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Home My WebLink About04-02-2019 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida APRIL 2,2019 AGENDA 6:15 P.M. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamation -Water Conservation Month—April 2019. (Mayor Johnson) Presentation by Tim Clark, CEO with AdventHealth of Apopka (Formerly Florida Hospital Apopka) COMMENTS FROM CITIZENS/PUBLIC STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held March 19, 2019. (City Clerk Sibbitt) 2. Approval of New Appointment to the Citizen Advisory Council for Ocoee Police Department. (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Police Department serve a three-year term. The Resolution creating the Board allows no more than fifteen (15) members. Currently, the Board has nine (9) members. One application has been received by Brad Lomneck who has shown an interest in being appointed to the Citizen Advisory Council for Ocoee Police Department for a term ending January 2020. 3. Land Acquisition — Downtown Master Stormwater System. (Assistant City Manager Shadrix) The City needs to acquire certain property necessary for the Downtown Master Stormwater Pond Project subject to Commission approval. 4. Approval of Resolution and State Highway Maintenance Memorandum of Agreement. (Public Works Director Krug) This agreement provides for funding from Florida Department of Transportation (FDOT) to the City for routine maintenance activities on several State highways within Ocoee's corporate limits.The work order under this agreement will provide Ocoee with an annual payment of$30,200.00 for the duration of the three(3)year term. This figure reflects a 20%increase from the previous agreement. Public Works recommends approving the new State Highway Maintenance Memorandum of Agreement with the FDOT. Regular City Commission April 2,2019 5. Approval to Continue the Use of the County Solid Waste Management System. (Public Works Director Krug) The City has historically utilized the County solid waste management system to dispose of residential and commercial solid waste. The interlocal agreement between the City and Orange County expired in September, 2011. On October 18, 2011, the City Commission ratified a letter of intent from the County to continue to receive County solid waste management services under the terms of the expired interlocal agreement until a new agreement was reached.There is currently no incentive for the City to enter into a new contract until such time as the largest city in the County enters into a similar agreement as their larger volume of dedicated waste tonnage would be the catalyst to further lower tipping fees.The City Commission previously authorized use of the County solid waste management system through April 30, 2019. While we await a beneficial interlocal agreement, Public Works seeks City Commission authorization to continue to use the County solid waste management system to dispose of residential and commercial solid waste until a new agreement is reached or April 30,2020. 6. Approval to Piggyback on Orange County's Contract for Sidewalk Replacement with RMS Construction Group. (Public Works Director Krug) The current City budget included adding two dedicated positions for repairing and replacing concrete sidewalk. Due to the robust construction market in Central Florida,Public Works has been delayed in filling the positions for the concrete work.Public Works has researched options for completing a portion of this work and has found an existing Orange County repair contract the City is able to utilize for a portion of this work program. Public Works has reviewed the contract pricing and is proposing to utilize up to $73,000.00 budgeted in the Street Division for Sidewalk Maintenance, Road Repairs and Contractual Services allocated for Day Labor and Striping. Utilizing the repair contract will allow the City to have a significant impact on the sidewalks in the Rose Hill Subdivision, Lake Olympia and Lake Olympia Club Subdivisions,Orchard Park Subdivision and on Clarke Road from AD Mims to Clarcona Ocoee. Public Works will have sufficient funds remaining in the budget to complete the normal repairs in-house for the remainder of the fiscal year. Public Works recommends approval to piggyback on the Orange County Contract Y17-1099-B with RMS Constructors Group,LLC. 7. Approval of the 2018/2019 Solid Waste Fund Capital Outlay for Vehicle Purchase. (Public Works Director Krug) The current budget for the Sanitation Division originally included the purchase of two(2)rear load trucks for yard waste collection. One truck is for replacement and one was for a new route. During the reorganization of the Solid Waste Division, it was determined a larger grapple truck would better serve our expanding City's needs than an additional rear-load truck. Additionally, the new Solid Waste Coordinator position requires a truck able to pull a trailer for cart deliveries and replacements. Public Works was not able to incorporate this revision into the budget before approval.The cost of the requested grapple truck and pickup truck is adequately funded in the budget. Public Works is requesting Commission approval to revise the Capital Outlay for the Solid Waste Fund to reflect the revised vehicle purchase. 8. Approval of Change Order No. 2 for #B18-02 for the Wastewater Treatment #2 Operations Building Expansion Project. (Utilities Director Smith) The Operations Building for Wastewater Treatment Plant No.2 was built in the late 1980's to house City staff and equipment needed to operate and maintain the wastewater treatment process.Over the years,modifications have been made to the building to improve the working environment and to accommodate for the advances in technology. During construction to expand the square footage of the Operations Building, the contractor (Brodway Contracting)came across unforeseen conflicts/repairs as follows: Old lighting protection not up to code; structure needed at existing staircase and landing for erosion control; electrical box and conduit conflicting with work area.In addition,the initial design from Rhodes&Brito Architects, Inc.,had a work area that did not encompass the entire building and included new features that are inconsistent with existing areas. To keep the old and new sections of the building unified,the contractor and City staff proposed the following changes/additions: installation of drywall on constructed block walls to match existing walls;existing flooring retiled to match constructed floors; installation of a new staircase and sidewalk;replacement of existing doors to match proposed doors;modification of existing rear window to match proposed windows.Staff is requesting an increase in funding for the Wastewater Treatment #2 Operations Building Expansion by $50,000.00; and approval of Change Order No.2 with Brodway Contracting in the amount of$44,631.00. 2 ' Page Regular City Commission April 2,2019 PUBLIC HEARING 9. Arden Park North Phase 4B Large Scale Preliminary & Final Subdivision Plan (PSP/FSP); Project No: LS-2018-015. (Advertised in the West Orange Times on Thursday, March 21, 2019). This public hearing is being continued to the April 16, 2019 City Commission Meeting). (City Planner Rumer) 10. Arden Park North Phase 5 Large Scale Preliminary & Final Subdivision Plan (PSP/FSP); Project No: LS-2018-016. (Advertised in the West Orange Times on Thursday, March 21, 2019). This public hearing is being continued to the April 16, 2019 City Commission Meeting). (City Planner Rumer) FIRST READING OF ORDINANCE -None SECOND READING OF ORDINANCE—PUBLIC HEARING - None REGULAR AGENDA 11. Election of Mayor Pro Tem. (City Clerk Sibbitt) Section C-9 of the Ocoee City Charter states: ..."The Mayor pro tem shall be elected from among the Commissioners by the City Commission but shall continue to represent the district in which such Commissioner resides. The Mayor pro tern shall be elected at the first City Commission meeting following the swearing in of the candidates elected at each general city election ... and shall serve as Mayor pro tern until the successor is elected"On March 20,2007,the Commission created a policy to elect the Mayor Pro Tem annually, even in non-election years,by rotating down through the seniority list. The following elections have been made since 2010: 2010-11 Commissioner Johnson 2011-12 Commissioner Wilsen 2012-13 Commissioner Hood 2013-14 Commissioner Keller 2014-15 Commissioner Grogan 2015-16 Commissioner Wilsen 2016-17 Commissioner Firstner 2017-18 Commissioner Grogan 12. Appointment of Commission Liaisons to Various Boards. (City Clerk Sibbitt) Each year the Commission reviews the Liaisons Appointments to various boards and makes changes,if needed. In 2018 the following appointments were made: Parks and Recreation Board—Commissioner Wilsen Citizens Advisory Board for the Police Department-Commissioner Grogan Citizens Advisory Board for the Fire Department-Commissioner Oliver Human Relations Diversity Board-Mayor Johnson Personnel Board—Commissioner Grogan Tri-County League of Cities—Commissioner Wilsen West Orange Airport Authority—Commissioner Oliver W.O.Chamber of Commerce—City Manager Frank Education Incentive Board—Mayor Johnson MetroPlan Orlando's Municipal Advisory Committee (MAC) - Commissioner Firstner (By request of the MAC Committee,Commissioner Firstner was re-appointed to this board at the January 15,2019 City Commission Meeting. This board was listed for informational purposes,at this time an appointment is not needed.) 31Page Regular City Commission April 2,2019 13. Proposed Language and Location for a November 1920 Election Day Massacre Historic Marker; Clarification of 441 Basking Ridge Court Property Status. (Support Services Director Butler) Last Fall, the City Commission issued a proclamation regarding the November 1920 Election Day Massacre and endorsed a general plan for recognition of this event, including installation of a marker in Lakefront Park and a public gathering to be held in 2020 for the 100th Anniversary of this tragic event. As part of this continuing effort, the Human Relations Diversity Board (HRDB), a city advisory committee, developed language for a historic marker as part of the Equal Justice Initiative. The HRDB later separated from the EJI program and instead proposed that the marker become part of the program operated by the Florida Department of State.City staff subsequently edited the language to fit within the 1,235 character limit.The existing granite monument recognizing the November 1920 event is located at 441 Basking Ridge Ct., which had reportedly been the site of a historic African-American cemetery.Extensive investigations conducted by multiple agencies led to the conclusion that it was most likely not a cemetery.Staff,therefore,feels that it is not a suitable location for the historic marker or the existing monument. A reflective seating area in Lakefront Park that would house both the monument and the marker is proposed. Staff seeks approval to use up to$15,000 in budgeted capital funds to construct the seating area. STAFF ACTION ITEMS COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 4IPage