HomeMy WebLinkAboutIII (C) Approval and Authorization to Extend Windermere Fire Contract for Fiscal Year 1996-97 AGENDA 4-16-96
Item III C
Ocoee ace Veitevoseeme
125 N. Bluford Avenue — Ocoee, Florida 34761
RON STROSNIDER EMERGENCY 656-1313
Fire Chief BUSINESS 656-7796
DATE: April 9 , 1996
TO: THE HONORABLE MAYOR AND BOARD OF CITY COMMISSIONERS
FROM: Ron Strosnider, Fire Chief t"7
SUB: WINDERMERE FIRE PROTECTION CONTRACT
The Town of Windermere has requested the City of Ocoee (attached
letter) to extend the Fire Protection Agreement for the 1996-97
Budget Year .
We have calculated the payment for capitol and replacement fees to
be $39, 264 .
The operating and maintenance fees are calculated on a 3 year
rolling percentage of the total Windermere calls versus the City of
Ocoee calls minus any mutual aid to Orange County or other
municipal areas .
The percentage figure for this calculation is 5 . 6% . The estimated
1996-97 fire budget is $2 , 193 , 719.
The operating and maintenance cost to the Town of Windermere is
$122 ,848 plus the capital fee of $39 , 264; combined total is
$162 , 112 .
We respectfully request the City Commission authorize the extension
of the Town of Windermere Fire Contract for Fiscal Year 1996-97 .
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Attachments : Copy of letter from the Town of Windermere
Copy of response letter
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P.O. Drawer 669 Windermere,FL 34786
Office: (407) 876-2563 FAX: (407) 876-0103
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ANGELA ROSS
March 13, 1996
Ron Strosnider, Fire Chief
Ocoee Fire Department
125 N. Bluford Street
Ocoee, FL 34761
Dear Chief Strosnider,
Please accept this letter as written notification that Windermere
would like to extend the present Interlocal Agreement for Fire Services
for the year 10-1-96 - 9-30-97. If you would notify me whether you
intend to extend the agreement and the cost, then I can plan it for
the next budget.
Thank you for all your help over the last years & I look forward
to working with your department for another year.
Sincerely,
Cecilia Bernier
Town ManagerNN
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Ocoee 76 e reta'ztscett
125 N. Bluford Avenue — Ocoee, Florida 34761
RON STROSNIDER EMERGENCY 656-1313
Fire Chief BUSINESS 656-7796
April 9 , 1996
Cecilia Bernier, Town Manager
Town of Windermere
P .O. Drawer 669
Windermere, FL 34786
Dear Ms . Bernier,
The City of Ocoee is willing to extend the Fire Service Interlocal
Agreement for fire services with the Town of Windermere for Fiscal
Year 1996-97 , beginning October 1 , 1996 through September 30 , 1997 .
Based upon the terms of the original Agreement , Fiscal Year 1996-97
operating and maintenance fees have been calculated.
As stated in the Interlocal Agreement, these calculations are based
on the percentage of calls made during the previous three year
period (1993 , 1994, and 1995) . From Attachments "1" and "2" you
can see the percentage of responses to Windermere has increased to
5 . 6% for Fiscal Year 1995 . The Fiscal Year 1997 Fire Control
Budget is estimated to be $2 , 193 ,719 . The budget increase is due,
in part , to the addition of personnel and operating costs for
temporary Station #3 .
The operating and maintenance fee for Fiscal Year 1997 is ,
therefore, $117 , 264 (Attachment #3) . Shown as two equal payments ,
the due dates and amounts are as follows :
February 1 , 1997 $61 , 424
May 1 , 1997 $61 , 424
The Capital Fee remains the same as stated in the Agreement :
October 1 , 1996 $19 , 632
March 1 , 1997 $19 , 632
Town Manager Bernier 2 April 9 , 1996
No revised calculations as to current costs for completing the
permanent district three station have been made .
Should you have any questions , please contact Ron Strosnider , Fire
Chief , or myself .
Sincerely,
Ellis Shapiro
City Manager
sm
CF: Wanda Horton, Finance Director
Ron Strosnider , Fire Chief
Attachments : Attachment "1" - Total calls/per month
Attachment "2" - Summary Sheet
Attachment "3" - Calculations
ATTACHMENT "1"
WINDERMERE CALLS
1995
JANUARY JULY
9 17
FEBRUARY AUGUST
9 19
MARCH SEPTEMBER
8 7
APRIL OCTOBER
6 7
MAY NOVEMBER
8 9
JUNE DECEMBER
1 6
TOTAL - 106
ATTACHMENT "2"
SUMMARY SHEET
FOR
OCOEE/WINDERMERE
CALLS
1993
OCOEE WINDERMERE
TOTAL CALLS 1636 TOTAL CALLS 96
1994
OCOEE WINDERMERE
TOTAL CALLS 1944 TOTAL CALLS 88
1995
OCOEE WINDERMERE
TOTAL CALLS 1564 TOTAL CALLS 106
TOTAL RESPONSES OVER A THREE YEAR PERIOD
OCOEE WINDERMERE
TOTAL CALLS 5144 TOTAL CALLS 290
PERCENTAGE OF CALLS FOR A THREE YEAR PERIOD 5 . 6%
ATTACHMENT "3"
Calculation of Annual Fees
OPERATING FEE
Percentage of Total Calls for
Windermere (Averaged from
Years 1993, 1994 and 1995 ) 5 . 6%
Proposed FY97 Fire Control Budget
x $2 ,193 , 719 .
Total Operating and Maintenance Fee
for Windermere. $122 , 848 .
CAPITAL FEE
Total Capital Fee for October 1 , 1996 $ 19, 632 .
Total Capital Fee for March 1 , 1996 $ 19 , 632 .
TOTAL FEES $162 , 112 .