HomeMy WebLinkAboutItem VI (E) Discussion/Action re: Award of Bid - Well Pumps & Ground Storage Tanks • gee AGENDA 3-19-96
• Item VI E
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Of °o° JAMES W. SHWA,P.E.
CITY ENGINEER/UTILITIES DIRECTOR
150 N.LAKESHORE DRIVE•OCOEE,FLORIDA 34761
PHONE(407)656-2322 EXT.142•FAX(407)656-7835
MEMORANDUM
DATE: March 8, 1996
TO: The Honorable Mayor and and of City Commissioners
FROM: James W. Shira, P.E.
City Engineer/Utilitie Director
SUBJECT: Award of Bid - Well Pumps & Ground Storage Tanks
Attached is a letter from PEC which discusses the bids that were received for this project. The
low bidder, Wharton-Smith, has worked for the City of Ocoee on prior Utility Department
projects, and has provided quality work.
This project will result in increased water production and storage capability at both the Forest
Oaks and South water plants. Also, the chlorine gas hazard at both plants will be eliminated, and
we will implement our corrosion control plan to help reduce the corrosivity of the finished water.
Funding for this project was included in the 1993 Utility Bond Issue and is available for use.
I recommend that the City Commission award bid No. B96-05 to Wharton-Smith, Inc. in the
amount of$2,304,000.00.
JWS/jbw
Attachment
01L
THE PRIDE OF WEST ORANGE
PEC 1
t-- 11996
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
March 1, 1996 0E-238/2.1
2-1.0
Mr. James W. Shira, P.E.
City Engineer, Utilities Director
City of Ocoee
150 N. Lakeshore Drive
Ocoee, Florida 34761
SUBJECT: City of Ocoee, Bid No. B96-05
Forest Oaks and South Water Treatment Plants -
Well Pumps and Ground Storage Tanks
RE: Recommendation of Award
Dear Mr. Shira:
On February 23, 1996, the City received sealed Bids for the above-referenced project
from three (3) Contractors. The attached Tabulation of Bids represents a summary of
unit and total prices by each respective Bidder. Mathematical errors, omitted items or
incorrect extensions, if any, are noted at the end of the summary. The Bid Tabulation
indicates Wharton-Smith, Inc. to be the Apparent Low Bidder with a Total Lump Sum
Base Bid of $2,292,000.00. The second Apparent Low Bidder is Sawcross, Inc. with a
Total Lump Sum Base Bid of $2,361,000.00, and the third Apparent Low Bidder is
Seacoast Constructors and Consultants, Inc. with a Total Lump Sum Base Bid of
$2,460,561.00. The Engineer's construction estimate is $2,200,000 including
contingencies. Alternate Bid Items to provide a Resident Project Representative (RPR)
field office and to repaint the existing buildings and tanks at the South WTP are also
summarized on the Bid Tabulation and do not change the ranking of the three (3)
Apparent Low Bidders. The Bid Proposals of the Apparent Low Bidders are complete
and properly executed, except as noted on the attached Tabulation of Bids, the Bid
Checklist and Reference forms, and as noted herein.
Bid Checklist and Reference forms are provided for each of the three (3) respective
Apparent Low Bidders. The Bid Checklist provides an overview of the bidding
requirements for a properly submitted bid and indicates the Contractor's compliance. The
Reference form provides a summary of telephone conversations with each of three (3)
references selected from a list of references provided by each respective Contractor.
The three (3) references listed for each Contractor were selected because of the similar
nature and magnitude of the construction projects. For these specific projects, the
Reference form indicates the Contractor's performance of the work and his/her tendency
regarding claims, change orders and time extensions.
Based upon the information presented in the Bid Proposal, all three (3) bidders are
licensed Contractors in the State of Florida and have acknowledged receipt of all Addenda
as prescribed. We believe that the first and second Apparent Low Bid proposals are in
conformance in all material respects to the Invitation for Bids (Section 00020) and
Instructions to Bidders (Section 00100) and are therefore responsive bids. As shown in
the Bid Checklist and described herein, Seacoast Constructors and Consultants, Inc. does
not appear to have a responsive bid.
engineers
planners
surveyors 200 East Robinson Street • Suite 1560 • Orlando, Florida 32801 • 407/422-8062 • FAX 407/849-9401
Mr. James W. Shira 0E-238/2.1
March 1, 1996 2-1.0
Page 2
The Apparent Low Bidder, Wharton-Smith, Inc., seems to possess the manpower,
facilities and equipment necessary to perform the classes of work proposed within the
time specified.
None of the projects listed for the second Apparent Low Bidder, Sawcross, Inc. appear
to be of a similar magnitude to this project. However, all three (3) references contacted
spoke very favorably of this contractor. The highest contract amount listed in the
references for Sawcross, Inc. is for $703,271.
Based on our review of the qualification submittals from each of the three (3) Bidders,
our conversations with the respective references and our analysis of the Bid Tabulation,
we find that Wharton-Smith is the lowest responsible, responsive Bidder. Therefore,
since it is our understanding that City funds are available for this construction project,
we recommend that the above-referenced Construction Contract be awarded to Wharton-
Smith, Inc. based upon the total Bid Proposal of $2,304,000.00 (including the Alternate
Bid Items). As you are aware, the Bidding Documents allow the City to hold the Bids
"open" for a period of ninety (90) calendar days after the day of the Bid opening (Section
00100, Article 16).
If you have any questions or comments, please contact me at your earliest convenience.
Sincerely,
PROFESSIONAL ENGINEERING� � CONSULTANTS, INC.
61114 a't 44€441"(°L-
Mark
Mark A. Maederer, P.E.
Senior Engineer
MAM/kng
F:\...\017I.ROA
Attachments: Bid Tabulation, Bid Checklist, Bid References
cc: Mr. Ellis Shapiro, City Manager, City of Ocoee
Ms. Montye Beamer, Director of Administrative Services, City of Ocoee
Ms. Joyce Lundsford, Wharton-Smith, Inc.
Mr. Mark Hickbotchan, Sawcross, Inc.
Mr. Don Knolton, Seacoast Constructors & Consultants, Inc.
Mr. Tom R. Kelley P.E., PEC
Mr. Art Austin, P.E., PEC
Mr. Ken Hooper, PEC
Ms. Katie Gierok, PEC
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BID CHECKLIST
PROJECT DATA BIDDER INFORMATION
Owner: City of Ocoee Name: Wharton-Smith, Inc.
Location: Ocoee, FL Address: 750 County Road 15
Lake Monroe, FL 32747
Contract: Forest Oaks and South WTP - Contractor's No.: CG C032669
Well Pumps and GSTs
Check One
Checklist Comments
Yes No N/A
Acknowledges all Addenda? ✓
Indemnification (Minimum $500)? ✓
Balanced Bid (Section 00300) ? ✓
Extensions correct? ✓
Incomplete unit prices? ✓
Mobilization less than 5% of bid? ✓
Conditional bid? ✓
Schedule of Base Bid Manufacturers? ✓
Bid Proposal properly signed? ✓
Serious bid omissions? ✓
Unauthorized alterations of form? ✓
Questionnaire Completed (Section 00301) ? ✓
Subcontractors less than 50% of bid amount ✓
(Section 00301)?
Project Experience References ✓
(Section 00301)?
Compliance with Florida Trench Safety Act ✓
(Section 00301A)?
Drug-Free Workplace Certification ✓
(Section 00301B)?
MBE/WBE Submittal (Section 00301 C)? ✓
5% Bid Bond (Section 00410)? ✓
Corporate Authority (Section 00410)? ✓
Power of Attorney? ✓
Noncollusion Affidavit (Section 00480)? ✓
Certification of Non-Segregated Facilities ✓
(Section 00481)?
Sworn Statement on Public Entity Crimes ✓
(Section 00482)?
Non-Discriminatory Labor Practices ✓
(Section 00483)?
✓ in box for properly completed Bid.
F:\...\BIDCKL -1- 0E-238/2.0 (02/29/96)
BID CHECKLIST
PROJECT DATA BIDDER INFORMATION
Owner: City of Ocoee Name: Sawcross, Inc.
Location: Ocoee, FL Address: 4204 Baymeadows Road
Jacksonville, FL 32217-4668
Contract: Forest Oaks and South WTP - Contractor's No.: CG C036203
Well Pumps and GSTs CM C056728
CU C056787
Check One
Checklist Comments
Yes No N/A
Acknowledges all Addenda? ✓
Indemnification (Minimum $500)? ✓
Balanced Bid (Section 00300) ? ✓
Extensions correct?
Incomplete unit prices?
Mobilization less than 5% of bid? ✓ ~
Conditional bid? ✓
Schedule of Base Bid Manufacturers? ✓
Bid Proposal properly signed? ✓ Non-Applicable boxes not stricken.
Serious bid omissions? ✓
Unauthorized alterations of form? ✓
Questionnaire Completed (Section 00301) ? ✓
Subcontractors less than 50% of bid amount ✓
(Section 00301)?
Project Experience References ✓
(Section 00301)?
Compliance with Florida Trench Safety Act ✓
(Section 00301A)?
Drug-Free Workplace Certification ✓
(Section 00301B)?
MBE/WBE Submittal (Section 00301C)? ✓
5% Bid Bond (Section 00410)? ✓
Corporate Authority (Section 00410)? ✓
Power of Attorney? ✓
Noncollusion Affidavit (Section 00480)? ✓
Certification of Non-Segregated Facilities ✓
(Section 00481)?
Sworn Statement on Public Entity Crimes ✓
(Section 00482)?
Non-Discriminatory Labor Practices ✓
(Section 00483)?
...............
/ in box for properly completed Bid.
F:\...\BIDCKL -2- 0E-238/2.0 (02/29/96)
BID CHECKLIST
PROJECT DATA BIDDER INFORMATION
Owner: City of Ocoee Name: Seacoast Constructors & Consultants, Inc.
Location: Ocoee, FL Address: 775 Kirkman Road, Unit 110
Orlando, FL 32811
Contract: Forest Oaks and South WTP - Contractor's No.: CGC 42138
Well Pumps and GSTs
Check One
Checklist Comments
Yes No N/A
Acknowledges all Addenda?
Indemnification (Minimum $500)? ✓
Balanced Bid (Section 00300) ? ✓
Extensions correct? ✓ No unit prices provided.
Incomplete unit prices? ✓ Incomplete in words and numbers.
Mobilization less than 5% of bid? ✓
Conditional bid?
Schedule of Base Bid Manufacturers? ✓
Bid Proposal properly signed? ✓ Same signature for authorized and
attest.
Serious bid omissions? ✓ See above - incomplete unit prices.
Unauthorized alterations of form?
Questionnaire Completed (Section 00301) ? ✓ Incomplete - subcontractors.
Subcontractors less than 50% of bid amount ✓ Subcontractor information not
(Section 00301)? included.
Project Experience References ✓ No references provided.
(Section 00301)?
Compliance with Florida Trench Safety Act ✓ Cost extension not included.
(Section 00301A)?
Drug-Free Workplace Certification ✓
(Section 00301B)?
MBE/WBE Submittal (Section 00301C)? ✓
5% Bid Bond (Section 00410)? ✓ Separate verification provided only.
Corporate Authority (Section 00410)? ✓ Signed by Secretary, not President
or Vice President.
Power of Attorney? ./
Noncollusion Affidavit (Section 00480)? ✓
Certification of Non-Segregated Facilities ✓
(Section 00481)?
Sworn Statement on Public Entity Crimes ✓
(Section 00482)?
Non-Discriminatory Labor Practices ✓
(Section 00483)?
...............
................
✓ in box for properly completed Bid.
F:\...\BIDCKL -3- 0E-238/2.0(02/29/96)
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