HomeMy WebLinkAboutItem 01 Approval of the Minutes for the Regular City Commission Meeting held May 7, 2019 MINUTES
REGULAR CITY COMMISSION MEETING
MAY 7,2019
CALL TO ORDER- 6:16 I'M
Mayor Johnson called the regular session to order at 6:16 PM in the Commission Chambers of
City Hall. The invocation was led by Commission Oliver followed by the Pledge of Allegiance
to the Flag led by Commissioner Firstner. City Clerk Sibbitt called roll and declared a quorum
present.
Present: Commissioner Brinson,Commissioner Wilsen,Mayor Johnson,Commissioner Firstner,
Commissioner Oliver
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt
PRESENTATIONS AND PROCLAMATIONS - 6:18 PM
Proclamations for May 2019
➢ Building Safety Month,read by Commissioner Brinson,proclaimed by Mayor Johnson.
Proclamation was accepted by Building Official Hall and Permitting Supervisor Cooper.
➢ Water Safety Month, read by Commissioner Wilsen, proclaimed by Mayor Johnson.
Proclamation was accepted by Parks and Recreation Director Johnson and Operations
Manager Hogan.
➢ Haitian Heritage Month, read by Commissioner Oliver, proclaimed by Mayor Johnson.
Proclamation was accepted by Dr. Idler Bonhomme.
➢ Municipal Clerks Week — May 5 — 11, read and proclaimed by Mayor Johnson.
Proclamation was accepted by City Clerk Sibbitt.
➢ National Peace Officer Memorial Day—May 15
& National Police Week—May 12 - 18, read by Commissioner Firstner, proclaimed by
Mayor Johnson. Proclamation was accepted by Officer Clark and Officer Birdsong.
(Heard out of Agenda order.)
Presentation by TNXL Baseball Academy - Assistant City Manager Shadrix introduced
TNXL Baseball Academy and shared their success. He implored the Commission to keep an open
mind while listening to the proposed partnership, as he believed it to be a very beneficial offer
not only to the City,but to the youth within the community. He then turned the presentation over
to Economic Development Consultant de la Portilla who explained in greater detail the
league's tremendous success in their four short years; and further, clarified the proposed
partnership with the City. The league has offered to develop a half million-dollar indoor
canvassed facility on a parcel adjacent to Sorenson Field, which is currently owned by the City.
It would be installed by a firm,based out of Iowa, which could install the facility in roughly 90
days. In the event they were to relocate, the structure could be moved. They would also provide
additional improvements to the current fields including placing netting around the fields,marking
foul ball lines, and adding bullpen mounds for the pitchers. The league is asking the City to fund
roughly $46,000 which would include bringing water and sewer to the site, landscaping, and
removing the fence to accommodate more parking. Within the proposed agreement, TNXL is
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May 7, 2019
seeking a minimum 10-year ground lease. They have agreed to pay a monthly rent of$3500,with
possible annual rent increases of 3-5% per year. He recapped and explained if the City chooses
to invest $46,000, they would generate $543,000 in revenue over the course of 10-years. TNXL
has also agreed to assist the City's Babe Ruth League by providing one-hour monthly instruction
to the players. They will also award scholarships to eligible Ocoee residents, one per every
twenty-five paying players. He concluded by introducing Coach Martinez and several of their
current students.
Commissioner Oliver asked about the scalability of their program. Coach Martinez shared that
their vision is to grow TNXL to model the IMG Academy. He expressed this deal would help
move them in the direction to make this happen. Commissioner Oliver also inquired about the
current recruitment process. Coach Martinez explained they do not openly recruit, and to date
their success has been based on word of mouth. Commissioner Oliver then asked about the
organization's revenue. Economic Development Consultant de la Portilla explained they have
been in business since 2014, and, based on their financial standing in the community, they were
able to qualify for an SBA Loan. He further noted that they have 40 full-time players and 25 part-
time players that are paying monthly fees.
Commissioner Brinson inquired about housing for the players. Coach Martinez explained that
most players live within the area, however for those students that come from out of town, host
families are available. Commissioner Brinson then inquired about the stability of the structure
during a natural disaster. Coach Martinez explained that Clear Span assured him the structure
can withhold 150 mph winds and is actually safer than a steel structure. City Attorney Cookson
noted that within the agreement, liability insurance would be required. Economic Development
Consultant de la Portilla shared that he has already negotiated with TNXL to ensure that the
City is well protected.
Commissioner Wilsen inquired if there will be a buffer to the homes along the area. Deputy
Development Services Director/CRA Administrator Corless shared that currently there is
good natural base, however, there are plans to enhance the buffer. Commissioner Wilsen then
confirmed that TNXL would be using the fields Monday-Friday during the day.
Economic Development Consultant de la Portilla further expressed the economic impact
visitor's coming to the area could have on the City and explained that recruiters and visitors will
need places to stay and to eat.
Commissioner Firstner inquired if Sorenson field could accommodate spectators. Coach
Martinez shared that there would be bleachers on site for visitors to watch from.
Motion: Move to direct City staff and City Attorney to proceed with contract
negotiations with TNXL Baseball Academy; Moved by Commissioner Firstner,
seconded by Commissioner Wilsen; Motion carried 5-0.
Fiscal Year 2018 Audit Results and CAFR Presentation—Tammy Campbell with McDirmit
Davis gave a presentation regarding the City's 2018 Financial Audit. The highlights entailed the
City's General Fund, the unassigned Fund Balance, revenues and expenditures over time, and
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Capital Funding Projects. She also touched on the water and wastewater fund revenues and
operating expenses over time, and the Community Redevelopment Agency fund revenues and
expenses over time. She shared that one new accounting standard was adopted during 2018 which
related to post-employment benefits. She then noted that the City received an unmodified audit
opinion, which is the best opinion any city can receive. She explained that prior year comments
have now been remediated and are no longer comments moving forward. Ms. Campbell
indicated an overall improvement in internal control structure and a positive financial report.
Mayor Johnson inquired about the current reserve balance. Ms. Campbell replied the ending
unassigned fund balance in the general fund was $14.2 million.
Commissioner Oliver asked if the financial report would have any effect on the City's current
bond rating. Ms. Campbell indicated it would have some impact. City Manager Frank shared
in the last six months the Fitch rating increased, going from an AA to an AA+.
STAFF REPORTS AND AGENDA REVIEW- None
COMMISSIONERS ANNOUNCEMENTS—None
CONSENT AGENDA - 7:05 PM
Consent Agenda Motion
Motion: Move to approve the Consent Agenda Items #1 - #14; with Item #4 being
pulled for discussion and separate consideration
Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion
carried 5-0.
1. Approval of the Minutes for the Regular Commission Meeting held April 19, 2019.
(City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval of Reappointments of Four Current Members on the Human Relations
Diversity Board. (City Clerk Sibbitt)
The Human Relations Diversity Board was created by Resolution in 2003. The purpose of this board is to
promote understanding,respect,goodwill,and equality among all citizens and businesses of the City of Ocoee.
Members of the Human Relations Diversity Board serve three-year terms. The Resolution provides that the
Human Relations Diversity Board membership shall consist of thirteen(13)members.The terms of Members
Rhonda Anderson-Robinson,Sandria Foster,Billie Jean Daily and William Maxwell will expire in May 2019.
All four members have indicated an interest in being considered for reappointment for another term ending
May 2022. In 2018 Member Anderson-Robinson attended 6 out of 9 meetings,Member Foster attended 7 out
of 9 meetings,Member Daily attended 5 out of 9 meetings and Member Maxwell attended 9 out of 9 meetings.
Approved on Consent. Motion carried 5-0.
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3. Approval of New Appointment to the Citizen Advisory Council for Ocoee Police
Department and the Code Enforcement Board. (City Clerk Sibbitt)
Members of the Citizen Advisory Council for Ocoee Police Department serve a three-year term. The
Resolution creating the Board allows no more than fifteen(15)members. Currently, the Board has ten(10)
members.The Code Enforcement Board was created by Ordinance No.741 on June 16, 1981.The purpose of
this Board is to review infractions of the City Technical Codes, negotiate compliance and impose fines for
failure to comply.The Code Enforcement Board allows no more than seven(7)regular members and two(2)
alternate members with a three-year term. Currently, the Board has seven (7)regular members and zero (0)
alternate members. One application has been received by William Mann who has shown an interest in being
appointed to the Citizen Advisory Council for Ocoee Police Department for a term ending January 2022 and
the Code Enforcement Board as an alternate member for a term ending June 2022.
Approved on Consent. Motion carried 5-0.
4. Approval to Transfer the Initial Funding for Purchase of the Gettings Recording
Studio. (Assistant City Manager Shadrix)
On March 5, 2019, the Ocoee City Commission approved purchase of the City of the Gettings Recording
Studio and directed staff to prepare and execute a contract for purchase in addition to a lease agreement for
the studio. Staff has completed preparing the purchase agreement and lease and wishes to set a 60-day
inspection period and quick closing. The purchase calls for an up-front payment of$1.5 million with five
subsequent payments of $200,000 annually. Existing unexpended capital project funds are available for
reallocation to cover the initial $1.5 million, as well as the cost of a survey and Level 1 environmental
assessment.
This item was pulled for discussion.
Commissioner Oliver inquired what the future plan are for the Gettings Recording Studio and
equipment. City Manager Frank explained the property on which the studio is located will be
incorporated into the future phasing of the Lakeshore Park Improvements. He further explained
the lease agreement included with the purchase of the studio will allow Mr. Gettings to remain in
the building for the next 5-years, thus allowing the City time to develop a plan for the property.
Discussion ensued regarding some of the ideas proposed for the property such as a pier, or
wedding venue. Commissioner Oliver inquired if the equipment in the building is included with
the purchase. He was advised that the purchase price is for the building shell and land; the
recording studio equipment is not included. The purchase calls for an up-front payment of$1.5
million, with five subsequent payments of$200,000 annually. Assistant City Manager Shadrix
further noted the Downtown Master Plan depicted this property being incorporated in conjunction
with the lake front park, and funding for this purchase is available in the City's capital project
fund. Further discussion ensued.
Motion: Move to approve Item #4 - Approval to Transfer the Initial Funding for
Purchase of the Gettings Recording Studio. Moved by Commissioner Wilsen,
seconded by Commissioner Brinson; Motion carried 5-0.
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5. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and
Workmanship Agreement with SM Construction LLC for the Oaks Commerce
Center. (Development Engineer Womack)
The Oaks Commerce Center is located at 1104 South Clarke Road,immediately south of Matthew Paris Blvd.
The lot is identified as Parcel Number 22-22-28-3093-01-000. The total area of the parcel amounts to
approximately 1.812 acres.The Oaks Commerce Center consists of a 16,8000 sq.ft.retail building with nine
(9)leasable units.The developer has completed construction of the infrastructure improvements necessary for
the Oaks Commerce Center and is requesting a Certificate of Completion for the overall development. The
infrastructure improvements include connections to the public sewer,potable water,reclaimed water systems,
connection to the retention pond,the addition of a turn lane on Clarke Road,and stripping changes on Matthew
Paris Blvd. All identified punchlist repairs are completed, and the developer is ready to start the two-year
warranty period for the public infrastructure improvements.As a requirement of the Land Development Code,
the developer is required to furnish the City a Surety to cover any possible damages discovered during the
next two years, should the developer choose not to make those repairs. SM Construction LLC has provided
the City with a check in the amount of 10% of the constructed public improvements ($13,977.13). The
Maintenance, Materials, and Workmanship Escrow Agreement acts as the executable document between the
developer and the City. The surety will be kept with the signed Maintenance, Materials, and Workmanship
Agreement,which will ensure that funds will be available should they be needed during the two-year warranty
period.The Surety will be returned to the developer upon completion of the two-year warranty period and the
repair of any damages caused over that two-year period.
Approved on Consent. Motion carried 5-0.
6. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and
Workmanship Agreement with Avex Homes LLC for the Ocoee Reserve Subdivision.
(Development Engineer Womack)
Ocoee Reserve is a single-family residential subdivision located on Silver Star Road north of the Temple
Grove Estates subdivision. The Ocoee Reserve subdivision is made up of 43 detached single-family homes.
The developer has completed construction of the infrastructure improvements for the subdivision and has
requested a Certificate of Completion. The infrastructure improvements include the potable water, sanitary
sewer, and reclaimed water utilities, street and stormwater collection system, and the perimeter wall/fencing
and associated landscaping. All identified punchlist repairs have been completed and the developer is ready
to start the two-year warranty period for the public improvements.As a requirement of the Land Development
Code,the developer is required to furnish the City a Surety to cover any possible damages discovered during
the next two years, should the developer not choose to make those repairs. Avex Homes LLC has provided
the City with a Letter of Credit in the amount of 10% of the constructed improvements. The Maintenance,
Materials,and Workmanship Agreement acts as the executable document between the developer and the City.
The Surety will be returned to the developer upon completion of the two-year warranty period and the repair
of any damages caused over those two years.
Approved on Consent. Motion carried 5-0.
7. Notification of Emergency Increase to BrightView Landscape Service Purchase Order
in the amount of$3,400 for Phase II of Old Winter Garden Road Medians to supply
and install an additional 600 linear feet of Irrigation Pipe. (Deputy Development
Services Director/CRA Administrator Corless)
BrightView's contract to provide landscaping for Phase II of Old Winter Garden Road Medians was approved
by the City Commission in the amount of$207,851.50 on March 5,2019.The company commenced work on
April 15,2019.On April 24,2019,an issue was uncovered by BrightView and the Parks Department irrigation
team in that the irrigation mainline serving the small island just west of Hempel Avenue is actually being
supplied from the larger island to the west,under the median pavement in a direct bury method(not contained
in a chase pipe). All of the other medians have direct irrigation water sources and are not fed from another
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island. If the deficiency is not corrected and if the direct bury irrigation mainline bursts,the City would have
to break up the concrete located in the nose of each median and possibly the asphalt between the medians in
order to locate the break,repair it and replace the broken concrete and asphalt. This process can be very costly.
Based on the inspection by the City's irrigation team, it was determined that if a sleeve was installed by the
contractor as they complete the irrigation system installation, the City would realize added protection in the
future. The work to install 600 linear feet of pipe was not specified and in Staffs determination,not covered
by BrightView's existing purchasing order. Staff met with the City Manager and it was agreed that the
installation of 600 linear feet of irrigation pipe needed to be resolved immediately.
Approved on Consent. Motion carried 5-0.
8. Approval to Award ITB #19-005 Asphalt Paving Projects for Fiscal Year 2019.
(Purchasing Agent Tolbert)
The City of Ocoee, Florida solicited bids from qualified contractors to furnish labor, supervision, materials,
equipment, supplies and incidentals for the asphalt paving projects for Fiscal Year 2019 for the milling and
resurfacing of a south portion of Bluford Avenue,Kissimmee Avenue,Ocoee Crown Point Parkway,Delaware
Street/Cumberland Avenue,and Hammocks Subdivision.The bid was publicly advertised on March 3,2019,
and opened on April 9, 2019. There were a total of six (6) bids received ranging from $448,641.60 to
$667,647.35. All bids are available in the Finance Department for review. The Public Works and Finance
Departments reviewed all bids received and all were considered responsive. Staff recommends awarding the
bid to Middlesex Paving, LLC as the most responsive and responsible bidder in the amount of$448,641.60
and authorize the Mayor, City Clerk, and Staff to execute the required contract documents once the required
bonds and insurance are received. Staff also recommends that the City Manager be authorized to approve
change orders to this contract up to the limit of his purchasing authority for each change order, and up to the
budgeted amount for this project for all change orders.
Approved on Consent. Motion carried 5-0.
9. Approval of Resolution for the Four-Year Lease-Purchase Agreement with Regions
Equipment Finance Corporations for Various Equipment and Vehicles Included in
the Fiscal Year 2019 Budget. (Purchasing Agent Tolbert)
The budget for Fiscal Year 18/19 includes the four(4)year lease-purchase of various equipment and vehicles.
A detailed list of the actual purchase price of the equipment and vehicles with the respective governmental
contract numbers the City will be piggybacking are provided in the staff report. Staff recommends adopting
the Resolution approving financing terms with Regions Equipment Finance Corporation, and executing the
four-year Lease-Purchase Agreement and related documents for the amount of$2,779,653.86 at an interest
rate of 2.5045%for four(4)years, with payments of$181,979.13 per quarter,to close on or before May 24,
2019.
Approved on Consent. Motion carried 5-0.
10. Approval to Expend and/or Grant Forfeiture Monies (State) to Law Enforcement
Related Uses and Charities. (Police Chief Brown)
The Ocoee Police Department recommends expending monies from its forfeiture fund to law enforcement
related uses as follows: $500 to Mothers Against Drunk Drivers(MADD),up to$1,000 to sponsor its Citizen
Public Safety Academies,which educate Ocoee citizens and businesses about the Police and Fire Department;
and$750 to its Neighborhood Restorative Justice Program, which serves as a pretrial diversion program for
children who live in Ocoee and have committed minor offenses. Because of the services they provide to the
Ocoee Police Department and to the community, and because duplication of these programs by the Police
Department is not possible, the Police Department recommends granting monies from its forfeiture fund to
the following non-profit organizations: $2,000 to Aspire Behavioral Healthcare (aka Central Florida Crisis
Intervention Team),the facility that trains our police officers how to deal with people in mental health crisis;
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and$2,000 to Crimeline,which provides crime solving tips to the Police Department,as well as publicity and
rewards to the public. Over the past years, the Police Department has made a practice of using these monies
to help support programs and organizations that partner with the Police Department in its crime
prevention/public safety mission and wishes to continue to do so.
Approved on Consent. Motion carried 5-0.
11. Approval to Piggyback on City of Orlando's Contract for Application of Asphalt
Rejuvenating Agent with Pavement Technology,Inc. (Public Works Director Krug)
The City resurfacing budget included treating certain recently paved roads with asphalt rejuvenating agent as
a method to extend the service life of the pavement. The City of Orlando has been utilizing this process for
several years with published results showing an extension of the pavement life. Public Works has been
working with representatives from Pavement Technology, Inc., (PTI) and other municipalities throughout
Florida to determine which streets in Ocoee can benefit from this treatment.Based on the established budget,
Public Works selected the following streets for rejuvenation;Meadow Sweet Ct.,Fort Collins Ct.,Little Aspen
Ct., New Meadows Ct., Bay St., Floral St., W. Ohio St., Olympus Dr., Adriatic Dr., Acropolis Dr., Ocoee
Hills Rd., Ridgefield Ave. and Wurst Rd. Public Works recommends approval to piggyback on the City of
Orlando Contract IFB15-0224 for Application of Asphalt Rejuvenating Agent on Various Streets with
Pavement Technology,Inc.
Approved on Consent. Motion carried 5-0.
12. Approval to Acquire Property at 8815 Hackney Prairie Road for Stormwater
Mitigation. (Public Works Director Krug)
The City has been maintaining the Sawmill Subdivision retention pond south of the homes along Lumberjack
Lane since the subdivision was completed in 1990.The pond was designed in accordance with the rules of the
then newly created Water Management District which was still in its infancy.This pond location was a former
sink hole which was filled in and graded to become the new retention pond area. A field review of the pond
during the heavy rains of 2018 showed the pond encroaches on a neighboring property to the south which has
been owned by the Warren family since 1980.The encroachment had been brought to the attention of previous
Public Works administrations in 2003, and the City removed some trees on their property which died due to
the pond flooding their property.No action was taken to provide a permanent solution to the flooding.Public
Works investigated options to enlarge the capacity within the footprint of the existing landlocked pond and
conservatively estimated the costs would be from $500,000 to $750,000. While working on a solution to the
flooding, the Warrens expressed their concern to alleviate the flooding was so they are able to sell their
property and downsize at this point in their lives. Public Works approached the Warrens asking if they would
be interested in selling their property to the City as a solution to the flooding.With their concurrence,the City
engaged a property appraisal firm which determined the value of their home on the 2.69 acre property to be
$490,000. Staff is proposing to purchase the Warren property at the appraised value as the most cost effective
solution to avoid causing further impacts to the property. The portion of the Warren property impacted by the
Sawmill pond can be lessed out of the total property and the remainder used as a pocket park or sold as surplus
property to recoup a portion of the cost.Purchasing the Warren property will provide an overall savings to the
City for resolving this flooding issue. There is adequate funding for this purchase in the Stormwater budget.
The Warren property is located at 8815 Hackney Prairie Road.
Approved on Consent. Motion carried 5-0.
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13. Approval of Change Order No. 1 for RFQ #1702 Construction at Risk for Bluford
Avenue, Phase II, Sub-Phases A & B, Guaranteed Maximum Price.
(Utilities Director Smith)
The City Commission awarded the Construction Manager at Risk (CMR) contract for the Bluford Avenue
Phase II(Street Scape)Project from Delaware Street to Silver Star Road to Oelrich Construction, Inc. (OCI)
at the April 4,2017 commission meeting. Subsequent to the contract award,the commission accepted OCI's
guaranteed maximum itemized pricing for the Sub-Phase A and Sub-Phase B work June 6, 2017 and
September 19, 2017. Following each acceptance, OCI openly sought subcontractor prices for the itemized
work. Savings differences from the guaranteed and subcontractor pricings remain in "contingency." The
contingency funds are restricted to specific budget cost centers(utilities,stormwater,etc.)and can fund work
added to the OCI's scope related to those cost centers or they can be returned to the City upon project
completion or by change order. Work can also be removed from OCI's scope, and any funding for the
nonauthorized work remains in contingency until officially removed from the scope by an approved change
order.A major element of the streetscape project was to provide new utility infrastructure and/or improve the
existing utility infrastructure in the downtown Ocoee area. The project includes central sewer (conveyance
and collection), the upgrading of existing potable water mains, and installation of a reclaimed water main
along Bluford Avenue Included as a part of the central sewer work is the relocation and upsizing of the existing
lift station(#26);currently located in the center of the City Hall/Bill Breeze Park campus.The new site for the
lift station is128 N. Bluford Ave. and OCI's guaranteed maximum cost is$640,000.The City has decided to
remove this work from OCI's contract,and the lift station relocation project is currently out for bid;however,
the project cannot be awarded by the City until it is officially removed from OCI's contract by change order.
OCI has completed the Bluford Avenue streetscape utilities work; therefore, staff is seeking a contractual
return of the unspent utilities contingency funding of$912,551.17. The $912,551.17 includes the $640,000
for Lift Station 12 and other related Utilities costs contained in the overall contract. OCI is also seeking to
extend the completion date to April 26, 2019 to account for work added by the City, Duke Energy's
undergrounding efforts and some miscellaneous items.
Approved on Consent. Motion carried 5-0.
14. Approval to Piggyback on City of Sarasota's Contract for Coating Work with
Engineered Spray Solutions,LLC. (Utilities Director Smith)
The Utility Department uses structural coatings to seal and protect everything from ground storage tanks to
lift stations to wet wells. Coating projects are crucial to ensuring the longevity of the utility system and are
considered a proactive best practice to maintain operations of these facilities.The City has reviewed a variety
of coatings and recently has been using the Sprayroc product through Engineered Spray Solutions (ESS)by
piggybacking off the City of Sarasota's Contract for Coating Work. The City has used ESS twice this year
and has found them to be very competitively priced.Utilities has been satisfied with both the product and the
application. However, the work performed by ESS has reached the $50,000 purchasing threshold, requiring
any additional work by ESS to have Commission approval. Lift Station 12 is scheduled to be recoated this
year, and the Utilities Department is requesting to piggyback off the City of Sarasota's Contract for Coating
Work with Engineered Spray Solutions, LLC. The estimated cost for the project is$37,207.
Approved on Consent. Motion carried 5-0.
FIRST READING OF ORDINANCES— 7:17 NM
Mayor Johnson announced there is only one public hearing scheduled for the next City
Commission meeting,and inquired if the they would have any objections with cancelling the May
21st Regular City Commission Meeting and moving the Second Reading of Ordinance for Dog
Friendly Restaurants Land Development Code Amendment (LDC) to a date certain of June 4,
2019.
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Motion: Move to cancel the Regular City Commission Meeting scheduled for May
21, 2019; and further postpone the Second Reading of Ordinance for Dog Friendly
Restaurants Land Development Code Amendment to a date certain of June 4,
2019. Moved by Commissioner Wilsen, seconded by Commissioner Firstner;
Motion carried 4-1 with Commissioner Oliver opposing.
15. First Reading of Ordinance for Dog Friendly Restaurants Land Development Code
Amendment (LDC); Project No: LS-2018-005. (Second Reading and Public Hearing Date
scheduled for May 21, 2019, Regular Commission Meeting at 6:15 PM or soon thereafter.) (Deputy
Development Services Director/CRA Administrator Corless)
Within the last year the West Orange Chamber of Commerce began advocating for local jurisdictions to allow
dogs to accompany their owners in outdoor cafes and restaurants.The President and CEO of the West Orange
Chambers,Stina D'Uva,was quoted in the West Orange Observer,dated April 11,2018,as saying,"Dogs are
becoming more compatible everywhere you go." When this article went to print, the City of Winter Garden
and the City of Orlando were the closest jurisdictions to have a"Dog Friendly Dining"ordinance. Since that
time,Orange County and the Town of Oakland have both adopted an ordinance stating the conditions in which
dogs may accompany their owners at restaurants. The proposed amendment to the City's Land Development
Code adds Section 5-20 entitled,Dog Friendly Restaurants,providing the terms,conditions,requirements,and
enforcement for a food service establishment to acquire and maintain a permit to allow dogs in designated
outdoor areas within the City of Ocoee. According to the Bringfido.com website, there are seven (7) food
service establishments in Ocoee that currently allow dogs in their outside dining area. These establishments
will need to comply with the new ordinance.If the ordinance passes,Development Services will contact food
service establishments alerting them of the new code and informing the restaurants;a permit will be required.
City Attorney Cookson read the title of the Ordinance.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the City Commission meeting on June 4, 2019 at 6:15 PM or soon thereafter.
SECOND READING OF ORDINANCE and PUBLIC HEARING - 7:22 PM
16. Fountains West Commons Planned Unit Development (PUD). (Urban Designer
Kisicki)
(a) Second Reading of Ordinance for Fountains West Commons Planned Unit
Development Small Scale Comprehensive Plan Amendment(PUD/SSCPA);
Project No: CPA-2019-001. (Advertised in the West Orange Times on Thursday,April24, 2019)
The subject property is located on the west side of Lot 8 and directly west of a designated"Light Industrial"
parcel owned by the petitioner. This subject property is approximately 5.35 acres in size, currently
undeveloped and sparsely covered with a small mixture of sand pine, scrub and laurel oak trees with other
varieties of trees scattered around the property. The existing Future Land Use designation is Low Density
Residential and Light Industrial.This subject property is being proposed as an extension of an existing"Light
Industrial"property,which lies to the east.The Applicant proposes to incorporate this land into the Fountains
West PUD with a re-platted new name of Fountains West Commons. The project will consist of a three (3)
commercial lot subdivision on 11 acres.The Fountains West PUD and Fountains West Commons are situated
on the northeast corner of the intersection of West Road and Ocoee Apopka Road, which are designated as
arterial roadways. The area has seen a significant change since the inception of the Fountains West PUD
development. To the east, the property developed as a 240-unit apartment community and a charter school.
The south has had two(2)fast food users build on the two(2)vacant lots. A daycare has been approved and
is under construction on the south side of West Road.
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• (b)Public Hearing for Phase 1 Lot 1 of Fountains West Commons Planned Unit
Development(PUD) FKA Fountains West Lot 8 "Summit Self Storage" Preliminary
and Final Site Plan (PSP/FSP) for Summit Self Storage; Project No: LS-2018-005.
(Advertised in the West Orange Times on Thursday,Apri125, 2019)
Fountains West PUD property is located on the northeast corner of the intersection of West Road and Ocoee-
Apopka Road. The property encompasses approximately 43.03 acres of land of which approximately 4.73
acres was designated as wetland/conservation and was dedicated to the City.Additionally,as part of the onsite
wetland mitigation, 1.1 acres were dedicated to the City as a Public Trail(Tract G).The approved PUD created
eight(8)commercial lots of which one (1) lot is designated as a shopping center(Lot 6-Publix) and another
as a large church facility(Lot 8-Living Waters Church). The permitted uses are indicated on a development
matrix chart on sheet C-10 with revised uses on LUP-2 of the Land Use Plan. On June 18, 2018, the PUD
Land Use plan received approval for a Substantial Amendment to the PUD. The approval changed the
permitted uses of Lot 8, from a Church use to include Commercial, Self-storage, and daycare uses. The
revision to the PUD also included phasing the project in two separate phases. Phase 1 will include a 102,600
square foot three-story indoor self-storage facility and possible 18,000 square feet of retail space or Day Care.
The self-storage is proposed to be accessed via internally drive aisle within the building. The applicant is
working on providing a future location for the Ocoee Fire Department in phase 2. The proposed
Preliminary/Final Site plan is for a 3-Story indoor self-storage facility on 11.73 acres. Additional
improvements include an access drive aisle and master stormwater retention/detention for all phases of the
development.
Urban Designer Kisicki gave a PowerPoint presentation on this proposed Small Scale
Comprehensive Plan Amendment and Preliminary and Final Site Plan. The existing Future Land
Use designation is Low Density Residential and Light Industrial. This subject property is being
proposed as an extension of an existing "Light Industrial" property, which lies to the east. The
area of the subject property is approved for retail and daycare.
City Attorney Cookson read the title of the Comprehensive Plan Amendment Ordinance.
The public hearing was opened.
Ty Maxey, Applicant, Summit Construction Management Group, indicated he is present to
answer any questions; and further, thanked City Planner Rumer and City staff for their diligent
work with this project.
The public hearing was closed.
Urban Designer Kisicki presented the proposed Phase 1 Lot 1 Summit Self Storage Large Scale
PSP/FSP. Phase 1 will include a 102,600 SF three-story indoor self-storage facility. Additional
improvements include an access drive aisle, and master stormwater retention/detention for all
phases of the development. The self-storage is proposed to be accessed via an internal drive aisle
within the building. He mentioned the applicant is also working on providing a future location for
the Ocoee Fire Department in phase 2. The project will be accessed from Fountains West
Boulevard which intersects with West Road.
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Regular City Commission Meeting
May 7, 2019
a) Second Reading of Small Scale Comprehensive Plan Amendment
Motion: Move to adopt Ordinance No. 2019-015, Fountains West Commons
Planned Unit Development (PUD), Project No: CPA-2019-001; Moved by
Commissioner Oliver, seconded by Commissioner Wilsen; Motion carried
unanimously.
b) Public Hearing for Fountains West Commons PUD PSP/FSP for Summit Self Storage
The public hearing was opened.
Ty Maxey,Applicant, Summit Construction Management Group, indicated he is present to answer
any questions; and further,thanked City Planner Rumer and City staff for their diligent work with
this project.
The public hearing was closed.
Commissioner Wilsen inquired about the location of the Summit Self Storage, and if access
would be from the rear of the property. It was answered that the self-storage would be located
adjacent to the apartment complex, and the buffer requirements have been met. Access to the
storage units is made internally, so there are 19 exterior parking spaces provided in the rear.
Commissioner Brinson inquired if there would be any outside vehicle or conveyance storage.
The applicant answered there would not be any recreational vehicle or outdoor storage.
Motion: Move to approve Phase 1 Lot 1 of Fountains West Commons PUD Summit
Self Storage" Preliminary and Final Site Plan (PSP/FSP) for Summit Self Storage,
Project No: LS-2018-005; Moved by Commissioner Oliver, seconded by
Commissioner Brinson; Motion carried unanimously.
REGULAR AGENDA -None
STAFF ACTION ITEMS - None
COMMENTS FROM CITIZENS/PUBLIC - 7:33 PM
Annette Brown, a new Ocoee resident, shared that she recently received a citation for an illegal
U-turn at the corner of Silver Star Road and Clarke Road. She explained that being a new resident
she was not familiar with the area, and therefore was unaware of the U-turn sign. She stressed no
ill intent toward the officer, and upon seeking out the sign she agrees that she broke the law, and
deserved the ticket. However, her concern is the visibility of the U-turn sign. She suggested a
sign be installed on the wires above,next to the traffic signal, for those not familiar with the area.
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Regular City Commission Meeting
May 7,2019
Commissioner Wilen noted that this is a State Road,and explained that she has received multiple
complaints from residents about people making an illegal U-turn at this intersection. Mayor
Johnson requested Staff to contact FDOT and see what could be done to address the concern.
City Manager Frank informed that the state does have specific regulation on where the signs
must go, but agreed there seems to be a concern that needs to be addressed. Mayor Johnson
requested Public Works Director, Steve Krug to contact FDOT and follow up with Ms. Brown.
COMMENTS FROM COMMISSIONERS - 7:37 PM
Commissioner Oliver— 1) Announced the 2nd Annual Summer Job Fair on Saturday, May 1 1th
from 10:00 AM — 2:00 PM. 2) Requested a consensus from the Commission to allow Staff to
look into following Orange County's WMBE and Veteran owned business procurement process.
Assistant City Manager Shadrix explained that previously it was within our City's purchasing
code, however given recent changes to that policy, he agreed with Commission Oliver that staff
should review the most current policy to ensure it is still within our process. Consensus was
to have City Staff review the current purchasing policy. 3) Expressed a desire to bring
on an intern to assist him with various projects. He further explained that an outside organization
is willing to pay a Summer intern to work from the end of May through mid-August. Further
discussion ensued and City Attorney Cookson suggested an agreement with the organization
providing the intern may be required, however, he could not foresee any liability issues.
Consensus was to allow Commissioner Oliver a Summer intern. 4)Noted that he was
looking to receive an update from Director of Support Services Butler regarding the directional
signs for the Hollow Grounds, however, due to his absence he explained that he would reach out
to him on Monday. 5) Informed that he has recently received multiple calls regarding the
announcement of structural changes within the Human Relation Diversity Board that are not true.
He inquired as to what could be done to resolve these concerns from happening moving forward.
Mayor Johnson announced that he recently received multiple calls as well, and explained that
he has spoken with City Manager Frank, and they will be resolving this concern.
Commissioner Firstner—None
Commissioner Wilsen— 1) Announced that the concerns residents are having with the medians
on Clarke Road, near White Road by the mall, were addressed during the CRA Meeting and will
be resolved. 2) Thanked the Ocoee Police Department for the Community Picnic Event as it was
a wonderful event. 3) Inquired about cancelling the July 2nd Regular City Commission Meeting.
Motion: Move to cancel the Regular City Commission Meeting scheduled for July
2, 2019. Moved by Commissioner Wilsen, seconded by Commissioner Oliver;
Motion carried unanimously.
Commissioner Brinson—None
Mayor Johnson - 1) Thanked the Police Department for a great Community Picnic. 2) Inquired
if any applications have been received for the Ocoee Youth Council. Commissioner Oliver
shared that Ms. Dorcas Dillard has received eight or nine and will be providing them very soon.
12 ' Page
Regular City Commission Meeting
May 7,2019
Commissioner Wilsen recalled from a previous meeting an event to be held on May 29th
regarding resident William Maxwell, and asked for clarification. William Maxwell, resident of
Ocoee, explained the Law Department of the United States Military Academy — West Point,
requested an invitation to visit Ocoee on May 29th. He asked for direction from the Commission
on the magnitude that they would like for this visit. Mayor Johnson suggested given the May
21, 2019 meeting was cancelled, that Mr. Maxwell should correspond with Executive Assistant
Seaver regarding details about the visit. He also recommended sending an invitation to the local
Jr. ROTC programs for West Orange, Wekiva, and Ocoee High School. City Manager Frank
requested a motion allowing Staff to use up to $1,000 from contingency at assist with the visit.
Motion: Move to allow up to $1000 out of Contingency to assist with a visit from
the Law Department of the United States Military Academy -West Point; Moved by
Commissioner Brinson, seconded by Commissioner Firstner. Motion carried
unanimously.
ADJOURNMENT—8:01 PM
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson,Mayor
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