HomeMy WebLinkAboutItem 15 Approval of an Unsolicited Proposal for Public Private Partnership for Fire Station and Equipment O C C)?P
Florida
AGENDA ITEM COVER SHEET
Meeting Date: June 18, 2019
Item # /5-
Reviewed
5Reviewed By:
Contact Name: Scott Cookson Department Director: Crai hadri
Contact Number: 407-581-9800 City Manager: Rob Fra
Subject: Unsolicited proposal for public private partnership — Fire Station and equipment
Background Summary:
The City has contemplated constructing a fire station in District 1 for several years. Currently, one
engine is manned from a temporary station located within the Publix Shopping Center at Fountains West
(West Rd.). The owner of the shopping center has notified the City that the lease will not be renewed
and will terminate on December 31, 2019. Pursuant to section 255.065, Florida Statutes (hereafter the
"P3 Law"), public-private partnerships are permissible when pursued in accordance with Florida law so
as to allow for greater private sector participation in the delivery and financing of public buildings and
infrastructure projects.
The City Manager received an unsolicited proposal dated October 23, 2018 from Summit Construction
to construct a new fire station by creating a public-private partnership. Since the proposal is for a new
fire station (and thus a qualifying project under the P3 Law), the City may proceed with consideration of
the Summit proposal as long as the procedural elements of the P3 Law are met.
If, after evaluating the proposal, the City decides that it wants to move forward with a comprehensive
agreement to complete the project offered in the proposal, the City must publish a public notice in the
Florida Administrative Register and the local newspaper stating that the City has received the proposal
and will accept other proposals for the same project. This publication will run for two consecutive weeks.
In order to ensure that quality, competing proposals are prepared and submitted, the P3 Law requires
that adequate time be allowed for preparation and receipt of competing proposals (not less than 21 days
or more than 120 days).
Before entering into a comprehensive agreement for the project, the City must determine that the
proposed project does the following:
1. Is in the public's best interest;
2. Is for a facility that is owned by the City or will be conveyed to the City;
3. Has adequate safeguards in place to ensure that additional costs or service disruptions are not
imposed on the public in the event of material default or cancellation of the comprehensive
agreement by the City;
4. Has adequate safeguards in place to ensure that the City or private entity has the opportunity to
add capacity to the proposed project or other facilities serving similar predominantly public
purposes; and
5. Will be owned by the City upon completion, expiration, or termination of the comprehensive
agreement and upon payment of the amounts financed.
Also, before signing a comprehensive agreement, the City must consider a finance plan that is
consistent with the P3 Law, the project cost, revenues by source, available financing, major
assumptions, the internal rate of return on private investments, if governmental funds are assumed in
order to deliver a cost-feasible project, and a total cash-flow analysis beginning with the implementation
of the project and extending for the term of the comprehensive agreement.
At this point in time, the City Commission is asked to decide whether the City should move forward with
consideration of the unsolicited proposal by providing the requisite notice, described above. If the City
intends to move forward with the unsolicited proposal, the City Manager should be authorized to hire a
consultant to assist in evaluating the unsolicited proposal as well as any other proposals received in
response to the notice.
Issue:
Should the Honorable Mayor and City Commissioners authorize the City Manager to proceed with the
P3 solicitation and hire a consultant to assist in evaluating the unsolicited proposal, preparing and
advertising a notice for competing proposals, and evaluating any proposals received?
Recommendations:
1) Direct staff to proceed with the P3 advertisement; and,
2) Authorize the City Manager to hire a consultant to assist in evaluating the unsolicited proposal,
preparing and advertising a notice for competing proposals, and evaluating any proposals
received.
Attachments:
None. Please note that an unsolicited proposal received by the City is exempt from s. 119.07(1), Florida
Statutes, and s. 24(a), Art. I of the State Constitution (the public records law) until such time as the City
provides notice of an intended decision for a qualifying project.
Financial Impact:
None
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading _ Public Hearing
Resolution _ Regular Agenda
Commission Approval
X Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney Dana Crosby-Collier N/A
Reviewed by Finance Dept. N/A
Reviewed by () N/A
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