HomeMy WebLinkAboutItem III (B) Approval and Authorization for Mayor and City Clerk to execute Emergency Medical Service (EMS) Interlocal Agreement with Orange County AGENDA 3-5-96
Item III B
Ocoee 9ote Deftevetotear
125 N. Bluford Avenue — Ocoee, Florida 34761
RON STROSNIDER EMERGENCY 656-1313
Fire Chief BUSINESS 656-7796
TO: THE HONORABLE MAYOR AND BOARD OF CITY COMMISSIONERS
FROM: Ron Strosnider, Fire Chief p,W'I/
DATE: February 28, 1996 v
SUB: EMERGENCY MEDICAL SERVICES INTERLOCAL AGREEMENT BETWEEN
ORANGE COUNTY AND THE CITY OF OCOEE
The City of Ocoee Fire Department, in conjunction with Orange
County Emergency Medical Services, has received, through the State
of Florida EMS Grant Program, numerous items to be used for the
improvement of delivery of emergency medical services (see
attachment) .
Orange County Emergency Medical Services felt that an Interlocal
Agreement was needed from each agency for the items received.
Attached is the Interlocal Agreement between Orange County and the
City of Ocoee.
The Agreement has been reviewed by David P. Barker, Assistant City
Attorney with Foley and Lardner. Mr. Barker has made all changes
and/or corrections that we felt were necessary.
Staff recommends the approval of the Interlocal Agreement between
Orange County and the City of Ocoee.
RDS/bjs
ATTACHMENT
dt
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EMERGENCY MEDICAL SERVICES
INTERLOCAL AGREEMENT
BETWEEN
ORANGE COUNTY, FLORIDA
AND
OCOEE, FLORIDA
THIS EMERGENCY MEDICAL SERVICES INTERLOCAL AGREEMENT is
entered into this day of , 1996, by and
between the City of Ocoee, hereinafter referred ' to as the
"Owner" , and Orange County, a political subdivision of the
State of Florida , hereinafter referred to as the "County" .
WHEREAS, this Interlocal Agreement is authorized by
Section 125 . 01, Florida Statutes, and will result in a benefit
to the general public and, thereby, serves a valid public
purpose; and
WHEREAS, under Section 401 . 113 (2) , Florida Statutes, the
Department of Health and Rehabilitative Services, hereinafter
referred to as the "Department" shall annually dispense funds
contained in the Emergency Medical Services Trust Fund; and
WHEREAS, the County has applied for its proportion of
funds from said Trust Fund; and
WHEREAS, Section 401. 113 (2) (a) , Florida Statutes
(hereinafter the "Statute") , provides that an individual Board
of County Commissioners may distribute funds received under the
Statute to licensed Emergency Medical Service Providers within
the County as designated by the Emergency Medical Services
("EMS") grant award; and
WHEREAS, such grant money shall be used solely to improve
and expand pre-hospital emergency medical services and will not
be used to supplant or replace any other funds; and
WHEREAS, the Board of County Commissioners of Orange
County, Florida, has agreed to purchase and distribute
equipment and/or services or both, pursuant to grant award
C9048 , C9148 , C9248 , C9348 , C9448 to the City of Ocoee
("Owner" ) .
NOW, THEREFORE, the parties hereto agree as follows:
1. Owner agrees, warrants and covenants as follows .
a. To use the facilities, vehicles, and equipment
purchased under the grant award, solely for EMS throughout
their useful life. Failure to use the facilities, vehicles and
equipment for EMS will result in termination of this Agreement,
items being returned to the Department and' further restrictions
on future allocations.
b. To accept full title to all such equipment
purchased with EMS grant funds. An Equipment list will be
provided at the time of distribution (attached as Exhibit "A") .
c. To clearly document the assignment of equipment
and usage and provide such documentation to the County within
thirty (30) days of equipment assignment.
d. To be responsible for properly insuring,
licensing and maintaining equipment purchased with county EMS
grant funds for the useful life of the equipment.
e.. To notify the Department and County upon the
'loss, destruction, or theft of the equipment.
f. To not sell, lease, rent, lend, encumber or
dispose of said equipment without the written permission of the
County.
g. To provide access to all such information,
reports and documents as may be required for the Department to
monitor the grant.
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h. To comply with all terms and conditions imposed
on the County relating to the use and operation of the
equipment purchased pursuant to grant awards, provided notice
of all terms and conditions are provided by the County to Owner
in writing. The parties agree that such requirements shall
include all grant requirements, a copy of which are attached as
Exhibit "B" and is hereby incorporated by reference.
i . That Owner is duly authorized by law to provide
pre-hospital emergency medical services and shall 1Taintain all
licenses and approvals required by any law, rule or regulation
of the State of Florida, required for the rendering of
pre-hospital emergency medical services.
j . That the County' s sole responsibility is to
distribute the equipment and/or services, pursuant to the grant
award .
k. That the undersigned possesses the authority to
legally execute and bind Owner to the terms of this Agreement.
2 . County agrees, covenants and warrants:
a . To comply with all terms and conditions as
"Grantee" of the grant award.
b. To purchase and distribute the EMS equipment
and/or services to Owner.
c. To transfer to Owner title to the equipment at
time of distribution.
3 . This Agreement supersedes any prior agreements
"relating to equipment and/or services purchased pursuant to
grant awards by and between the Owner and County" .
-3-
IN WITNESS WHEREOF, the parties hereto have caused this
Interlocal Agreement to be executed by their undersigned
officials as duly authorized.
ORANGE COUNTY, FLORIDA
BY:
County Chairman
DATE:
ATTEST: Martha Haynie, County Comptroller
As Clerk to the Board of County Commissioners
BY: N
Deputy Clerk
CITY OF OCOEE
BY:
TITLE:
DATE:
FEDERAL EMPLOYER I . D. #:
ATTEST:
TITLE:
BY:
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CITY OF OCOEE SIGNATURE PAGE - .
APPROVED:
ATTEST: CITY OF OCOEE, FLORIDA
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
(SEAL)
FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY
THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING
APPROVED AS TO FORM AND LEGALITY HELD ON , 1996
this day of , 1996. UNDER AGENDA ITEM NO.
FOLEY & LARDNER
By:
City Attorney
•
CAWP i\DOCSWADMu+)003OPIv1%I I WONlDPS:W(2)
EXHIBIT "A"
Orange County Emergency Medical Services
Crant Award Program
The following equipment was purchased for Ocoee Fire Department
1990-1991 Grant Year
*Physio-Control Life-Pak 250 Automatc Advisory Defibrillator #80516-00
(2) Adult M.A.S.T. Trousers
(2) Pediatric M.A.S.T. Trousers
1991-1992 Crant Year
Physio-Control Life-Pak 250, Automatic Defibrillator
Stokes Basket
Pediatric Immobilizer
1992-1993 Grant Year
Computer, Dell 433L - Serial Number 2KTN3
Computer, Dell 433L - Serial Number 2KTMM
IBM Dot Matrix Printer
Basket Stretcher
(2) RED Boards
(2) Scoop Stretchers
Airway T-i-ainer- (purchased and given to agency; item was stolen, per Ocoee Fire Dept.)
Stair Chair
(2) S-Scort II
(2) Pediatric Immobilizers
1993-1994 Crant Year
(2) Portable Radios
(2) Extrication Sets
( I 0) IID\ Backboards
(25) Disposable Pouches
1994-1995 Grant Year
Opticom System (Blueford & Old Winter Garden Rd.)
Opticom System (Maguire & S. R. 50)
**Physio-Control 300 AED, Serial Number 11207
**Physio-Control 300 AED, Serial Number 11208
(50) Pro Lite Straps (Yellow)
CDROM
NOTE: * Physio-Control Life-Pak 250, Automatic Defibrillator
traded-in to Physio-Control for Physio Control 300 AED
* Physio Control 300 AED
given in exchange for Physio-Control Life-Pak 250, Automatic Defibrillator
• b. Abuse. Neglect and Exploitation
.E cHIBIT "B" Reporting
-- ...- . . . - _.. _____ In compliance with Chapter 415. F.S. , an
1. The grantee hereby agrees to: (a) employee of the grantee who knows, or has
improve the existing quality of prehospital reasonable cause to suspect, that a child.
EMS activities, services, or to decrease aged person or disabled adult is or has been
patient mortality and morbidity: and (b) to abused. neglected. or exploited, shall
expand the extent. size or number of immediately report such knowledge or
existing prehospital EMS activities or • suspicion to the central abuse registry and
services. The activities and services to be tracking system of the department on the
provided are described in the EMS county single statewide toll-free telephone number
grant application and its department (1-800-96ABUSE).
approved revisions on file in the state of 7. EMS county grants are subject to the
Florida. Department of Health and availability of funds. The department's
Rehabilitative Services, Office of EMS, performance and obligation to pay under this
Tallahassee. Florida. grant is contingent upon a sufficient annual
2. Prehospital EMS activities will be appropriation by the 'lorida Legislature.
rendered by the grantee in a manner . 8. The grantee is not restricted to
consistent with Chapter 401, Florida staying within the line item amounts
Statutes, Chapter 10D-66 . Florida reflected in the approved budget. However.
Administrative Code and the work plan in the the grantee must stay within the approved
grantee's EMS county grant application and total grant budget and not exceed any
its department approved revisions on file in budgeted ,individual salary more than 10
the state's Health Office. Emergency Medical percent.
Services.
3. The grantee agrees to implement 9. Travel and per diem expenses shall be
provisions of this grant .in accordance with in compliance with section 112.061. F.S.
federal, state, and local laws, and rules, 10. The grantee shall be responsible for
regulations, and policies. any amount reflected in the approved budget
4. The grantee ensures that EMS county which is in excess of the grant award. The
grant funds will not be used to supplant or grantee shall be responsible for all
replace any other funds. The EMS county expenses and cost which occur before and
grant funds will not be used for any state after the grant begins or ends.
EMS matching grant requirements. 11. The department shall provide the
5. The grantee shall not use or disclose grantee HRS logos and decals. The grantee
any information concerning a recipient of shall affix, in a prominent location, the
prehospital activities under this grant for HRS logos and decals to all items purchased
any purpose not in conformity with state as part of the approved budget line items
regulations and federal regulations (45CFR, designated by the department as requiring
Part 205.50) except upon written consent of them.
the recipient or his responsible parent or 12. All computer equipment (hardware and
guardian when authorized by law. software) must be compatible with the state
6. Incident Reporting: Office of EMS computer systems. Costs for
computer equipment and activities which are
a. Client Risk Prevention not compatible with the state Office of EMS
computer system shall be disallowed. For
If services to clients will be provided technical assistance to determine system
under this grant the provider and any compatibility, contact:
subcontractors shall, in accordance with the
client risk prevention system, report those
reportable situations listed in HRSR 215-6.
Paragraph 5. in the manner prescribed in •
HRSR 215-6 or district operating procedures,
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Sara Smith the grant including access to all client
Office of EMS records.
1317 Winewood Boulevard
Tallahassee. Florida 18., A vendor ombudsman has been
32399-0700 established within the Department of Banking
(904) 487-1911. and Finance. The duties of this individual
include acting as an advocate for vendors
13. The grantee agrees that all - who may be experiencing problems in
communications activities and equipment obtaining timely payment(s) from a state
shall be approved in writing by the Florida agency. The vendor ombudsman may be
Department of Management Services, Division contacted at (904) 488-2924 or by calling
of Communications as required by section the State Comptroller's Hotline, 1-800-848-
401.024. F.S. Any costs for communications 3792.
activities and equipment which do not
receive such approval shall be disallowed. 19. The grantee agrees to comply within
This approval must be dated after the the provisions of section 216.347, Florida
effective date of the grant and prior to any Statutes, which prohibits the expenditure of
commitment to purchase the requested grant funds for the purpose of lobbying the
equipment and/or services or both. This Legislature. Judicial branch or a state
approval is required in addition to any agency. 1
previous Division of Communications .
recommendation, review, conceptual or other
approval dated prior to the effective date ENS COUNTY GRANTof the grant.
GENERAL REQUIREMENTS
14. The grantee shall own. all items
including buildings, vehicles, and equipment
purchased by EMS county grant funds unless . The EMS County grant general conditions and
otherwise described in the grant application requirements are an integral part of the
and/or award. The grantee shall clearly county grant agreement between the agency/
document the assignment of facilities, organization (grantee) and the state of
vehicles, and equipment ownership and usage, Florida. Department of Health and
and maintain this documentation so it is Rehabilitative Services (grantor or
available during any audit. The owner shall department). In the event of a conflict,
be responsible for the proper insurance, the following requirements shall always be
licensing, permitting, and maintenance of controlling:
facilities, vehicles, and equipment •
purchased with county EMS grant funds. 1. A final financial report shall be
submitted detailing all expenditures of this
15. The grantee must ensure buildings, grant. Bills for fees or other compensation
vehicles, and equipment purchased by EMS for services or expenses shall be maintained
county grant funds shall be used solely for by. the grantee in sufficient detail for a
improving and expanding prehospital EMS proper pre-audit and post-audit :of the
throughout their useful life whether owned grantee's records.
by the grantee or other recipients.
2. To the extent provided by law, the
•
16. The grantee agrees that a complete grantee hereby agrees to indemnify and hold
copy of the EMS Notice of Grant Award, the department harmless from any and all
department approved budget, approved grant claims or demands for any personal injury or
changes if any, and grant application and property damage resulting or occurring in
all appendixes, must be on file with the connection with any activities conducted
county person responsible for directly under the grant agreement and shall
administering the grant. investigate all such claims of every nature
at its expense. In addition, to the extent
17. The grantee. his sub-grantee(s) or provided by law, the grantee hereby agrees
contractor(s) and assignees shall provide to be responsible for any injury or property
access to, and furnish whatever information damage resulting from any activities
is necessary for the department to monitor conducted under this EMS grant.
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funding requirements. Any disallowed county
5. The grantee agrees to use the grant expenditure shall be returned to the
buildings, vehicles, and equipment purchased EMS county grant account maintained by the
under this grant, solely for EMS throughout grantee within 45 days after the issuance of
their useful life, or the grantee must the department's notice of determination.
return to the department funds equivalent to The cost of the disallowed item(s) sha l l be
the remaining value of the buildings, the responsibility of the county.
vehicles and equipment -
4. All county grants are made in •
accordance with section 401.113(2)(a). F.S. .
and shall be made through an EMS Notice of
Grant Award. The Notice of Grant Award and
Appendix D of this booklet contain by The grantee shall obtain written approval
reference all regulations, rules, and other from the department's EMS grant officer on
conditions governing this grant. The the EMS County Grant Change Request document
department agrees to request advance (Appendix B) in this booklet prior to any of
distribution (payment) of the grant amount the following changes to the grant budget:
when the Notice of Grant Award is sent to
the grantee. 'This payment is usually sent 1. Introducing a new line item in the
to the grantee by the Department of Banking approved budget. 1
and Finance, Office of the Comptroller, 2 Increasing any budgeted individual
after the notice of award is mailed. salary more than 10 percent.
5. Any payments due the grantee under 3. Introducing a sub-grantee or
the terms of this grant may be withheld contractor relationship where none is
until all special and financial reports due specifically identified in the approved
from the grantee, and necessary adjustment budget.
thereto, have been approved by the .
department.
6. All -terms, conditions. and provisions
of this grant and other applicable documents
in this booklet are hereby reaffirmed.
Acceptance of the grant terms and conditions The grantee shall send to the department one
is acknowledged by the grantee when funds original and one copy of each required
are drawn or otherwise obtained from the report as follows:
grant payment system.
1. The Expenditure Report (Appendix C)
7. All EMS county grant funds shall be indicates all agreed upon budget
deposited by the grantee in an account expenditures. The required deadlines for
maintained by the grantee, and shall be providing the , department with Expenditure
assigned unique accounting code designator .Reports cover a six, nine and twelve month
for all grant deposits and disbursements or period of activities (final report). The
expenditures thereof. All EMS county grant exact dates reports are due appear in the
funds in the account maintained by the department's Notice of Grant Award.
grantee shall be accounted for separately 2. The Program Activity Report is due
from a l l other grantee funds. within 45 days of the end of the grant time
8. All EMS county grant funds shall be period. It must contain a written summary
used solely for prehospital activities as indicating the degree to which the EMS
outlined in the attachments to the Notice of system was improved ;and expanded through
Grant Award. Any unused EMS county grant this grant as follows:
funds remaining in the assigned grantee a. Communications Equipment and Systems
account at the end of the grant period.
including accrued interest, shall be If the county grant includes communications
reported to the department, remain in the equipment and systems, the grantee agrees to
grantee's account and shall be applied submit a brief one page report to the
toward the next year's EMS county grant department describing the improvement and
22
expansion brought about by the purchase of If the county grant involves system
communications activities. services, and evaluation/quality assurance, the grantee
equipment purchased with grant funds and agrees to submit a brief one page report
identified in the grantee's original describing the improvement and expansion
application. brought about by any quality assurance or
evaluation activities conducted with grant
b. Emergency Transport Vehicles funds.
Program Activity and Expenditure reports
If the county grant includes the purchase, will be used to ensure adequate monitoring
licensing, basic life support (BLS) or and auditing of the grantee. These reports
advanced life support (ALS) permitting of an must be submitted within the time frames
emergency transport vehicle, or the specified. The grantee, his sub-grantee(s)
refurbishing of an existing BLS or ALS or contractor(s), and assignee(s) shall
permitted emergency transport vehicle, the provide access to and furnish whatever
grantee agrees to provide the department the information is necessary for the department
following information about vehicles to monitor this grant including access to all
purchased with grant funds: number of client records.
emergency and nonemergency responses: total —
mi leage accrued: number of days in service: •
number of days out of service: mean response : 7 .
time (measured frau the time an EMS •
dispatcher is notified until the crew _ ___
arrives on scene) for emergency calls. CREDIT STATEMENT
c. Medical/Rescue Equipment The grantee ensures that where activities
If the county grant includes purchase and supported by this grant produce original
use of any or all equipment which meets writing, sound recording, pictorial
standards in Chapter 100-66. F.A.C. , or is reproductions. drawings. or other graphic
approved by the provider's medical director, representations and works of any similar
the grantee agrees to provide the department nature, notices. informational pamphlets,
the following information about equipment press. releases. advertisements, descriptions
purchased with grant funds: the number of of the sponsorship of the program. research
individual instances where defibrillators reports. and similar public notices prepared
and power rescue tools were used. and released by the provider shall include
the statement: "
d. Public Education "Sponsored by
Grantee Organization
If the county grant includes public and the state of Florida, Department of
education activities or- services, the Health and Rehabilitative Services, Office
grantee agrees to provide the department the of Emergency Medical Services. If the
following information about activities or sponsorship reference is in written
services conducted with grant funds: the material, the words "state of Florida,
number of participants and number of Department of Health and Rehabilitative
participants who successfully completed the Services. Office of Emergency Medical
training course. Services" shall appear in the same size
e. Continuing Professional Education letters or type as the name of the grantee's
organization. .
If the county grant involves continuing One copy of any such materials will be sent
professional education activities or .artment
services, the grantee agrees to provide the to the department. .
department the following information about COPYRIGHTS
activities or services conducted with grant
funds: type of training conducted: number The grantee ensures that where activities
of participants: and the number of supported by this grant produce original
individuals successfully completing any writing. sound recordings, pictorial
training course. reproductions. drawings or other graphic
f. System Evaluation/Quality Assurance representation and works of any similar
nature, the department has the right to use.
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duplicate and disclose such materials in in programs or activities receiving or
whole or in part. in any manner, for any benefiting from federal financial
purpose whatsoever and to have others acting assistance.
on behalf of the department to do so. If
the materials so developed are subject to 5. Section 654 of the Omnibus Budget
copyright, trademark, or patent, legal title Reconciliation Act of 1981. as amended. 42
and every right, interest, claim, or demand U.S.C. 9849. which prohibits discrimination
of any kind in and to any patent, trademark on the basis of race. creed, color, national
or copyright, or application for the same, origin, sex, handicap, political affiliation
will vest in the state of Florida, or beliefs.
Department of State, for the exclusive use
and benefit of the state. Pursuant to 6. The Americans with Disabilities Act
section 286.021. F.S. , no person, firm or of 1990. P.L. 101-336, which prohibits
corporation, including parties to this discrimination on the basis of disability
grant, shall be entitled to use th'e and requires reasonable accommodation for
copyright, patent or trademark without the persons with disabilities.
prior written consent of the Department of
State. 7. U.S. Department of Health and Human
•
Services Regulations for Protection of Human
CIVIL RIGHTS CERTIFICATION Subjects (45 CFR. as mended) regarding the
protection of human rdsearch subjects:
The grantee ordinarily gives this assurance
in consideration of and for the purpose of 8. All regulations, guidelines, and
obtaining federal grants, loans, contracts standards . as are now or may be lawfully
(except contracts of insurance or guaranty). adopted under the above statutes.
property, discounts, or other federal
financial assistance to programs or The grantee agrees that compliance with this
activities receiving or benefiting from assurance constitutes a condition of
federal financial assistance. continued receipt of. or benefit from state
EMS funds, and that it is binding upon the
No federal funds are provided by this state grantee, successors, transfers, and
grant program, but compliance with civil assignees for the period during which such
rights legislation is required. The grantee assistance is provided. The grantee further
assures that it will comply with: ensures that all contractors,
subcontractors, sub-grantees. or others with
1. Title VI of the Civil Rights Act of whom it arranges to provide services or
1964. as amended, 42 U.S.C. 2000d et seq. , benefits to participants or employees in
which prohibits discrimination on the basis connection with any of its programs and
of race, color, or national origin in activities are not discriminating against
programs and activities receiving or those participants or employees in violation
benefiting from federal financial of the preceding statutes, regulations,
assistance. guidelines, and standards. In the event of
2. Section 504 of the Rehabilitative Act failure to comply, the grantee understands
of 1973, as amended, 29 U.S.C. 794. which that the department may. at its discretion,
prohibits discrimination on the basis of seek a court order requiring compliance with
the terms of this assurance or seek other
handicap in programs and activities
receiving or benefiting from federal appropriate judicial or administrative
financial assistance. relief, to include assistance being
terminated and further assistance being
3. Title XI of the Education Amendments denied.
of 1972, as amended, 20 U.S.C. 1681 et seq. .
which prohibits discrimination on the basis FINANCIAL AND OTHER DOCUMFNTS
of sex in education programs and activities The grantee shall ensure that any financial
receiving or benefiting from federal working papers or other official documents
financial assistance. related to this project are made available
4. The Age Discrimination Act of 1975, to the department or' its designee upon
as amended, 42 U.S.C. 6101 et seq., which request, for a period of five years from the
prohibits discrimination on the basis of age ending date of the grant.
24
AUDIT REQUIREMENT report(s) in accordance with the rules of
the Audit General. chapter 10.600. and
part I: Single Audit indicate on the schedule of financial
assistance which contracts are funded from
•
This part is applicable if the provider is a state grants and aids appropriations.
local government entity or nonprofit
organization and receives a total of $25.000 Copies of the financial and compliance audit
or more from the department during its - report. management letter, and all other
fiscal year. The provider has "received" correspondence. if any. related to audits
funds when it has obtained cash from the performed by independent auditors, other
department or when it has incurred expenses than the Auditor General, shall be submitted
which will be reimbursed by the department. within 120 days after the end of the
provider's fiscal year, unless otherwise
The provider agrees to have an annual required by Florida Statutes, to the
financial and compliance audit performed by following:
independent auditors in accordance with the
current Government Auditina Standards A. Office of Audit and Control
("Yellow Book") issued by th�eComptroller Local Ser Room;11617 TaWllahas�ee Boulevard.FloridBuilding
General of the United Sta
32399-
governments shall comply with Office of 0700 1 •
Manaaement and Budget (OMB) Circular A-128. .
Audits of State and Local Government.
hds B.department Contract Manager for the
Nonprofit providers receiving federal
passed through the department shall comply
with the audit requirements contained in OE C. Submit to this address only
Circular A-133. Audits of Institutions
Nonprofitof t hoseir reports
A-prepared in accordance with
Higher Learning and Other
jnstitutions. except as modified herein.
Such audits shall cover the entire Federal Audit Clearinghouse
organization for the organization's fiscal U.S. Bureau of the Census
year. not to exceed 12 moths. ' The include scope
ethf Jeffersonville, Indiana 47132
the audit performed shall
e
financial audit requirements of the "Yellow , D. Submit to this address only
Book. " and must include reports on1t internal
thoseherulesorts of theepAud�t r General,in nce with
chapter
control and compliance. The and p
shall include a schedule of financial 10.600: ,
assistance that discloses each state
contract by number. An audit performed by Jim Dwyer
the Auditor General shall satisfy the Post of the eoAuditor General
requirements of this attachment. Tallahassee. Florida 32302
Compliance findings related to contracts
with the department shall be based on the The.provider shall ensure that audit.working
contract requirements. including any rules, papers are made available to the department.
regulations. or statutes referenced in the or its designee. upon request for a period
contract. Where applicable, the audit of five years from the date the audit report
report shall include a computation showing is issued. unless extended in writing by the
whether or not matching requirements were department.
met. All questioned costs and liabilities
due to the department shall be calculated Part II: Grants and Aids Audit/Attestation
and fully disclosed in the audit report with
reference to the department contract This part is applicable if the provider is
involved. These requirements do not expand awarded funds from a grants and aids
the scope of the audit as prescribed by the appropriation, and is either (1) a local
"Yellow Book. " government entity or nonprofit organization
receiving a total of less than $25,000 from
If the provider has received any funds from the department during its fiscal year or (2)
a grants and aids appropriation, the a for-profit organization - receiving any
• provider will also submit a compliance amount. from the department. The provider
25
receiving a total of less than $25,000 from within 120 days after the provider's fiscal
the department during its fiscal year or (2) year end to the following:
a • for-profit organization. receiving any
amount from the department. The provider A. Office of Audit and Control
has "received" funds when it has obtained Services: 1317 Winewood Boulevard. Building
cash from the department or when it has 5, Room 116: Tallahassee. Florida 32399-
incurred expenses which will be reimbursed 0700
by the department.
B. Contract Manager for the
If the amount received from grants and aids department
appropriation award exceeds $100.000. the
provider agrees to have an audit performed C. Jim Dwyer
by an independent certified public Office of the Auditor General
accountant and submit a compliance report(s) Post Office Box 1735
in accordance with the rules of the Auditor Tallahassee, Florida 32302
General. chapter 10.600. The audit report
shall include a schedule of financial The provider shall ensure that audit working
assistance that discloses each state papers are made available to the department.
contract by number and indicates which or its designee, upon request for a period
contracts are funded from state grants and of five years from thq date the audit report
aids appropriation. . was issued. unless extended in writing by
the department.
Compliance findings related to contracts
with the department shall be based on the Part III: No Audit Requirement
contract requirements. including any rules.
regulations, or statutes referenced in the This part is applicable if the provider is
contract. Where applicable, the audit not awarded funds from a grants and aids
report shall include a computation showing appropriation, and is either (1) a local
whether or not matching requirements were government entity or nonprofit organization
met. All questioned costs and liabilities receiving a total of less than $25,000 from
due to the department shall' be calculated the department during its fiscal year or (2)
and fully-disclosed in the audit report with a for-profit organization receiving any
reference to the department contract amount from the department. The provider
involved. has "received" funds when it has • obtained
cash , from the department or when it has
If the amount received from grants and aids incurred expenses .which will be reimbursed
appropriation awards exceeds $25.000, but by the department.
does not exceed $100,000. the provider may
have an audit as described above or have a The provider has no audit or attestation
statement prepared by an independent statement required by this attachment.
certified public accountant which attests .
that the provider has complied with the
provisions of all contracts funded by a •
grants and aids appropriation.
If the amount received from grants and aids
appropriation awards does not exceed
$25,000. the provider wi l l have the head of
the entity or organization attest, under
penalties or perjury, that the organization
has complied with the provisions of all
contracts funded by a grants and aids
appropriation.
Copies of the audit report and all other
correspondence. if any, related to audits
performed by the independent auditor, or the .
attestation statement. shall be submitted
26