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HomeMy WebLinkAboutItem III (D) Approval and Authorization for Mayor and City Clerk to execute Construction Contract with Prime Construction Group, Inc. in the amount of $424,570.00 for Phase I Capital Improvement Program Projects Group 2, Projects 3a, 3b, 17, & 29 Agenda 9-15-98 Item III D :. a e © n�•lf•or coon`tea` JAMES W. SHIRA,P.E. CITY ENGINEER/UTILITIES DIRECTOR 150 N.LAKESHORE DRIVE•OCOEE,FLORIDA 34761 PHONE(407)656-2322 EXT. 142•FAX(407)656-7835 MEMORANDUM DATE: September 10, 1998 TO: The Honorable Mayor and Board of City Commissioners FROM: David A. Wheeler, P.E. o<9Cr,✓' Assistant City Engineer/Utilities Director SUBJECT: Phase I Capital Improvement Program Group 2 Projects Award of Construction Contract Project Nos. 3a,3b, 17 and 29 (Spring Lake Basin Projects) On Wednesday, August 26, 1998, bids were received for CIP Projects No. 3a, 3b, 17 and 29, the Spring Lake Basin Projects. The work in this drainage basin includes: # 3a- Construction of inlets at the intersections of Russell, Suzette, and Crystal Drives with Flewelling Drive, infiltrator drainage systems between each intersection, connection to the stormwater collection system, and relocation of a water main along Flewelling Drive. # 3b -Installation of a sediment/trash collector chamber on the outfall pipe to Spring Lake. # 17 - Connection of an unusable curb inlet at Ocoee Hills Road and Pinewood Lane to the stormwater collection system, infiltrator drainage system along that portion of Ocoee Hills Road, and some water main relocations. #29 - Construction of inlets at the intersection of Doreen and Lady Avenues, infiltrator drainage systems between that intersection and Doreen Avenue and Mona Court, and connection to the stormwater collection system. Four of the five contractors prequalified under Continuing Horizontal Construction Services program submitted bids on these projects. There bids were: Prime Construction Group, Inc. $424,570 Georgetown Enterprises, Inc. $494,361 Linco, Inc. $531,230 Wharton-Smith, Inc. $592,000 I0040THE PRIDE OF WEST ORANGE These problem areas have been well documented by Professional Engineering Consultants, Inc. and are included in the Stormwater Capital Improvement Program. The attached letter from PEC, Inc. is a recommendation to award the contract to Prime Construction Group, Inc. in accordance with the base bid option. The Engineering Staff concurs with PEC's recommendation to award CIP Projects No. 3a, 3b, 17, and 29 to Prime Construction Group, Inc. for the sum of$424,570. The intent is to secure bonds and insurance certificates, execute contract documents, and issue the Notice To Proceed on or about the first of October so that actual construction can begin before the end of the month. The construction schedule requires the contractor to be completed within 150 days. I recommend that the City Commission authorize the Mayor and City Clerk to execute a contract with Prime Construction Group, Inc. in the amount of$424,570.00 for CIP Project No. 3a, 3b, 17 and 29 in accordance with the following steps: 1. Authorize the Engineering Department to execute the Notice of Intent To Award and secure executed contract document, bonds and insurance from the contractor. 2. Authorize the Mayor and City Clerk to execute the contract with Prime Construction Group, Inc. at such time as the contract documents are reviewed for compliance by staff and legal counsel, as needed. DAW/jbw Attachments PEC SEP 81998 PROFESSIONAL ENGINEERING CONSULTANTS, INC. Ii - September 4, 1998 0E-262 1-1.0 Messrs. Jim Shira, P.E. and David Wheeler, P.E. City Engineer/Utilities Director Assistant City Engineer City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761-2322 RE: Phase I Capital Improvement Program (CIP) Continuing Construction Services Phase 1 -Group 2, Project Nos. 3, 17 and 29 Bid No. 2-3172 -Recommendation for Contract Award Dear Jim and David: This letter is in intended to provide a specific recommendation as to awarding the contract for the above referenced bid. As you are aware, bid packages for the above mentioned project were received and publicly opened at approximately 10:15 a.m. on Wednesday, August 26, 1998. On Tuesday, September 1, 1998, PEC transmitted a breakdown of the submitted bids, along with a letter that documented the high points of our review. 1' ECOMMENDATION Based upon the breakdown of bids,combined with our subsequent discussions,we hereby make the following recommendation. ❖ Award Bid Package V-31729 to the apparent low bidder, Prime Construction Group, Inc., for the amount of 542070. This monetary amount represents the costs associated with the base bid infiltrator product, in lieu of the bid alternate Hancor product. If you have any questions or need any additional information, please do not hesitate to contact me directly at 422-8062, Extension 193 or David Hamstra at Extension 194. Respectfully, PEC/PROFESSIONAL ENGINEERING CONSULTANTS, INC. Greg A. Teague, P.E. Senior Project Engineer/Associate 0E-262.G44(gat) cc: Ken Hooper, PEC David Hamstra, PEC Project Files 0E-262(1-1.0 and 1-3.0) engineers planners surveyors 200 East Robinson Street • Suite 1560 • Orlando, Florida 32801 • 407/422-8062 • FAX 407/849-9401 Ocoee CITY OF OCOEE Engineering/Utilities 150 North Lakeshore Drive of GOO Ocoee, Florida 34761-2258 NOTICE OF INTENT TO AWARD Prime Construction Group,Inc. 5528 Force Four Parkway Orlando,Florida 32839 Date: September 15, 1998 (Contractor) Project: CITY OF OCOEE CIP Phase 1 -Group 2-Project Nos.3, 17,29 Date of Bid Opening: August 26, 1998 You are notified that your bid dated August 26, 1998 for the above Contract has been considered and the OWNER,City of Ocoee,Florida,expects to award you a contract for: Total Base Bid(Infiltrator Systems) (Indicate total Work,alternates or sections of Work awarded) The Contract Price of your contract is Four Hundred Twenty-Four Thousand Five Hundred Seventy (in words) Dollars($424,570.00 ). (in numbers) Six(6)copies of each of the following proposed Contract Documents(except Project Manual and Drawings) accompany this Notice of Intent to Award: • Amendment to the Agreement Between Owner and Contractor • Performance Bond • Payment Bond • Certificate of Insurance and Endorsement-Workman's Compensation • Certificate of Insurance and Endorsement-Comprehensive General Liability • Notice of Intent to Award • Indemnification Agreement You must comply with the following conditions precedent to the award of the contract within ten(10)days of the date of this Notice of Intent to Award,that is by September 25 , 1998: 1. You must deliver to the OWNER four(4)fully executed counterparts of the Amendment Agreement. 00840.-1 0E-257 2. You must deliver with the executed Agreement,as Amended,the Payment and Performance Bonds in the form specified in the Bidding Documents. 3. You must provide in writing the correct name and address of the surety which is providing the Payment and Performance Bonds and the correct name and address of the surety's resident agent for service of process in Florida. 4. You must deliver with the executed Agreement completed Certificates and Endorsements of Insurance in the forms specified in the Bidding Documents. Failure to comply with these conditions within the time specified will entitle the OWNER to consider your Bid abandoned,to annul this Notice of Intent to Award,and to declare our Bid Security forfeited. Within ten(10)days after you comply with these conditions,the OWNER will return to you one fully signed counterpart of the Agreement with the Contract Documents attached. OWNER: CITY OF OCOEE Acknowledge Receipt of Notice CONTRACTOR:Prime Construction Group,Inc. By: (Authorized Signature) (Signature) Mr.James W. Shira,P.E. City Engineer/Utilities Director (print or type name) (Title) (Date) Copy to Engineer (Use Certified Mail, Return Receipt Requested) END OF SECTION 00840.-2 0E-257