HomeMy WebLinkAboutItem III (H) Approval and Authorization for Mayor and City Clerk to execute Agreements with Supervisor of Elections for use of Community Center and Fire Station #26 as Polling Places AGENDA 1-16-96
Item III H
Ocoee City of Ocoee
150 N. Lakeshore Drive Jean Grafton
Ocoee, Florida 34761-2258 City Clerk
y1f*0, 6000� (407) 656-2322
FAX (407) 656-5725
MEMORANDUM
To: Honorable Mayor and Board of City Commissioners
From: Jean Grafton, City Clerk
Date: January 10, 1996
Re: Agreements with Supervisor of Elections for Use of Community Center
and Ocoee Fire Station #26 as Polling Places
The Supervisor of Elections for Orange County requests the use of the Ocoee Community Center
and Ocoee Fire Station#26 as polling places for elections in calendar year 1996 on the following
dates:
March 12, 1996 Presidential Preference Primary
September 3, 1996 First Primary Election
October 1, 1996 Second Primary Election
November 5, 1996 General Election
Agreements providing for that use have been prepared and executed by the Supervisor and
forwarded for approval and execution on behalf of the City.
Staff respectfully recommends that the Honorable Mayor and Board of City Commissioners
approve the Agreements with the Supervisor of Elections for Use of the Community Center and
Ocoee Fire Station #26 as Polling Places, authorizing their execution by the Mayor and City
Clerk.
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"PRIDE OF WEST ORANGE" 6)
AGREEMENT FOR USE AS A POLLING PLACE
TAX SUPPORTED FACILITY
PRECINCT /29
9
This agreement is entered into this day of _ ,
1995, by and between Betty Carter, in her official capacity as
Supervisor of Elections for Orange County, Florida, hereafter
referred to as SOE, and O COEE COMMON (Ty a' ENTE,PL
hereafter referred to as "Tax supported facility" , whose
telephone number is 63-6 ' 232.2- ji-tk-k1 4-1-1 .
WHEREAS, SOE desires to obtain the use of the premises and
facilities known as :
ole-e-eZ. e(919taa'n,Cry a 2 &C
located at
/aZ S Ai, l..a.ke s ki r-e r/ve
(P Off. FL. ("premises")
for use as a polling place for elections in calendar year 1996;
ACCORDINGLY, the parties agree as follows :
1. Tax supported facility will allow the following described
areas : Room � ,u
Other areas
including available parking areas and directly-connecting
passageways to be used as a polling place on the following dates :
March 12, 1996 Presidential Preference Primary
September 3, 1996 First Primary Election
October 1, 1996 Second Primary Election
November 5, 1996 General Election
The premises are to be occupied and used by SOE from 6 : 00 a.m.
until all election day activities are complete.
2 . Tax supported facility will permit SOE to gain access to
the premises on dates and times in addition to the above-
mentioned dates for purposes of delivering, setting up and
removing of election equipment, supplies and so forth.
The name and phone number of the person who will be present to
accept deliveries is : Name ' r,C�-t9.-J,
Phone work 6 ---1 D 3 (home) .
Arrangements between the parties with regard to dates and times
Precinct # / ,2611
for delivery and pick-up of voting equipment, supplies and other
materials shall be by mutual agreement .
3 . Tax supported facility shall provide the premises to SOE
in a clean and usable condition.
4 . SOE, to the extent permitted by law, shall indemnify and
hold harmless tax supported facility from and against any claims,
damages, losses and expenses, including reasonable attorney fees
and costs, arising out of or resulting from the use of the
premises as a polling place as set forth in this Agreement.
Tax supported facility agrees to indemnify and hold harmless SOE
from and against any claims, damages, losses and expenses,
including reasonable attorney fees and costs, arising out of or
resulting from the condition of the premises within the control
of tax supported facility.
5 . Tax supported facility agrees to permit entry to the
premises on election day at 6 : 00 a.m. according to the following
arrangements : 1/4W-cR 4..L .
The name and phone number of contact person if there are
difficulties getting into the polling place at 6 : 00 a.m. on
election day is : Name711.2... .. .
Phone
rry,
ork
Home (o S(o -2- (o (9
6 . "Owner/manager/organization" agrees to the following
additional conditions :
IN WITNESS WHEREOF, the parties have executed this Agreement
on the dates stated below:
ORANGEUNTY SUPISOR OF ELECTIONS
By: Z22?"-r( 12 :�l By:
i
Date : i', —/7-A Date :
AGREEMENT FOR USE AS A POLLING PLACE
TAX SUPPORTED FACILITY
PRECINCT / 3o
This agreement is entered into this day of
1995, by and between Betty Carter, in her official capacity as
Supervisor of Elections for Orange County, Florida, hereafter
referred to as SOE, and C ( t/crr O co (.e
hereafter referred to as "Tax supported facility" , whose
telephone number is ) 7 96
WHEREAS, SOE desires to obtain the use of the premises and
facilities known as :
OraeP F7 re Cie-- zA) ..2
located at
/ f
/0 /Va.:.
0 c,, Q Q FL 3 (f76 / ( "premises" )
for use as a polling place for elections in calendar year 1996;
ACCORDINGLY, the parties agree as follows :
1 . Tax supported facilityill allow the following described
areas : Room ,' `�oynx, /
Other areas
including available parking areas and directly-connecting
passageways to be used as a polling place on the following dates:
March 12, 1996 Presidential Preference Primary
September 3, 1996 First Primary Election
October 1, 1996 Second Primary Election
November 5, 1996 General Election
The premises are to be occupied and used by SOE from 6 :00 a.m.
until all election day activities are complete.
2 . Tax supported facility will permit SOE to gain access to
the premises on dates and times in addition to the above-
mentioned dates for purposes of delivering, setting up and
removing of election equipment, supplies and so forth.
The name and phone number of the person who will be present to
accept deliveries is : Name O Jy O c roc er
Phone # (work) (;..5-6 ,-- 866.6 (home)
Arrangements between the parties with regard to dates and times
Precinct # / 3C)
for delivery and pick-up of voting equipment, supplies and other
materials shall be by mutual agreement .
3 . Tax supported facility shall provide the premises to SOE
in a clean and usable condition.
4 . SOE, to the extent permitted by law, shall indemnify and
hold harmless tax supported facility from and against any claims,
damages, losses and expenses, including reasonable attorney fees
and costs, arising out of or resulting from the use of the
premises as a polling place as set forth in this Agreement.
Tax supported facility agrees to indemnify and hold harmless SOE
from and against any claims, damages, losses and expenses,
including reasonable attorney fees and costs, arising out of or
resulting from the condition of the premises within the control
of tax supported facility.
5 . Tax supported facility agrees to permit entry to the
premises on election day at 6 : 00 a.m. according to the following
arrangements : S Fa-'- ,,� , I( o fo,J
The name and phone number of contact person if there are
difficulties getting into the polling place at 6 : 00 a.m. on
election day is : Name )9,-) ti o (gc/ oar 1
Phone # Work 656 " -) 756
Home
6 . "Owner/manager/organization" agrees to the following
additional conditions :
IN WITNESS WHEREOF, the parties have executed this Agreement
on the dates stated below:
ORANGE C LINTY S ERVfISOR OF ELECTIONS
By: _ 41G By:
Date: /L L/7 —% Date :