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Home My WebLink AboutItem III (A) Approval and acceptance of Minutes of Canvassing Board Meeting of November 22, 1995 and City Commission Regular meeting of December 5, 1995 , AGENDA 1-16-96 rpi 2 n 5 Item III A L MINUTES OF THE CITY OF OCOEE CANVASSING BOARD MEETING HELD November 22, 1995 CALL TO ORDER Mayor Vandergrift called the meeting to order at 12:03 p.m. in the Ocoee Commission. Chambers Conference Room. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Glass and Johnson. Also present were City Clerk Grafton and Deputy City Clerk Green. COUNTING OF ABSENTEE BALLOTS City Clerk Grafton reported that fourteen (14) absentee ballots had been requested from the Supervisor of Elections' office for the runoff election for District No. 2, (see attached list which'. was read into the record) and that ten (10) absentee ballots had been returned to the Supervisor', of Elections' office for their absentee votes to be considered. One (1) ballot had been turned', in at the polls by William James, who then voted in person. Mrs. Grafton then opened the sealed envelope from the Orange County Supervisor of Elections office containing the absentee ballots and reported that nine (9) ballots were found to be in order by the clerk in that office and one (1) absentee ballot signed by Robert David Knutson had been signed without a witness. Ms. Grafton noted that FS 101.65 (Instructions to Absent Electors) provides that the voter's signature shall be witnessed and asked the Board for their decision regarding the ballot's validity. Commissioner Glass, seconded by Commissioner Johnson. moved to reject the ballot of Robert David Knutson as invalid due to lack of witness(es) to his signature. Motion'. carried 3-0. City Clerk Grafton read the list of ballots accepted as valid which follows: Mary E. Wetherington, R. E. Wetherington, Inez Arnold, R. B. Arnold, Jessica Pat Lyon, John P. Richardson, Tanya C. Miller, Beatrice B. Miller, and William E. M. McCallister, Jr. The ballots were opened by the Board and separated from the identifying envelopes. Those envelopes were put away and the ballots were then stirred and removed from the secrecy envelopes. Mayor Vandergrift read the votes from the ballots while Commissioner Glass, City Clerk Grafton and several others marked separate tally sheets. At the end of the reading the tally sheets showed the following distribution of absentee votes for the District #2 run-off election: Scott Anderson 5 Robert W. (Bob) Williams 4 9 votes cast CERTIFICATION OF ELECTION RETURNS. The tapes from the voting machine were compared and found to be alike, both showing that the machine was closed at 7:04 p.m. and that 214 votes had been cast, with 214 valid ballots. The Ocoee City Commission Canvassing Board Meeting November 22, 1995 totals were then read into the record. The table below shows the results of the election to be certified by the Canvassing Board. MACHINE OFFICE VOTE ABSENTEE TOTAL COMMISSION SEAT #2: Scott Anderson 144 5 149 Robert W. (Bob) Williams 70 4 74 SUBTOTALS 214 9 223 actual Outstacks 0 - 0 Invalid Absentee - 1 - TOTALS 214 10 224 attempted Mayor Vandergrift announced that, by virtue of having received the majority of the votes cast in the runoff election, Mr. Anderson is Commissioner for District No. 2, and the Board certified the election. ADMINISTRATION OF OATH TO COMMISSIONER DISTRICT 2 Mrs. Grafton advised that, although the agenda called for the administration of the oath of office immediately following the canvassing, Mr. Anderson had requested that this be done on Monday, November 27 at noon, as he was not able to be present for this meeting. ADJOURNMENT The meeting adjourned at 12:12 p.m. Approved: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 2 FROM:ORNGE-CO-FL-SUP-ELEC TO: 407 656 5725 NOU 21, 1995 10: 19AM 4678 P.01 BALLOTS MAILED FOR OCOEE CITY ELECTION 11/21/95 FULLER FRANK R HILL MARY P RICHARDSON JOHN P RETURNED 11/20/95 MCCALLISTER WILLIAM E M JR RETURNED 11/2195 MILLER BEATRICE B RETURNED 11/2195 MILLER TANYA C RETURNED 11/21/95 WETHERINGTON MARY E RETURNED 11/20/95 WETHERINGTON R E RETURNED 11/20/95 JAMES WILLIAM ARNOLD INEZ RETURNED 11/20/95 ARNOLD R B RETURNED 11/20/95 KNUTSON MARY T LYON JESSICA PAT RETURNED 11/20/95 KNUTSON ROBERT DAVID RETURNED 11/20/95 Z x11 ppa05' xr "fir 0> n F,„rot r< ,1 rn Off CT 13 UO E' H t-i la 011 r��r331>z°ooc DI V) = V)H t" Xic1734t1t7xpf0 rr pry ►+ 0P3 F1FtZ (D P1.. fON'v :x6 (p IHS4Uiz47V W W� ZNOotn hlHO < H PC H� NZ01 y4>C Z IC i+ 0 H W ro H Culi a til M X nnnnnnncq 01 P1 01 04 on tz1(1r 14 n D1cl rororororororo��N b F1trf VI0401td0,IV] D W ai < CA A 03 01 rnNintn0000CACA (o O ii h1�NNi' NCt in r) CI td d7 03 DI� to a tt.1 i• 171 t700CI0C5t7°co Nrt KJ e0 03 PO 03 03 03 03 03 03 2 m .is.1HHQH . 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F+0000gOO K 1D v to to to to to VI tD to (D Ul U1U1U1UI v1 LA U1 UI In 0. oa000 s v0 ` �Zvfx�� x of vrtn t»evty P 01mR1010000 (D PC PC PC CO PzI 73 PC PC P1 Pi 5 t' rt ;J N W ID 14 O (D , ti n o rr 10 �� 0 w II I-. N N p AGENDA 1-16-96 I Item III A j� L MINUTES OF THE CITY OF OCOEE CITY COMMISSION REGULAR MEETING HELD DECEMBER 5, 1995 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the commission chambers. Commissioner Anderson led in the prayer and Mrs. Hilda Ems, Chairman of S.A.L.T., led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Gleason, and Johnson. Also present were City Manager Shapiro, City Attorney Rosenthal, Administrative Services Director Beamer, City Engineer/Utilities Director Shira, Personnel Director Psaledakis, Planning Director Wagner, Building Official Flippen, Recreation Director Beech, and City Clerk Grafton. ABSENT: None PRESENTATIONS CERTIFICATES OF RECOGNITION Mayor Vandergrift awarded Certificates of Recognition to Matt Enochs, Donnie Burkhalter and J.C. Bray, and commended each for their honesty in recovering a billfold and immediately returning it fully intact to its owner. Mayor Vandergrift announced that earlier in the day Blake Davis had also been presented a similar award at his school. REPORT ON FOUNDERS' DAY EVENT Former Commissioner Betty Hager, 1994 Founders' Day Chairman, reported the receipts and expenditures for Founders' Day for last year as well as this year, noting that the City had donated $3,000 each year and that the balance on hand at this time was $1,636.90. Mr. John Resnik, 1995 Founders' Day Chairman, reported the problems to be considered for correction before next year's Founders' Day observance: sound system, spacing, storage of signs, and lack of citizen involvement. He also noted that this was the appropriate time to appoint a new chairman. Ma or Vander. 'ft seconded b Commissioner Gleason moved to al .oint Be Ha.er to chair the 1996 Founders' Day observance. Motion carried 5-0. Following discussion regarding whether the City should indefinitely continue the obligation/responsibility for funding the annual occasion or whether the program should be expected to become self-supporting, Commissioner Gleason moved to donate only enough from the budgeted $3,000 to ensure that the committee had $3,000 to start the next year's program. That motion died for lack of a second. Later, Commissioner Johnson, seconded by Commissioner Glass, moved to retain the $3.000 budgeted and donate $1,400 of that budgeted amount to the Founders' Day program (which, added to the $1,600 balance from 1995 would give the committee $3,000 total to begin with) with the understanding that the remainder is in n r_ fl r 7 Ocoee City Commission Regular Meeting December 5, 1995 contin•enc in the bud.et and available if the committee needs to ask for it later in the ear. Motion carried 5-0. PROCLAMATION Mayor Vandergrift read a proclamation proclaiming December 1995 as National Drunk and Drugged Driving Prevention Month and Friday, December 15, 1995 as National Lights on for Life Day. CONSENT AGENDA The consent agenda consisted of item A. Commissioner Anderson said that he believed that "Registered" on page 17 should be "Certified." He also said that staff had satisfied his questions regarding notification if insurance is cancelled. Commissioner Gleason. seconded by Commissioner Anderson. moved to approve the consent agenda as corrected. Motion carried 5-0. A. Approval and Authorization for Mayor and City Clerk to execute Contract for Design Criteria Professional with Gee and Jenson Engineers-Architects-Planners, Inc. COMMENTS FROM CITIZENS/PUBLIC Frances Watts, 43 Shell Key Court, President of the Grandmother's Club, expressed appreciation to Commission for use of the Community Center on Wednesdays, and also to Jim Beech and Bruce Nordquist for preparing the rooms for them. Ms. Watts also asked what happened to the bicycle policemen. City Manager Shapiro said that he will inquire and respond in writing. RECESS 8:15 P.M. - 8:25 P.M. PUBLIC HEARINGS RESOLUTION No.95-18,VACATING B.C.TERRY RIGHT-OF-WAY (CONTINUED FROM 10/17/95 AND 11/21/95). City Attorney Rosenthal read the resolution by title only. Planning Director Wagner gave the staff report presenting three options, i.e., (1) Denial of the entire Roadway Vacation, (2) Acceptance of the Roadway Vacation subject to reservation of a public drainage and utility easement over the entire vacated portion of the Roadway, and (3) Acceptance of the entire Roadway Vacation subject to reservation of a public drainage and utility easement over only those portions of the Roadway where drainage and utilities must be accommodated. Mr. Wagner said that staff recommends adoption of Resolution No. 95-18 (Option Three) vacating all of B.C. Terry Road south of the BellSouth Switching Station, subject to reservation of a public drainage and utility easement over a portion of the vacated Roadway, and further subject to Sun-Tec Builders, Inc. furnishing a regrading plan satisfactory to the City Engineer for the vacated portion of the Roadway and undertaking all on-site work at their expense. 2 Li-L1 Ocoee City Commission Regular Meeting December 5, 1995 The public hearing was reopened. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked if anyone had tried to sell the property instead of giving it away. He was advised that the land was originally dedicated as road right of way, the law controls how such land may be redesignated, and selling the land was not an option. Mr. Richard Quaid, 7220 Bay Club Way, representing SunVest Development and SunTec Builders, spoke in favor of the vacation. Commissioner Gleason seconded b Commissioner Glass moved to a. i rove Resolution No. 95-18, as staff recommended using Option 3. Motion carried 5-0. OTHER BUSINESS FIRST READING OF ORDINANCE No. 95-29, AMENDING ORDINANCE NO.91-08, RELATING TO GENERAL EMPLOYEES RETIREMENT TRUST FUND. SECOND READING AND PUBLIC HEARING SCHEDULED FOR DECEMBER 19, 1995. This Ordinance was presented by title only for the first reading. Mayor Vandergrift announced that the second reading and public hearing would be held on December 19, 1995 at approximately 7:30 p.m. in the commission chambers. REORGANIZATION OF COMMISSION ELECTION OF MAYOR PRO TEM. Commissioner Glass, seconded by Commissioner Anderson, nominated Commissioner Johnson to serve as Mayor pro tem for the next year. Motion carried 5-0. APPOINTMENT TO BOARDS - NEED REPRESENTATIVES EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL Commissioner Gleason. seconded by Commissioner Johnson. moved to appoint Mayor Vander!rift as re•resentative to the East Central Florida Re ional Plannin l Council. Motion carried 5-0. WEST ORANGE CHAMBER OF COMMERCE Commissioner Johnson, seconded by Commissioner Glass. moved to recommend Commissioner Gleason as Ocoee's re I resentative to the West Oran l e Chamber of Commerce. Motion carried 5-0. CITIZEN ADVISORY COUNCIL FOR POLICE DEPARTMENT -EX OFFICIO MEMBER Ma or Vander. ift seconded b Commissioner Johnson nominated Commissioner Glass to serve as Ex Officio Member to the Citizen Advisory Council for Police Department. Motion carried 5-0. RECREATION ADVISORY BOARD -EX OFFICIO MEMBER Commissioner Gleason, seconded by Commissioner Glass. nominated Commissioner Anderson as Ex Officio Member to the Recreation Advisory Board. Motion carried 5-0. 3 JuLL? u Ocoee City Commission Regular Meeting December 5, 1995 EDUCATIONAL INCENTIVE COMMITTEE - MEMBER Commissioner Glass, seconded by Commissioner Anderson,nominated Commissioner Gleason as Member to the Educational Incentive Committee. Motion carried 5-0. INNOVATIVE IDEA COMMITTEE -MEMBER Commissioner Johnson, seconded by Conunissioner Gleason, nominated Commissioner Glass as Member to the Innovative Idea Committee. Motion carried 5-0. PERSONNEL BOARD -MEMBER (CURRENT TERM EXPIRES MARCH 1996). Commissioner Anderson, seconded by Commissioner Glass, moved to appoint Commissioner Johnson as Member (with term to expire March 1997) to the Personnel Board. Motion carried 5-0. ESTABLISH NEW ELECTION DAY, ETC. PER HOUSE BILL 1273 City Attorney Rosenthal explained that Orange County Supervisor of Elections had announced that she could/would no longer cooperate with municipalities in holding municipal elections concurrent with any national/state/county elections, and that legislation had been passed permitting municipalities to change election dates by ordinance and without going to referendum. He stated further that other details concerning election, such as the appropriate time for swearing in following election, extension/shortening of terms to accommodate the new election date, qualifying dates, qualifying fees, etc., could be included in the same ordinance. Commissioner Gleason, seconded by Commissioner Anderson. moved to adopt February 1997 for the election date for Mayor, District 1 and District 3 and February 1998 for District 2 and District 4 election, using the same Tuesday in February set by Windermere and Winter Garden for the regular election date, with the present terms extended to accommodate that date. Motion carried 5-0. SWEARING IN Commissioner Johnson seconded b Commissioner Anderson moved to hold the swearin in ceremon of elected officials immediatel .rior to the next commission meetin. followin. the election. Motion carried 5-0. QUALIFYING DATES Commissioner Johnson. seconded by Commissioner Glass, moved to limit the qualifyin' dates to 5 working days. Motion carried 5-0. DISCUSSION/APPROVAL OF RFP AND SELECTION COMMITTEE TO SELECT ATTORNEY FOR CODE ENFORCEMENT BOARD. City Manager Shapiro gave the staff report. Commissioner Gleason, seconded by Conunissioner Anderson moved to a I I oint Commissioner Glass to the Selection Committee and .o with the makeu• of the Committee as recommended b Ci Mana er i.e. Ci 4 P Ocoee City Commission Regular Meeting December 5, 1995 Attorne Chairman of the Code Enforcement Board Buildin. Official Don Fli. sen Chief Strosnider, and a City Commissioner, and approve the RFP as presented. Motion carried 5-0. APPOINTMENTS TO BOARDS CODE ENFORCEMENT BOARD Commissioner Johnson seconded b Commissioner Glass moved to rea' •oint La Chestney and Jim Sills to serve a 3 year term, expirin' January, 1999. Motion carried 5-0. STAFF REPORTS City Manager Shapiro announced that the Florida "Gators" were playing January 2, 1996 and suggested moving the regular commission meeting to January 3. Commissioner Gleason, seconded b Commissioner Johnson moved to chan se the re. lar commission date from January 2 to Wednesday, January 3, 1996. Motion carried 5-0. COMMENTS FROM COMMISSIONERS Commissioner Gleason: 1) Announced annual Christmas caroling at the Gazebo on December 16 at 7:00 p.m. 2) Asked when the results of the employee surveys would be distributed. City Manager Shapiro responded that the report may be ready by the end of the week. 3) Said citizens had called to express appreciation for the quick action in getting the recreation equipment restored at Tiger Minor Park and asked if the lights are on a timer. 4) Proposed initiating a program of regularly recognizing good students and offered to work with principals of local schools to get the names of students to be recognized. 5) Congratulated Commissioner Anderson. 6) Reminded all of the workshop scheduled for December 14 at 7:00 p.m. to consider drainage, Kissimmee Avenue/Story Road Intersection and Maguire Road. Commissioner Glass: 1) Asked that the City Attorney review the possibility of imposing a curfew in limited geographic areas as there continues to be a problem with young people roaming through the night. There was consensus that such direction should be given to City Attorney Rosenthal. 2) Asked about Mr. Shapiro's promised written response to his evaluation. Mr. Shapiro said that, on the advice of his personal attorney, he had not done it, but would at a later date. He said he would talk about it privately, but not in open meeting just yet. 3) Noted that the Commission had returned to jackets for the meetings. Commissioner Johnson: 1) Asked about the easements behind the houses on Ridgefield where the meters were moved to the front of the lots. Mr. Shapiro responded that he had given it to City 5 Ocoee City Commission Regular Meeting December 5, 1995 Engineer Shira and will get a report. He recalled that the delay may have been that the department was locating similar situations all over town to incorporate into one action. 2) Asked that Police monitor speeders at Flewelling and Russell. Mr. Shapiro said for the record that he did not get the speed bumps on the agenda due to time constraints but that it would be on soon. Commissioner Anderson: 1) Expressed appreciation for the professionalism and assistance of Commission and staff. Mayor Vandergrift: 1) Apologized to Mary Myers (present in the audience) for not making her meeting. 2) Noted that the Christmas lights are up and should remember to replenish them in the next budget. Also noted that some of the lights on McKey Street are obscured due to tree limbs that should be trimmed. 3) Encouraged citizens to use live trees instead of cut trees and then plant them after Christmas. 4) Said that he read in the West Orange Times about Colony Plaza Hotel's change in their method of operation and Commission should be informed by staff when such a situation occurs rather than having to read about it in the newspaper. 5) Asked that inspectors check out the house under construction on Libby's Lane and Cullens Court where the felt has been blown back and the board exposed. 6) Asked that the garbage can in front of the boat dock be painted green instead of orange. 7) Discussed the handout he had distributed before the meeting regarding the Building and Development Commission he wished to establish. This will be an agenda item December 19. 8) Announced the broadcast of the Ocoee and Winter Garden Christmas Parades after the broadcast of this meeting. 9) Introduced Commissioner Anderson's wife, Linda, who was present in the audience. ADJOURNMENT The meeting adjourned at 10:05 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 6