HomeMy WebLinkAbout07-13-2010 Joint Meeting Minutes Minutes of the Joint Meeting of the
CITY OF OCOEE GENERAL EMPLOYEES' PENSION BOARD (GEPB)
THE POLICE OFFICERS/FIRE FIGHTERS PENSION BOARD (POFPB)
Held on July 13, 2010
At 150 N. Lakeshore Drive c
Ocoee, FL 34761 DRAFT
AGENDA ITEM I. CALL TO ORDER—Chairman Wagner
GEPB Chairman Russ Wagner and POFPB Chairman Charlie Brown called the meeting to
order at 2:05 p.m. in the Commission Chambers in City Hall.
Chairman Wagner and Chairman Brown called the roll and a quorum was declared
present for each board.
Present were GEPB Chairman Russ Wagner, GEPB Trustees David Wheeler, Jean Grafton,
Wendy West and Pat Gleason along with POFPB Chairman Charlie Brown, and
POFPBTrustees Sgt. Bill Wagner and Deputy Fire Chief Butch Stanley.
Also present was Human Resources/Risk Management Director Jim Carnicella, Human
Resources Specialist Debbie Bertling and GEPB Recording Secretary Stella McLeod.
AGENDA ITEM II. BUSINESS FOR DISCUSSION: PLAN ADMINISTRATOR
GEPB Chairman Russ Wagner addressed the joint pension board attendees stating that there
has been discussion with the city manager about exploring the idea of hiring a joint pension plan
administrator. The chairman continued that the main thrust of the meeting is whether or not
having a joint plan administrator is the direction that the two boards want to take.
The boards discussed their status with the police pension having hired a professional
administrator, and the general pension board not having an administrator. Chairman Brown
mentioned that the police/fire pension board made the move to hire an administrator because
pension related activity increased dramatically. He added that there is no decision-making
authority on the part of the administrator. Decisions must go through the police/fire pension
board.
HR Director Jim Carnicella offered his expertise and experience to both boards as they explore
the options available to them. Director Carnicella advised the boards to look at what they want
General Employees Pension Board
July 13, 2010
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the plan administrator to do and how much they want to pay the administrator for doing it. He
added that it would be wise for the boards to come up with a job description, a task for which the
director can provide assistance given his experience working at the City of Hollywood in south
Florida.
The topic of technology came up. GEPB Chairman Wagner recounted his experience with a
public employer in the state of Iowa. When Chairman Wagner called the state's retirement
department and gave them some basic information, the department representative was able to
access Chairman Wagner's information immediately. This kind of accessibility is what
Chairman Wagner said he envisions for the City of Ocoee. GEPB Trustee Grafton stated that
the boards would need to be ready to change over to new technology. She added that once
hardware and software are purchased, she is available to help with the data entry tasks.
Chairman Wagner said that the general employees' pension fund will be audited shortly, and
he recommended that no definitive action be taken until the audit is completed. Director
Carnicella suggested again that the board begin building a list of duties for the administrator.
GEPB Trustee Patricia Gleason asked if it would be possible to get information about Iowa's
software (known as IPERS). Trustee Grafton asked what system the Florida Public Pension
Trustees Association (FPPTA) uses. Chairman Brown replied the organization uses a program
called the Golden Egg. After further discussion,the two boards,
By consensus, it was agreed that both pension board chairmen, along with the human
resources director,would develop lob duties for the position of plan administrator.
POFPB Trustee Sgt. Bill Wagner said that he would like to see what added benefits the City
will be getting [if a joint plan administrator is hired]. Chairman Wagner invited the police/fire
pension members to attend the next regular GEPB meeting at 11:00 a.m. The Chairman Brown
and the police/fire pension board members accepted.
AGENDA ITEM X. ADJOURN
There being no other business,the joint meeting was adjourned at 3:17 p.m.
Respectfully submitted by: Approved by:
Stella McLeod, Municipal Rec. Coordinator/
GEPB Recording Clerk Russell B. Wagner, GEPB Chairman
Charlie Brown, POFPB Chairman
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