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Home My WebLink AboutVII (G) Discussion/Action re: Construction Award to Milmir Construction Co. for Reuse TreatmentDATE TO: FROM: Agenda 3-02-99 Item VII G "CENTER OF GOOD LIVING - PRIDE OF WEST ORANGE" MAYOR • COMMtSSIONER S. SCOTT VANDERGRIFT COMMISSIONERS CITY OF O C O EE DANNY HOWELL 150 N. LAKESHORE DRIVE SCOTT ANDERSON OCOEE, FLORIDA 34761-2258 SCOTT A. GLASS (407) 656-2322 NANCY J. PARKER CITY MANAGER ELLIS SHAPIRO MEMORANDUM February 24, 1999 The Honorable Mayor and Board of City Commissioners David A. Wheeler, P.E,40,,,✓ Assistant City Engineer/Utilities Director/Construction Administrator SUBJECT: Reuse Treatment Plant Reuse Storage and Pumping System Award of Construction Contract On Thursday, February 18, 1999, bids were received for the Reuse Treatment Plant - Reuse Storage and Pumping System Project. The work in this project generally includes: The construction of the City's reuse treatment plant (RTP) to allow the City to start providing reuse water for irrigation to other customers besides the Forest Oaks Golf Course. The RTP will consist of a transfer pumping station, two 2.0 million gallon storage tanks, a high service pumping station, renovations to the golf course effluent pumping station, and related yard piping, site work and stormwater collection system. The RTP will be interfaced with the wastewater treatment plant to ensure efficient operations and quality of the water discharged into the reuse system for use by our customers. This project was publicly advertised in the Central Florida area. Seven contractors submitted qualified bids, their bids for the project were: CONTRACTOR Milmir Construction, Inc. Ortega Industrial Contractors, Inc. Westra Construction Corporation, Inc. Wharton -Smith, Inc. Beach Construction Company, Inc. REUSE TREATMENT PLANT $2,919,000.00 3,049,000.00 3,088,500.00 3,117,000.00 3,167,000.00 TLC Diversified, Inc. 3,250,841.00 Vogel Brothers Building Company, Inc. 3,385,000.00 Engineer's Estimate $3,100,000.00 This project is very integral to the City moving towards providing reuse water to its residents and commercial establishments to be used for irrigation of yards and landscaped areas. Without this storage and pumping facility the Florida Department of Environmental Protection would not allow the City to provide reuse water to locations other than the Forest Oaks Golf Course. The Reuse Treatment Plant will take longer to construct than the pipelines that will convey the reuse water to the customers along Clarke Road; these pipeline projects will be advertised in the next few months with the intent of completing construction about the same time as the plant project is completed. The attached drawing shows the general layout of the project on the Wastewater Treatment Facility property off of A.D. Mims Road. The attached letter from PEC, Inc. is a recommendation to award the contract to Milmir Construction Group, Inc. The project will be funded from the 1997 Utility Bond Issue. The Engineering Staff concurs with PEC's recommendation to award the Reuse Treatment Plant - Reuse Storage and Pumping System Project to Milmir Construction Company, Inc. Staff recommends that the additive alternate to include upgrade of the high service pump control valves also be included in the award, for an additional amount of $9,000. The total award amount would be $2,928,000.00. This construction cost of this project is under Engineer's Estimate. The intent is to secure bonds and insurance certificates, execute contract documents, and issue the Notice To Proceed sometime in the middle of March. The construction schedule requires the contractor to be completed within 300 days. Action Items: I recommend that the City Commission authorize the Mayor and City Clerk to execute a contract with Milmir Construction Company, Inc. in the amount of $2,928,000.00 for the Reuse Treatment Plant - Reuse Storage and Pumping System Project in accordance with the following steps: • Authorize the Engineering Department to execute the Notices of Intent To Award and secure executed contract documents, bonds and insurance from the contractor. • Authorize the Mayor and City Clerk to execute the contracts with Milmir construction Company, Inc. at such time as the contract documents are reviewed for compliance by staff and legal counsel, as needed. DAW/jbw Attachments PEC PROFESSIONAL ENGINEERING CONSULTANTS, INC. February 25,1999 OE -290/2.1 Mr. Jim Shira, P.E., City Engineer City of Ocoee 150 N. Lakeshore Drive Ocoee, Florida 34761 Subject: Ocoee WWTP Reuse Storage and Pumping System RE: Recommendation of Award Dear Mr. Shira: On February 18 1999, the City received sealed construction bids for the referenced project from seven ( 7 ) contractors. The attached tabulation of bids represents a summary of unit prices by each respective Bidder. Mathematical errors, omitted items or incorrect extensions, if any, are noted at the end of the summary. The (corrected) bid tabulation shows Milmir Construction, Inc. as the apparent low bidder with a total base bid price of $2,919,000.00. The second apparent low bidder is Ortega Contractors with a total base bid price of $3,049,795.00, and the third apparent low bidder is Westra Construction with a total base bid price of $3,088,500.00. The highest total base bid price is $3,385,000.00 submitted by Vogel Brothers, while the Engineer's construction estimate is $3,100,000.00, including contingencies. The bid proposals of the three apparent low bidders are complete and properly executed (except as noted on the attached Bid Checklist and Reference form). They have acknowledged receipt of all addenda as prescribed and have submitted proposals to comply with other City bidding requirements. While these special requirements must be verified by the City, we believe that these bid proposals are in conformance in all material respects to the invitation for bids and are therefore responsive bids. Based upon the information presented in the bid proposal Questionnaire, each of the three apparent low bidders are licensed contractors in the State of Florida and seem to possess the manpower, facilities and equipment necessary to perform the classes of work contemplated within the time specified. We have also contacted the references listed in the Questionnaire for Milmir Construction. A summary of this survey is presented in the attached "Bid Checklist and Reference" forms. As the summary shows, Milmir Construction(apparent low bidder for the Base Bid and Base Bid with Additive Alternate) performed satisfactorily on their past projects and completed the past projects within the contract time. Also included as part of the Questionnaire is a financial statement from each of the bidders. This information is referred to the City's financial department. engineers planners surveyors 200 East Robinson Street • Suite 1560 • Orlando, Florida 32801 • 407/422-8062 • FAX 407/849-9401 Mr. Jim Shira, P.E. February 25, 1999 Page 2 Based on our review of the qualification submittals from each of the three apparent low bidders, our conversations with the respective references and our analysis of the bid tabulation, we find that Milmir Construction, Inc. is the lowest responsible, responsive bidder. Therefore, we recommend that the above referenced construction contract be awarded to Milmir Construction, Inc. based upon the total base bid proposal of $2,919,000.00 or the base bid plus additive alternate proposal of $2,928,000.00. If you have any questions or comments, please contact me at your earliest convenience. Sincerely, PROFESSIONAL ENGINEERING CONSULTANTS, INC. Chuck Shultz, P.E. Project Engineer CS/cs G:\...\021D.ROA Enclosures: Bid Tabulation Bid Checklists and References cc: David Wheeler, P.E., Ocoee Art Austin P.E., PEC 2-19-99 CITY OF OCOEE REUSE STORAGE AND PUMPING SYSTEM n11'1 TAl'fIII AT�i1u uVL.I1V I\ Base Bid Item No. Description improvements except those listed hereinafter BID AMOUNT ($ ) Milmir Construction Ortega Contractors 4 Westra Construction $2,011,000 Wharton Smith --VI,7M,000 Beach Construction Diversified --Vogel Brothers $2,26, 2. Warranty, Bonds, Insurance Correction Requirements $50,000 $25,000 $30,000 $29,000 $95,000 $33,997 $50,000 3. Indemnification $500 minimum $1,000 $500 $500 $1,000 $500 $500 $10,000 4. Equipment hereinafter listed 5. 6. 1. a. Horizontal Pumps 11211) b. Low Lift Pumps 11214 c. Vertical Pumps (11214A) Ground Storage Tanks 10225) Cit Permits (allowance) Total Lump Sum Base Bid Alternate Electric Check Valves Total Lump Sum Bid $19,000 $55,000 $11,000 $880,000 $50,000 $2,919,000 $9,000 $2,928,00- $19,090 $55,571 $10,730 $880,000 $50,000 $3,049,795 $9,132 $3,058,927 $25,000 $60,000 $12,000 $900,000 $50,000 $3,088,500 $9,000 3, 97,500 $59,000 $60,000 $20,000 $1,110,000 $50,000 3,117,000 $10,000 $3,127,000 $19,000 $5,500 $11,000 $1,000,000 $50,000 3, 7,000 $15,000 3, 2,000 $46,840 $55,571 $10,730 $982,337 $50,000 $3,250,841 $8,700 3,259,54 / $47,000 $56,000 $11,000 $900,000 $50,000 $3,385,FO-O $11,000 3,396,0 0 BFSIONEB B( NB -- um' I PflOFESSIONAL NOt FOR GONSINGGNON JOB NO. OE -290 _ --- I Eos OMWN BY Wo CBW ..._.,.._,— ENQIMEENING ♦ ` DATE JAN 99 ------., CONSULTANTS, INC o clrr of Ocoee, REUSE STORAGE UNLESS SIGNED NFPE AERIAL SITE PLAN C-1 CHECKED HV CYS engineers planners surveyors FLORIDA AND PUMPING SYSTEM APPPOYEO 8Y Aa.A 200 Enst R.!KnS.n Street, Orlando, R.rlde 32803 `bOq a'rf a pE190L01 SNte 1560 EON Pnrk Centra 107/122-11062 •° OEPA EM WHALER