HomeMy WebLinkAboutItem III (G) Approval and Authorization to Purchase Vac-Con Series 390 Sewer Cleaner Mounted on Truck at a cost of $151,946.76 AGENDA 1-16-96
Item III G
MEMORANDUM
DATE: January 10, 1996
TO: The Honorable Mayor and Board of City Commissioners
FROM: Montye E. Beamer, Director
Administrative Services
SUBJECT: Purchase of Diesel Truck with Sewer Cleaner
Both in the Capital Improvements Program FY96-2000 and the FY95-96 Budget, the leasing
of a Sewer Cleaning Truck was listed. Based upon its necessary use in the expanded
wastewater treatment facility (as described in Ken Hooper's letter dated January 10, 1996 as
attached), the recommendation is to pay for this capital equipment in full from the 1993 Water
and Sewer Revenue Bond proceeds. The total cost is $151,946.76.
This cost is a result of Bid Number 945-0566-B awarded by Pinellas County on June 27, 1995.
Their advertised bid read "Diesel Tandem Truck with Sewer Cleaner"; however, the
specifications depicted a single-axle truck. In order for the bid to be clean - quotes were
supplied for both a single-axle and tandem trucks. The City has received notification from the
Purchasing Director, dated December 11, 1995, that the Board of County Commissioners'
policy does allow for piggy-backing so long as the vendor agrees. VAC-CON (Green Cove
Springs, Florida) has agreed in a letter dated December 7, 1995, and has introduced the City
to its supplier Southern Sewer Equipment Sales and Services (Fort Pierce, Florida). They also
extended their option to provide a variation to the specifications for a savings of $4,100 and
three (3) weeks delivery.
Staff recommends that the sewer cleaning truck be purchased (1) with 1993 Water and Sewer
Revenue Bond proceeds, (2) at a cost of $151,946.76, (3) from VAC-CON, (4) with three
weeks delivery and net thirty [30] days upon delivery, (5) utilizing the pool option from the
Pinellas County Board of County Commissioners Bid Number 945-0566-B.,
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Attachments:
(1) Ken Hooper, PEC, Letter dated January 10, 1996.
(2) Purchasing Director, Pinellas County, Letter dated December 11, 1995. /,,,,/
(3) VAC-CON, Letter dated December 7, 1995.
(4) Pool Chassis Specifications, VAC-CON dated January 9, 1996.
PEC
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
January 10, 1996 OE-252
L1.0
Ms. Montye Beamer
Director of Administrative Services
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
Re: Sewer Cleaning Machine From Bond Proceeds
Dear Montye:
As requested, we have reviewed the Water and Sewer System Refunding and Improvement
Revenue Bonds, Series 1993 (Official Statement and Engineers Report) for the purpose of
commenting on the use of bond proceeds to purchase a sewer cleaning machine.
The acquisition of the sewer cleaning machine is deemed as a necessary component of the
"Wastewater System" for protection of the Capital Investment of the Wastewater Collection
and Transmission System. Generally acceptable engineering standards for development of
the "cost" of the wastewater project would include the costs of machinery or equipment
required by the Issuer for the commencement of continued operation of any component of
the "Project" defined in the Official Statement. The sewer cleaning machine has a life-
cycle value in excess of ten (10) years and the overall cost of the sewer cleaning machine
is diminimus (less than 2%) of the value of the 1993 Revenue Bonds.
The regulatory operation of the expanded wastewater treatment facility, collection and
transmission system and the cost effective operation of the wastewater system depends upon
scheduled use of capital equipment such as the sewer cleaning machinery. Therefore, we
recommend use of bond proceeds from the Series 1993 Water and Sewer Revenue Bond
Issue for the purchase of a sewer cleaning machine.
If I can provide any additional information please contact me at (407) 422-8062.
Very truly yours,
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
nneth R. Hooper
Project Manager
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engineers
planners
surveyors 200 East Robinson Street • Suite 1560 • Orlando,Florida 32801 • 407/422-8062 • FAX 407/849-9401
100/t00lJ DNI 33d TOt6 618 LOt T$ tO:CT 96/0T/TO
101 t a BOARD OF COUNTY COMMISSIONERS
PINELLAS COUNTY, FLORIDA
Ap00�of N1rcoMM ss��MFv 315 COURT STREET
CLEARWATER, FLORIDA 34616
COMMISSIONERS
STEVE SEIBERT-CHAIRMAN
SALVE PARKS-VICE CHAIRMAN
CHARLES E.RAINEY
ROBERT B.STEWART
BRUCE TYNDALL
December 11, 1995
City of Ocoee
Purchasing Dept.
150 N. Lakeshore Drive
Ocoee, FL 34761 .
Attention: Mark Brace
Re: Pinellas County Bid #945-0566-B; Diesel Tandem Heavy Duty Truck With Sewer Cleaner
Dir Sir:
Pinellas County has no objection to the City of Ocoee's request to use the referenced bid to
purchase a Diesel Tandem Truck with Sewer Cleaner, as long as Vac-Con, the successful bidder,
is willing to extend the price to the City of Ocoee.
This bid was awarded by the Board of County Commissioners on June 27, 1995, at a price of
$156,046.75.
41.
Sincerely,
. /
e ,
/James R. Ashman,
Purchasing Director
MP/ig
•
PLEASE ADDRESS REPLY TO:
PURCHASING DEPARTMENT
400 SOUTH FT.HARRISON,SIXTH FLOOR
CLEARWATER,FLORIDA 34616
TELEPHONE:(813)464-3311
FAX:(813)464-3925
MI
"Pinellas County Is an Equal Opportunity Employer" • Member-Pinellas Partnership for Drug Free Workplace %a printed on recycled paper
12/08/95 09:20 $1 904 284 3305 VAC-CON lj 001
969 Hall Park Drive Telephone:(904)284-4200
Green Cove Springs,Florida 32043 Fax:(904)284-2305
Faxability:(904)284-0278 December 7, 1995
Mr. Mark Brace
City of Ocoee
150 N. Lakeshore Drive
Ocoee, FL 34761-2258
Dear Mr. Brace:
On behalf of Vac-Con, Inc. and our dealer, Southern Sewer Equipment Sales& Service, we are
very pleased to advise that we would be happy to accept an order from the City of Ocoee, based
on the:Pinellas County bid#945-0566-B.
Thank you for your interest in Vac-Con, we look forward to the possibility of serving the City
of Ocoee in the near future.
Sincerely,
Todd Masley
Sales Manager
TM:jc
cc: So. Sewer Equipment Sales& Service
01/09/96 16:52 $1 904 284 3305 VAC-CON a001/001
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Fax:
FAX TRANSMtISSION COVER SHEET
Date: .January 9, 1996
To: Mark, Purchasing Dept /City of Ocoee Fax: 407-656-7835
Subject: Differences on Chassis
Sender: Darrell LeSage
YOU SHOULD RECEDE I PAGE(S), INCLUDING THIS COVFJ?SHEET. IF YOU DO
NOT RECEIVE ALL THE PAGES, PLEASE CALL.
Equipment that is on the Pinellas County chassis and either not on or different from the pool 2/,. , -I 4---
chassis that accounts for the $4,100 difference between the two: 1/)' ,a /
--------- C+4.1-._: -
Pinellas County Chassis ` Pool Chassis o/, ,,,
20.25 SM/ 125,000 psi frame 15.9 SM/ 110,000 psi frame
Bendix air dryer No
Dual air horns No /Yr't
Intermittent electric wipers Standard electric wipers
Air ride passenger seat Fixed passenger seat
Cab transmission temp gauge Warning lights
Oil activated hour meter Ele hour meter.
93 amp 625 CCA batteries 71 amp 525 CCA batteries
Silicone hoses standard hoses
Allison MT653 5-spd automatic transmission MD3060 6-spd automatic world transmission
Light smoke metallic paint White paint