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HomeMy WebLinkAboutIII (A) Approval and Acceptance of Minutes of City Commision Regular Meeting of April 16, 1996DGI�ffP AGENDA 5-7-96 Item III A MINUTES OF, THE CITY OF OCOEE CITY COMMISSION MEETING HELD APRIL 16, 1996 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:35 p.m. in the Commission Chambers. Commissioner Anderson led in the prayer and VFW Post Commander Russell Berrier led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, and Gleason. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer/Utilities Director Shira, Finance Director Horton, Building Official Flippen, Fire Chief Strosnider, and City Clerk Grafton. Consultants present were David Hamstra, PEC, and Ken Hooper, PEC, Mark Galvin, Financial Advisor, and Philip Roberts, Financial Advisor. ABSENT: Commissioner Johnson PRESENTATIONS AND PROCLAMATIONS PROCLAMATIONS Mayor Vandergrift read a proclamation proclaiming Law Day - May 1, 1996. He then read a proclamation proclaiming Loyalty Day - May 1, 1996, and presented the proclamation to VFW Post 4305 Commander Russell Berrier, Mrs. Mildred Williams, President of Post 4305 Ladies Auxiliary, and Mrs. Maureen Dally, Post 4305 Americanism Chairman. PRESENTATION ODYSSEY OF THE MIND, OCOEE MIDDLE SCHOOL PILOT PROGRAM -BARBARA PENNINGTON, GIFTED TEACHER. Mrs. Barbara Pennington expressed appreciation to the VFW Post 4305 representatives for the flags they had provided for the classrooms and to fly over the school. She then explained that Odyssey of the Mind is a school program fostering creative and problem solving skills among participating students from kindergarten through college, and that Ocoee Middle School had one national registration (5 teams of 5 to 7 students) for the 1995-96 school year as a pilot program. The students placed high in the state competition. Two students, Erin Gilrane and Braden Korn, addressed Commission about the benefits of the program. Mrs. Pennington said that the school hoped to achieve the registration of 105 students (3 registrations) for next year and she asked Commission to help with the registration fees for 2 teams ($690). She also asked for T- shirts for the team members to wear when they go to Puerto Rico, where they have been invited by IBM to perform at an executive workshop. Commissioner Gleason suggested that Commission should include the consideration of the funds in the Fiscal Year 1996-97 budget worksessions. Mr. Shapiro agreed to provide T-shirts for those team members going to Puerto Rico from his budget. Mark Rabb, representing the West Orange Jaycees, announced that they would sponsor one of the teams next year. Ocoee City Commission Regular Meeting April 16, 1996 In response to Mayor Vandergrift's question regarding whom volunteers should contact to participate in the Additions Program, Mrs. Pennington advised that volunteers should -contact Ms. Judy Frank, who is in charge of the curricula resource program for the school. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, and E. City Manager Shapiro advised that in item D there was a change in paragraph no. 9 regarding the length of the contract (the second half which indicated the contract would go on forever had been removed). He stated also that item E has a resolution. and the title would have to be read prior to approval. Commissioner Anderson pulled item D, expressing concern for the 12 year contract. Mayor Vandergrift, seconded by Commissioner Glass, moved to approve the consent agenda, items A, B, C, and E. Motion carried 4-0. (Commissioner Johnson was not present.) A. Approval and Acceptance of Minutes of Citv Commission Regular Meetine of April 2, 1996. B. Approval and Authorization to proceed with Community Emergency Response Team. C. Approval and Authorization to Extend Windermere Fire Contract for Fiscal Year 1996-97. E. Approval and Authorization for Mayor and City Clerk to execute DOT Maintenance Contract. D. Approval and Authorization for Mayor and City Clerk to execute Contract with West Orange Jaycees for Advertising Park Benches. City Attorney Rosenthal read the portion of paragraph no. 9 to be deleted, "and, thereafter, so long as the Clubs, or either of them including successors, if any, sponsor the public seating service established herein, then, and in that event, such rights and obligations shall self -extend and renew for like periods without restrictions in number upon the same terms, covenants and conditions." Mayor Vanderarift, seconded by Commissioner Gleason, moved to approve the contract with West Orange Jaycees, MADD of Central Florida and The Boys and Girls Club of Central Florida for advertising park benches (omitting the above stated portion of paragraph no. 9) and authorize Mavor and City Clerk to execute. Commissioner Anderson moved to amend the motion to contract for only 3 years instead of 12 years. Motion to amend died for lack of a second. Motion carried 3-1 with Commissioner Anderson voting nay. (Commissioner Johnson was not present.) Jaycee representative Mark Rabb said it would take two weeks to get the first bench and he will set up a grand opening/dedication for that occasion. COMMENTS FROM CITIZENS/PUBLIC 2 Ocoee City Commission Regular Meeting April 16, 1996 Genaro Arias, 2924 Danforth Drive, Orlando, 32818, announced a community festival for all citizens from all countries on Sunday, May 5 from 12:30 p.m. to 5:00 p.m. at the Ocoee Shopping Center. He said the Mexican Consulate would be present and all refreshments would be free. Mr. Arias asked if the City would provide garbage receptacles and portable toilets for the occasion. Mayor Vandergrift, seconded by Commissioner Glass, moved to provide $200 from Contingency Fund toward toilets for that day. Motion carried 4-0. (Commissioner Johnson was not present. ) Mrs. Margarita Levine, owner of Florida Groceries and the Video Center of Ocoee, spoke about the festival as well. Mrs. Karen Drolet Snowman, 1410 Carriage Oak Court, addressed Commission regarding (1) the Starke Lake Cleanup on May 4 from 9:00 a.m. to 2:00 p.m. (Clerk's note: This date was later changed to May 11 because the Big Orange Games are scheduled for that day.); and (2) the need for an advisory group of concerned citizens from each district to consider issues that have not received attention because of staff restraints. Mrs. Ann Whittle, 715 E. Lakeshore Drive, advised that Sleepy Harbour had successfully requested that they be included in the City's Starke Lake Cleanup permit last year and they had used the privilege to benefit the neighborhood and they wish to be included this year as well. Mrs. Whittle also addressed comments to Mayor Vandergrift and Commissioners Anderson and Johnson (although Commissioner Johnson was absent) expressing displeasure with their position regarding the Senior Program benefits. Assistant Fire Chief Firstner explained the CERT program which was item III B on this agenda, and advised that interested persons should contact him or any Fire Department member at 656-7796. PUBLIC HEARINGS AND SECOND READINGS - None scheduled. OTHER BUSINESS FIRST READING OF ORDINANCE NO. 96-06, REPEALING ORDINANCE NO. 94-02, ADOPTING/APPROVING THE SAFETY MANUAL. Second Reading and Public Hearing are scheduled for May 7, 1996 at 7.30 p.m. This Ordinance was presented by title only for the first reading. Mayor Vandergrift announced the time and date of the second reading and public hearing. 3 Ocoee City Commission Regular Meeting April 16, 1996 RECOMMENDATION OF PREFERENCE/ORDER FOR FINANCING STORMWATER UTILITY PROJECTS. Finance Director Horton introduced Mark Galvin and Phil Roberts, City Financial Advisors. She then reviewed the back ground of the financing for Stormwater Utility Improvements, noting that the projects were divided into two categories to comprise Phase I and Phase II of the Capital Improvement Program. The cost estimate for Phase I is $1,980,198.00 and for Phase II $1,654,584.00 to include engineering and design services and a fifteen percent contingency. There were five responses to the Request for Proposal for "Bank Qualified" financing of the Stormwater Utility Improvements for the City as advertised on February 18, 1996. (During this presentation Mayor Vandergrift left the dais and gave the gavel to Commissioner Gleason to conduct the meeting. He returned in time to vote on the issue.) Mrs. Horton listed the responding banks: Barnett Bank, First Union National Bank of Florida, Nations Bank, SunTrust Bank, Riverside National Bank (no bid) and asked that a financing/negotiating team consisting of the City's Bond Counsel, City Attorney, City Financial Advisor, and Finance Director be authorized to proceed with negotiations with SunTrust Bank and if an agreement is not reached with SunTrust then Nations Bank for the purpose of securing financing for the Stormwater Utility Improvements to be brought back by resolution to the next commission meeting. M Vandergrift, seconded by Commissioner Glass, moved to approve staff recommendation. Motion carried 4-0. (Commissioner Johnson was not present.) REQUEST TO WAIVE CERTAIN CONTRACT FEES AND BUILDING FEES FOR WEST ORANGE CHRISTIAN SERVICES CENTER. Building Official Flippen advised that the West Orange Christian Services Center and the Dr. Phillips Foundation, Inc. have requested that the transportation impact fees, building permit fees and plan review fees for the construction of the Christian Service Center (to be located at 300 Franklin Street) be waived. Mr. Flippen said that the Code automatically waives the road impact fees for non-profit organizations, however, City Attorney had advised that the building permit fees and plan review fees could not be waived, but could be paid from General funds. He said further that the fees would not exceed $1,000. Mayor Vandergrift, seconded by Commissioner Gleason, moved to pay the fees from Contingency Fund. Motion carried 4-0. Commissioner Johnson was not present.) Rev. Arthur Dasher, representing the West Orange Christian Services Center, thanked Commission for their consideration. RECESS 8:55 P.M. TO 9:05 P.M. Mayor Vandergrift announced that the Big Orange Games are scheduled for May 4 and changed the lake cleanup day to May 11, 1996. PRESENTATIONS BY PEC: MASTER WATER PLAN. 4 Ocoee City Commission Regular Meeting April 16, 1996 City Engineer Shira asked that formal action be taken on the Master Water Plan which was reviewed at a previous meeting. He reported that the plan was to move forward with the two plant process by entering into the agreement with Orange County for emergency interconnect and the improvements have been done to add new wells at Forest Oaks and South Plant. He said that the well shafts were now. drilled and the contract had been let to Gordon Smith for the well pumps, ground storage tanks and the in -plant piping at both plants. Mayor Vandergrift expressed concerns about the information on table 6-1 in the Plan and Mr. Shira responded to questions. Commissioner Glass, seconded by Commissioner Gleason, moved to adopt the Master Water Plan as presented. Motion carried 4-0. (Commissioner Johnson was not present.) STARKE LAKE/LAKE OLYMPIA BASIN STUDY. SPRING LAKE/LAKE JOHIO BASIN STUDY. Mr. David Hamstra, PEC, reviewed the staff report for the Starke Lake/Lake Olympia Basin Study and the Spring Lake/Lake Johio Basin Study and went quickly to the last page of the prepared report. Mr. Hamstra pointed out the recommended permits had been put into three categories: flood protection, water quality, and localized flooding. He said in the beginning they recommend permitting the following: Spring Lake/Lake Johio: Flood protection - the actual maintenance/clearing of the drainage wells; Water quality - (1) a baffle box at the end of Flewelling Street, and (2) the possible conversion of the Silver Glen Phase II pond, the Reflections pond, and the Clarke Road stormwater pond to one large wet retention pond; Localized flooding - (1) Candlewood Shores retention pond, (2) Victory Baptist Church, and (3) the problem areas 3, 4, 17, and 26 as identified in Phase I and Phase II CIP program. Starke Lake/Lake Olympia: Flood protection - the maintenance/clearing of the drainage wells in Starke Lake as both lakes are connected during high water seasons; Water quality - (1) an alum treatment system for the tributary that drains into the west side of Starke Lake, (2) an aeration system for Lake Prima Vista, and (3) a pollution control device (a three sided fence with fabric at the end to control debris); Localized flooding - (1) Center Street drainage improvements, (2) minor issues regarding outfall pipes and culverts that are too small for the designs form to be upgraded when the roadways are widened or improved. Mr. Hamstra summarized the review saying that the studies of the City have been 99 % completed. There was no action taken on this item. STAFF REPORTS 5 Ocoee City Commission Regular Meeting April 16, 1996 There were no staff reports at this time. COMMENTS FROM COMMISSIONERS Commissioner Gleason: 1) Announced WalkAmerica April 27, 1996 at 7:30 a.m. starting at the Gazebo on Starke Lake. 2) Announced a fund raiser for art and music at the Ocoee Elementary School: Starry -Starry Night on Friday, April 19, 5:30 p.m. to 8 p.m. where artwork will be on display, with music and food. 3) Announced the second weekend of the citywide cleanup on April 20, and advised citizens to put their items to be collected curbside on Saturday. He said if they were not picked up Saturday they would be picked up Sunday. 4) Reported a call from Ray DeWeese (Ocoee Bulldogs) expressing his appreciation regarding the irrigation at the football field and asking about the pest control schedule. Cily Manager Shapiro responded that Alice Tate -Barnett, City Horticulturist, would be able to give the schedule. Mr. Shapiro said for the record that the $6,000 for the fencing of the field had been included in the mid year budget. 5) Reported that during the Legislative Action Day in Tallahassee he had met with Senator Ostalkeiwicz, Senator Dyer, Representative Sindler, Representative Webster, and Representative Constantine and discussed both the gas tax and the bill regarding the increase in police/fire pension. Commissioner Glass: 1) Congratulated and thanked Recreation Director Beech and staff for the Big Orange Golf Tournament. 2) Congratulated City Engineer Shira that the SJRWMD is considering his application for funds for the Pioneer Key II outfall pipe upgrade project under their cost -share program. 3) Congratulated Nick Gledich (formerly principal of Windermere Elementary School) for his promotion to Senior Director of Elementary Education. 4) Welcomed Mrs. Pledger, new principal of Windermere Elementary School. 5) Said that the County continues to push the Belmere project even though it is not consistent with the Orange County Comprehensive Plan and announced the Local Planning Agency meeting Thursday morning and the Board of County Commissioners on May 7 at 9:15 a.m. when the Belmere development will be considered again. Commissioner Anderson: 1) Announced West Orange Chamber of Commerce Business to Business Expo at the Tri - City Center in Winter Garden on Thursday night from 4:00 to 8:00 p.m. 2) Noted that he had received the information from Personnel Director Psaledakis regarding the process for selecting a City Manager and asked if Commission should schedule a C � 6 Ocoee City Commission Regular Meeting �J April 16, 1996 meeting. Commissioner Gleason responded that it could either be an agenda item or a work session. Mayor Vander rg ift: 1) Read the report from the Sanitation Department regarding the results of the first half of the Spring Cleanup last Saturday. 2) Announced the Big Orange Games Saturday, May 4 at 8:00 a.m. at the Ocoee Middle School. ADJOURNMENT The meeting adjourned at 9:50 p.m. Attest: APPROVED: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 7