HomeMy WebLinkAboutItem 03 Approval to Extend RFP #13-001 BrightView Landscaping Services Agreement to Provide Landscaping, Landscape Maintenance, and Mowing Services ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: April 16, 2019
Item # ,3
Reviewed By:
Contact Name: Ginger Corless Department Director:
Contact Number: (407) 905-3100 ext. 1028 City Manager:
Subject: Approval to extend the agreement (RFP #13-001) with BrightView Landscaping
Services to provide Landscaping, Landscape Maintenance, and Mowing Services
Background Summary:
BrightView Landscaping Services, Inc. (BrightView) was awarded RFP #13-001 to provide landscaping services
on specific sites and rights-of-ways throughout the City, including within the CRA. This agreement is set to
expire on April 29, 2019. Staff seeks to extend this agreement for a period of six (6) months (April 29, 2019 to
October 31, 2019) ("Extension Period") in order to revise the list of sites and refine the scope of services.
During the Extension Period, BrightView has agreed to abide by the scope of services identified in RFP #13-
001, Exhibit A, inclusive of any and all amendments, and to maintain the existing rates throughout the
Extension Period. Furthermore, if the City determines it is in its best interest, BrightView has agreed to extend
the agreement an additional six (6) months (to April 30, 2020).
Issue:
Should the Honorable Mayor and City Commission approve to extend BrightView's contract as described
above?
Recommendations:
Staff recommends the Honorable Mayor and City Commission extend BrightView Landscaping Services, Inc.
agreement RFP #13-001 for the six (6) month Extension Period, and if determined to be a benefit to the City,
the City Manager, or his designee may elect to extend the original Extension Period up to an additional six (6)
months.
Attachments:
BrightView Landscape Services' Confirmation Letter
Financial Impact:
No impact. Rates will remain constant throughout the Extension Period. The landscape maintenance for the
sites identified in the Agreement and any and all amendments are funded in the 2018-2019 budgets of both the
CRA and Public Works.
Type of Item: (please mark with an `x)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
•
•
2
4777 Old Winter Garden Rd
Orlando,FL 32811
T.407 292 9600
www.brightview.com
BrightView
April 5, 2019
City of Ocoee
150 N. Lakeshore Drive
Ocoee, FL 34761
Re: Extension of Landscaping, Landscape Maintenance, and Mowing Services, RFP#13-
001
Mayor and Commissioners:
This letter confirms the intent of BrightView, Landscaping Services, Inc. ("BrightView"), a Florida
corporation, to extend our agreement, RFP #13-001, including any and all amendments thereto,
with the City of Ocoee, a Florida municipal corporation (City),to provide Landscaping, Landscape
Maintenance, and Mowing Services,under the same terms and conditions as outlined in RFP#13-
001,for a period of six(6) months(from April 29,2019 to October 31, 2019) ("Extension Period").
During the Extension Period, BrightView agrees to abide by the scope of services identified in
RFP#13-001, Exhibit A, inclusive of any and all amendments, and to maintain the existing rates
throughout the Extension Period. In addition, if the City desires to extend the agreement an
additional six (6) month period (to April 30, 2020), BrightView and the City agree to maintain the
same rates to provide the services as identified in RFP 13-001.
If the City is amenable to the terms of the extension as described herein, please acknowledge by
signing below.
Respectfully,
Tom Enright
Branch Manager
BrightView Landscape Services, Inc.
BrightView
Accepted by the City of Ocoee:
CITY:
APPROVED BY THE OCOEE CITY
COMMISSION AT A MEETING HELD ON CITY OF OCOEE, FLORIDA
,2019
UNDER AGENDA ITEM NO.
By:
Rusty Johnson, Mayor
Attest:
Melanie Sibbitt, City Clerk