HomeMy WebLinkAboutIII (D) Approval and Authorization for Mayor and City Clerk to Execute an Agreement with Supervisor of Elections for Use of Beech Recreation Center as Polling Place for Precinct 127 Agenda 12-7-99
Item III D
"CENTER OF GOOD LD7NG-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
Ocoee S. SCOTT VANDERGRIFT
°� -� o CITY OF OCOEE COMMISSIONERS
I 11:j Q 150 N. LAKESHORE DRIVE DANNY HOWELL
`j SCOTT ANDERSON
CI OCOEE, FLORIDA 34761-2258 RUSTY JOHNSON
f.: .:I..,:_
�yj. AN? (407)656-2322 NANCY J.PARKER
"4.Cp GOPN` FROM THE OFFICE OF JEAN GRAFTON, CITY CLERK CITY MANAGER
ELLIS SHAPIRO
MEMORANDUM
To: The Honorable Mayor and City Commissioners
From: Marian Green, Acting City Clerk .y
Date: November 29, 1999
Re: Agreement with Supervisor of Elections for Polling Place
Issue
Should the Honorable Mayor and City Commissioners approve an Agreement with the
Supervisor of Elections for use of the Beech Recreation Center as a polling place for Precinct 127
for calendar year 2000 elections?
Background
Commission approved an Agreement to use the Beech Recreation Center as a polling place for
Precinct 131 on November 16. Mr. Cowles has determined that the Center can accommodate a
second polling place.
The Agreement for Use as Polling Place of Tax Supported Facility addresses the responsibilities
of the City and the Supervisor of Elections for its use on the following election dates:
Tuesday, March 14, 2000 Presidential Preference Primary Election
Tuesday, September 5, 2000 First Primary Election
Tuesday, October 3, 2000 Second Primary Election
Tuesday, November 7, 2000 General Election
Recommendation
It is respectfully recommended that the Honorable Mayor and City Commissioners approve the
attached Agreement with Supervisor of Elections Bill Cowles for use of the Beech Recreation
Center as a polling place for Precinct 127 for the calendar year 2000 elections.
d)t-
POINT' ,
y o,O.•''"41,,rO
: _ T SUPERVISOR OF ELECTIONS
Nr-dr-A. gilimut
119 WEST KALEY STREET
y
�rHnoJ3%NOP ORLANDO, FL 32806
AGREEMENT FOR USE AS A POLLLNG PLACE
TAX SUPPORTED FACILITY
PRECINCT . /..77
This agreement is entered into this day of ,
1999 , by and between Bill Cowles, in his official capacity as
Supervisor of Elections for Orange County, Florida, hereafter
referred to as SOE, and 6_04.60t " P.G'4.Q.G ,
hereafter referred to a "Tax suDoorted facility" , whose telephone
number is7- 454/--/64,32 .
WHEREAS, SOE desires to obtain the use of the premises and
facilties known as :
Ed-
loca!t4d at
Ale `" �, A -
( "premises" )
for use as a polling place for elections in calendar year 2000 ;
ACCORDINGLY, the parties agree as follows :
1. Tax supported facility will allow the following described
-
areas : Room 4
Other a eas 4 a
including available parking areas and directly-connecting
passageways to be used as a polling place on the following election
dates :
Tuesday, March 14, 2000 Presidential Preference Primary Election
Tuesday, September 5, 2000 First Primary Election
Tuesday, October 3, 2000 Second Primary Election
Tuesday, November 7, 2000 General Election
Precinct # /a/i7
The premises are to be occupied and used by SOE from 6 : 00 a .m. until
all election day activities are complete .
2 . Tax supported facility will permit SOE to gain access to the
premises on dates and times in addition to the above-mentioned dates
for purposes of delivering, setting up and removing of election
eauipment, supplies and so forth.
The name and phone number of t _eperrson who will be present to
accept deliveries is : Name de4t
Phone T (work)907-4S4-
6 (home)4/07_817—Ri' f
Arrangements between the parties with regard to dates and times
for delivery and pick-up of voting equipment, supplies and other
materials shall be by mutual agreement .
3 . Tax supported facility shall provide the premises to SOE in
a clean and usable condition.
4 . SOE, to the extent permitted by law, shall indemnify and
hold harmless tax supported facility from and against any claims ,
damages , losses and expenses , including reasonable attorney fees and
costs , arising out of or resulting from the use of the premises as a
polling place as set forth in this Agreement .
Tax supported facility agrees to indemnify and hold harmless SOE
from and against any claims , damages , losses and expenses , including
reasonable attorney fees and costs, arising out of or resulting from
the condition of the premises within the control of tax supported
facility.
5 . Tax supported facility agrees to permit entry to the
premises on election day at 6 : 00 a.m. according to the following
arrangements :
The name and phone number of contact person if there are
difficulties getting into/
the polling lace at 6 : 00 a .m. on election
day i s : Name {�3i211.ee /116 -14C/
Phone # (work 3 02 sV/6$2 (home) 4/47- 70/-0765-Ccj
Precinct . ,_ _: /A7
6 . "Owner/manager/organization" agrees to the followina
additional conditions :
IN WITNESS WHEREOF, the parties have executed this Agreement on
the dates stated below:
ORANGE COUNTY SUPERVISOR OF
ELECTIONS CITY OF OCOEE, FLORIDA
By:
S. Scott Vandergrift, Mayor
Bill Cowles
Date : Date :
Attest:
Marian Green, Acting City Clerk
For Use and Reliance Only by
the City of Ocoee, Florida.
Approved as to Form and Legality
this day of , 1999.
FOLEY & LARDNER
By:
City Attorney