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HomeMy WebLinkAboutVI (E) Consideration of Citizen Advisory Council Requests AGENDA 6-18-96 Item VI E Ocoee City of Ocoee 0?' . 150 N. Lakeshore Drive Jean Grafton 6;1..7; Ocoee, Florida 34761-2258 City Clerk sof*OF GOO (407) 656-2322 FAX (407) 656-5725 MEMORANDUM To: The Honorable Mayor an City Commission From: Jean Grafton, City Clerk Date: June 11, 1996 Re: Requested Changes to the Citizen Advisory Council Rules. Citizen Advisory Council has asked for Commission action regarding the appointment of Tom Hendrix (appointed November 15, 1994, resigned May 16, 1996) as an honorary or associate member as he has moved to Clermont. There is no precedent for this type of appointment. However, Section III A of Exhibit "A" to Resolution No. 88-06 as adopted February 16, 1988, which defines the membership of that Council as well as the procedure for appointment of members, has remained unchanged in subsequent amendments in the respect that it still states, "...Thereafter, new members shall be appointed to the Citizen Advisory Council by the City Commission of the City of Ocoee, Florida, upon the request of the Citizen Advisory Council and/or the Chief of Police." It appears that there are two options: You may choose to deny or honor the request. Denying the request requires no further action (OPTION 1). If you choose to honor the request, two of the possible choices are: (1) an amendment to Section III A of Exhibit "A" inserting a phrase as follows (OPTION 2) : III. Membership. A. The Citizen Advisory Council shall consist of no less than fifteen (15) and no more than twenty-five (25) members. Members shall be appointed for a term of three (3) years and may be reappointed, irrespective of the number of terms previously served. The initial members of the Citizen Advisory Council shall be appointed by the City Commission of the City of Ocoee, Florida. Thereafter, new members, or non-voting honorary or associate members, shall be appointed to the Citizen Advisory Council by the City Commission of the City of Ocoee, Florida, upon the request of the Citizen Advisory Council and/or the Chief of Police. New members may be recommended to the City Commissioners by the Chief of Police, members of the Citizen Advisory Committee, the Mayor and/or any one or more of the City Commissioners of the City of Ocoee, Florida. or (2) You may authorize an amendment to Section III A of Exhibit "A" by the addition of a sentence following the paragraph above (OrrioN 3) : III. Membership. A. ... New members may be recommended to the City Commissioners by the Chief of Police, members of the Citizen Advisory Committee, the Mayor and/or any one or more of the City Commissioners of the City of Ocoee, Florida. "PRIDE OF WEST ORANGE" The Citizen Advisory Council may wish to honor those members who have served long and well and who move out of town by appointing them as non- voting honorary or associate members upon their resignation from the active Council and are hereby authorized to do so by majority vote at any meeting at which a quorum is present. Also, the Citizen Advisory Council has requested that certain changes be made to their rules in order to enable them to function more effectively. As you will see in the letter Mrs. Lewis has written at their request, there is a frequent problem achieving a quorum, and this stymies members who take their appointment to this Council seriously and who really would like to make a contribution. In order to make a reasonable recommendation, we reviewed Robert's Rules regarding the establishing of a quorum. Chapter 39 states that "...the quorum is a majority of the members of the board or committee unless a different quorum is fixed:...(b) by a rule of the parent body or organization or by the motion establishing the particular committee, in the case of a committee that is not expressly established by the bylaws. A board or committee does not have the power to determine its quorum unless the bylaws so provide." And further, "...The quorum should be as large a number of members as can reasonably be depended on to be present at any meeting, except in very bad weather or other exceptionally unfavorable conditions." According to the above, since the quorum was established in Exhibit "A" of Resolution No. 88- 06, and that portion of Exhibit "A" has remained unchanged through subsequent amendments to Resolution No. 88-06 in Resolution Nos. 91-09 and 92-07, an amendment to that Exhibit would be appropriate if you determine to assist them in this manner. A review of the attendance records revealed that an average of 13 members attended each meeting over the past three years. If 13 members routinely attended, there would be no problem with a quorum; however, on four occasions since August 1994 (when Mrs. Lewis began recording the minutes and attendance records for the Council) the attendance was 9 and 12 (two times each), and no official action could be taken. The total membership was 20 in August, 1994 and has varied between 24 and 25 since that time. Taking into consideration these facts and the suggestions submitted by the membership, the following amendments to Exhibit "A" are recommended (OPTION 4): III. Membership C. The members of the Citizen Advisory Council may not vote upon a matter at a meeting unless a majeFity quorum of the members (a-quemm) is present, a quorum being 10 members if the membership totals 20 members or more and a majority of the membership if the membership totals less than 20 members. D. A member may be removed for cause from the Citizen Advisory Council by the affirmative vote of a majority of the members present at a meeting at which a quorum is present. Failure to attend more than two (2) regularly scheduled consecutive meetings without an authorized absence shall be grounds for automatic removal from the Council. Such amendments would take care of any future attendance problems as they arise and you would be kept advised of any proposed enforcement of III D. There remains the situation regarding those members who have missed the majority of the meetings in the past two years, and I believe most of these will be cleared up without Commission action. Some members who have missed multiple meetings have called in advance to advise of either continued illness in the family or pressing business matters. Those are not considered a problem. Of those who have missed multiple meetings, Mr. Kenneth Hale, who was appointed September 1995 and who has not attended any of the meetings, advised that he has given up his pastorate which prevented his attending the meetings last year but that he will be resigning due to a recent career change which requires extensive traveling. Another, Mrs. Yvette Hurst, also will be resigning, as her work schedule keeps her from attending the meetings on Thursday night. Mr. Max-H. Paul moved from the address on our record many months ago and his telephone number has belonged to someone else for 9 months. We have been unable to contact him. We need your help here. Staff respectfully requests the following action: 1) Specify your desires regarding options 1, 2, 3 and 4, as noted above, and direct staff to prepare a Resolution adopting the appropriate amendments to Exhibit "A," to be returned for your final approval at the next meeting. 2) Remove Mr. Max-H. Paul from the membership. "CENTER OF GOOD LIVING - PRIDE OF WEST ORANGE" MAYOR• COMMISSIONER 0004343 S.SCOTT VANDERGRIFT 6% % COMMISSIONERS •• a CITY OF OCOEE SCOTT ANDERSON RUSTY JOHNSON viiiir. O 150 N.LAKESHORE DRIVE SCOTT A.GLASS f+ (3 OCOEE,FLORIDA 34761-2258 JIM GLEASON `°ji '' �2 (407)656-2322 CITY MANAGER rER Of GOOD�` MEMORANDUM ELLIS SHAPIRO TO: THE HONORABLE MAYOR AND CITY COMMISSIONERS FROM: Judie Lewis,UClerk Stenographer THROUGH: Jean Grafton, City Clerk DATE: June 11, 1996 SUBJECT: CITIZEN ADVISORY COUNCIL FOR OCOEE POLICE DEPARTMENT In discussion during the May 16, 1996, Citizen Advisory Council for Ocoee Police Department meeting, the Council directed me to write a letter to the City Commission and address the following: 1) REQUEST THAT CITY COMMISSION APPOINT TOM HENDRIX AS AN HONORARY MEMBER OF THE CITIZEN ADVISORY COUNCIL OCOEE POLICE DEPARTMENT. Tom Hendrix has lived in the area for 37 years, has been a member since November 15, 1994, and has submitted his resignation. Due to his long association with the Council members, the Council has asked that City Commission make Mr. Hendrix an honorary or associate member. (Also, Mr. Hendrix has said that he will remain a member of the Ocoee Lion's Club.) 2) REQUEST THAT CITY COMMISSION ADDRESS ABSENTEEISM OF COUNCIL MEMBERS BY CHANGING EXHIBIT "A" OF RESOLUTION NO. 92-07 TO COVER 1) A METHOD TO DETERMINE A QUORUM, AND 2) ABSENCES. Chairman Snow said that the Council had 25 members and sometimes only 9 people are in attendance. The Council asked that the City Commission give direction on what to do about people that have been appointed who never attended or only attended one meeting. He said that the Commission needed to remove them from the membership so the Council could have a quorum or by providing that the Council could vote without a quorum. Member Davis suggested that it should be set up to remove a member after missing two (2) meetings. The Council is asking City Commission to give direction regarding 1) the method to determine a quorum, and 2)absences, both regularly occuring absences and those members who have never attended a meeting since appointment. NUMBER OF MEMBERS IN A DISTRICT: District 1 - 7 (Commissioner Johnson) District 2 - 5 (Commissioner Anderson) District 3 - 4 (Commissioner Glass) District 4 - 9 (Commissioner Gleason) I I3 THOMAS A. HENDRIX SR. MAY 1 71996 12120 SAND PEBBLE WAY BYE ORLANDO FL. 32824 GENE SNOW,CHAIRMAN CITIZEN ADVISORY COUNCIL FOR OCOEE POLICE DEPT. DEAR GENE: I AM WRITING THIS LETTER TO INFORM YOU THAT DUE TO ME MOVING OUT OF THE CITY OF OCOEE I AM RESIGNING FROM THE CITIZEN ADVISORY COUNCIL for ocoee police dept. I have injoyed meeting with you and the other council members for the past SEVERAL MONTHS, I WILL STILL BE A MEMBER OF THE OCOEE LIONS CLUB AND WILL BE WORKING ON MANY PROJECTS IN THE FUTURE WITH THEM SO I WILL BE IN OCOEE MORE THAN I WILL BE IN CLERMONT. YOURS TRULY THOMAS HENDRIX CITIZEN ADVISORY COUNCIL FOR OCOEE POLICE DEPARTMENT Member District Phone Number Term Expires Sherrall Applegate (Secretary) 2 656-7409 February 1997 504 Spring Creek Drive Ruth Aycock 3 656-5842 February 1997 102 S. Cumberland Avenue Norman Beier 1 656-2954 July 1998 1275 Sandy Cove Lane Lisa Morton Burkhart 4 293-0853 April 1998 6836 Woodgrain Court (Mail: Orlando, FL 32818) John J. Casisa 4 292-8621 December 1996 5029 Lighterwood Court (Mail: Orlando, FL 32818) Richard Davis 3 656-6467 September 1997 608 Gallego Avenue Edward S. Dorfman 3 877-2254 February 1998 909 Grovesmere Loop Hilda Ems 2 656-2683 April 1998 909 Flewelling Avenue Betty Hager (ViceChmn) 2 656-3838 February 1997 511 Orange Avenue Kenneth A. Hale 1 877-3475 August 1998 801 Apricot Drive Thomas A. Hendrix, Sr. 1 851-1521 November 1997 (resigned 5-16-96) Yvette Hurst 1 656-2911 December 1996 1707 Mona Avenue John C. Lemminn, Jr. 4 290-8196 November 1997 332 Sterling Lake Drive Mark Linn 1 877-0458 August 1998 703 Lakeview Drive Page 2 Citizen Advisory Council for Ocoee Police Department Member District Phone Number Term Expires Nell Minor 3 656-3746 February 1997 400 S. Bluford Avenue Max-H. Paul 4 298-0949 February 1997 1419 Center Street Dean Richards 1 656-3464 December 1996 805 Ridgefield Avenue Mel Shaner 2 656-8091 February 1997 615 Orange Avenue Jim Sills 4 656-3700 February 1997 205 S. Lakeshore Drive Tom Slimick 4 656-8191 February 1997 408 E. Lakeshore Drive Gene Snow (Chairman) 2 656-4595 February 1997 401 N.W. Flewelling Avenue Karen D. Snowman 4 656-0434 January 1997 1410 Carriage Oak Court James E. Ulmer 4 294-1300 April 1998 2547 Greywall Avenue Myrtle L. Vaughn 1 656-0541 October 1998 202 Ocoee Hills Road Sam Woodson 4 656-3954 November 1997 814 Chicago Avenue Ex-Officio Members Scott Glass, Commissioner 877-0661 Appt. December 5, 1995 Robert Mark, Police Chief Ken Fisher, Sergeant Note: Mailing addresses which are not Ocoee, 34761 are so noted. cacopd/mbg/June 11, 1996 The Board directed Clerk Stenographer Lewis to research the attendance records of its members. A report of the findings of that request is as follows: NAME Total >: Absent Total !' Absent 1995 1995 1996 1996 Sherrall Applegate 5 2 3 ! 1 Ruth Aycock 5 2 3 1 Norman Beier 5 2 3 3**** Lisa Morton Burkhart 5 3 3> 1 John J. Casisa 5 2 3 2 Richard Davis 5 2 3> 1 Edward S. Dorfman 5 1 3 3** 7 wiz Hilda Ems 5 0 3 0 Betty Hager 5 1 3 1 1 Kenneth A. Hale 5 ' »« . 3 r'zi fig Thomas A. Hendrix, Sr. j� - 5 0 3 2 - `,6 Yvette Hurst 5 ?$> 3 ><><> John C. Lemminn, Jr. 5 0 3 0 Mark Linn 5 3 3 1 Nell Minor 5 4 3 1 'cert. Pucl-C Max-H. Paul 5 „„ / u{(al,.t.; Mel Shaner 5 2 3 0 Dean Richards 5 2 3 3 Jim Sills 5 4 3 2 Tom Slimick 5 3 3 2 Gene Snow 5 2 3 1 Karen D. Snowman 5 2 3 2 James E. Ulmer (new) 5 - 3 0 Myrtle L. Vaughn (new) 5 - 3 0 Sam Woodson 5 4 3 2*** /'ta,�t Commissioner Johnson 5 4 3 - Commissioner Glass 5 - 3 2 Chief Mark 5 3 3 2 Sgt. Fisher 5 0 3 1 * Member Hale appointed October, 1995. Excused Absences: ** Member Dorfman(serious illness in the family). *** Member Woodson(due to heart by-pass surgery). **** Member Beier(he informed us that work schedule varied). Page 4 City Commission Meeting February 16, 1988 NEW BUSINESS Resolution 88-05 - Utility Indemnification Agreement - Florida Department of Transportation City Manager Ryan explained that this was a standard utility agreement for the intersection improvements at Bluford and Silver Star. It stated that we would relocate our own utilities. He then read Resolution 88-05 by title only. Commissioner Johnson moved to approve Resolution 88-05, Commissioner Hager seconded and the motion carried unanimously. Resolution 88-06, Creating a Citizen Advisory Council City Manager Ryan explained that for several years the Police Department had a Citizens Advisory Council but it did not have city status since the members were not appointed by the City Commission and it was felt they should have the same status as the other boards in the City. Mayor Ison read the proposed Resolution by title only. Commissioner Bateman moved to approve Resolution 88-06, Commissioner Dabbs seconded and the motion carried unanimously. Resolution 88-07, Appointment of the Members to the Citizen Advisory Council City Manager Ryan explained that this proposed resolution would appoint the members that were now serving on the Citizen Advisory Council. Commissioner Dabba asked if the members were all currently serving and no new members and he was assured that they all were presently serving on the council. Mayor Ison read the Resolution by title and for the record read the names of all 15 board members. Commissioner Johnson moved to approve Resolution 88-07, Commissioner Hager seconded and the motion carried unanimously. All of the Commissioners expressed their gratitude to the Citizen Advisory Council for the service they have performed and were happy to formally establish their board. ■RTS AND INFORMATION - CITY MANAGER Staff Positions City Manager Ryan stated that he was not prepared to present the report at this time and would try to have it ready by the • next meeting. Salary Survey City Manager Ryan reported that the salary survey had been 4 RESOLUTION NO. 88-06 A RESOLUTION OF THE CITY OF OCOEE, FLORIDA PROVIDING FOR THE CREATION OF A CITIZEN ADVISORY COUNCIL WHEREAS, Article II, Section 1(5) of the Charter of the City of Ocoee, Florida, provides that the City of Ocoee has the power to create committees to advise and assist the City in carrying out municipal functions; and WHEREAS, the City of Ocoee, Florida, desires to create a citizen advisory committee for the general purpose of promoting and maintaining communication, cooperation, and a positive rela- tionship between the citizens of the City of Ocoee and the Ocoee Police Department. NOW, THEREFORE, be it resolved by the Board of City Commissioners of the City of Ocoee, Florida, that: Section 1. The City of Ocoee, Florida, hereby creates and establishes a citizen advisory committee to advise and assist the Ocoee Police Department in carrying out its municipal func- tions through the promotion and maintenance of communication, cooperation, and a positive relationship between the citizens of the City of Ocoee and the Ocoee Police Department. Such commit- tee shall be known and referred to as the "Citizen Advisory Council." Section 2. The purpose, objectives, membership, offi- cers, general duties of the members, limitations and privileges of the Citizen Advisory Council shall be as set forth on EXHIBIT A attached hereto and incorporated herein by reference. tt ADOPTED this /lp day of February, 1988. CITY OF OCOEE, FLORIDA Attest: BY �•'^`� - .� �1r-.i 4i! CC' 1 ,-�-- J Thomas R. Ison, Mayor Helen Cattrron, dCliitLy Clerk FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, APPROVED AS TO FORM AND LEGALITY THIS DAY OF fkti I , 1988: FOLEY & LARDNER, VAN DEN BERG, GAY, BURKE, WILSON & ARKIN, City tt3ney ,' 1 By: gt -1) 3014758(ResCAC)021088 • EXHIBIT A CITIZEN ADVISORY COUNCIL I. PURPOSE: The general purpose of the Citizen Advisory Council shall be to promote and maintain communication, cooperation and a positive relationship between the citizens of the City of Ocoee and the Ocoee Police Department. II. OBJECTIVES: A. To improve communication between the citizens of the City of Ocoee and the: Ocoee Police Department. B. To increase involvement by the citizens and the police in community programs. C. To increase police educational activities in, and availability to, the elementary and secondary schools. D. To foster understanding and cooperation between the citizens and the police. E. To acquaint citizens with their responsibi- lities for the maintenance of law and order. F. To acquaint citizens with the operation of the Ocoee Police Department and its varied activities. G. To promote increased cooperation between the • police and various organizations in the community. H. To assist in crime prevention through the distribution of material on crime deterrence. I• To generate community interest and involve- ment in crime prevention, citizen disputes and other areas of community relations. III. MEMBERSHIP: A. The Citizen Advisory Council shall consist of no less than fifteen (15) and no more than twenty-five (25) members. Members shall be appointed for a term of three (3) years and may be reappointed, irrespective of the number of terms previously served. The initial members of the Citizen Advisory Council shall be appointed by the City Commission of the City of Ocoee, Florida. Thereafter, new members shall be appointed to the Citizen Advisory Council by the City Commission of the City of Ocoee, Florida, upon the request of the Citizen Advisory Council and/or the Chief of Police. New members may be recom- mended to the City Commissioners by the Chief of Police, members of the CitizenAdvisory Committee, the Mayor and/or any one or more of the City Commissioners of the City of Ocoee, Florida. B. Members of the Citizen Advisory Council shall meet once every two months and/or at such other times as may be called by the Chairman thereof. Notice of each meeting shall be provided to all! members of the Citizen Advisory Council within a reasonable time prior to the meeting. Notice of the place, day and hour of the meeting shall be provided to the public in advance of the meeting. Except as otherwise provided under Chapter 286 of the Florida Statutes, all meetings shall be open to the public. C. The members of the Citizen Advisory Council may not vote upon a matter at a meeting unless a majority of the members (a quorum) is present. A member may be removed for cause from the Citizen Advisory Council by the affirmative vote of a majority of the members present at a meeting at which a quorum is present. IV. OFFICERS: A. The officers of the Citizen Advisory Council shall be a Chairman, a Vice-Chairman, a Secretary and any such other officers and assistant officers as may be deemed necessary by affirmative vote of a majority of the members present at a meeting at which a quorum is present. The Chairman shall in general supervise and control the affairs of the Citizen Advisory Council and perform all other duties incident to the office of Chairman. In the absence of the Chairman or in the event of his death or inability to act, the Vice-Chairman shall - 2 - perform the duties of the Chairman, and when so acting, shall have all the powers of the Chairman. The Secretary shall in general perform all duties incident to the office of Secretary including, but not limited to, acting as the media liaison person for the Citizen Advisory Council and maintaining minutes of all meetings of the Citizen Advisory Council and providing a copy thereof to the City Commission. All minutes shall be filed with the City Clerk of the City of Ocoee. B. The initial officers of the Citizen Advisory Council shall' ,be appointed by the City Commission of the City of Ocoee, Florida. Thereafter, new officers shall be elected by the affirmative vote of a majority of the members present at a meet- ing at which a quorum is present. Officers may be reelected to the same position or to a different position, irrespective of the number of terms previously served. C. Each officer shall hold office for a term of one (1) year commencing upon his appointment to office or until his death, resignation or removal. Officers may be removed in the manner set forth in I11D) hereinabove. V. GENERAL DUTIES OF THE MEMBERS: A. To meet and confer as a committee with police department personnel on problems of law enforcement in the City of Ocoee. B. To supply information to the Chief of Police which may be helpful to the effective operation of the Ocoee Police Department. C. To refer to the Chief of Police, or his designated representative, all questions requiring clarification of policy and to provide the police department with citizen reaction to police procedures, policies and performance. D. To prepare a monthly progress report ( together with the police department) to keep the citizens informed of the activities and progress by the police - 3 - department. A monthly media statement may be made from this report. E. To prepare a semi-annual report (together with the police department) of progress showing the positive and negative impact of community relations programs. VI. LIMITATIONS AND PRIVILEGES: A. The Citizen Advisory Council is not empowered to establish policy or investigate charges or operational problems of the Ocoee Police Department. However, these areas can be topics bf discussion between the Citizen Advisory Council and the police department. B. Responsibility for initiating discussion with citizens and/or the Ocoee Police Department shall rest primarily with the Citizen Advisory Council. However, this does not preclude the police administration from initiating discussion with citizens and/or the Citizen Advisory Council. C. The Citizen Advisory Council is advisory to the police department and not to the City Commission; therefore, the Citizen Advisory Council should not be a vehicle to try to influence the City Commission in budget or personnel matters relating to the police department. D. Privileges of the Citizen Advisory Council shall include the right to observe any and all of the police department's operations, individually or as a group, providing that the member makes his or her request through the Chief of Police, who shall grant or deny such request in his discretion. E. Members are welcome to ride along as observers in police department vehicles. It issuggested that, due to other departmental activities, arrangements to ride in patrol units should be made in advance by contacting the chief, captain, or lieutenant of the police department. F. When riding as an observer, members are cautioned that they must not place their personal safety in - 4 - jeopardy; and, when the situation requires it, they must follow the direction of the officer in charge of the patrol unit. G. tlembers will be required to sign a liability release prior to riding in police vehicles. H. Coordination with the Citizen Advisory Council shall be the responsibility of the Chief of Police or any other departmental member designated by him. The Chief shall maintain complete and current files on the composition of the Citizen Advisory Council, its meetings and its activities. It 3O14758(ResExA)021088 - 5 - RESOLUTION N0. 88_07 A RESOLUTION OP THE CITY OP OCOEE, FLORIDA PROVIDING FOR THE APPOINTMENT OF THE INITIAL MEMBERS AND OPFICERS OF THE CITIZEN ADVISORY COMMITTEE CREATED BY THE CITY OF OCOEE UNDER RESOLUTION NO. gg Q4,. WHEREAS, Article II, Section 1(5) of the Charter of the City of Ocoee, Florida, provides that the City of Ocoee has the power to create and appoint committees to advise and assist the City in carrying out its municipal functions; and WHEREAS, a citizen advisory committee known as the "Citizen Advisory Council" was created by the City of Ocoee, Florida, under Resolution No.0 O6 ; and WHEREAS, the City of Ocoee, Florida, desires to appoint the initial members and officers of the Citizen Advisory Council. NOW, THEREFORE, be it resolved by the Board of City Commissioners of the City of Ocoee, Florida, that: Section 1. The following are hereby appointed as the initial members of the Citizen Advisory Council for a term of three (3 ) years: 1. David Aho, whose current mailing address is 608 Hill Avenue, Ocoee, Florida. 2. Sherrall Applegate, whose current mailing address is 504 Spring Creek Drive, Ocoee, Florida. 3. Ruth Aycock, whose current mailing address is 102 S. Cumberland Avenue, Ocoee, Florida. 4. Tommy Breeze, whose current mailing address is 817 Chicago Avenue, Ocoee, Florida. 5. Rev. Joe C. Crews, whose current mailing address is 613 Hill Avenue, Ocoee, Florida. 6. Betty Hagar, whose current mailing address is 511 Orange Avenue, Ocoee, Florida. 7. Donna McKenna, whose current mailing address is 324 Wurst Road, Ocoee, Florida. 8. Mrs. Nell Minor, whose current mailing address is P.O. Box 147, Ocoee, Florida. 9. Tommy Ritten, whose current mailing address is P.O. Box 404, Ocoee, Florida. 10. Mei Shaner, whose current mailing address is 615 Orange Avenue, Ocoee, Florida. 11. Jim Sills, whose current mailing address is 205 S. Lakeshore Drive, Ocoee, Florida. 12. Tom Slimick, whose current mailing address is 408 E. Lakeshore Drive, Ocoee, Florida. 13. Gene Snow, whose current mailing address is 401 N.W. Flewelling Avenue, Ocoee, Florida. 14. Mary Anne Swickerath, whose current mailing address is 1203 Ridgefield Avenue, Ocoee, Florida. 15. Jr. Wise, whose current mailing address is 1102 Wurst Road, Ocoee, Florida. Section 2. The following are hereby appointed as the initial officers of the Citizen Advisory Council to serve a term of one (1) year: 1. Gene Snow is appointed as Chairman. 2. David Aho is appointed as Vice-Chairman. 3. Mary Anne Swickerath is appointed as Secretary. ADOPTED this /�p day of February, 1988. • CITY OF OEE, FLQRID Byr� "14✓ %/ J "-'.'3 Thomas R. Ison, Mayor Attest: % ,J Oft/-7(d Helen Caton, City Clerk FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, APPROVED AS TO FORM AND LEGALITY THIS 541` DAY OF F£MRMA, 1988: FOLEY & LARDNER, VAN DEN BERG, GAY, BURKE, WILSON & ARKIN, City Attorney BY: , ,�' 3014758(Res)021088 - 2 - RESOLUTION NO. 91-09 AN RESOLUTION OF THE CITY OF OCOEE, FLORIDA, RELATING TO CITIZEN ADVISORY COUNCIL; AMENDING EXHIBIT A OF RESOLUTION 88-06; PROHIBITING MEMBERS OF THE CITIZENS ADVISORY COUNCIL FROM RIDING ALONG AS OBSERVERS IN POLICE DEPARTMENT VEHICLES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Ocoee adopted, on February 16, 1988, Resolution 88-06 creating a cit- izen advisory committee for the general purpose of promoting and maintaining a positive relationship between the citizens of the City of Ocoee and the Ocoee Police Department; and WHEREAS, Exhibit A to Resolution 88-06, among other things, provides for members of the Citizen Advisory Committee to ride along as observers in Police Department vehicles; and WHEREAS, due to the dangerous nature of such activity and the risk of harm to the health, safety and welfare of the members of the Citizens Advisory Committee and the Ocoee Police Department, and the inability of the City of Ocoee to purchase insurance to cover such risks, the City Commission of the City of Ocoee desires to prohibit the aforementioned activity. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, THAT: SECTION 1. The City Commission of the City of Ocoee has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes. SECTION 2. The City Commission of the City of Ocoee hereby adopts a new Exhibit "A" of Resolution 88-06, attached hereto and by this reference made a part hereof, and except as set forth herein, Resolution 88-06 shall remain in full force and effect. SECTION 3. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. • SECTION 4. Effective Date. This Ordinance shall become effective immediately upon passage and adoption.�' PASSED AND ADOPTED this `` day of it/17 1991. APPROVED: f(( ATTEST: CITY OF OCOEE, FLORIDA • 410 Je Grano , C' Clerkr Dabbs, Jr. , (SEAL) • FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA APPROVES AS TO FORM AND LEGALITY this 7)t= day of A407 1991. • FOLEY b �L �y�// APPROVED BY THE OCOEE CITY h+J/ "`YYY COMMISSION AT A MEETING By: HELD ON •7 , 1991 City Attorney UNDER AGENDA ITEM PtO.JED(, public/mh4758C(1) (04/23/91) - 2 - • gxH3BZT A CITIZEN ADVISCRY COUNCIL I• PURPOSE: The oeneral ouroose of the Citizen Advisory Council shall be to orornote and maintain communication, cooperation and a positive relationship between the citizens of the City of Ocoee and the Ocoee Police Department. II. OBJECTIVES: A. To improve cornrnunication, between the citizens of the City of Ocoee and the Ocoee police Department. B. To increase involvement by the citizens and the police in community programs. C. To increase police educational activities in, and availability to, the elementary and secondary schools. D. To foster understanding and cooperation between the citizens and the police. E. To acouaint citizens with their responsibilities for the maintenance of law and order. F• Tc• acquaint citizens with the ooeratic.n, c•f the Ocoee Police Department and its varied activities. G. To orornote increased cooperation between, the police and various organizations in the community. H. To assist in crime Prevention throuoh the distribution c•f material or, crime deterrence. I. To oenerate community interest and involve- ment in crime prevention, citizen disputes and other areas of community relations. III• MEMBERSHIP. A. The Citizen Advisory Council shall consist of no less than, fifteen (l:.,) and no more than twenty-five (25) members. Members shall be appointed for a term of three (C) years and may be reappointed, irrespective of the number of terms previously served. The initial members of the Citizen, Advisory Council shall be appointed by the City Commission of the City of Ocoee, Florida. Thereafter, new members shall be appointed to the Citizen Advisory Council by the City Commission of the City of Ocoee, Florida, upon request of the Citizen Advisory Council and/or the Chief of Police. New members may be recommended to the City Commissioners by the Chief of Police, members of the Citizen Advisory Council, the Mayor and/or any one or more of the City Commissioners of the City of Ocoee, Florida. F. Members of the Citizen Advisory Council shall meet once every two months and/or at such other times as may be called by the Chairman thereof. Notice of each meeting shall be provided to all members of the Citizen Advisory Council within a reasonable time prior to the meeting. Notice of the place, day and hour of the meeting shall be provided to the public in advance of the meeting. Except as otherwise provided under Chapter 28G of the Florida Statutes, all meetings shall be open to the public. C. The members of the Citizen Advisory Council may not vote upon a matter at a meeting unless a majority of the members is quorum) is present. D. A member may be removed for cause from the Citizen Advisory Council by the affirmative vote of a majority of the members present at a meeting at which a quorum is present. IV. OFFICERS: A. The officers of the Citizen Advisory Council shall be a Chairman, a Vice-Chairman, a Secretary and any such other officers and assistant officers as may be deemed necessary by affirmative vote of a majority of the members present at a meeting at which a auorurn is present. The Chairman shall in general supervise and control the affairs of the Citizen Advisory Council and perform all other duties incident to the office of Chairman. In the absence of the Chairman or in the event of his death or inability to act, the Vice-Chairman shall Perform the duties of the Chairman, and when so acting, shall have all the powers of the Chairman. • The Secretary shall in general perform all duties incident to the office of Secretary including, but not limited to, acting as the media liaison person for the Citizen Advisory Council and providing a copy thereof to the City Commission. All minutes shall be filed with the City Clerk of the City of Ocoee. B. The initial officers of the Citizen, Advisory Council shall be appointed by the City Commission of the City of Ocoee, Florida_ Thereafter, new officers shall be elected by the affirmative vote of a majority of the members present at a meeting at which a ouorum is present. Officers may be reelected to the same Position or to a different position, irrespective of the number of terms previously served. C. Each officer shall hold office for a term of one (1) year commencing upon, his appointment to office or until his death, resionation or removal. Officers may be removed in the manner set forth in III (D) hereinabove. V. GENERA E DUTIES OF THE MEMBERS: A. To meet and confer as a committee with police department personnel on problems of law enforcement in the City of Ocoee. B. To supply information, to the Chief of Police which may be helpful to the effective operation of the Ocoee Police Department. C. To refer to the Chief of Police, or his designated representative, all questions requiring clarification of Policy and to provide the Police department with citizen, • reaction, to police procedures, policies ar,d performance. D. To prepare a monthly progress reoc,rt (together with the police department) to keep the citizens informed of the activities and progress by the police department. A monthly media statement may be made from this report. E. To prepare a semi-annual report (together with the Police department) of progress showing the positive and negative impact of community relations programs. VT. LIMITATIONS AND Pg/v/hgsgg^_ A. The Citizen Advisory Council is •riot empowered to establish policy or investigate charges or operational problems of the Ocoee Police Department. However, these areas can be topics of discussion between the Citizen Advisory Council and the Police Department. B. Responsibility for initiating discussion with citizens and/or the Ocoee Police Department shall rest primarily with the Citizen Advisory Council. However, this does riot preclude the police administration from initiating discussion with citizens and/or the Citizen Advisory Council. C. The Citizen Advisory Council is advisory to the Police Department and not to the City Commission; therefore, the Citizen Advisory Council should not be a vehicle to try to influence the City Commission in budget or personnel matters • relating to the Police Department. D. Privileges of the Citizen Advisory Council shall include the right to observe any and all of the police department's operations, individually or as a group, providing that the member makes his or her request through the Chief of Police, who shall grant or deny such request in his discretion. E. Coordination with the Citizen Advisory Council shall be the responsibility of the Chief of Police or any other departmental member designated by him. The Chief shall maintain complete and current files on the cornoosition of the Citizen Advisory Council, its meetings and its activities. RESOLUTION NO. 92- 07 i AN RESOLUTION OP THE CITY OF OCOEE, FLORIDA, RELATING TO CITIZEN ADVISORY COUNCIL; AMENDING EXHIBIT A OF RESOLUTION 91-09; PERMITTING MEMBERS OF THE CITIZENS ADVISORY COUNCIL TO RIDE ALONG AS OBSERVERS IN POLICE DEPARTMENT VEHICLES; PROVIDING SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Ocoee adopted, on February 16, 1988, Resolution 88-06 creating a citizen advisory committee for the general purpose of promoting and maintaining a positive relationship between the citizens of the City of Ocoee and the Ocoee Police Department; and WHEREAS, the City Commission of the City of Ocoee adopted, on May 7, 1991, Resolution 91-09 which prohibits members of the Citizen Advisory Committee to ride along as observers in Police Department vehicles; and WHEREAS, the City Commission of the City of Ocoee desires to permit the aforementioned activity. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, THAT: SECTION 1. The City Commission of the City of Ocoee has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes. SECTION 2. The City Commission of the City of Ocoee hereby adopts a new Exhibit "A" of Resolution 91-09, attached hereto and by this reference made a part hereof, and except as set forth herein, Resolution 91-09 shall remain in full force and effect. SECTION 3. Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION 4. Effective Date. This Resolution shall become effective immediac.ely upon passage and adoption. PASSED AND ADOPTED this S/ day of Al 1992. APPROVED: ATTEST: CITY OF OCOEE, FLORIDA !rs'.�4le7 " Jean Gr ton, City Clerk Le er Dabbs, Jr. , r (SEAL) FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA. APPROVED�AS TO FORM AND LEGALITY this SS day of ,(.ti7 , 1992. FOLEY & DNER APPROVED BY THE OCOEE CITY /J COMMISSION AT A MEETING By: (.fie}! `A14.14-4HELD ON Nl a, 5 , 1992 UNDER AGENDA ITEM NO. . City Attorney 2 EXHIBIT "A" CITIZEN ADVISORY COUNCIL I. PURPOSE: The general purpose of the Citizen Advisory Council shall be to promote and maintain communication, cooperation and a positive relationship between the citizens of the City of Ocoee and the Ocoee Police Department. II. OBJECTIVES: A. To improve communication between the citizens of the City of Ocoee and the Ocoee Police Department. B. To increase involvement by the citizens and the police in community programs. C. To increase police educational activities in, and availability to, the elementary and secondary schools. D. To foster understanding and cooperation between the citizens and the police. E. To acquaint citizens with their responsibilities for the maintenance of law and order. F. To acquaint citizens with the operation of the Ocoee Police Department and its varied activities. G. To promote increased cooperation between the police and various organizations in the community. H. To assist in crime prevention through the distribution of material on crime deterrence. I. To generate community interest and involvement in crime prevention, citizen disputes and other areas of community relations. III. MEMBERSHIP: A. The Citizen Advisory Council shall consist of no less than fifteen (15) and no more than twenty-five (25) members. Members shall be appointed for a term of three (3) years and may be reappointed, irrespective of the number of terms previously served. The initial members of the Citizen Advisory Council shall be appointed by the City Commission of the City of Ocoee, Florida. Thereafter, new members shall be appointed to the Citizen Advisory Council by the City Commission of the City of Ocoee, Florida, upon 3 request of the Citizen Advisory Council and/or the Chief of Police. New members may be recommended to the City Commissioners by the Chief of Police, members of the Citizen Advisory Council, the Mayor and/or one or more of the City Commissioners of the City of Ocoee, Florida. B. Members of the Citizen Advisory Council shall meet once every two months and/or at such other times as may be called. by the Chairman thereof. Notice of each meeting shall be provided to all members of the Citizen Advisory Council within a reasonable time prior to the meeting. Notice of the place, day and hour of the meeting shall be provided to the public in advance of the meeting. Except as otherwise provided under Chapter 286 of the Florida Statutes, all meetings shall be open to the public. C. The members of the Citizen Advisory Council may not vote upon a matter at a meeting unless a majority of the members (a quorum) is present. D. A member may be removed for cause from the Citizen Advisory Council by the affirmative vote of a majority of the members present at a meeting at which a quorum is present. IV. OFFICERS: A. The officers of the Citizen Advisory Council shall be a Chairman, a Vice-Chairman, a Secretary and any such other officers and assistant officers as may be deemed necessary by affirmative vote of a majority of the members present at a meeting at which a quorum is present. The Chairman shall in general supervise and control the affairs of the Citizen Advisory Council and perform all other duties incident to the office of Chairman. In the absence of the Chairman or in the event of his death or inability to act, the Vice-Chairman shall perform the duties of the Chairman, and when so acting, shall have all the powers of the Chairman. The Secretary shall in general perform all duties incident to the office of Secretary including, but not limited to, acting as the media liaison person for the Citizen Advisory Council 4 and providing a copy thereof to the City Commission. All minutes shall be filed with the City Clerk of the City of Ocoee. B. The initial officers of the Citizen Advisory Council shall be appointed by the City Commission of the City of Ocoee, Florida. Thereafter, new officers shall be elected by the affirmative vote of a majority of the members present at a meeting at which a quorum is present. Officers may be reelected to the same position or to a different position, irrespective of the number of terms previously served. C. Each officer shall hold office for a term of one (1) year commencing upon his appointment to office or until his death, resignation or removal. Officers may be removed in the manner set forth in III(D) hereinabove. V. GENERAL DUTIES OF THE MEMBERS: A. To meet and confer as a committee with police department personnel on problems of law enforcement in the City of Ocoee. B. To supply information to the Chief of Police which may be helpful to the effective operation of the Ocoee Police Department. C. To refer to the Chief of Police or his designated representative, all questions required clarification of policy and to provide the police department with citizen reaction to police procedures, policies and performance. D. To prepare a monthly progress report (together with the police department) to keep the citizens informed of the activities and progress by the police department. E. To prepare a semi-annual report (together with the police department) of progress showing the positive and negative impact of community relations programs. A monthly media statement may be made from this report. VI. LIMITATIONS AND PRIVILEGES: A. The Citizen Advisory Council is not empowered to establish policy or investigate charges or operational problems of the Ocoee Police Department. However, these areas can be topics of discussion between the Citizen Advisory Council and the Police Department. 5 B. Responsibility for initiating discussion with citizens and/or the Ocoee Police Department shall rest primarily with the Citizen Advisory Council. However, this does not preclude the police administration from initiating discussion with citizens and/or the Citizen Advisory Council. C. The Citizen Advisory Council is advisory to the Police Department and not to the City Commission; therefore, the Citizen Advisory Council should not be a vehicle to try to influence the City Commission in budget or personnel matters relating to the Police Department. D. Privileges of the Citizen Advisory Council shall include the right to observe any and all of the police department's operations, individually or as a group, providing that the member makes his or her request through the Chief of Police, who shall grant or deny such request in his discretion. E. Coordination with the Citizen Advisory Council shall be the responsibility of the Chief of Police or any other departmental member designated by him. The Chief shall maintain complete and current files on the composition of the Citizen Advisory Council, its meetings and its activities. F. Members are welcome to ride along as observers in police department vehicles. It is suggested that, due to other departmental activities, arrangements to ride in patrol units should be made in advance by contacting the chief, captain, or lieutenant of the police department. G. When riding as an observer, members are cautioned that they must not place their personal safety in jeopardy; and, when the situation requires it, they must follow the direction of the police officer in charge of the patrol unit. H. Members will be required to sign a liability release prior to riding in police vehicles. C mvwcmvf11orr:..tir_:i nvm r n►eoA1_1 6