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Home My WebLink AboutItem 10 Approval of Fleet Fuel Tracking System Upgrade with Trak Engineering, Inc • ocoee florida AGENDA ITEM COVER SHEET Meeting Date: June 18, 2019 Item # 10 Reviewed By: Contact Name: Stephen C. Krug Department Director: _ Contact Number: 6002 City Manager: . /J� % • Subject: Fleet Fuel Tracking System Upgrade with Trak Engineering, Inc. Background Summary: The City budget included an upgrade to the Fleet Division's existing fuel tracking system. The existing single computer/radio communication based system functions well, but has been susceptible to lightning strikes. Public Works has investigated various systems and has found the most cost effective and improved upgrade to the existing system is to a cloud based tracking system which will provide unlimited access points for each fuel station throughout the City. This upgrade will provide the instant data required to rectify fuel deliveries with usage. The budget incorporated $190,000 towards adding another fuel tank at Public Works and upgrading the tracking system. Public Works recommends Commission approval to allocate the $32,389 cost for the upgrade from the budget. Issue: Request the City Commission approval to upgrade the Fleet fuel tracking system. Recommendations: Recommend the City Commission approve upgrading the existing fuel tracking system with the Fluid Secure Fuel Tracking System by Trak Engineering, Inc., Tallahassee, Florida, for the proposed $32,389.00 as funded in the fuel system improvements. Attachments: Trak Engineering, Inc., proposal. Financial Impact: The upgrades are adequately funded in the fuel system and tank expansion capital project. Type of Item: (please mark with an 'x') Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion& Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Review ed by ( ) N/A 2 05.29.2019 11:51 CITY OF OCOEE Page 1 of 1 rg160_pg.php/Job No:88432 Requisition Print(PW004370) USER:DLOVE Initiator: DLOVE Fiscal Year: 2019 Req Type: PO Created By: DLOVE Status: Returned Created: 12.11.2018 Possesion: DLOVE Last Action: SHOPPER Req Total: 32,389.00 Action On: 05.29.2019 Line Qty UOM Unit Price Ext Price Stock # G/L Account / Vendor 1 1.00 EA 9,776.00 9,776.00 G/L: 001-541-40-6302 V: 4055-TRAK ENGINEERING, INC. FLUID SECURE FUEL TRACKING SYSTEM UPGRADE TO OUR EXSISTING SYSTEM SENTRY GOLD WITH TABLET STYLE CONTROLLERS AND A WEB BASED REPORTING SYSTEM. TO INCLUDE FLUID SECURE HARDWARE AT FUEL ISLAND WITH SHIPPING 2 1.00 EA 8,658.00 8,658.00 G/L: 001-541-40-6302 V: 4055-TRAK ENGINEERING, INC. • FLUID SECURE CLOUD HOSTING AND SUPPORT WITH FOBS AND SUPPORT 3 1.00 EA 750.00 750.00 G/L: 001-541-40-6302 V: 4055-TRAK ENGINEERING, INC. ONE DAY INSTALLATION AND TRAINING FOR ONE LOCATION 4 1.00 EA 2,250.00 2,250.00 G/L: 001-541-40-6302 V: 4055-TRAK ENGINEERING, INC. FLUID SECURE LINK INSTALLATION KITS (9 @ $250 PER HOSE) 5 1.00 EA 9,205.00 9,205.00 G/L: 001-541-40-6302 V: 4055-TRAK ENGINEERING, INC. FLUID SECURE TANK MONITOR SYSTEM WITH SHIPPING 6 1.00 EA 1,750.00 1,750.00 G/L: 001-541-40-6302 V: 4055-TRAK ENGINEERING, INC. EXTENDED WARRANTY FOR TANK LEVEL SYSTEMS 32,389.00 Date By Attach Notes ANI05.29.2019 SHOPPER Returning to department. This item will to go before the City Commi d amount of $20,000. M 05.28.2019 SHOPPER o 12.11.2018 DLOVE Yes See The Attached File Date By Actions 05.29.2019 SHOPPER Returned To Debbie Love By Shannon Hopper 05.16.2019 AHERRERA Final Approval: Abigail Herrera 05.16.2019 SKRUG Approved By: Steve Krug 05.15.2019 DLOVE Released For Approval: Debbie Love 12.11.2018 DLOVE Created By: Debbie Love • '; I Memorandum To: Debbie Love CC: Steve Krug From: Bill Simmons Date: 12/15/18 Re: PO request CAPITAL IMPROVEMENT PO REQUEST FOR-FLEET 541-40 FLUID SECURE FUEL TRACKING SYSTEM $32,389.00 THIS IS AN UPGRADE TO OUR EXCISTING SYSTEM SENTRY GOLD WITH TABLET STYLE CONTROLLERS AND A WEB BASED REPORTING SYSTEM. FLUID SECURE HARDWARE AT FUEL ISLAND WITH SHIPPING-$9,776.00 FLUID SECURE CLOUD HOSTING AND SUPPORT WITH FOBS AND SUPPORT $8,658.00 1 DAY INSTALLATION AND TRANING FOR ONE LOCATION-$750.00 FLIUD SECURE LINK INSTALLATION KITS-9&$250.00=$2,250.00 FLUID SECURE TANK MONITOR SYSTEM WITH SHIPPING=$9,205.00 EXTENDED WARRANTY FOR TANK LEVEL SYSTEM-$1,750.00 TOTAL=$32,389.00 z TRAK SYSTEMS 1 1 ajeng.com . a +,w LWs Ana rn 3?rt4,01 Meliatee• Corporate Salm: "` itTa'b6F`1�J01 F11BSP8789585 FAX 8546564265m.tra tom oril- F1uiSecure Simply Smart & Affordable December 5, 2018 FluidSecure Bill Simmons City of Ocoee QUOTE 301 Maguire Rd. Ext. Ocoee, FL 34761 Dear Bill, We are pleased and excited to provide you with this quote for our FluidSecure Fuel and Fluid Management Solution - Powered by Trak Engineering. With over 37 years of experience, we have become an industry leader in developing and manufacturing state-of- the-art fuel management solutions. By Introducing FluidSecure, we have revolutionized the I Industry with The Next Generation of Fuel and Fluid Management with an incredibly cost- effective, easy-to-install and user-friendly solution. FluidSecure has transformed the world of Fluid and Fuel Management with our Simply Smart Technology, which includes the FluidSecure LINK, CLOUD, APP and HUB. THE NEXT GENERATION OF FLUID MANAGEMENT SOLUTIONS! d � GP1 " 4,„,,t,4r, ll It7 0':, 43 FluidSecure Simply Smart&Affordable JAM! Ila_'JSccure AZ A um On the next page you will find the detailed pricing for your project and links to more information about FluidSecure. s Please feel free to contact me with any questions. Thank you for your business! Sincerely, GQdtparlitr‘c i3f2„?i61... Director of Sales and Marketing JP 1 • 2901 Crescent Dr. Tallahassee FL 32301 www.fluidsecure.com eng,com OKI• 3?tScWY O�r CO f1 , r �.,rt :1:r S\scure Carrat Salet:2981 G cen Drove,Tdlbliasce fl 32781 �) � Simply t & Affordable T „ a,,,ap „�„ ,,M„ Pfi 856878-0585 FAX 8546588265 nvnv.traterg.com� l'bs S+u 1991 With FluidSecure your annual recurring cost includes parts warranty as well as phone support, Verizon Cellular Data, Microsoft Azure Cloud hosting, TeamViewer (immediate remote troubleshooting vs waiting for tech visits!), Kiosk Software, and FREE upgrades of ALL software! FluidSecure Quote 1 Qty Each Total FluidSecure Hardware at Fuel Island FluidSecure LINK—installs on pump to control the hose to turn on/off and count quantity dispensed. Interfaces 9 $600 Per Hose, $5,400 wireless to the Smartphone or HUB\Pedestal Tablet) one-time fee 1 FluidSecure HUB Packages -Max 4 LINK/HUB FluidSecure HUB Pedestal Package - 10” Tablet, 1 Protective Secure Bracket, PEDESTAL 2.8” internal diameter(for 110 power) 4 $950 Per Station, NOTE: This will only slide over one 1"conduit, if you one-time fee $3,800 have more conduit we offer 12"pedestal for$500 more Link Shipping 9 $20 One-time Fee $180 HUB Shipping 4 $99 One-time Fee $396 I Total FluidSecure Hardware One-time Fee $9,776 FluidSecure CLOUD Hosting and Support FluidSecure CLOUD Hosting and Support and LINK Part's Warranty- per Hoses/month(yearly price shown) 9 $38.50 Paid annually $4,158 Extended Warranty for FluidSecure HUB/Pedestal -the 4 $400 Paid annually $1,600 Tablet plus 1 year cell data plan Total FluidSecure CLOUD and Support Recurring $5,758 Annually , Proximity Fob Reader for HUB _ 4 $400 One-time Fee $1,600 1 Vehicle Proximity Fobs 650 $2 One-time Fee $1,300 Total-NO TRAK INSTALLATION -SELF INSTALL WITH MANUAL AND SUPPORT $18,434.00 OPTIONALS 1 Day Installation Training with Trak Technician 1 $750 Optional $750 FluidSecure LINK Installation Kit -complete mounting kit for LINK to install on pump one hose. Per Hose, Includes Class I Division I hardware 9 $250 one-time fee $2,250 NOTE-this will only be used if moving from Sentry to AST Small Pump I ***Trak will provide SentryGold Conversion Kit at no additional cost! it 2 ,ASOiiii . x _ 2901 Crescent Dr. Tallahassee FL 323.1 _, ww = w.flul. - . 1 f".441.1414""-F,W5, os. 37 °p.a. HudSecure Corporate Sales:1401tTa1151004e.Fl 32301enrn1 hx/w+e9men PH 840878 4585FAX 850 6568165 nl14)1p9om1PNI Simply Smart & Affordable (Mt Sotam Sr.1901 FluidSecure Tank Level Detector (TLD) - A probe that Trak has designed that screws into an available fill port on an Aboveground Storage Tank. It will transmit to the LINK 4 times a day the level and any delivery that takes place. Then either the HUB or the next Smartphone will transmit that to the CLOUD. FluidSecure Quote Qty Each Total ,FluidSecure Hardware at TANK MONITOR FluidSecure Tank Level Dectector Trak's FluidSecure Tank Level Detector-one 7 $1 285 Per Tank, neededper TANK $9,065 one-time fee Shipping per probe 7 $20 One-time Fee $140 r Total FluidSecure Hardware One-time Fee $9,205 Extended Warranty for FluidSecure TANK LEVEL DETECTOR SYSTEM 7 $250 Paid annually $1,750 Total- no installation l $10,955.00 3 '240100,14 , y 4 9 2901 Crescent Dr. Tallahassee FL 32301 ,., wwwF uidsecure •m