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Home My WebLink AboutItem 08 Approval of Change Order No. 3 for #B18-05 Wastewater Treatment #2 Operations Building Expansion Project ocoee Florida AGENDA ITEM COVER SHEET Meeting Date: June 4, 2019 Item # Reviewed By: J4 Contact Name: T'Jean Tomlinson Department Director: Charle K. S j1,4.E. Contact Number: 407-905-3159 City Manager: Robert FrarOdrire/-1r Subject: Approval of Change Order No. 3 for #B18-05 Wastewater Treatment #2 Operations Building Expansion Project Background Summary: The Wastewater Treatment #2 Operations Building Expansion is nearing its completion. Some unforeseen conditions of the Operations Building were encountered which are unused drains found under existing tiles and an existing supply duct revealed to terminate before the connection point of the new supply duct as depicted in the plans. During construction, field changes were made to make an opening in an existing wall to increase the space and efficiency of the operator's office area. Replacement of the existing door and door frame to the operator's lab will be needed to offset repairs and to match the design of the building addition. To help ensure the building does not experience problems during adverse weather and change unforeseen/existing conditions, the contractor (Brodway Contracting) and City staff propose the following changes/additions: • Extension of concrete slab at the porch at the front of the building to the stairs at the side of the building • Addition of a drainage system from new concrete slab to curb • Leveling of floors for new tiling after existing drains are cut and capped • Additional length of supply duct installed to connect existing duct to new duct • Installation of new door and door frame to replace existing • Supports and framing to reinforce opening of the existing wall Staff is recommending the approval of Change Order No. 3 to move forward the additional work needed to change unforeseen/existing conditions and help prevent possible erosion. The Utilities Department shall be available for questions. Issue: Should the Mayor and City Commission approve Change Order No. 3 for the Wastewater Treatment #2 Operations Building Expansion Project? Recommendations: Motion for Mayor and City Commission to authorize an increase in funding for the Wastewater Treatment #2 Operations Building Expansion by $26,255.00; and authorize City Mayor to approve Change Order No. 3 with Brodway Contracting in the amount of$26,255.00. Attachments: 1. Change Order No. 3 Financial Impact: Project Available Funding: The initial Wastewater #2 Treatment Operations Building Expansion's available funding from the Capital Improvements Fund (408-531-00-6302) was $388,000.00. On April 2, 2019, City Commission approved an amount of$50,000 from available funds in the Capital Project—Carry Over (408-531- 00-6302) making available $438,000.00. Project's Expenses: Based on the initial Contract amount of $368,000.00, along with $61,258.50 from Change Order No. 1 and No. 2, and additional expenses for Change Order No. 3, the new Contract amount will be $455,513.50. Funding is available in the amount of $26,255.00 for Change Order No. 3 in the Capital Project — Carry Over (408-531-00-6302) from unused funds of the Dash-3 FDOT State Road 50 Widening Utility Work. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading Jc Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. / .0 N/A Reviewed by 0 N/A 2 1%.„0/1" ocoee florida CITY OF OCOEE 150 North Lakeshore Drive Ocoee,Florida 34761 *This Change Order Requires Action by the City Commission* Waste Water Treatment#2 Operations Building Expansion Bid#B18-05 CHANGE ORDER NO. 3 DATE: 5/22/19 PURCHASE ORDER: 1425961 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $368,000.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $429,258.50 Net Increase (Decrease) Resulting from this CHANGE ORDER $26,255.00 The current CONTRACT PRICE including this CHANGE ORDER $455,513.50 Original CONTRACT COMPLETION DATE: [07/01/20191 Current CONTRACT COMPLETION DATE adjusted by previous CHANGE ORDERS [07/01/2019] Net Increase Resulting from this CHANGE ORDER F451 days Current CONTRACT COMPLETION DATE including this CHANGE ORDER [08/15/20191 Waste Water Treatment#2 Operations Building Expansion Bid#B18-05 CHANGES ORDERED: I. REQUIRED CHANGES 1. This change order will cause a net increase to the contract total in the amount of$26,255.00 2. Added Lump Sum Pay Items to complete the project: CO3.01 Installation of Concrete Sidewalk, Two Vertical Walls, and 6-inch Storm Drain by Seventeen Thousand Two Hundred Twenty (17,220)Dollars CO3.02 Cut and Cap Three Floor Drains and Installation of Self Leveling Mortar by Seven Hundred Fifty (750)Dollars CO3.03 Installation of 12 Foot of 24" x 18" Supply Duct by Eight Hundred Eighty Five (885)Dollars CO3.04 Installation of New Door and Door Frame to Operators Lab by Three Thousand Eight Hundred(3,800)Dollars CO3.05 Installation of Framing and Reinforcements for Wall Opening by Three Thousand Six Hundred (3,600)Dollars 3. Please see attached proposal for description of each pay item stated above. II. JUSTIFICATION Due to unforeseen conditions of the Operations Building, unused drains were found under existing tiles in the process of retiling the floors, an existing door and door frame was discovered to need repair, an existing wall had to be cut open during construction and needs new reinforcements and framing, and the existing supply duct in the original building was revealed to terminate before the connection point of the new supply duct. Change Order #3 will help ensure the building doesn't experience problems during adverse weather. This change order will extend the concrete slab at the porch at the front of the building down to the stairs at the side of the building and add a drainage system to eliminate any exposure of the foundation, keeping the stairway in a safe and usable environment. The existing drains will be capped and floor will be leveled for installation of new tiles, a new door and door frame will be installed replacing the existing door frame, supports will be attached to the trusses to reinforce the new opening in the wall, and the additional length of supply duct will be installed to connect the existing duct to the new supply duct in the building addition. III. NARRATIVE OF NEGOTIATIONS The unit cost for CO3.01 —CO3.05 was reviewed by the Utilities Department along with Rhodes and Brito's Architects and found to be within reasonable range. Waste Water Treatment#2 Operations Building Expansion Bid#B18-05 IV. PAYMENT The total expenses for the additional work in conjunction with Change Order#3 are $26,255.00. The Waste Water Treatment #2 Operations Building Expansion had a budgeted amount of $388,000.00 from the Capital Improvements Fund (408). Due to the approval of Change Order #2 by City Commission on April 2, 2019, the project's budget was increased to $438,000.00 from funds in the Capital Project—Carry Over(408). Change Order #3 will increase the contract amount to $455,513.50. Unused funds for Change Order #3 are available from savings on other projects in the Capital Project— Carry Over Fund (408-531-00-6302). V. APPROVAL AND CHANGE AUTHORIZATION The original project and funding allocation was established by issuance of a CITY purchase order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual, Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which collectively form the terms of an agreement between the CITY and the CONTRACTOR for the performance of the Work. This proposed change to the agreement requires approval by the City Commission under the CITY's Purchasing Rules and Regulations and is consistent with any prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original agreement other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract price and time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the CITY for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the CITY arising from or relating to the matters or Work set forth or contemplated by this Change Order. [Balance of this page was left blank intentionally] Waste Water Treatment in Operations Building Expansion Bid#B18-05 RECOMMENDED BY: ACCEPTED BY: CITY OF O : / FLORIDA BRODWAY C I ' • 4 ING By: By: /MA' Signature l firignature SDate: z-- /9 Date: 9. re\ Title: lj_4i, � 2P ' Title: G„N APPROVED BY: CITY OF OCOEE,FLORIDA By: Date: Rusty Johnson, Mayor Attest: Melanie Sibbitt, City Clerk FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF ,20 UNDER ,20 AGENDA ITEM NO. By: City Attorney Waste Water Treatment#2 Operations Building Expansion Bid#B18-05 BRODWAY CONTRACTING Estimate Kissimmee, FL (407)910-4838 g RO DWAY service@brodwaycontracting.com CONTRACTING www.brodwaycontracting.com ADDRESS City of Ocoee 1800 A.D. Mims Rd. Ocoee, FL 34761 ESTIMATE# DATE EXPIRATION DATE 20190379 04/30/2019 06/30/2019 PROPERTY NAME PROJECT NAME PROJECT MANAGER 1820 A.D. Mims Rd. Wastewater#2 Ops Bldg Expansion T'Jean Tomlinson ACTIVITY ACTIVITY OTY i_ RATE AMOUNT Remove landscape material beside building and pour Service 1 17 220.00 17,220.00 concrete sidewalk(approx. 60'x 3'). Finish with 2 vertical walls near staircase and add a section of sidewalk at lower level. This will ensure the entire area !, up to the staircase is encased in concrete. Work includes installing a 6"storm drain line with one catch basin near the adjacent building and up to two connections for future gutters. Storm drain line will be approx. 100'with an outlet box at future concrete curb. Work includes removing abandoned water, electrical and telecom lines and patching holes in building. Cut and cap 3 floor drains found below ceramic tile Service 1 750.00 750.00 floor. Install self leveling mortar to prepare for new LVT tile. HVAC CHANGES: Service 1 885.001 885.00 Furnish and install 24"x 18"fabricated SA duct above operator's lab (incorrectly shown on plans as existing, approx. 12' length) including cut into existing main trunk and new hangers. Operator's Lab Service 1 3,800.00 3,800.00 - Remove door casing, reframe (as needed) and install knockdown door frame (similar to others)with wood core door. Patch drywall affected my modification, texture and paint. - Remove old plumbing lines (abandoned), patch holes in room,texture and paint to match new walls. Back Office Area/Trent's Office !Service 1 3,600.00 3,600.00. ACTIVITY ACTIVITY QTY RATE AMOUNT - Repair wall opening in Trent's office by installing new header, patching drywall to match existing, install casing and trim.Add kickers to reinforce walls. - Paint back office area and Trent's office to match new walls. Per City of Ocoee,City will relocate backflow device,meter and mop sink. TOTAL $26,255.00 Accepted By Accepted Date