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Home My WebLink AboutItem 08 Approval of Change Order No. 2 for #B18-02 for the Wastewater Treatment #2 Operations Building Expansion Project ocoee florida AGENDA ITEM COVER SHEET Meeting Date: April 2, 2019 Item # Reviewed By: Contact Name: T'Jean Tomlinson Department Director: Charl- . S.- Contact Number: 407-905-3159 City Manager: Robert Fr. % J t-- - -- Subject: Approval of Change Order No. 2 for #B18-05 Wastewater Trea ment #2 Operations Building Expansion Project Background Summary: The Operations Building for Wastewater Treatment Plant No. 2 was built in the late 1980's to house City staff and equipment needed to operate and maintain the wastewater treatment process. Over the years, modifications have been made to the building to improve the working environment and to accommodate for the advances in technology. During construction to expand the square footage of the Operations Building, the contractor (Brodway Contracting) came across unforeseen conflicts/repairs as follows: • Old lighting protection not up to code • Structure needed at existing staircase and landing for erosion control • Electrical box and conduit conflicting with work area In addition, the initial design from Rhodes & Brito Architects, Inc., had a work area that did not encompass the entire building and included new features that are inconsistent with existing areas. To keep the old and new sections of the building unified, the contractor and City staff proposed the following changes/additions: • Installation of drywall on constructed block walls to match existing walls • Existing flooring retiled to match constructed floors • Installation of a new staircase and sidewalk • Replacement of existing doors to match proposed doors • Modification of existing rear window to match proposed windows Staff is recommending the approval of Change Order No. 2 to move forward the additional work needed to correct unforeseen conditions and modify new and existing areas. The Utilities Department shall be available for questions. Issue: Should the Mayor and City Commission approve Change Order No. 2 for the Wastewater Treatment #2 Operations Building Expansion Project? Recommendations: Motion for Mayor and City Commission to authorize an increase in funding for the Wastewater Treatment #2 Operations Building Expansion by $50,000.00; and authorize City Mayor to approve Change Order No. 2 with Brodway Contracting in the amount of$44,631.00. Attachments: 1. Change Order No. 2 Financial Impact: The initial Wastewater #2 Treatment Operations Building Expansion's available funding from the Capital Improvements Fund (408-531-00-6302) was $388,000.00; however, due to a successful bid of $368,000.00, leaves a project balance of $20,000.00. Based on the Contract amount of $368,000.00, along with $16,627.50 from Change Order No. 1, expenses for professional services, and additional expenses from Change Order No. 2, the project will have an encumbered balance of$(-41,258.50). Funds are available in Capital Project —Carry Over (408-531-00-6302) from the Dash-3 FDOT State Road 50 Widening Utility Work making available $50,000.00 for Change Order No. 2, leaving the project with unencumbered balance of$8,741.50. Type of Item: (p/ease mark with an V) Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion& Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. /,((171Q N/A Reviewed by 0 N/A 2 ocoee florida CITY OF OCOEE 150 North Lakeshore Drive Ocoee,Florida 34761 *This Change Order Requires Action by the City Commission* WasteWater Treatment#2 Operations Building Expansion Bid#B18-05 CHANGE ORDER NO. 2 DATE: 3/19/19 PURCHASE ORDER: 1425961 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $368,000.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $384,627.50 Net Increase(Decrease)Resulting from this CHANGE ORDER $44,631.00 The current CONTRACT PRICE including this CHANGE ORDER $429,258.50 Original CONTRACT COMPLETION DATE: [07/01/20191 Current CON TRACT COMPLETION DATE adjusted by previous CHANGE ORDERS [07/01/20191 Net Increase Resulting from this CHANGE ORDER 101 days Current CONTRACT COMPLETION DATE including this CHANGE ORDER 107/01/20191 WasteWater Treatment#2 Operations Building Expansion Bid#B18-05 CHANGES ORDERED: I. REQUIRED CHANGES 1. This change order will cause a net increase to the contract total in the amount of$44,631.00 2. Added Pay Items to complete the project: CO2.01 Furnish and Install Approximately 1,287 Square Foot of V2-inch Drywall by One(1) Lump Sum CO2.02 Furnish and Install Approximately 1,000 Square Foot of LVT Flooring and Base by One (1)Lump Sum CO2.03 Installation of New UL Approved Lightning Protection System by One (1) Lump Sum CO2.04 Removal of Existing Staircase Railing and Installation of Retaining Wall with Metal Railing by One(1) Lump Sum CO2.05 Install New Sidewalk Adjacent to Staircase End by One(1)Lump Sum CO2.06 Addition of Two Metal Hollow Doors by One(1)Lump Sum CO2.07 Installation of New Window to Match Others by One(1)Lump Sum CO2.08 Additional Electrical Work by One(1) Lump Sum 3. Please see attached proposal for description of each pay item stated above. II. JUSTIFICATION In the late 1980's, the Waste Water Facility Operations Building was built to house City staff and equipment to operate and maintain the waste water treatment process. Due to poor modifications since the Operations Building's initial design, unforeseen conflicts/repairs have arisen during the construction process. In addition, the initial design from the Rhodes & Britos Architects had a work area that did not encompass the entire building and some of the new features of the operations building did not match the existing areas. Change Order#2 will continue the flooring throughout the building, cover exposed block walls, remove and replace old ceilings and light fixtures, and make existing exterior doors and windows match new additions allowing the entire building to have the appearance of new construction which will eliminate the need for these modifications to be completed at a later date. In addition to these aesthetic modifications, changes will be made to address runoff and erosion control at the new staircase and landing as well as removing the existing lightning protection and re- installing it up to code. III. NARRATIVE OF NEGOTIATIONS Brodway Contracting has agreed to drop the price of CO2.01 by $1,000.00 by using foam board insulation in lieu of foam cell insulation. WasteWater Treatment#2 Operations Building Expansion Bid#B18-05 The unit cost for CO2.01 —CO2.08 was reviewed by the Utilities Department along with Rhodes and Brito's Architects and found to be within reasonable range. IV. PAYMENT The total expenses for the additional work in conjunction with Change Order#2 are $44,631. Funding for Change Order #2 in the amount of $44,631.00 shall come from the Capital Improvements Fund (408-531-00-6302). The Waste Water Treatment #2 Operations Building Expansion has a budgeted amount of$388,000.00 in the Capital Improvements Fund (408-531- 00-6302). Based on the Contract amount of $368,000.00, along with $16,627.50 from Change Order#1, expenses for professional services, and additional expenses from Change Order#2, the project will have an encumbered balance of$(-41,258.50). V. APPROVAL AND CHANGE AUTHORIZATION The original project and funding allocation was established by issuance of a CITY purchase order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual, Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which collectively form the terms of an agreement between the CITY and the CONTRACTOR for the performance of the Work. This proposed change to the agreement requires approval by the City Commission under the CITY's Purchasing Rules and Regulations and is consistent with any prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original agreement other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract price and time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the CITY for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the CITY arising from or relating to the matters or Work set forth or contemplated by this Change Order. [Balance of this page was left blank intentionally] Waste Water Treatment#2 Operations Building Expansion Bid#B18-05 RECOMMENDED BY: ACCEPTED BY: CITY OF OCOEE ORIDA BRODWAY CO 3 Lt., TING By: By: JOi rArr Signature prigna�e Date: 3 ZS-- 5 l J Date: 'gi t )1 Title: ��, iFe.„, �� Title: APPROVED BY: CITY OF OCOEE,FLORIDA By: Date: Rusty Johnson,Mayor Attest: Melanie Sibbitt, City Clerk FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF ,20 UNDER ,20 AGENDA ITEM NO. By: City Attorney WasteWater Treatment#2 Operations Building Expansion Bid#B18-05 BRODWAY CONTRACTING Estimate Kissimmee, FL (407) 910-4838 B RO WAY service@brodwaycontracting.com CONTRACTING www.brodwaycontracting.com ADDRESS City of Ocoee 1800 A.D. Mims Rd. Ocoee, FL 34761 ESTIMATE# DATE EXPIRATION DATE , 20190348 03/07/2019 04/07/2019 PROPERTY NAME PROJECT NAME PROJECT MANAGER 1820 A.D. Mims Rd. Wastewater#2 Ops Bldg Expansion T'Jean Tomlinson ACTIVITY ACTIVITY QTY RATE AMOUNT Furnish and install approx. 1287 sq.ft. of 1/2"drywall Service 1 10,583.00 10,583.00. on 1"x 2"framing on old exterior block walls (to be an interior wall) and new interior block walls of the extension.Walls to be insulated per code prior to drywall installation. Includes texture. New drywall will match other new walls in new section of building. Discounted$1,000 to install foam board insulation in lieu of foam cell insulation. Furnish and install approx. 1000 sq.ft. of LVT flooring Service 1 4,448.00 4,448.00 and base (Substitute Burke Flooring LVT702 20 mil concrete Red Giant). Includes removal of existing ceramic tile and base and installation of new.Areas include kitchen/breakroom, Operators Lab, Open office area and Trent's Office.This price is only acceptable if accepted as substitute flooring for remainder of building (existing and new areas). Installation of new UL approved lightning protection I Service 1 7,800.00 7,800.00 system. Work includes removal of existing system and installation (per code) of new system on existing structure and new structure. Upon completion, UL certification will be provided in addition to as-built drawings. Removal of existing staircase railing beside new j Service 1 6,200.00 6,200.00 building and installation of new barrier/retaining wall with metal railing. Finish and paint wall to match new building. Provide added fill behind wall for proper elevation and to ensure positive drainage. Install sidewalk adjacent to new landing at staircase I Service 1 8,800.001 8,800.00' end. Continue with additional staircase to meet existing sidewalk. Provide footing for staircase (similar I to staircase in contract)and railing as required. ACTIVITY ACTIVITY QTY RATE AMOUNT p (electrical2,200.00 2,200.00 Replace exterior hollow metal doors room Service 1 and open office area) to match other new doors. Custom hinge prep to match existing frame. Furnish and install door closer,threshold,sweeps, seals and kickplate on each door. Sawcut window opening (open office area) to match Service 1 1,800.00 1,800.00 other new window openings. Includes new masonry lintel, concrete sill and structural reinforcement similar to other retrofit. Fill cells as necessary. Added Electrical Work: Service 1 2,800.00 2,800.00 - Relocate existing electrical box to accommodate new truss layout at wall tie-in (existing and new roof) -Cut approx. 25' of 2 1/2"conduit to accommodate new truss layout (3/7/19) - Return Sunday to re-run 25' of conduit below truss line (3/10/19) - Install new junction box(3/10/19) TOTAL $44,631 .00 Accepted By Accepted Date