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Home My WebLink AboutVI (E) Resolution No. 96-20, amending Exhibit A of Resolution 92-07 relating to the Citizen Advisory Council to the Police Department AGENDA 7-16-96 Item VI E FOLEY & LARDNER ATTORNEYS AT LAW SUITE 1800 1 1 1 NORTH ORANGE AVENUE A MEMBER OF GLOBALEX ORLANDO, FLORIDA 32801 WITH MEMBER OFFICES IN JACKSONVILLE TELEPHONE (407) 423-7656 BERLIN TALLAHASSEE BRUSSELS TAMPA FACSIMILE (407) 648-1743 DRESDEN WEST PALM BEACH MAILING ADDRESS FRANKFURT MILWAUKEE LONDON MADISON POST OFFICE BOX 2193 PARIS CHICAGO ORLANDO, FL 32802-2193 SINGAPORE WASHINGTON,D.C. y�v n7�'T STUTTGART MEMORANDUM UM TAIPEI TO: The Honorable Mayor and City Commissioners of the City of Ocoee FROM: Martha H. Formella, Esq. , Assistant City Attorney THROUGH: Paul E. Rosenthal, Esq. , City Attorney DATE: July 11, 1996 RE: Citizen Advisory Council In accordance with the City Commission direction on June 18, 1996, a proposed Resolution amending the Citizen Advisory Council rules is attached. Attachment cc : Ellis Shapiro, City Manager (w/att . ) ESTABLISHED 1 8 4 2 RESOLUTION NO. 96-20 : A RESOLUTION OF THE CITY OF OCOEE, FLORIDA RELATING TO CITIZEN ADVISORY COUNCIL; AMENDING EXHIBIT A OF RESOLUTION 92-09; AUTHORIZING THE CITIZEN ADVISORY COUNCIL TO ADOPT BYLAWS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, on February 16, 1988, the City Commission of the City of Ocoee, Florida (the "City Commission" ) adopted Resolution 88-06 creating a citizen advisory committee for the general purpose of promoting and maintaining a positive relationship between the citizens of the City of Ocoee and the Ocoee Police Department (the "Citizen Advisory Council") ; WHEREAS, on May 7, 1991, the City Commission adopted Resolution 91-09 amending Exhibit A to Resolution 88-06 ; WHEREAS, on May 5, 1992, the City Commission adopted Resolution 92-07 amending Exhibit A to Resolution 91-09; and WHEREAS, the City Commission desires to permit the Citizen Advisory Council to adopt its own rules and procedures . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, AS FOLLOWS: SECTION ONE. Authority. The City Commission of the City of Ocoee has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes . SECTION TWO. New Exhibit A. The City Commission of the City of Ocoee, Florida, hereby adopts a new Exhibit A of Resolution 92-07, attached hereto and by this reference made a part hereof, and except as set forth herein, Resolution 92-07 shall remain in full force and effect . Nothing contained in this Resolution shall affect the terms or membership of members serving at the time of adoption of this Resolution. SECTION THREE. Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION SEVEN. Effective Date. This Resolution shall become effective immediately upon passage and adoption. PASSED AND ADOPTED this day of , 1996 . APPROVED: ATTEST: CITY OF OCOEE, FLORIDA Jean Grafton, City Clerk S. Scott Vandergrift, Mayor (SEAL) READ FIRST TIME AND ADOPTED , 1996, UNDER AGENDA ITEM NO. 1 FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA APPROVED AS TO FORM AND LEGALITY this day of , 1996 . FOLEY & LARDNER By: City Attorney EXHIBIT "A" CITIZEN ADVISORY COUNCIL I. PURPOSE: The general purpose of the Citizen Advisory Council shall be to promote and maintain communication, cooperation and a positive relationship between the citizens of the City of Ocoee and the Ocoee Police Department . II. OBJECTIVES : A. To improve communication between the citizens of the City of Ocoee and the Ocoee Police Department . B. To increase involvement by the citizens and the police in community programs . C. To increase police educational activities in, and availability to, the elementary and secondary schools . D. To foster understanding and cooperation between the citizens and the police . E. To acquaint citizens with their responsibilities for the maintenance of law and order. F. To acquaint citizens with the operation of the Ocoee Police Department and its varied activities . G. To promote increased cooperation between the police and various organizations in the community. H. To assist in crime prevention through the distribution of material on crime deterrence . I . To generate community interest and involvement in crime prevention, citizen disputes and other areas of community relations . 1 III. MEMBERSHIP: A. The Citizen Advisory Council shall consist of no less than fifteen (15) and no more than twenty-five (25) members . Members shall be appointed for a term of three (3) years and may be reappointed, irrespective of the number of terms previously served. The initial members of the Citizen Advisory Council shall be appointed by the City Commission of the City of Ocoee, Florida. Thereafter, new members shall be appointed to the Citizen Advisory Council by the City Commission of the City of Ocoee, Florida, upon request of the Citizen Advisory Council and/or the Chief of Police. New members may be recommended to the City Commissioners by the Chief of Police, members of the Citizen Advisory Council, the Mayor and/or one or more of the City Commissioners of the City of Ocoee, Florida. B. Notice of each meeting shall be provided to all members of the Citizen Advisory Council within a reasonable time prior to the meeting. Notice of the place, day and hour of the meeting shall be provided to the public in advance of the meeting. Except as otherwise provided under Chapter 286 of the Florida Statutes, all meetings shall be open to the public . C. A member may be removed for cause from the Citizen Advisory Council by the affirmative vote of a majority of the members present at a meeting at which a quorum is present, or as otherwise provided in the By-laws of the Citizens Advisory Council . 2 D. The quorum for meetings of the Citizens Advisory Council shall be as set forth in the By-Laws of the Citizens Advisory Council . IV. OFFICERS: The officers of the Citizen Advisory Council shall be as determined by the Citizens Advisory Council in its By-laws . V. GENERAL DUTIES OF THE MEMBERS: A. To meet and confer as a committee with police department personnel on problems of law enforcement in the City of Ocoee . B. To supply information to the Chief of Police which may be helpful to the effective operation of the Ocoee Police Department . C. To refer to the Chief of Police or his designated representative, all questions required clarification of policy and to provide the police department with citizen reaction to police procedures, policies and performance . D. To prepare a monthly progress report (together with the police department) to keep the citizens informed of the activities and progress by the police department . E. To prepare a semi-annual report (together with the police department) of progress showing the positive and negative impact of community relations programs . A monthly media statement may be made from this report . VI. LIMITATIONS AND PRIVILEGES : A. The Citizen Advisory Council is not empowered to establish policy or investigate charges or operational problems of the Ocoee Police Department . However, these areas can be topics of 3 discussion between the Citizen Advisory Council and the Police Department . B. Responsibility for initiating discussion with citizens and/or the Ocoee Police Department shall rest primarily with the Citizen Advisory Council . However, this does not preclude the police administration from initiating discussion with citizens and/or the Citizen Advisory Council . C. The Citizen Advisory Council is advisory to the Police Department and not to the City Commission; therefore, the Citizen Advisory Council should not be a vehicle to try to influence the City Commission in budget or personnel matters relating to the Police Department . D. Privileges of the Citizen Advisory Council shall include the right to observe any and all of the police department' s operations, individually or as a group, providing that the member makes his or her request through the Chief of Police, who shall grant or deny such request in his discretion. E. Coordination with the Citizen Advisory Council shall be the responsibility of the Chief of Police or any other departmental member designated by him. The Chief shall maintain complete and current files on the composition of the Citizen Advisory Council, its meetings and its activities . F. Members are welcome to ride along as observers in police department vehicles . It is suggested that, due to other department activities, arrangements to ride in patrol units should be made in 4 advance by contacting the chief, captain, or lieutenant of the police department . G. When riding as an observer, members are cautioned that they must not place their personal safety in jeopardy; and, when the situation requires it, they must follow the direction of the police officer in charge of the patrol unit . H. Members will be required to sign a liability release prior to riding in police vehicles . VII. BY-LAWS : A. The Citizens Advisory Council may adopt and from time to time amend By-Laws governing matters not addressed herein. B. Unless otherwise provided in its By-laws, the Citizens Advisory Council shall follow Robert' s Rules of Order (latest edition) . C:\W P51\DOCS\FLOATER\CITIZENS.A 17/11/961 PER:jg 5