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HomeMy WebLinkAbout05-07-2019 Minutes MINUTES REGULAR CITY COMMISSION MEETING MAY 7,2019 CALL TO ORDER- 6:16 PM Mayor Johnson called the regular session to order at 6:16 PM in the Commission Chambers of City Hall. The invocation was led by Commission Oliver followed by the Pledge of Allegiance to the Flag led by Commissioner Firstner. City Clerk Sibbitt called roll and declared a quorum present. Present: Commissioner Brinson,Commissioner Wilsen,Mayor Johnson,Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt PRESENTATIONS AND PROCLAMATIONS - 6:18 PM Proclamations for May 2019 ➢ Building Safety Month,read by Commissioner Brinson, proclaimed by Mayor Johnson. Proclamation was accepted by Building Official Hall and Permitting Supervisor Cooper. ➢ Water Safety Month, read by Commissioner Wilsen, proclaimed by Mayor Johnson. Proclamation was accepted by Parks and Recreation Director Johnson and Operations Manager Hogan. ➢ Haitian Heritage Month, read by Commissioner Oliver, proclaimed by Mayor Johnson. Proclamation was accepted by Dr. Idler Bonhomme. ➢ Municipal Clerks Week - May 5 - 11, read and proclaimed by Mayor Johnson. Proclamation was accepted by City Clerk Sibbitt. ➢ National Peace Officer Memorial Day-May 15 & National Police Week May 12 - 18, read by Commissioner Firstner, proclaimed by Mayor Johnson. Proclamation was accepted by Officer Clark and Officer Birdsong. (Heard out of Agenda order.) Presentation by TNXL Baseball Academy - Assistant City Manager Shadrix introduced TNXL Baseball Academy and shared their success. He implored the Commission to keep an open mind while listening to the proposed partnership, as he believed it to be a very beneficial offer not only to the City, but to the youth within the community. He then turned the presentation over to Economic Development Consultant de la Portilla who explained in greater detail the league's tremendous success in their four short years; and further, clarified the proposed partnership with the City. The league has offered to develop a half million-dollar indoor canvassed facility on a parcel adjacent to Sorenson Field, which is currently owned by the City. It would be installed by a firm based out of Iowa, which could install the facility in roughly 90 days. In the event they were to relocate, the structure could be moved. They would also provide additional improvements to the current fields including placing netting around the fields,marking foul ball lines, and adding bullpen mounds for the pitchers. The league is asking the City to fund roughly $46,000 which would include bringing water and sewer to the site, landscaping, and removing the fence to accommodate more parking. Within the proposed agreement, TNXL is Regular City Commission Meeting May 7, 2019 seeking a minimum 10-year ground lease. They have agreed to pay a monthly rent of$3500,with possible annual rent increases of 3-5% per year. He recapped and explained if the City chooses to invest $46,000, they would generate $543,000 in revenue over the course of 10-years. TNXL has also agreed to assist the City's Babe Ruth League by providing one-hour monthly instruction to the players. They will also award scholarships to eligible Ocoee residents, one per every twenty-five paying players. He concluded by introducing Coach Martinez and several of their current students. Commissioner Oliver asked about the scalability of their program. Coach Martinez shared that their vision is to grow TNXL to model the IMG Academy. He expressed this deal would help move them in the direction to make this happen. Commissioner Oliver also inquired about the current recruitment process. Coach Martinez explained they do not openly recruit, and to date their success has been based on word of mouth. Commissioner Oliver then asked about the organization's revenue. Economic Development Consultant de la Portilla explained they have been in business since 2014, and, based on their financial standing in the community, they were able to qualify for an SBA Loan. He further noted that they have 40 full-time players and 25 part- time players that are paying monthly fees. Commissioner Brinson inquired about housing for the players. Coach Martinez explained that most players live within the area, however for those students that come from out of town, host families are available. Commissioner Brinson then inquired about the stability of the structure during a natural disaster. Coach Martinez explained that Clear Span assured him the structure can withhold 150 mph winds and is actually safer than a steel structure. City Attorney Cookson noted that within the agreement, liability insurance would be required. Economic Development Consultant de la Portilla shared that he has already negotiated with TNXL to ensure that the City is well protected. Commissioner Wilsen inquired if there will be a buffer to the homes along the area. Deputy Development Services Director/CRA Administrator Corless shared that currently there is good natural base, however, there are plans to enhance the buffer. Commissioner Wilsen then confirmed that TNXL would be using the fields Monday-Friday during the day. Economic Development Consultant de la Portilla further expressed the economic impact visitor's coming to the area could have on the City and explained that recruiters and visitors will need places to stay and to eat. Commissioner Firstner inquired if Sorenson field could accommodate spectators. Coach Martinez shared that there would be bleachers on site for visitors to watch from. Motion: Move to direct City staff and City Attorney to proceed with contract negotiations with TNXL Baseball Academy; Moved by Commissioner Firstner, seconded by Commissioner Wilsen; Motion carried 5-0. Fiscal Year 2018 Audit Results and CAFR Presentation—Tammy Campbell with McDirmit Davis gave a presentation regarding the City's 2018 Financial Audit. The highlights entailed the City's General Fund, the unassigned Fund Balance, revenues and expenditures over time, and 2IPage Regular City Commission Meeting May 7,2019 Capital Funding Projects. She also touched on the water and wastewater fund revenues and operating expenses over time, and the Community Redevelopment Agency fund revenues and expenses over time. She shared that one new accounting standard was adopted during 2018 which related to post-employment benefits. She then noted that the City received an unmodified audit opinion, which is the best opinion any city can receive. She explained that prior year comments have now been remediated and are no longer comments moving forward. Ms. Campbell indicated an overall improvement in internal control structure and a positive financial report. Mayor Johnson inquired about the current reserve balance. Ms. Campbell replied the ending unassigned fund balance in the general fund was $14.2 million. Commissioner Oliver asked if the financial report would have any effect on the City's current bond rating. Ms. Campbell indicated it would have some impact. City Manager Frank shared in the last six months the Fitch rating increased, going from an AA to an AA+. STAFF REPORTS AND AGENDA REVIEW - None COMMISSIONERS ANNOUNCEMENTS— None CONSENT AGENDA- 7:05 PM Consent Agenda Motion Motion: Move to approve the Consent Agenda Items #1 - #14; with Item #4 being pulled for discussion and separate consideration Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 5-0. 1. Approval of the Minutes for the Regular Commission Meeting held April;19,;2019. (City Clerk Sibbitt) Approved on Consent. Motion carried 5-0. 2. Approval of Reappointments of Four Current Members on the Human Relations Diversity Board. (City Clerk Sibbitt) The Human Relations Diversity Board was created by Resolution in 2003. The purpose of this board is to promote understanding,respect,goodwill,and equality among all citizens and businesses of the City of Ocoee. Members of the Human Relations Diversity Board serve three-year terms. The Resolution provides that the Human Relations Diversity Board membership shall consist of thirteen(13)members.The terms of Members Rhonda Anderson-Robinson,Sandria Foster,Billie Jean Daily and William Maxwell will expire in May 2019. All four members have indicated an interest in being considered for reappointment for another term ending May 2022. In 2018 Member Anderson-Robinson attended 6 out of 9 meetings,Member Foster attended 7 out of 9 meetings,Member Daily attended 5 out of 9 meetings and Member Maxwell attended 9 out of 9 meetings. Approved on Consent. Motion carried 5-0. Wage Regular City Commission Meeting May 7,2019 3. Approval of New Appointment to the Citizen Advisory Council for Ocoee Police Department and the Code Enforcement Board. (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Police Department serve a three-year term. The Resolution creating the Board allows no more than fifteen (15)members. Currently, the Board has ten(10) members.The Code Enforcement Board was created by Ordinance No.741 on June 16, 1981.The purpose of this Board is to review infractions of the City Technical Codes, negotiate compliance and impose fines for failure to comply. The Code Enforcement Board allows no more than seven(7)regular members and two(2) alternate members with a three-year term. Currently, the Board has seven (7) regular members and zero (0) alternate members. One application has been received by William Mann who has shown an interest in being appointed to the Citizen Advisory Council for Ocoee Police Department for a term ending January 2022 and the Code Enforcement Board as an alternate member for a term ending June 2022. Approved on Consent. Motion carried 5-0. 4. Approval to Transfer the Initial Funding for Purchase of the Gettings Recording Studio. (Assistant City Manager Shadrix) On March 5, 2019, the Ocoee City Commission approved purchase of the City of the Gettings Recording Studio and directed staff to prepare and execute a contract for purchase in addition to a lease agreement for the studio. Staff has completed preparing the purchase agreement and lease and wishes to set a 60-day inspection period and quick closing. The purchase calls for an up-front payment of$1.5 million with five subsequent payments of $200,000 annually. Existing unexpended capital project funds are available for reallocation to cover the initial $1.5 million, as well as the cost of a survey and Level 1 environmental assessment. This item was pulled for discussion. Commissioner Oliver inquired what the future plan are for the Gettings Recording Studio and equipment. City Manager Frank explained the property on which the studio is located will be incorporated into the future phasing of the Lakeshore Park Improvements. He further explained the lease agreement included with the purchase of the studio will allow Mr. Gettings to remain in the building for the next 5-years, thus allowing the City time to develop a plan for the property. Discussion ensued regarding some of the ideas proposed for the property such as a pier, or wedding venue. Commissioner Oliver inquired if the equipment in the building is included with the purchase. He was advised that the purchase price is for the building shell and land; the recording studio equipment is not included. The purchase calls for an up-front payment of$1.5 million, with five subsequent payments of$200,000 annually. Assistant City Manager Shadrix further noted the Downtown Master Plan depicted this property being incorporated in conjunction with the lake front park, and funding for this purchase is available in the City's capital project fund. Further discussion ensued. Motion: Move to approve Item #4 - Approval to Transfer the Initial Funding for Purchase of the Gettings Recording Studio. Moved by Commissioner Wilsen, seconded by Commissioner Brinson; Motion carried 5-0. 4IPage Regular City Commission Meeting May 7,2019 5. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and Workmanship Agreement with SM Construction LLC for the Oaks Commerce Center. (Development Engineer Womack) The Oaks Commerce Center is located at 1104 South Clarke Road,immediately south of Matthew Paris Blvd. The lot is identified as Parcel Number 22-22-28-3093-01-000. The total area of the parcel amounts to approximately 1.812 acres. The Oaks Commerce Center consists of a 16,8000 sq. ft.retail building with nine (9)leasable units.The developer has completed construction of the infrastructure improvements necessary for the Oaks Commerce Center and is requesting a Certificate of Completion for the overall development. The infrastructure improvements include connections to the public sewer,potable water,reclaimed water systems, connection to the retention pond,the addition of a turn lane on Clarke Road,and stripping changes on Matthew Paris Blvd. All identified punchlist repairs are completed, and the developer is ready to start the two-year warranty period for the public infrastructure improvements.As a requirement of the Land Development Code, the developer is required to furnish the City a Surety to cover any possible damages discovered during the next two years, should the developer choose not to make those repairs. SM Construction LLC has provided the City with a check in the amount of 10% of the constructed public improvements ($13,977.13). The Maintenance,Materials, and Workmanship Escrow Agreement acts as the executable document between the developer and the City. The surety will be kept with the signed Maintenance, Materials, and Workmanship Agreement,which will ensure that funds will be available should they be needed during the two-year warranty period.The Surety will be returned to the developer upon completion of the two-year warranty period and the repair of any damages caused over that two-year period. Approved on Consent. Motion carried 5-0. 6. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and Workmanship Agreement with Avex Homes LLC for the Ocoee Reserve Subdivision. (Development Engineer Womack) Ocoee Reserve is a single-family residential subdivision located on Silver Star Road north of the Temple Grove Estates subdivision. The Ocoee Reserve subdivision is made up of 43 detached single-family homes. The developer has completed construction of the infrastructure improvements for the subdivision and has requested a Certificate of Completion. The infrastructure improvements include the potable water, sanitary sewer, and reclaimed water utilities, street and stormwater collection system, and the perimeter wall/fencing and associated landscaping. All identified punchlist repairs have been completed and the developer is ready to start the two-year warranty period for the public improvements.As a requirement of the Land Development Code,the developer is required to furnish the City a Surety to cover any possible damages discovered during the next two years, should the developer not choose to make those repairs. Avex Homes LLC has provided the City with a Letter of Credit in the amount of 10% of the constructed improvements. The Maintenance, Materials,and Workmanship Agreement acts as the executable document between the developer and the City. The Surety will be returned to the developer upon completion of the two-year warranty period and the repair of any damages caused over those two years. Approved on Consent. Motion carried 5-0. 7. Notification of Emergency Increase to BrightView Landscape Service Purchase Order in the amount of$3,400 for Phase II of Old Winter Garden Road Medians to supply and install an additional 600 linear feet of Irrigation Pipe. (Deputy Development Services Director/CRA Administrator Corless) BrightView's contract to provide landscaping for Phase II of Old Winter Garden Road Medians was approved by the City Commission in the amount of$207,851.50 on March 5,2019.The company commenced work on April 15,2019.On April 24,2019,an issue was uncovered by BrightView and the Parks Department irrigation team in that the irrigation mainline serving the small island just west of Hempel Avenue is actually being supplied from the larger island to the west,under the median pavement in a direct bury method(not contained in a chase pipe). All of the other medians have direct irrigation water sources and are not fed from another 5IPage Regular City Commission Meeting May 7, 2019 island. If the deficiency is not corrected and if the direct bury irrigation mainline bursts,the City would have to break up the concrete located in the nose of each median and possibly the asphalt between the medians in order to locate the break,repair it and replace the broken concrete and asphalt. This process can be very costly. Based on the inspection by the City's irrigation team, it was determined that if a sleeve was installed by the contractor as they complete the irrigation system installation, the City would realize added protection in the future. The work to install 600 linear feet of pipe was not specified and in Staff's determination,not covered by BrightView's existing purchasing order. Staff met with the City Manager and it was agreed that the installation of 600 linear feet of irrigation pipe needed to be resolved immediately. Approved on Consent. Motion carried 5-0. 8. Approval to Award ITB #19-005 Asphalt Paving Projects for Fiscal Year 2019. (Purchasing Agent Tolbert) The City of Ocoee, Florida solicited bids from qualified contractors to furnish labor, supervision, materials, equipment, supplies and incidentals for the asphalt paving projects for Fiscal Year 2019 for the milling and resurfacing of a south portion of Bluford Avenue,Kissimmee Avenue,Ocoee Crown Point Parkway,Delaware Street/Cumberland Avenue,and Hammocks Subdivision.The bid was publicly advertised on March 3,2019, and opened on April 9, 2019. There were a total of six (6) bids received ranging from $448,641.60 to $667,647.35. All bids are available in the Finance Department for review. The Public Works and Finance Departments reviewed all bids received and all were considered responsive. Staff recommends awarding the bid to Middlesex Paving, LLC as the most responsive and responsible bidder in the amount of$448,641.60 and authorize the Mayor, City Clerk, and Staff to execute the required contract documents once the required bonds and insurance are received. Staff also recommends that the City Manager be authorized to approve change orders to this contract up to the limit of his purchasing authority for each change order, and up to the budgeted amount for this project for all change orders. Approved on Consent. Motion carried 5-0. 9. Approval of Resolution for the Four-Year Lease-Purchase Agreement with Regions Equipment Finance Corporations for Various Equipment and Vehicles Included in the Fiscal Year 2019 Budget. (Purchasing Agent Tolbert) The budget for Fiscal Year 18/19 includes the four(4)year lease-purchase of various equipment and vehicles. A detailed list of the actual purchase price of the equipment and vehicles with the respective governmental contract numbers the City will be piggybacking are provided in the staff report. Staff recommends adopting the Resolution approving financing terms with Regions Equipment Finance Corporation, and executing the four-year Lease-Purchase Agreement and related documents for the amount of$2,779,653.86 at an interest rate of 2.5045%for four(4)years, with payments of$181,979.13 per quarter,to close on or before May 24, 2019. Approved on Consent. Motion carried 5-0. 10. Approval to Expend and/or Grant Forfeiture Monies (State) to Law Enforcement Related Uses and Charities. (Police Chief Brown) The Ocoee Police Department recommends expending monies from its forfeiture fund to law enforcement related uses as follows: $500 to Mothers Against Drunk Drivers(MADD),up to$1,000 to sponsor its Citizen Public Safety Academies,which educate Ocoee citizens and businesses about the Police and Fire Department; and$750 to its Neighborhood Restorative Justice Program, which serves as a pretrial diversion program for children who live in Ocoee and have committed minor offenses. Because of the services they provide to the Ocoee Police Department and to the community, and because duplication of these programs by the Police Department is not possible, the Police Department recommends granting monies from its forfeiture fund to the following non-profit organizations: $2,000 to Aspire Behavioral Healthcare (aka Central Florida Crisis Intervention Team),the facility that trains our police officers how to deal with people in mental health crisis; Wage Regular City Commission Meeting May 7, 2019 and$2,000 to Crimeline,which provides crime solving tips to the Police Department,as well as publicity and rewards to the public. Over the past years,the Police Department has made a practice of using these monies to help support programs and organizations that partner with the Police Department in its crime prevention/public safety mission and wishes to continue to do so. Approved on Consent. Motion carried 5-0. 11. Approval to Piggyback on City of Orlando's Contract for Application of Asphalt Rejuvenating Agent with Pavement Technology,Inc. (Public Works Director Krug) The City resurfacing budget included treating certain recently paved roads with asphalt rejuvenating agent as a method to extend the service life of the pavement. The City of Orlando has been utilizing this process for several years with published results showing an extension of the pavement life. Public Works has been working with representatives from Pavement Technology, Inc., (PTI) and other municipalities throughout Florida to determine which streets in Ocoee can benefit from this treatment. Based on the established budget, Public Works selected the following streets for rejuvenation;Meadow Sweet Ct.,Fort Collins Ct.,Little Aspen Ct., New Meadows Ct., Bay St., Floral St., W. Ohio St., Olympus Dr., Adriatic Dr., Acropolis Dr., Ocoee Hills Rd., Ridgefield Ave. and Wurst Rd. Public Works recommends approval to piggyback on the City of Orlando Contract IFB15-0224 for Application of Asphalt Rejuvenating Agent on Various Streets with Pavement Technology,Inc. Approved on Consent. Motion carried 5-0. 12. Approval to Acquire Property at 8815 Hackney Prairie Road for Stormwater Mitigation. (Public Works Director Krug) The City has been maintaining the Sawmill Subdivision retention pond south of the homes along Lumberjack Lane since the subdivision was completed in 1990.The pond was designed in accordance with the rules of the then newly created Water Management District which was still in its infancy.This pond location was a former sink hole which was filled in and graded to become the new retention pond area. A field review of the pond during the heavy rains of 2018 showed the pond encroaches on a neighboring property to the south which has been owned by the Warren family since 1980.The encroachment had been brought to the attention of previous Public Works administrations in 2003, and the City removed some trees on their property which died due to the pond flooding their property.No action was taken to provide a permanent solution to the flooding. Public Works investigated options to enlarge the capacity within the footprint of the existing landlocked pond and conservatively estimated the costs would be from$500,000 to$750,000. While working on a solution to the flooding, the Warrens expressed their concern to alleviate the flooding was so they are able to sell their property and downsize at this point in their lives. Public Works approached the Warrens asking if they would be interested in selling their property to the City as a solution to the flooding.With their concurrence,the City engaged a property appraisal firm which determined the value of their home on the 2.69 acre property to be $490,000. Staff is proposing to purchase the Warren property at the appraised value as the most cost effective solution to avoid causing further impacts to the property. The portion of the Warren property impacted by the Sawmill pond can be lessed out of the total property and the remainder used as a pocket park or sold as surplus property to recoup a portion of the cost.Purchasing the Warren property will provide an overall savings to the City for resolving this flooding issue. There is adequate funding for this purchase in the Stormwater budget. The Warren property is located at 8815 Hackney Prairie Road. Approved on Consent. Motion carried 5-0. 7IPage Regular City Commission Meeting May 7,2019 13. Approval of Change Order No. 1 for RFQ #1702 Construction at Risk for Bluford Avenue, Phase II, Sub-Phases A & B, Guaranteed Maximum Price. (Utilities Director Smith) The City Commission awarded the Construction Manager at Risk (CMR) contract for the Bluford Avenue Phase II (Street Scape)Project from Delaware Street to Silver Star Road to Oelrich Construction, Inc. (OCI) at the April 4,2017 commission meeting. Subsequent to the contract award,the commission accepted OCI's guaranteed maximum itemized pricing for the Sub-Phase A and Sub-Phase B work June 6, 2017 and September 19, 2017. Following each acceptance, OCI openly sought subcontractor prices for the itemized work. Savings differences from the guaranteed and subcontractor pricings remain in "contingency." The contingency funds are restricted to specific budget cost centers(utilities, stormwater,etc.)and can fund work added to the OCI's scope related to those cost centers or they can be returned to the City upon project completion or by change order. Work can also be removed from OCI's scope, and any funding for the nonauthorized work remains in contingency until officially removed from the scope by an approved change order.A major element of the streetscape project was to provide new utility infrastructure and/or improve the existing utility infrastructure in the downtown Ocoee area. The project includes central sewer(conveyance and collection), the upgrading of existing potable water mains, and installation of a reclaimed water main along Bluford Avenue Included as a part of the central sewer work is the relocation and upsizing of the existing lift station(#26);currently located in the center of the City Hall/Bill Breeze Park campus.The new site for the lift station is128 N. Bluford Ave. and OCI's guaranteed maximum cost is$640,000. The City has decided to remove this work from OCI's contract,and the lift station relocation project is currently out for bid;however, the project cannot be awarded by the City until it is officially removed from OCI's contract by change order. OCI has completed the Bluford Avenue streetscape utilities work; therefore, staff is seeking a contractual return of the unspent utilities contingency funding of$912,551.17. The $912,551.17 includes the $640,000 for Lift Station 12 and other related Utilities costs contained in the overall contract. OCI is also seeking to extend the completion date to April 26, 2019 to account for work added by the City, Duke Energy's undergrounding efforts and some miscellaneous items. Approved on Consent. Motion carried 5-0. 14. Approval to Piggyback on City of Sarasota's Contract for Coating Work with Engineered Spray Solutions,LLC. (Utilities Director Smith) The Utility Department uses structural coatings to seal and protect everything from ground storage tanks to lift stations to wet wells. Coating projects are crucial to ensuring the longevity of the utility system and are considered a proactive best practice to maintain operations of these facilities.The City has reviewed a variety of coatings and recently has been using the Sprayroc product through Engineered Spray Solutions (ESS)by piggybacking off the City of Sarasota's Contract for Coating Work. The City has used ESS twice this year and has found them to be very competitively priced.Utilities has been satisfied with both the product and the application. However, the work performed by ESS has reached the $50,000 purchasing threshold, requiring any additional work by ESS to have Commission approval. Lift Station 12 is scheduled to be recoated this year, and the Utilities Department is requesting to piggyback off the City of Sarasota's Contract for Coating Work with Engineered Spray Solutions, LLC.The estimated cost for the project is$37,207. Approved on Consent. Motion carried 5-0. FIRST READING OF ORDINANCES— 7:17 1'M Mayor Johnson announced there is only one public hearing scheduled for the next City Commission meeting,and inquired if the they would have any objections with cancelling the May 21st Regular City Commission Meeting and moving the Second Reading of Ordinance for Dog Friendly Restaurants Land Development Code Amendment (LDC) to a date certain of June 4, 2019. 8IPage Regular City Commission Meeting May 7, 2019 Motion: Move to cancel the Regular City Commission Meeting scheduled for May 21, 2019; and further postpone the Second Reading of Ordinance for Dog Friendly Restaurants Land Development Code Amendment to a date certain of June 4, 2019. Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 4-1 with Commissioner Oliver opposing. 15. First Reading of Ordinance for Dog Friendly Restaurants Land Development Code Amendment (LDC); Project No: LS-2018-005. (Second Reading and Public Hearing Date scheduled for May 21, 2019 Regular Commission Meeting at 6:15 PM or soon thereafter) (Deputy Development Services Director/CRA Administrator Corless) Within the last year the West Orange Chamber of Commerce began advocating for local jurisdictions to allow dogs to accompany their owners in outdoor cafes and restaurants. The President and CEO of the West Orange Chambers,Stina D'Uva,was quoted in the West Orange Observer,dated April 11,2018,as saying,"Dogs are becoming more compatible everywhere you go." When this article went to print, the City of Winter Garden and the City of Orlando were the closest jurisdictions to have a"Dog Friendly Dining"ordinance. Since that time,Orange County and the Town of Oakland have both adopted an ordinance stating the conditions in which dogs may accompany their owners at restaurants. The proposed amendment to the City's Land Development Code adds Section 5-20 entitled,Dog Friendly Restaurants,providing the terms,conditions,requirements,and enforcement for a food service establishment to acquire and maintain a permit to allow dogs in designated outdoor areas within the City of Ocoee. According to the Bringfido.com website, there are seven (7) food service establishments in Ocoee that currently allow dogs in their outside dining area. These establishments will need to comply with the new ordinance. If the ordinance passes,Development Services will contact food service establishments alerting them of the new code and informing the restaurants;a permit will be required. City Attorney Cookson read the title of the Ordinance. Mayor Johnson announced that this will be presented as a second reading and public hearing at the City Commission meeting on June 4, 2019 at 6:15 PM or soon thereafter. SECOND READING OF ORDINANCE and PUBLIC HEARING - 7:22 PM 16. Fountains West Commons Planned Unit Development (PUD). (Urban Designer Kisicki) (a) Second Reading of Ordinance for Fountains West Commons Planned Unit Development Small Scale Comprehensive Plan Amendment(PUD/SSCPA); Project No: CPA-2019-001. (Advertised in the West Orange Times on Thursday,April 24,2019) The subject property is located on the west side of Lot 8 and directly west of a designated"Light Industrial" parcel owned by the petitioner. This subject property is approximately 5.35 acres in size, currently undeveloped and sparsely covered with a small mixture of sand pine, scrub and laurel oak trees with other varieties of trees scattered around the property. The existing Future Land Use designation is Low Density Residential and Light Industrial.This subject property is being proposed as an extension of an existing"Light Industrial"property,which lies to the east.The Applicant proposes to incorporate this land into the Fountains West PUD with a re-platted new name of Fountains West Commons. The project will consist of a three (3) commercial lot subdivision on 11 acres.The Fountains West PUD and Fountains West Commons are situated on the northeast corner of the intersection of West Road and Ocoee Apopka Road, which are designated as arterial roadways. The area has seen a significant change since the inception of the Fountains West PUD development. To the east, the property developed as a 240-unit apartment community and a charter school. The south has had two(2) fast food users build on the two(2)vacant lots. A daycare has been approved and is under construction on the south side of West Road. 9IPage Regular City Commission Meeting May 7,2019 (b)Public Hearing for Phase 1 Lot 1 of Fountains West Commons Planned Unit Development(PUD) FKA Fountains West Lot 8 "Summit Self Storage" Preliminary and Final Site Plan (PSP/FSP) for Summit Self Storage; Project No: LS-2018-005. (Advertised in the West Orange Times on Thursday,April 25, 2019) Fountains West PUD property is located on the northeast corner of the intersection of West Road and Ocoee- Apopka Road. The property encompasses approximately 43.03 acres of land of which approximately 4.73 acres was designated as wetland/conservation and was dedicated to the City.Additionally,as part of the onsite wetland mitigation, 1.1 acres were dedicated to the City as a Public Trail(Tract G).The approved PUD created eight(8) commercial lots of which one (1) lot is designated as a shopping center(Lot 6-Publix)and another as a large church facility(Lot 8-Living Waters Church). The permitted uses are indicated on a development matrix chart on sheet C-10 with revised uses on LUP-2 of the Land Use Plan. On June 18, 2018, the PUD Land Use plan received approval for a Substantial Amendment to the PUD. The approval changed the permitted uses of Lot 8, from a Church use to include Commercial, Self-storage, and daycare uses. The revision to the PUD also included phasing the project in two separate phases. Phase 1 will include a 102,600 square foot three-story indoor self-storage facility and possible 18,000 square feet of retail space or Day Care. The self-storage is proposed to be accessed via internally drive aisle within the building. The applicant is working on providing a future location for the Ocoee Fire Department in phase 2. The proposed Preliminary/Final Site plan is for a 3-Story indoor self-storage facility on 11.73 acres. Additional improvements include an access drive aisle and master stormwater retention/detention for all phases of the development. Urban Designer Kisicki gave a PowerPoint presentation on this proposed Small Scale Comprehensive Plan Amendment and Preliminary and Final Site Plan. The existing Future Land Use designation is Low Density Residential and Light Industrial. This subject property is being proposed as an extension of an existing "Light Industrial" property, which lies to the east. The area of the subject property is approved for retail and daycare. City Attorney Cookson read the title of the Comprehensive Plan Amendment Ordinance. The public hearing was opened. Ty Maxey, Applicant, Summit Construction Management Group, indicated he is present to answer any questions; and further, thanked City Planner Rumer and City staff for their diligent work with this project. The public hearing was closed. Urban Designer Kisicki presented the proposed Phase 1 Lot 1 Summit Self Storage Large Scale PSP/FSP. Phase 1 will include a 102,600 SF three-story indoor self-storage facility. Additional improvements include an access drive aisle, and master stormwater retention/detention for all phases of the development. The self-storage is proposed to be accessed via an internal drive aisle within the building. He mentioned the applicant is also working on providing a future location for the Ocoee Fire Department in phase 2. The project will be accessed from Fountains West Boulevard which intersects with West Road. 10IPage Regular City Commission Meeting May 7,2019 a) Second Reading of Small Scale Comprehensive Plan Amendment Motion: Move to adopt Ordinance No. 2019-015, Fountains West Commons Planned Unit Development (PUD), Project No: CPA-2019-001; Moved by Commissioner Oliver, seconded by Commissioner Wilsen; Motion carried unanimously. b) Public Hearing for Fountains West Commons PUD PSP/FSP for Summit Self Storage The public hearing was opened. Ty Maxey,Applicant, Summit Construction Management Group, indicated he is present to answer any questions;and further,thanked City Planner Rumer and City staff for their diligent work with this project. The public hearing was closed. Commissioner Wilsen inquired about the location of the Summit Self Storage, and if access would be from the rear of the property. It was answered that the self-storage would be located adjacent to the apartment complex, and the buffer requirements have been met. Access to the storage units is made internally, so there are 19 exterior parking spaces provided in the rear. Commissioner Brinson inquired if there would be any outside vehicle or conveyance storage. The applicant answered there would not be any recreational vehicle or outdoor storage. Motion: Move to approve Phase 1 Lot 1 of Fountains West Commons PUD Summit Self Storage" Preliminary and Final Site Plan (PSP/FSP) for Summit Self Storage, Project No: LS-2018-005; Moved by Commissioner Oliver, seconded by Commissioner Brinson; Motion carried unanimously. REGULAR AGENDA- None STAFF ACTION ITEMS -None COMMENTS FROM CITIZENS/PUBLIC - 7:33 PM Annette Brown, a new Ocoee resident, shared that she recently received a citation for an illegal U-turn at the corner of Silver Star Road and Clarke Road. She explained that being a new resident she was not familiar with the area, and therefore was unaware of the U-turn sign. She stressed no ill intent toward the officer, and upon seeking out the sign she agrees that she broke the law, and deserved the ticket. However, her concern is the visibility of the U-turn sign. She suggested a sign be installed on the wires above, next to the traffic signal, for those not familiar with the area. 11IPage Regular City Commission Meeting May 7,2019 Commissioner Wilsen noted that this is a State Road, and explained that she has received multiple complaints from residents about people making an illegal U-turn at this intersection. Mayor Johnson requested Staff to contact FDOT and see what could be done to address the concern. City Manager Frank informed that the state does have specific regulation on where the signs must go, but agreed there seems to be a concern that needs to be addressed. Mayor Johnson requested Public Works Director, Steve Krug to contact FDOT and follow up with Ms. Brown. COMMENTS FROM COMMISSIONERS - 7:37 PM Commissioner Oliver— 1) Announced the 2nd Annual Summer Job Fair on Saturday, May lith from 10:00 AM — 2:00 PM. 2) Requested a consensus from the Commission to allow Staff to look into following Orange County's WMBE and Veteran owned business procurement process. Assistant City Manager Shadrix explained that previously it was within our City's purchasing code, however given recent changes to that policy, he agreed with Commission Oliver that staff should review the most current policy to ensure it is still within our process. Consensus was to have City Staff review the current purchasing policy. 3) Expressed a desire to bring on an intern to assist him with various projects. He further explained that an outside organization is willing to pay a Summer intern to work from the end of May through mid-August. Further discussion ensued and City Attorney Cookson suggested an agreement with the organization providing the intern may be required, however, he could not foresee any liability issues. Consensus was to allow Commissioner Oliver a Summer intern. 4)Noted that he was looking to receive an update from Director of Support Services Butler regarding the directional signs for the Hollow Grounds, however, due to his absence he explained that he would reach out to him on Monday. 5) Informed that he has recently received multiple calls regarding the announcement of structural changes within the Human Relation Diversity Board that are not true. He inquired as to what could be done to resolve these concerns from happening moving forward. Mayor Johnson announced that he recently received multiple calls as well, and explained that he has spoken with City Manager Frank, and they will be resolving this concern. Commissioner Firstner—None Commissioner Wilsen— 1) Announced that the concerns residents are having with the medians on Clarke Road, near White Road by the mall, were addressed during the CRA Meeting and will be resolved. 2) Thanked the Ocoee Police Department for the Community Picnic Event as it was a wonderful event. 3) Inquired about cancelling the July 2nd Regular City Commission Meeting. Motion: Move to cancel the Regular City Commission Meeting scheduled for July 2, 2019. Moved by Commissioner Wilsen, seconded by Commissioner Oliver; Motion carried unanimously. Commissioner Brinson—None Mayor Johnson - 1) Thanked the Police Department for a great Community Picnic. 2) Inquired if any applications have been received for the Ocoee Youth Council. Commissioner Oliver shared that Ms. Dorcas Dillard has received eight or nine and will be providing them very soon. 12 IPage Regular City Commission Meeting May 7, 2019 Commissioner Wilsen recalled from a previous meeting an event to be held on May 29th regarding resident William Maxwell, and asked for clarification. William Maxwell, resident of Ocoee, explained the Law Department of the United States Military Academy — West Point, requested an invitation to visit Ocoee on May 29th. He asked for direction from the Commission on the magnitude that they would like for this visit. Mayor Johnson suggested given the May 21, 2019 meeting was cancelled, that Mr. Maxwell should correspond with Executive Assistant Seaver regarding details about the visit. He also recommended sending an invitation to the local Jr. ROTC programs for West Orange, Wekiva, and Ocoee High School. City Manager Frank requested a motion allowing Staff to use up to $1,000 from contingency at assist with the visit. Motion: Move to allow up to $1000 out of Contingency to assist with a visit from the Law Department of the United States Military Academy -West Point; Moved by Commissioner Brinson, seconded by Commissioner Firstner. Motion carried unanimously. ADJOURNMENT—S:01 1'yl APPROVED: test: •- Oco • Melanie Sibbitt, City Clerk Rusty Johnson,Mayor 13IPage