Loading...
HomeMy WebLinkAboutItem 14 Approval to Piggyback on City of Sarasota’s Contract for Coating Work with Engineered Spray Solutions, LLC ocoee florida AGENDA ITEM COVER SHEET Meeting Date: May 7, 2019 Item # Reviewed By: / Contact Name: Charles K. Smith, P.E Department Director: Charle0//79-11"----K Contact Number: 407-905-3159 City Manager: Robert Fra Subject: Approval to Piggyback the City of Sarasota's Contract for Coating Work with Engineered Spray Solutions, LLC Background Summary: The Utility Department uses structural coatings to seal and protect everything from ground storage tanks to lift stations to wet wells. Coating projects are crucial to ensuring the longevity of the utility system and are considered a proactive best practice to maintain operations of these facilities. The City has reviewed a variety of coatings and recently has been using the Sprayroc product through Engineered Spray Solutions (ESS) by piggybacking off the City of Sarasota's Contract for Coating Work. The City has used ESS twice this year and has found them to be very competitively priced. Utilities has been satisfied with both the product and the application. However, the work performed by ESS is over the $50,000 purchasing threshold, requiring any additional work by ESS to have Commission approval. Lift Station 12 is scheduled to be recoated this year, and the Utilities Department is requesting to piggyback off the City of Sarasota's Contract for Coating Work with Engineered Spray Solutions, LLC. The estimated cost for the project is $37,207. Issue: Should the City piggyback off the City of Sarasota's Contract for Coating Work with Engineered Spray Solutions, LLC for the Lift Station 12 coating project? Recommendations: The Utilities Department recommends the Commission approves piggybacking off the City of Sarasota's Contract for Coating Work and using Engineered Spray Solutions for the Lift Station 12 coating project at a cost of$37,207. Attachments: City of Sarasota Contract Financial Impact: The money for this project is budgeted in Utilities' Repair and Replacement fund in the amount of $180,00.00. ESS and the Sprayroc will save the City an estimated $150,000 based on estimated project costs. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading ); Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda ✓V Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. c-PA ¢ _ N/A Reviewed by N/A 2 rENGINEERED 1306 Banana Road, Lakeland, Florida 33810 Local Phone • 863-859-3889 US SPRAY SOLUTIONS Toll Free • 800-329-3889 ®�®� Applying the Gold Standard. March 15, 2019 City of Ocoee Trent Hopper 1800 AD Mims Road Ocoee, FL 34761 Project: City of Ocoee - Lift Station#12 - 581 Maguire Road Ocoee, FL 34761 Scope of Work: • Mobilize competent crew of four (4) and capable equipment to the 581 Maguire Rd, FL project site. • Perform a 5,000-psi high pressure water cleaning of the existing surface within the host list station walls. Estimated quantity of One (1) Lift station is 697 square feet in total including invert, bench, walls and upper barrel area. • Perform a final 5,000-psi high pressure water cleaning of the existing PVC surface. • Inspect the lift station structure's interior surface for defects. A maximum of five (5) bag of Euclid V100 mortar mix is estimated for proper surface rebuilding preparation. • Make suitable repairs to the PVC surface area as required to prepare surface for the SprayWall Protective Lining System. • Chemical grout injection of BASF 355-1K for water stop within the structure. A maximum of five (5) gallons are included in this proposal. • Spray apply a maximum of 250 mils. SprayWall Polyurethane protective coating to all exposed PVC surfaces. • A visual inspect and electronic holiday detection will be performed on the SprayWall Polyurethane coating to insure a monolith pinhole free coating. • Project has been bid, based on a PVC liner as discussed with Trent Hopper. In the event a different material is encountered on site, additional charges for removal may be necessary. • We have included installing a bonding compound as necessary for the PVC liner adhesion of the Spraywall Lining • Three (3) working days required to complete this project. Inclusions: • ESS safety protocol and all industry standard for job site confined space compliance. Exclusions: • Project permitting, any dewatering, bonding and bypass pumping of any wastewater. Page 2 of 3 City of Ocoee - Lift Station#12 - 581 Maguire Road Ocoee, FL 34761 Notes: • During the work at the structure, a determination will be made regarding the need for additional high strength V100 cement beyond the five (5) bags proposed. Any additional cement and workmanship will be invoiced at$125.00/bag with approved change order. Five (5) gallons of 355-1K grout for water stop is accounted for in this proposal. However, chemical grout for water stop, if required beyond 5 gallons,will be invoiced at$125.00/gallon with approved change order. Standby of crew for situations beyond our control could result in additional charges of$375.00 per hour or$3,000.00 for a production lost in an eight-hour day. Staging area will be required within 50ft of the structure. Any items not included in the above Scope of Work are considered excluded and would be completed only by approved change order. Project is bid based on standard daylight work hours. Balance is due upon completion. Proposal price is valid for 30 days. No retainage is to be withheld. • One(1) Structure to be repaired and coated with the SprayWall Protective Lining System. Respectfully Submitted, Work Authorization Vicitetee De4uewiwe Michael Desvernine Project Manager Date Engineered spray Solutions, LLC (863) 559-7362 Page 3 of 3 City of Ocoee- Lift Station#12 - 581 Maguire Road Ocoee, FL 34761 General Conditions: • It is mutually understood that in undertaking to correct/repair conditions present, other conditions that were hidden may become known. Such consequences will be beyond ESS's control, and ESS assumes no responsibility for such consequences. ESS will however, use its best skills and experience to avoid or minimize them. The owner assumes responsibility for any hazardous waste uncovered at this site. 1. The buyer has furnished pre-bid information used in planning the work covered in this proposal to ESS,and ESS assumes no responsibility for its accuracy. If the conditions are not in accordance with the information furnished to ESS by the buyer or others, the recommended procedures and scope of work in this proposal may not apply. The buyer will reimburse any additional expenses incurred by ESS as a result of this difference to ESS. 2. Any items of work not specifically included in this proposal shall not be the responsibility of ESS. Any alteration or deviation from the attached or referenced specifications, involving extra costs will be executed only upon written orders, and will become an extra charge over and above this proposal. All agreements are contingent upon strikes, accidents, or delays beyond our control. 3. It is mutually agreed that ESS shall retain all rights conferred upon it by the lien statutes of any State, Federal, or Territorial Government and will exercise lien rights if necessary. If ES S is not paid when required by this contract, interest of 1.5%will be charged per month. If the delinquent amount is referred to an attorney for collection, the buyer will pay all costs of collection including reasonable attorney fees and court costs. Should any legal action be required as a result of this contract, venue for such action shall be Polk County, Florida. 4. Our proposal is based on carrying out the work in a continuous manner during regular working hours. Should our work be delayed or interrupted for any reason beyond our control we will be compensated for standby of the crew and equipment. 5. If conditions beyond ESS's control make it impossible for us to render performance as specified, and buyer elects to terminate the contract, ESS will be entitled to a cancellation charge for any job set-up, in addition to reimbursement in full for all of ESS's costs (including labor, materials, and overhead),plus reasonableprofit for all work performed to date of written notification bythe buyer. Y 6. By executing this contract, owner agrees that all vendor requirements, including but not limited to pre-qualification, insurance, W-9, etc., have been adequately met. All necessary taxes are included in this proposal. BID FORM-PRICE SCHEDULE MANHOLE,WETWELL AND STORMWATER STRUCTURE REHABILITATION CONTRACT Sarasota PIGGYBACK Bid form Ocoee Lift Station#12 A2.MANHOLE,WETWELL AND STORMWATER STRUCTURE COATING-EPDXY • BID ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL AMOUNT Polyurathane Resin Based Coating 48" 1 Diameter 1/8"Minimum Thickness V.F. 0 $ 213.00 $ Polyurathane Resin Based Coating 48" 2 Diameter 1/4"Minimum Thickness V.F. 0 $ 238.00 $ Polyurathane Resin Based Coating 48" 3 Diameter 1/2"Minimum Thickness V.F. 0 $ 301.00 $ - Polyurathane Resin Based Coating 48" 4 Diameter 1"Minimum Thickness V.F. 0 $ 489.00 $ - 5 Polyurathane Resin Based Coating 60" V.F. 0 $ Diameter 1/8"Minimum Thickness $ 267.00 6 Polyurathane Resin Based Coating 60" - V.F. 0 $ Diameter 1/4"Minimum Thickness $ 298.00 Polyurathane Resin Based Coating 60" 7 Diameter 1/2"Minimum Thickness V.F. 0 $ 376.00 $ - Polyurathane Resin Based Coating 60" 8 Diameter 1"Minimum Thickness V.F. 0 $ 612.00 $ - Structure/Box Culvert Polyurathane Resin 9 Based Coating-1/4"Minimum Thickness S.F. 697 $ 19.00 $ 13,243.00 Structure/Box Culvert Polyurathane Resin 10 Based Coating-1/2"Minimum Thickness S.F. 0 $ 25.00 $ Structure/Box Culvert Polyurathane Resin 11 Based Coating-1"Minimum Thickness S.F. 0 $ 39.00 $ SUBTOTAL BID PRICE(A2)MANHOLE,WETWELL AND STORMWATER STRUCTURE $ 13,243.00 COATING-EPDXY B.MANHOLE,WETWELL AND STORMWATER STRUCTURE REPAIR BID ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL AMOUNT Removal of Existing Manhole,Wetwell or 12 Structure Lining System(Excluding T-Lock S.F. 0 $ 9.00 $ - or Similar Liner) Removal of Existing Manhole,Wetwell or 13 S.F. 0 $ 22.00 $ - Structure T-Lock or Similar Lining System 14 Patching and Profiling-Cementitious Grout S.F. 697 $ 12.00 $ 8,364.00 Y 15 Infiltration Control-Cementitious or GAL. 0 $ 125.00 $ Chemical Grout 16 Bonding Compound GAL. 20 $ 55.00 $ 1,100.00 17 Bench and Invert Channel Repair L.F. 0 $ 110.00 $ - 18 Chimney Repairs V.F. 0 $ 150.00 $ - 19 Chimney Replacement V.F. 0 $ 675.00 $ - Manhole/Structure Rim and Cover 90 EA 0 $ 1,150.00 $ Replacement-Paved Areas Manhole/Structure Rim and Cover 91 EA 0 $ 935.00 $ Replacement-Grassed Areas 22 Seam Extrusion Welding L.F. 0 $ 300.00 $ - 23 Fusion Welding of Pipe Boot EA 0 $ 900.00 $ - 24 Install Rain Water Protector EA 0 $ 110.00 $ - (SUBTOTAL BID PRICE(B)MANHOLE,WETWELL AND STORMWATER STRUCTURE REPAIR 1$ 9,464.00 I C.CLEANING,TELEVISING,AND ASSESSMENT BID ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL AMOUNT 25 Cleaning Sewer Manholes EA 0 $ 150.00 $ - 26 Cleaning Stormwater Structures EA 0 $ 175.00 $ - 28 Televising(DVD)/Photographs(CD)Sewer EA 0 $ 75.00 $ Manholes 29 Televising(DVD)/Photographs(CD) EA 0 $ 75.00 $ Stormwater Structures 31 GPS Mapping of County Requested EA 0 $ 150.00 Manholes SUBTOTAL BID PRICE(C)CLEANING,TELEVISING,AND ASSESSMENT $ 1,300.00 D.ANCILLARY SERVICES • BID ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL.AMOUNT 32 Bypass Pumping-4"Pump DAY 0 $ 2,500.00 $ - 34 Bypass Pumping-8"Pump DAY 0 $ 2,900.00 $ - 35 Bypass Pumper Truck HOUR 0 $ 290.00 $ 36 Bypass Vac-Truck HOUR 0 $ 290.00 $ - 37 Maintenance of Traffic-Arterial EA 0 $ 1,200.00 $ - 38 Maintenance of Traffic-FDOT EA 0 $ 1,900.00 $ - $ $ 13,200.00 SUMMARY OF BID ITEMS-COATING METHOD 2-EPDXY SUBTOTAL BID PRICE(A2)-STRUCTURE COATING-EPDXY(Sum Items 10-19) $ 13,243.00 SUBTOTAL BID PRICE(B)-STRUCTURE REPAIR(Sum Items 20-32) $ 9,464.00 SUBTOTAL BID PRICE(C)-CLEANING,TELEVISING,AND ASSESSMENT(Sum Items 33-39) $ 1,300.00 SUBTOTAL BID PRICE(D)-ANCILLARY SERVICES(Sum Items 40-46) $ 13,200.00 t na rrrPvrAKe„S7111.!I►'+�I#stIP2tixt•tn ��5. .':,, 37 0 PLUS Construction Contingency Allowance(5%of Subtotal Price) $0.00 TOTAL PRICE INCLUDING CONTINGENCY ALLOWANCE $37,207.00 Note:Unit Prices on this form correspond to the items listed in the Measurement and Payment Section 01026 of the Technical Specifications.