HomeMy WebLinkAboutVII (A) Discussion/ Action re: Temporary Fire Administration Office Space Agenda 6-16-98
Item VII A
OCOEE FIRE DEPARTMENT
125 N BLUFORD AVENUE
OCOEE, FL 34761
RON STROSNIDER BUSINESS 407-656-7796
FIRE CHIEF FAX 407-656-1222
MEMORANDUM
TO: Honorable Mayor and City Commissioners
FROM: Ronald D. Strosnider, Fire Chief
DATE: June 16, 1998
RE: TEMPORARY FIRE ADMINISTRATION OFFICE SPACE
BACKGROUND
The Fire Department is experiencing a critical deficiency in administrative office
space in it's current facilities at Fire Station One. Six employees are sharing three
offices and a common area that is approximately 20 x 25 feet in total usable space.
This area is also used for record retention associated with the administrative
function for the entire Department. Compounding this problem, the two Fire
Inspectors currently located in City Hall must be relocated.
PROPOSAL
Fire Department staff has investigated the possible solutions to the current space
deficiencies and propose the following solution for the Commission's consideration.
Prior to the relocation of Fire Station One to a new location, we feel that the
addition of a 14 x 60 foot temporary modular office on the south side of the existing
station will be the most expedient and cost effective means of achieving sufficient
work space. Mr. Don Flippen, Chief Building Official, has reviewed the site for
building and zoning requirements and approve the concept.
The trailer will solve several problems that we are now facing. First, it will
adequately house all six administrative personnel, Department records, furniture
and equipment associated with the administrative function. Second, it will free
space in the existing station to relocate the station Lieutenant and afford him with
an office. It will also provide the personnel of Fire Station One with a quiet room
where the station computers, distant learning computer, and library can be located.
Third, the two Fire Inspectors can be relocated to an office in the fire station.
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IMPLEMENTATION
In order to make this proposal possible, several costs will be incurred. Fire
Department staff have investigated the implementation and have received verbal
estimate on the associated costs.
Trailer delivery and setup: $ 700.00
Sanitary Sewer: 2,000.00
Water: 100.00
Electric Service: 3,000.00
Telephone and Computer: 5,500.00
Handicap Ramps, Skirting 2,000.00
Landscaping: 600.00
Office Furniture: 4,572.00
Total One Time Costs: $18,472.00
Re-occurring Costs: $ 350.00 Monthly Lease on Trailer
A review of this proposal with the City Manager and Finance Director has indicated
that this project should be funded by the Fire Impact Fee account, with moneys
allocated from each of the four districts, (with the exception of the monthly lease).
The project will take approximately 30 to 60 days to complete, and will be used until
Fire Station One is relocated.
RECOMMENDATION
Fire Department staff request the approval of this project by the City Commission.
If approved, the project will provide the necessary space for both the Fire
Department administration as well as the operational personnel assigned to Fire
Station One.