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HomeMy WebLinkAboutItem 09 Approval to Expand the Body Worn Camera Program and Consolidate Contracts OCOee tlortda AGENDA ITEM COVER SHEET Meeting Date: June 18, 2019 Item #&NA& fto,„,„,4,.., 9 Reviewed By: Contact Name: Deputy Chief S. Plasencia Department Director: C Contact Number: X3023 City Manager: Rob Fr. Subject: Approval to Expand the Body Worn Camera Program and Consolidate Contracts Background Summary: The City of Ocoee Police Department has a Body Worn Cameras (BWCs) program. In an effort to expand the program, the Police Department would like to purchase 25 additional cameras with unlimited storage to outfit the new patrol officers and expand camera usage within the Department. Each BWC comes with unlimited storage and an electronic control device (ECDs). Additionally, this contract includes a complete upgrade of all of existing ECDs, and additional software features which will increase efficiency in the analyzation of data, redacting video footage, and accessing cameras. The initial cost in this budget year, would be $142,999.82 with subsequent yearly cost for four years being $177,379.09 each year. In this current fiscal year, the Police Department received budget funding in contractual services, which has recognized a cost savings that will fund this purchase and consolidation of the Department's other 2 BWC contracts, in its entirety. Issue: Should the Honorable Mayor and Board of City Commissioners approve the purchase of 25 BWCs, with the ancillary equipment and software at a first-year cost not to exceed $142,999.82 with subsequent yearly cost for four years of $177,379.09, for use by the City of Ocoee Police Department? Recommendations: It is staffs recommendation that the Honorable Mayor and Board of City Commissioners approve the purchase of 25 BWCs, to include the ECDs, for use by the City of Ocoee Police Department at a cost not to exceed an initial cost of $142,999.82 with an annual cost of $177,379.09, funded from the Department's Contractual Services line item. Attachments: Quote for 25 additional body worn cameras with ancillary equipment and software. Financial Impact: There is no financial impact for the City. The Department's current budget has a realized savings in Contractual Services, which will fund the full first year purchase cost. Type of Item: (please mark with an"x") Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda x Commission Approval Discussion&Direction X Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Dana Crosby-Collier N/A Reviewed by Finance Dept. 97pjailay--14LZthezdji_lehads ��, N/A Reviewed by 0 N/A Q-216176-43626.642DD alllIssued:06/07/2019 44 Axon Enterprise85thSt , Inc. 17800 N . Account Number 336327 Scottsdale,Arizona 85255 Payment Terms:Net 30 United States Delivery Method: Fedex-Ground Phone:(800)978-2737 SALES REPRESENTATIVE David DeRosa SHIP TO BILL TO Phone: Dawn Carlton Ocoee Police Dept. - FL Email:dderosa@axon.com Ocoee Police Dept. - FL ATTN: ACCOUNTS PAYABLE Fax: 646 OCOEE COMMERCE PKWY 150 N LAKESHORE DR PRIMARY CONTACT OCOEE, FL 34761 OCOEE, FL 34761 Dawn Carlton US US Phone: (407)554-7216 Email:dcarlton@ocoee.org Yea r1 List Unit 4 1I ' criptionQuantity Net Unit Price Total (USD) Price Axon Plans&Packages 20140 TASER 7 DUTY CARTRIDGE REPLENISHMENT 71 0.00 0.00 0.00 PROGRAM 80011 BASIC EVIDENCE.COM LICENSE: 5 YEAR 3 0.00 0.00 0.00 85114 EVIDENCE.COM INCLUDED STORAGE (GB)-5 30 0.00 0.00 0.00 YEAR CONTRACT 85114 EVIDENCE.COM INCLUDED STORAGE (GB)-5 2,840 0.00 0.00 0.00 YEAR CONTRACT 20141 TASER 7 EVIDENCE.COM LICENSE 71 0.00 0.00 0.00 73420 AXON RECORDS LICENSE: 5 YEAR 71 0.00 0.00 0.00 80051 AXON AUTO TAGGING SERVICE ADD-ON: 5 YEAR 71 0.00 0.00 0.00 20141 TASER 7 EVIDENCE.COM LICENSE 1 0.00 0.00 0.00 80022 PRO EVIDENCE.COM LICENSE:YEAR 1 PAYMENT 11 468.00 468.00 5,148.00 85110 EVIDENCE.COM INCLUDED STORAGE 330 0.00 0.00 0.00 TASER ASSURANCE PLAN ANNUAL PAYMENT, 85070 1 240.00 0.00 0.00 BODYCAM Hardware 20008 TASER 7 HANDLE, HIGH VISIBILITY, CLASS 3R 71 0.00 0.00 0.00 20040 TASER 7 HANDLE WARRANTY, 4-YEAR 71 0.00 0.00 0.00 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 142 0.00 0.00 0.00 DEGREE) TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS 20013 142 0.00 0.00 0.00 (12-DEGREE) =PIPw Q-216176-43626.642DD 1 _ ,.,-__ Year 1 (Continued) Item Description Quantity List Unit Net Unit Price Total(USD) Price Hardware(Continued) 20012 TASER 7 LIVE CARTRIDGE, STANDOFF(3.5 142 0.00 0.00 0.00 DEGREE) TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS 20013 142 0.00 0.00 0.00 (12-DEGREE) TASER 7 HOOK-AND-LOOP TRAINING (HALT) 20014 CARTRIDGE, STANDOFF(3 142 0.00 0.00 0.00 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) 142 0.00 0.00 0.00 CARTRIDGE, CLOSE QUART 20018 TASER 7 BATTERY PACK, TACTICAL 85 0.00 0.00 0.00 20041 TASER 7 BATTERY PACK WARRANTY,4-YEAR 85 0.00 0.00 0.00 TASER 7 HOLSTER-SAFARILAND, RH+CART 20160 71 0.00 0.00 0.00 CARRIER 74200 DOCK AND CORE,TASER 7 1 0.00 0.00 0.00 20042 TASER 7 DOCK&CORE WARRANTY,4-YEAR 1 0.00 0.00 0.00 WALL MOUNT BRACKET,ASSY, EVIDENCE.COM 70033 1 0.00 0.00 0.00 DOCK 20050 HOOK-AND-LOOP TRAINING (HALT)SUIT 1 0.00 0.00 0.00 20016 TASER 7 INERT CARTRIDGE, STANDOFF(3.5- 22 0.00 0.00 0.00 DEGREE) 20017 TASER 7 INERT CARTRIDGE, CLOSE QUARTERS 22 0.00 0.00 0.00 (12-DEGREE) AXON CAMERA ASSEMBLY, ONLINE,AXON BODY 74001 20 499.00 499.00 9,980.00 2, BLK 74020 MAGNET MOUNT, FLEXIBLE,AXON RAPIDLOCK 20 0.00 0.00 0.00 MAGNET MOUNT, THICK OUTERWEAR,AXON 74021 20 0.00 0.00 0.00 RAPIDLOCK 11553 SYNC CABLE, USB A TO 2.5MM 20 0.00 0.00 0.00 74008 AXON DOCK, 6 BAY+ CORE,AXON BODY 2 4 1,495.00 1,495.00 5,980.00 WALL MOUNT BRACKET,ASSY, EVIDENCE.COM 70033 4 42.00 42.00 168.00 DOCK AXON CAMERA ASSEMBLY, ONLINE,AXON BODY 74001 1 499.00 0.00 0.00 2, BLK 74020 MAGNET MOUNT, FLEXIBLE,AXON RAPIDLOCK 1 0.00 0.00 0.00 MAGNET MOUNT, THICK OUTERWEAR,AXON 74021 1 0.00 0.00 0.00 RAPIDLOCK 11553 SYNC CABLE, USB A TO 2.5MM 1 0.00 0.00 0.00 Other 73453 OFFICER SAFETY PLAN 7 PLUS 71 0.00 0.001 0.00 Q-216176-43626.642DD 2 Year 1 (Continued) �.'Unit • Ito - . Description Quantity Net Unit Price Total (USD) Pr,' ft Other(Continued) 73460 EVIDENCE.COM UNLIMITED PLUS DOCK TAP: 5 71 0.00 0.00 0.00 YEAR 75000 SIGNAL SIDEARM ADHESIVE MOUNT 71 0.00 0.00 0.00 SI75001 SIGNAL SIDEARM ADHESIVE MOUNT REMOVAL T 71 0.00 0.00 0.00 73410 AXON AWARE PLUS V SERVICE LINE: 5 YEAR 71 0.00 0.00 0.00 73465 Performance Service:5 Year 71 0.00 0.00 0.00 TASER 7 TARGET, CONDUCTIVE, PROFESSIONAL 80087 1 0.00 0.00 0.00 (RUGGEDIZED) 20147 AXON DEVELOPED OCULUS TRAINING CONTENT 1 0.00 0.00 0.00 ACCESS 20135 OCULUS GO STANDALONE VIRTUAL REALITY 1 0.00 0.00 0.00 HEADSET 20146 TASER 7 ONLINE TRAINING CONTENT ACCESS 71 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL 1 0.00 0.00 0.00 VOUCHER 73455 OFFICER SAFETY PLAN 7 PLUS ANNUAL 71 2,388.00 1,714.42 121,723.82 PAYMENT 73490 REDACTION ASSISTANT 51-150 SWORN AGENCY- 73490 0.00 0.00 0.00 WIDE LICENSE: 5 YEAR 73570 CITIZEN FOR COMMUNITIES 51-150 SWORN 1 0.00 0.00 0.00 AGENCY-WIDE LICENSE: 5 Subtotal 142,999.82 Estimated Shipping 0.00 Estimated Tax 0.00 Total 142,999.82 Trade-In List Unit Item Description Quantity Net Unit Price Total (USD) Price Other 20105 TASER 7 TRADE-IN OSP 11 0.00 0.00 0.00 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 55 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 11.1111111 Q-216176-43626.642DD 3 Protect Life. Spares List Unit Item Description Quantity Net Unit Price Total(USD) Price Hardware 20008 TASER 7 HANDLE, HIGH VISIBILITY, CLASS 3R 2 0.00 0.00 0.00 20040 TASER 7 HANDLE WARRANTY,4-YEAR 7 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 2 miff Description Quantity List Unit Net Unit Price Total (USD) Price Axon Plans&Packages 85110 EVIDENCE.COM INCLUDED STORAGE 330 0.00 0.00 0.00 80023 PRO EVIDENCE.COM LICENSE:YEAR 2 PAYMENT 11 468.00 468.00 5,148.00 TASER ASSURANCE PLAN ANNUAL PAYMENT, 85070 1 240.00 0.00 0.00 BODYCAM Hardware 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 142 0.00 0.00 0.00 DEGREE) TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS 20013 142 0.00 0.00 0.00 (12-DEGREE) 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) 142 0.00 0.00 0.00 CARTRIDGE, STANDOFF(3 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) 142 0.00 0.00 0.00 CARTRIDGE, CLOSE QUART Other 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL 1 0.00 0.00 0.00 VOUCHER 73455 OFFICER SAFETY PLAN 7 PLUS ANNUAL 71 2,388.00 2,425.79 172,231.09 PAYMENT Subtotal 177,379.09 Estimated Tax 0.00 Total 177,379.09 Year 3 milit, List Unit Description :' @. Quantity Net Unit Price Totalffil ._ Price Axon Plans&Packages 85110 EVIDENCE.COM INCLUDED STORAGE 330 0.00 0.00 0.00 1 Q-216176-43626.642DD 4 _ , . Year 3 (Continued) List Unit item Description - Quantity Net Unit Price Total(USD) Price Aiiiiiiiiiiiiiiiti- Axon Plans&Packages(Continued) 80024 PRO EVIDENCE.COM LICENSE: YEAR 3 PAYMENT 11 468.00 468.00 5,148.00 85070 TASER ASSURANCE PLAN ANNUAL PAYMENT, 240.00 0.00 0.00 BODYCAM Hardware 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 142 0.00 0.00 0.00 DEGREE) TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS 20013 142 0.00 0.00 0.00 (12-DEGREE) 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) 142 0.00 0.00 0.00 CARTRIDGE, STANDOFF(3 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) 142 0.00 0.00 0.00 CARTRIDGE, CLOSE QUART 73311 8-BAY DOCK AXON BODY CAMERA REFRESH 1 0.00 0.00 0.00 Other 73309 AXON BODY CAMERA REFRESH ONE 71 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL 1 0.00 0.00 0.00 VOUCHER 73455 OFFICER SAFETY PLAN 7 PLUS ANNUAL 71 2,388.00 2,425.79 172,231.09 PAYMENT Subtotal 177,379.09 Estimated Tax 0.00 Total 177,379.09 Year 4 Axon Plans&Packages 85110 EVIDENCE.COM INCLUDED STORAGE 330 0.00 0.00 0.00 80025 PRO EVIDENCE.COM LICENSE:YEAR 4 PAYMENT 11 468.00 468.00 5,148.00 TASER ASSURANCE PLAN ANNUAL PAYMENT, 85070 1 240.00 0.00 0.00 BODYCAM Hardware 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 142 0.00 0.00 0.00 DEGREE) TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS 20013 142 0.00 0.00 0.00 (12-DEGREE) 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) 142 0.00 0.00 0.00 CARTRIDGE, STANDOFF(3 Q-216176-43626.642DD ,..,,, -,.:.. - .. 5 Year 4 (Continued) List Unit Item Description Quantity Net Unit Price Total(USD) Price Hardware(Continued) 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) 142 0.00 0.00 0.00 CARTRIDGE, CLOSE QUART Other 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL 1 0.00 0.00 0.00 VOUCHER 73455 OFFICER SAFETY PLAN 7 PLUS ANNUAL 71 2,388.00 2,425.79 172,231.09 PAYMENT Subtotal 177,379.09 Estimated Tax 0.00 Total 177,379.09 Year 5 Axon Plans&Packages 85110 EVIDENCE.COM INCLUDED STORAGE 330 0.00 0.00 0.00 80026 PRO EVIDENCE.COM LICENSE:YEAR 5 PAYMENT 11 468.00 468.00 5,148.00 TASER ASSURANCE PLAN ANNUAL PAYMENT, 85070 1 240.00 0.00 0.00 BODYCAM Hardware 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 142 0.00 0.00 0.00 DEGREE) TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS 20013 142 0.00 0.00 0.00 (12-DEGREE) 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) 142 0.00 0.00 0.00 CARTRIDGE, STANDOFF(3 20015 TASER 7 HOOK-AND-LOOP TRAINING(HALT) 142 0.00 0.00 0.00 CARTRIDGE, CLOSE QUART 73312 18-B/�DOCK AXON BODY CAMERA REFRESH 1 0.00 0.00 0.00 Other 73310 AXON BODY CAMERA REFRESH TWO 71 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL 1 0.00 0.00 0.00 VOUCHER Q-216176-43626.642DD 6 Year 5 (Continued) Item Description}Y` Quantity List Unit Net Unit Price Total(USD) Price Other(Continued) 73455 OFFICER SAFETY PLAN 7 PLUS ANNUAL 2,388.00 2,425.79 172,231.09 PAYMENT Subtotal 177,379.09 Estimated Tax 0.00 Total 177,379.09 Q-216176-43626.642DD 7 Discounts (USD) Quote Expiration:06/30/2019 List Amount 891 ,307.00 Discounts 38,790.82 Lptal 852,516.18 *Total excludes applicable taxes Summary of Payments Year 1 142,999.82 Trade-In 0.00 Spares 0.00 Year 2 177,379.09 Year 3 177,379.09 Year 4 177,379.09 Year 5 177,379.09 Grand Total 852,516.18 Q-216176-43626.642DD �. .. Agency has existing contracts#00014598 and 00008476(originated via Q-120499 and Q-68897)and is terminating this contract on 8/1/2019. The parties agree that Axon is granting a refund of$26,502.50(applied to Year#licenses)to refund paid,but undelivered services.This discount is based on a ship date range of 7/1/2019-7/15/2019, resulting in an 8/1/2019 license date.Any change in this date and resulting license start date will result in modification of this discount value which may result in additional fees due to or from Axon. The parties agree that Axon is granting a credit of$10,090.00(applied to Year 1 Payment)for trade-in of CEW hardware.This credit is based on a ship date range of 7/1/2019-7/15/2019, resulting in an 8/1/2019 contract start date.Any change in this ship date and resulting contract start date will result in modification of this credit value which may result in additional fees due to or from Axon. Agency is electing to keep the 51 BWCs and docking stations deployed on contracts#00014598 and 00008476. All 71 cameras will be covered under the Technology Assurance Plan(a.k.a.Taser Assurance Plan)and will be eligible for 2 replacements. Axon's Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement(posted at www.axon.com/legal/sales-terms-and-conditions),as well as the attached Statement of Work(SOW)for Axon Fleet and/or Axon Interview Room purchase,if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions.By signing below,you represent that you are lawfully able to enter into contracts.If you are signing on behalf of an entity(including but not limited to the company,municipality,or government agency for whom you work),you represent to Axon that you have legal authority to bind that entity. If you do not have this authority,please do not sign this Quote. Signature: Date: Name(Print): Title: PO# (Or write N/A): Please sign and email to David DeRosa at dderosa@axon.com or fax to Thank you for being a valued Axon customer.For your convenience on your next order,please check out our online store buv.axon.com Quote: Q-216176-43626.642DD 'Protect Life'©and TASER®are registered trademarks of Axon Enterprise,Inc,registered in the U.S.©2013 Axon Enterprise,Inc.All rights reserved. Q-216176-43626.642DD