998. Commissioner Parker asked that this be tabled until the next meeting to give her an opportunity to contact someone in District 4 to apply for the Recreation Advisory Board. Mayor Vandergrift said he would like to expand the Recreation Advisory Board. Commissioner Glass agreed and would like to direct Staff to prepare a resolution to enlarge the board with a recommendation from the board as to how many members to add. Consensus of the Commission was to so direct Staff STAFF REPORT None. COMMENTS FROM COMMISSIONERS Commissioner Howell: 1) Inquired regarding the status of the sound levels at the Vignetti Recreation Center. Mr. Shapiro said that he would give them a written report. Commissioner Anderson: None Commissioner Glass: 1) Announced the District 3 Road Show would be Thursday, September 24, 1998, 6:00-8:00 p.m., at Lake Whitney Elementary School and encouraged citizens to learn what services the City provides and meet the people who provide those services. 2) Commended all the citizens who voted for being involved in their government and chastised those who did not. Commissioner Parker: None Mayor Vandergrift: 1) Asked whether the street paving included in last year's budget would be done soon, such as Foxfire Drive. Public Works Director Smith said it would be started by October. Mr. Smith said he had asked Finance Director Horton to do a Budget Carryover from the 1997-98 budget to the 1998-99 budget for street paving due to no one bidding on the road projects this year. 2) Announced the first Education Commission meeting Thursday, September 3, 1998 and encouraged attendance. ADJOURNMENT The meeting was adjourned at 8:37 p.m. Attest: APPROVED: CITY OF OCOEE Jean Grafton, City Clerk S. Scott Vandergrift, Mayor Agenda 9-15-98 r ft-A [ Item HI A 2 MINUTES OF THE OCOEE CITY COMMISSION SPECIAL SESSION HELD SEPTEMBER 1, 1998 Mayor Vandergrift called the Special Session to order at 6:15 p.m. in the Commission Chambers. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson (Arrived at approximately 6:30 p.m. during closed session) Glass, Howell and Parker. Also present City Attorney Rosenthal, City Manager Shapiro, Assistant City Attorney Doty and City Clerk Grafton. ABSENT: None City Attorney Rosenthal read a prepared statement concerning the purpose of the meeting. He said, "The City is currently a co-defendant with Orange County in an action brought by Paul and Cindy Vees and other property owners regarding the Lake Johio Shores Drain Well. The case has been filed in the Circuit Court for the Ninth Judicial Circuit of Orange County under case No. CI98-3144. The City Staff has been in discussions with Orange County regarding potential settlement proposals. As required by section 286.011 subsection 8 of Florida Statutes, I am advising City Commission that I desire to have advice concerning this litigation and to discuss with the City Commission in a closed session matters related to the settlement negotiations. Florida Statutes provide a limited exception from the Sunshine Law for the city's attorneys to meet in private with the City Commission to discuss pending litigation to which the City is a party. As required by Florida Law reasonable notice of the closed session has been given which identifies the time and date of the closed attorney-client session which I am requesting and the names of the persons who will be attending. The entire session will be recorded by a certified court reporter and no portion of the session may be off the record. The court reporter's notes will be fully transcribed and filed with the City Clerk. At the conclusion of the litigation the transcript of the meeting will become a public record. It is not permissible to leave the meeting to consult with other persons regarding the subject matter of the meeting. Following the conclusion of the closed session it will be necessary to meet in public to adjourn the meeting. The agenda has been structured so as to allow for public action by the City Commission should such action be necessary following the closed session." Mayor Vandergrift announced the following: "The City Attorney has requested a closed session with the City Commission to discuss settlement negotiations in the case described by the City Attorney. The persons who will be attending the closed session are Mayor Vandergrift, Commissioner Howell, Commissioner Anderson, Commissioner Glass, Commissioner Parker, City Manager Ellis Shapiro, City Attorney Rosenthal, Assistant City Attorney Mary Doty, and no others. It is estimated that the closed attorney-client session will last forty-five minutes. Following the conclusion of the attorney-client session, the meeting will be reopened in order to announce the termination of the closed session and take such other action as the City Commission may deem appropriate. The City Commission will now move into closed session." r is ' FF) iu JL OCOEE CITY COMMISSION SPECIAL SESSION SEPTEMBER 1, 1998 Upon completion of the closed session, Commission returned to the commission chambers where Mayor Vandergrift reconvened and adjourned the meeting at 7:15 p.m. APPROVED Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 2 fl , Agenda 9-15-98 L • ' � . ;, Item III A3 MINUTES OF THE OCOEE CITY COMMISSION SPECIAL SESSION TENTATIVE BUDGET PUBLIC HEARING HELD SEPTEMBER 9, 1998 CALL TO ORDER Mayor Vandergrift called the Special Session to order at 7:10 p.m. in the Commission Chambers. The roll was called and a quorum declared present. Mayor Vandergrift announced that this was a public hearing on the tentative budget and proposed millage rate for the City of Ocoee. Notice of this hearing was contained in the Notice of Proposed Property Taxes mailed by the Property Appraiser. The City Commission has previously set a proposed millage rate of 4.00 mills which represents a 1.755% increase in millage over the rolled-back rate of 3.931 mills. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Howell and Parker (arrived at 7:12 p.m.) Also present: City Manager Shapiro, City Attorney Rosenthal, Public Works Director Smith, Fire Chief Strosnider, Police Chief Mark, Personnel/Employee Relations Director Psaledakis, Finance Director Horton, Recreation Director Nordquist, Planning Director Wagner, Building/Zoning Official Flippen, Community Relations/Projects Director Shira (arrived later), Finance Supervisor Carter, Budget Specialist Strickland and City Clerk Grafton. ABSENT: None PUBLIC HEARING Finance Director Horton announced that the purpose of the 4.00 mill tax rate for Fiscal Year 1998-99 was to generate revenues to be used for: • the implementation of the modified Indianapolis Plan for the Police Department • continued upgrading of the computer system • additional personnel and reclassification city-wide • leasing vehicles to continue upgrading the rolling stock throughout the City, and • new equipment Mrs. Horton referred to a memorandum dated September 3, 1998 that listed replaced items in the budget according to directions given at the workshops. The public hearing was opened, and Mayor Vandergrift asked for citizen comments. Mr. R. P. Mohnacky, 1820 Prairie Lake Blvd., asked how this meeting was going to work. Mayor Vandergrift said he could ask questions throughout the meeting. Comments by Commissioners Commissioner Anderson asked about items carried over. Finance Director Horton explained that these items are in the current budget but would not be completed before the end of the fiscal year and the money would be carried over to the next fiscal year. Budget Specialist Strickland explained the breakdown of the rebudgeted items. 1 rP LLA LJ5 COEE CITY COMMISSION SPECIAL SESSION U '�� September 9, 1998 Mayor Vandergrift noted that some of the replacement pages had the date they were printed and added to the budget and suggested that all future updates include such information. Commissioner Anderson asked about the Community Center connection to the sewer system and why not also make connections for the citizens. City Manager Shapiro said the City would have to pro-rate the cost to the citizens and most could not afford it. Commissioner Anderson said he noticed a sharp decrease in the price of computers and asked what would be done with the remaining money that was budgeted. Mr. Shapiro said if the price of the computers goes down from what was budgeted the money would be reallocated in the budget. Mayor Vandergrift said he had recommended that all the streets in Foxfire be resurfaced and wanted to know if they would be included in this year's budget. Mr. Shapiro said there was one street to be resurfaced in Foxfire this year and planned to start doing more resurfacing after purchasing the equipment (Barber Green-resurfacer). Mayor Vandergrift said it was possible the City is giving up the wrong things such as grass mowing, garbage collection, etc., and suggested doing a cost estimate including the labor. Mayor Vandergrift suggested making bike paths or trails for sidewalks, that repairs to the brick streets be done with bricks, and that busses be prohibited from using N. Lakeshore Drive. Mayor Vandergrift said he would like to see the money allocated to do a space study for the Police Department used to build the new station instead. Mr. Shapiro said that the study was to find out how much space was needed for the next 5-10 years. Mayor Vandergrift suggested that the City choose to pay a lump sum bonus for COLA (Cost of Living Allowance) for those who earn over 50,000 annually. Mayor Vandergrift presented a paper he had distributed to the Commission proposing the financing of some of the larger items. Such action would reduce expenditures this year and make it possible to roll back the taxes. City Manager Shapiro responded and recommended not financing anything as it would ultimately increase the cost to the taxpayers. He explained that the only reason the City is leasing vehicles is because of the condition of the fleet and he plans only to do this until the fleet is built up. Commissioner Anderson reiterated comments he had made during the budget work sessions: (1) when a person changes job grades they should get the 5% raise, (2) suggested standardizing the purchasing of the big ticket items, and (3) how many years would the City be leasing vehicles. 2 COEE CITY COMMISSION SPECIAL SESSION i' r.` ' b‘ �U] September 9, 1998 L-� u Comments by Citizens Mr. R. P. Mohnacky asked about the grass that was spoken of earlier, and recalled that for several years he had suggested growing a short grass. Mr. Shapiro explained that it was the grass mowing that was contracted out. Mr. Mohnacky asked about the police grant. Mr. Shapiro said that the City would just be getting the 15 police officers on this grant over a longer period of time. Mr. Mohnacky asked about the Police Take Home Car Plan. Mr. Shapiro explained how the plan would work. Mrs. Frances Watts asked about the police officers who did not live in the city limits as to the Take Home Car Plan. Mayor Vandergrift said that only the officers in the city limits would be included at present. Commissioner Howell said he had been told that the Committee had been chosen and given instructions to not come in with a plan that would work. Mayor Vandergrift, seconded by Commissioner Anderson, moved to open up a line of credit to the extent that the budget could be reduced $56,000 in order to go to the roll back millage rate. City Attorney Rosenthal said in order to do that Commission first would have to readjust the proposed budget. Finance Director Horton said she did not have enough information to adjust for this change. A lengthy discussion regarding the procedure to accomplish Mayor Vandergrift's wishes resulted in the following motion: Mayor Vandergrift, seconded by Commissioner Anderson, moved to amend the tentative budget of the City of Ocoee distributed along with the budget message of the City Manager dated July 29, 1998 along with changes resulting from the Budget workshop in the following manner: delete the first six items in the Mayor's memorandum to the City Commission dated August 28, 1998 totaling $96,450 and add the appropriate line item in the budget for financing costs. Commissioner Glass said he would waive discussion but was dead set against financing as the City would be paying an additional amount in interest of approximately $4,000. He said it would also be too easy to become overextended. Commissioner Parker concurred with Commissioner Glass, as the citizens she had discussed this with had asked that the Commission not roll back the millage. Commissioner Howell said he was split on the issue because he had one citizen that wanted the millage roll back, the remainder want the improvements and problems taken care of. He said he admires Mayor Vandergrift for his effort, but cannot support this. 3 itrm r L8 11 am! " r COEE CITY COMMISSION SPECIAL SESSION L September 9, 1998 Commissioner Anderson said he was going to go along with the Mayor. He said they probably would not use the line of credit. Mayor Vandergrift said that for the past 10 years, with the exception of 1 year, they have increased the taxes, and he thought, for the small increase of the interest payment, it would be worthwhile to give some citizens a tax break. There were no comments from citizens. Motion failed 2-3 with Mayor Vandergrift and Commissioner Anderson voting yes. City Attorney Rosenthal announced that, based upon the action, the proposed final Millage Rate is 4.00 mills which represents a 1.755% increase in millage rate over the rolled-back rate of 3.931 mills. This is the proposed percentage increase in property taxes. Read Title of Ordinance No. 98-21,Adopting Millage Rate. City Attorney Rosenthal presented the Ordinance by title only for the first reading. Commissioner Glass, seconded by Commissioner Parker, moved that the City Commission adopt a tentative millage rate of 4.0 mills for the fiscal year beginning October 1, 1998 and ending September 30, 1999. Mayor Vandergrift asked for comments from citizens and Commissioners and there were no comments. Motion carried 3-2 with Mayor Vandergrift and Commissioner Anderson voting no. Read Title of Ordinance No. 98-22,Adopting Budget. City Attorney Rosenthal presented the Ordinance by title only for the first reading. Motion to adopt the Tentative Budget. Commissioner Glass, seconded by Commissioner Parker, moved that the City Commission adopt the tentative budget of the City of Ocoee distributed along with the budget message of the City Manager dated July 29, 1998 along with the changes resulting from the Budget Workshop (as amended), such tentative budget being for the fiscal year beginning October 1, 1998 and ending September 30, 1999. Motion carried 5-0. Prior to calling for the vote, Mayor Vandergrift had asked for comments from both citizens and Commissioners and there were none. 4 COEE CITY COMMISSION SPECIAL SESSION September 9, 1998 Motion to Schedule Final Public Hearing Commissioner Glass, seconded by Commissioner Anderson, moved that a public hearing to consider the final millage rate and final budget be scheduled for September 23, 1998 at 7:00 p.m. at a Special Meeting of the City of Ocoee City Commission to be held at the Ocoee City Hall Commission Chambers, that the hearing be advertised in accordance with the provisions of Section 200.065, Florida Statutes, and Section C-37 of Article VI of the Ocoee City Charter, that the appropriate Ordinances necessary to adopt the final millage rate and final budget be prepared by the City staff, and that all other action necessary to comply with the requirements of Section 200.065, Florida Statutes, be undertaken. Motion carried 5-0 Mayor Vandergrift announced the end of the hearing and the date of the final millage and final budget hearing: September 23, 1998 at 7:00 p.m., at Ocoee City Hall. The meeting adjourned at 8:45 p.m. APPROVED Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 5 Agenda 9-15-98 ' Item III A4 b ',3,; L' MINUTES OF THE CITY OF OCOEE PUBLIC MEETING ON MANUFACTURED HOMES SAFETY ISSUES HELD JULY 30, 1998 CALL TO ORDER Mayor Vandergrift called the Public Meeting on Manufactured Homes Safety Issues to order at 7:45 p.m. in the Commission Chambers. Winter Garden Commissioner Theo Graham led in prayer, and Winter Garden Commissioner John Harriman led in the pledge of allegiance. PRESENT: Mayor Vandergrift, Commissioners Howell and Parker, Building Official Flippen, and Deputy City Clerk Gosnell. INTRODUCTION OF GUESTS/VIPS Mayor Vandergrift introduced the Ocoee City Commission and Staff. Also introduced were Dick Harkey, Congressman John Mica's office; Jay Therrell, Congressman Bill McCollum's office; Ronald York, Staff of Florida Manufactured Housing Association; Phil Harris, Insurance Administrator, State of Florida (Orlando); Bobby Thomas, Certified Slings; John Warbington, Orange County - Director of Building Department; Mike Krenn, Orange County Building Inspector; Winter Garden Commissioners Theo Graham and John Harriman; and Mary Shanklin, reporter for the Orlando Sentinel. DISCUSSION REGARDING MANUFACTURED HOME SAFETY Mayor Vandergrift introduced Don Flippen, Ocoee Building Official, who stated that the City would inspect any manufactured home in the City, regardless of their age, and for people to call 656-2322, extension 133 for an inspection. John Warbington, Orange County Building Director, stated that he had received over 500 telephone calls, and that over 300 homes had been inspected so far, with 84% failing. Problems found were anchors, straps, and improper drainage, with an estimated 42.7% strap failure. Mr. Warbington explained the form used by the inspectors and reported that there is more money budgeted for the program for inspecting manufactured homes. Winter Garden Commissioner John Harriman posed two questions (1) whether or not a sticker was issued after the manufactured homes were inspected, and (2) do citizens receive a reduction in their insurance after passing the inspection. Mr. Warbington responded that Orange County used a 2-part survey form which provides a list of deficiencies to the homeowner, but that no sticker is issued after inspection. Mr. Flippen stated that a new Certificate of Occupancy could be issued if the homeowner requested it, but that no stickers were issued. Orange County Building Inspector Mike Krenn discussed the deterioration of straps on homes 10 years or older. Commissioner Danny Howell asked how anchors were checked for strength, and how long does it take for the soil to be compact around the anchor. Mr. Krenn explained that one would have to excavate to determine the anchor's strength and that you would have to have a geotechnical agency test for compacting. r^ Public Meeting on Mobile Home Issues j „ July 30, 1998 Phil Harris, Insurance Administrator, State of Florida, responded to the previous question from Commissioner John Harriman with regard to insurance companies providing discounts on homes that were inspected. Mr. Harris stated that it depended on the individual insurance companies and explained how rates are submitted to the State from insurance companies for approval. Mr. Bobby Thomas, Certified Sling, demonstrated a new type of strap they are presently testing which is secured by an earth anchor, and reported that the polyester strap, if kept on the building permanently, would need to be replaced within 3 - 5 years, but if installed on an as-needed basis, could last indefinitely. Mr. Thomas reported that the testing of this strap will be concluded by the end of August, 1998. Open discussion ensued regarding the safety inspections, and the concerns of the group that citizens are getting false hopes up from the inspection process. The general concern is that citizens feel protected from a tornado or hurricane. It was agreed that precautions should be suggested, such as weather radios. Additionally, safe rooms within homes, telephone alerts, and shelters were discussed, and Mr. Warbington reported that Orange County has a Shelter Deficit Committee that is very active. Mr. Flippen read a letter from the Ocoee Code Enforcement Board dated July 29, 1998. The contents of the letter requested that consideration be given to a possible City Code change, recommending that all trailers, double wides and modular homes, when removed from a lot, regardless of location within the City, may only be replaced on said premises by a new home or a trailer double wide/modular home that is not more than 5 years old. Ronald York, Staff of Florida Manufactured Housing Association and Phil Harris, Insurance Administrator, State of Florida (Orlando), both discussed the Florida Statutes which state you cannot place the kind of restrictions as specified in the Code Enforcement Board's letter; however, the City could create an ordinance with regard to regular inspection of manufactured homes, etc. Mayor Vandergrift stated that he would like to see sprinkler lines installed down the center of manufactured homes. Mr. York replied that the incidence of fire is less in a manufactured home than in regular structures; however, the incidence of death is higher, and that the idea of sprinkler systems installed in manufactured homes has been discussed by other organizations, and that HUD would have to approve it. Mayor Vandergrift then requested this issue be followed up on by those attending. DISCUSSION REGARDING SCHOOL PORTABLES/VACATION VEHICLE SAFETY Mayor Vandergrift asked if Orange County inspected the school portables, and Mr. Warbington responded that the school board inspects their own; however, Orange County does receive complaints on the portables. Mayor Vandergrift expressed his concern regarding the slack in the straps on the school portables. Commissioner Harriman asked if portables were safer with lightening rods. Mr. Warbington responded that they were not; as long as the portables were grounded, there would be no need for the rods. Commissioner Graham asked how many portables were actually moved out, and what the cost was of one now as compared to building one for a lesser price. Commissioner Howell responded that it was his understanding the rental of one portable was valued at$7,200 per year. Commissioner Howell stated that when it comes to the safety of the children, money doesn't matter. 2 --7 r�� rte, Public Meeting on Mobile Home Issues ;` L�� Jj July 30, 1998 Mayor Vandergrift asked if it would be possible to make vacation vehicles have a mandatory tie-down. Mr. Flippen responded that it would be impossible to enforce, but rather, think about requiring the showers to be made as shelters at camp sites. Commissioner Harriman discussed the current status of Hyde Park and how people were dealing with the recent tornado. Mr. York reported that there is a strong improvement to the rules of tie-downs and anchors, and many good ideas are being worked on. Mr. Bruce Holmes, 469 Little Rock, Ocoee, asked if there was any way to tie down aluminum awnings on manufactured homes to prevent them from turning into flying debris. Mr. Flippen replied that "add- ons"meet the 100 mph requirement, and they must be free standing from the dwelling. Mr. Harris announced that he brought a small supply of booklets, which are a guide to retrofitting your home, and that the Department of Community Affairs/Department of Insurance have mitigation training programs in St. Lucie County, Pensacola, and Dade County. Funds may be available through the mitigation fund in the future, which is governed by applications through FEMA. Mr. Warbington stated that he felt these funds would probably not be available to even apply for until at least March, 1999, and that Orange County is aware of the program. ADJOURNMENT Mayor Vandergrift thanked everyone again for attending, and declared meeting adjourned at 9:15 p.m. ATTEST: APPROVED: City of Ocoee dt-a4-1} itte412tIL. Fran Gosnell, Deputy City Clerk S. Scott Vandergrift, Mayor 3 Agenda 9-15-98 ip ItemIIIA5 MINUTES OF THE WEST ORANGE SUMMIT MEETING HELD AUGUST 26, 1998,AT 7.30 PM IN THE FRAN CARLTON CENTER,APOPKA PRESENT: City of Apopka (Host City): Mayor John H. Land, Commissioner J.W. Arrowsmith, Commissioner Billie L. Dean, Commissioner Marilyn U. McQueen, Assistant City Administrator Jack Douglas, Community Development Director Nicole Guillet-Dary, Officer Latorneau, and Deputy City Clerk Jeanne Green. Absent: Commissioner Mark R. Holmes. Town of Oakland: Mayor Jon Vanderley, Town Manager Robert L. Tietz. Absent: Councilman William Dudzinski, Councilman Michael Satterfield, Councilman Willie Welch, and Councilwoman Kathy Stark. City of Ocoee: Mayor S. Scott Vandergrift, Commissioner Scott Anderson, Commissioner Scott Glass, Commissioner Danny Howell, Commissioner Nancy Parker, City Manager Ellis Shapiro, City Clerk Jean Grafton. Town of Windermere: Mayor Karen L. Ruenheck, Councilman Larry Dodson, Councilman Don Greer, Councilman Thomas Johnson, Town Planner Carl Patterson, and Town Manager Cecilia A. Bernier. Absent: Councilman Bill Osborne, Councilman Jerry Van Dyke. City of Winter Garden: Mayor Jack L. Quesinberry, Commissioner Theo Graham, Commissioner John Harriman, Commissioner John Rees, City Manager Hollis Holden, City Clerk Helen Pryor, and City Attorney A. Kurt Ardaman. Absent: Commissioner Johnnie Mae Anderson. Also Present: Candidate Mel Martinez, Mr. Oscar Juarez, Mr. Billy Burch, and Mrs. Beth Vandergrift. OPENING AND INVOCATION Mayor Land called the meeting to order, gave the invocation and led those present in the Pledge of Allegiance to the Flag. Mayor Land welcomed everyone to the meeting and recognized Candidate Mel Martinez who is running for the position of County Chairman. 1998 LEGISLATIVE UPDATE - OSCAR JUAREZ Mr. Juarez presented the results of the 1998 Legislative session and stated that it had been a good year for West Orange County. Additionally, Mr. Juarez went over issues which will come up in the 1999 Legislative session. The Mayors and Commissioners from the five cities discussed those issues. rri [7 Ju L West Orange Summit Meeting August 26, 1998 LEGISLATIVE AGENDA FOR 1999 - CITY MANAGER ELLIS SHAPIRO (CITY OF OCOEE) City Manager Shapiro stated the agenda will include proposed legislation that will change property legal descriptions from metes and bounds to a section/township/range description. He felt the State should find a method to make annexation easier for Cities without having to deal with the Counties. With regard to the Tax Payers Protection Act, the state has to figure out the final impact. The Mayors and Commissioners discussed the issues and made suggestions such as approaching the State to purchase property along Lake Apopka for a regional park and a school, as well as supporting a State Statute which would allow the cities to annex property with a majority vote. WEST ORANGE AIRPORT UPDATE -BILLY BURCH Mr. Burch gave a status report on the West Orange Airport. The air rights at the location selected for the airport will expire September 30, 1998. Discussion ensued between the Mayors, Commissioners and Staff. Mr. Burch said Charles Blair of the FAA suggested the Florida Department of Transportation and the involved Cities send letters to him requesting the extension of the air rights for another year and he would approach the GOA on their behalf. Assistant City Administrator Jack Douglas was asked to get the addresses and City Manager Hollis Holden to draft a letter. COOPERATIVE AGENCY OF MUNICIPAL PLANNING (C.A.M.P.) - PLANNING, EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL (ECFRPC) - MAYOR JOHN LAND AND ASSISTANT CITY ADMINISTRATOR JACK DOUGLAS (CITY OF APOPKA) Mayor Land reviewed the proposed restructuring ECFRPC as recommended by the Blue Ribbon Committee. He stated the Council was being reduced from 57 members to 27 and there is concern that the smaller, but faster growing areas, will be left out. Jack Douglas stated the C.A.M.P agreement handed out was drafted in 1992 and was the same agreement with no revisions except it has been updated to include all the Cities of the West Orange Summit. The recommendation was made to appoint the chief planning official and one other person from each city to attend an organization meeting to address three main issues. The first issue is to review and update the 1992 agreement. The second is to review and update the joint planning area for each City. The third issue is to determine what other cities should be invited to join C.A.M.P such as Orlando, Clermont, and Mount Dora. Discussion ensued between the Mayors, Commissioners, and staff. 2 West Orange Summit Meeting August 26, 1998 SECURITY AND SAFETY ISSUED ON THE WEST ORANGE TRAIL - MAYOR JON VANDERLEY(TOWN OF OAKLAND) Mayor Vanderley questioned who has jurisdiction with regard to providing emergency services along the Trail. He suggested that a group be formed to discuss the issue. Mr. Holden stated that a couple of years ago the County Real Estate office was directed to create an interlocal agreement to cover this issue and to get the paperwork to the cities affected. Nothing has been received and he said he would contact that office and will try to persuade them to get something to the cities. GENERAL DISCUSSION OF WEST ORANGE ROADS - COUNCILMAN DON GREER (TOWN OF WINDERMERE) Councilman Greer asked the group what a town can do to lobby for road systems outside of their city. Mayor Land suggested the City contact the Metro Plan who will be meeting September 9, 1998, to set their priorities. Additionally, this may be a topic to address once the C.A.M.P. agreement has been completed. OLD BUSINESS - CITY MANAGER- HOLLIS HOLDEN (WINTER GARDEN) Mr. Holden said that at the last Tri-City meeting consent was given to try to push the County to prosecute local ordinances such as parking violations. He suggested the Winter Garden Police Chief head up a committee to get with the County to ask them to prosecute the cases instead of the cities. He said Windermere and Oakland will be included. ADJOURNMENT There being no further business, the meeting was adjourned at 9:20 p.m. APPROVED: City of Ocoee S. Scott Vandergrift, Mayor ATTEST: Jean Grafton, City Clerk 3