HomeMy WebLinkAboutIII (B) Approval and Authorization for Mayor and City Clerk to execute Construction Management Service Contract with PEC for White Road and Water Treatment Plant40,
DATE:
April 17, 1996
FAGeENmDA 5-7-96
III B
JAMES W. SHIItA, P.E.
CITY ENGINEER / UTILITIES DIRECTOR
150 N. LAKESHORE DRIVE • OCOEE, FLORIDA 34761
PHONE (407) 656-2322 EXT. 142 • FAX (407) 656-7835
MEMORANDUM
TO: The Honorable Mayor and Board of City Commissioners
FROM: James W. Shira, P.E.
City Engineer/Utilitie -Director
SUBJECT: Construction Management Service Contract
Attached for your review. is Addendum No. 96-4 to PEC Is continuing contract. This addendum
would authorize PEC to provide construction phase services for the Forest Oaks and South Water
Plant projects as well as the White Road Realignment project.
The attached letter from Mr. Ken Hooper details the services to be provided as well as their
proposed fees. Due to the volume of inspection work required by current development activity
and the complexity of the water plant projects, we are unable to provide construction observation
services with existing City staff. Similarly, the White Road project is complicated by the
coordination required due to the tight work limits and maintenance of traffic requirements. We
have only one city employee to inspect all current street and drainage construction projects, and
this project is too large to add to that workload.
PEC proposes to provide construction phase services for both projects for a combined fee of
$182,823.50 which represents 6.2% of the combined construction cost which is a reasonable
percentage for the work involved.
I recommend that the City Commission authorize the Mayor and. City Clerk to execute Addendum
No. 96-4 in the not -to -exceed amount of $1,82,823.50.
JWS/jbw
Attachment
THE PRIDE OF WEST ORANGE
PEC APR 2
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
March 26, 1996 P-6043
Mr. James W. Shira, P.E.
City Engineer/Utilities Director
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
Dear Mr. Shira:
Pursuant to your request we are pleased to present the attached programmatic construction
phase services proposal for the Forest Oaks/South Water Plant Improvements and the White
Road Improvements. Construction phase services include the following tasks:
1. Coordination of pre -construction conferences, preparation of pre -construction
booklet, preparation of meeting minutes;
2. Review and approval of shop drawings;
3. Attend project progress meetings (two/month), prepare and distribute meeting
minutes;
4. Review construction schedule and observe actual construction progress;
5. Provide project engineer for periodic observation of construction progress and
technical assistance related to the interpretation of contract documents and provide
an experienced and qualified Resident Project Representative (RPR) to afford the
City extensive representation at the project site during construction. The RPR shall
observe construction progress and the quality of construction to generally determine
that work is proceeding substantially in accordance with Contract Documents. The
on-site RPR services shall be provided 20 hours per week for the Forest Oaks and
South Water Plant Improvements and 20 hours per week for the White Road
Improvements. This proposal is based on forty (40) hours per week of RPR and
any overtime during construction will require additional authorization. It is also
noted that a third construction contract may be awarded and RPR services may be
provided to the City for reconstruction of the Story Road/Kissimmee Avenue and
Marshall Farms Road/Maguire Road Intersection. The intersection improvement
project is anticipated to start construction by June 1996.
6. Review results of tests or inspections that the contractor is required to submit;
7. Prepare and review requests for proposals (RFP), requests for information (RFI),
and change orders (CO) as required;
,Jf'C"
Mr. James W. Shira, P.E.
April 15, 1996
Page 2
8. Review contractors' applications for payment;
9. Attend demonstration and review start-up of major equipment;
10. Conduct substantial completion inspection and final inspection;
11. Prepare project close-out documentation and provide recommendation to City for
final payment reflecting any changes in contract time or contract price;
12. Provide reproducible set of record drawings based on data provided by contractor;
13. Provide a "Certification of Completion" set of documents to the appropriate
regulatory agency(s);
Our compensation for construction phase services is based on a contract duration of six
months for the White Road. Improvement Project and nine months for the Water Plant
Improvements. The total cost for construction phase services by PEC is $182,823.50, with
$63,692.50 for the White Road Improvements and $119,131.00 for the Water Plant
Improvements. Attached are manhour and fee estimates for these construction phase
services. The construction contracts for the projects are $646,000.00 for the White Road
Improvements and $2,292,000.00 for the Water Plant Improvements, for a total
construction cost of $2,938,000.00.
We propose to perform these construction phase services on an hourly not -to -exceed basis
of $182,823.50. We appreciate the opportunity to provide the City of Ocoee with these
professional services for this assignment. Please review this proposal and contact me if you
have any questions or comments.
Very truly yours,
PROSSIONAL ENG VEERING CONSULTANTS, INC.
7;
Kenneth R. Hooper
Project Manager
KRH/bk. P
F:\c1er\env\pro96\P-6043
cc: Tom Kelley, PEC
Art Austin, PEC
Steven Kreidt, PEC
Bob Rudd, PEC
ADDENDUM NO 96-4 TO
AGREEMENT FOR CONSULTING ENGINEERING SERVICE -5
FOREST OAKS/SOUTH WATER PLANT IMPROVEMENTS AND WHITE
ROAD IMPROVEMENTS
This Addendum No. 96-4 hereinafter called the Addendum, as of this day of
1996, shall constitute an Addendum to the Agreement for Consulting
Engineering Services between the City of Ocoee, Florida (the CITY) and Professional
Engineering Consultants, Inc., 200 East Robinson Street, Suite 1560, Lake Eoia Centre,
Orlando, Florida (the CONSULTANT), dated the 21st day of August, 1984, hereinafter
referred to as the AGREEMENT.
WHEREAS, the CITY and CONSULTANT entered into an AGREEMENT whereby
the CITY retained the CONSULTANT to provide professional engineering services as
required from time to time, and WHEREAS the CONSULTANT will perform
consulting engineering services for the CITY as herein defined.
NOW THEREFORE, in consideration of the mutual covenants and promises hereinafter
set forth on the part of both parties to be kept and performed, the parties do mutually
agree as follows:
Section 1 - Services of the Consultant
1.1 The CONSULTANT shall perform the Engineering services as outlined in the
attached proposal P-6043, dated March 26, 1996 relative to the provision of
consulting services to the CITY.
Section 2 - Compensation
2.1 Compensation by CITY for engineering services for the construction phase
services for Forest Oaks/South Water Plant Improvements and the White Road
Improvements are provided under this Addendum shall be computed under
Paragraph 6.1.2.3 of the Agreement, utilizing the Payroll Cost Times a Factor
Method of Compensation with the compensation for the Forest Oaks/South
P:\c1er\cnv\oe\ocoee\96.2.ADN -1- OE (01/02/96)
Water Plant Improvements and the White Road Improvements authorization not -
to -exceed $182,823.50 as outlined in the attached proposal, without further
authorization from the CITY.
Section 3 - Time of -Completion
3.1 The CONSULTANT shall provide the services within a 300 day period from the
notice to proceed as outlined in the attached proposal.
IN WITNESS WHEREOF, the parties have executed this Addendum No. 96-4 the day
the year hereinabove set forth.
CITY
CITY OF OCOEE
f_:3m
Mayor
S. Scott Vandergrift
ATTEST:
Jean Grafton, City Clerk
For Use and Reliance only by
the City of Ocoee, Florida,
APPROVED AS TO FORM. AND LEGALITY
this day of , 1996.
FOLEY & LARDNER
By:
City Attorney
CONSULTANT
PROFESSIONAL ENGINEERING
CONSULTANTS, INC.
MWR
ATTEST:
4L:�—
APPROVED by the Ocoee City Commission
on under Agenda Item
F:\c1er\env\oe\ocoee\96.2.ADN -2- OH (011OV96)
ATTACHMENT A
CONSTRUCTION MANAGEMENT SERVICES
MANIiOUR & FEE ESTIMATE
Project Name: City of Ocoee - White Road Improvements
Preenred Rae Creoa.. W—J.44
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Construction Management Services 78 $28.50 28
$24.50 248 $21.40 500 $21.00 2 $16.25
150 $12.00 1,006 $20,548.70 620.43
iTOT
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,500 10500.00'1,.:',:,'1, 111':!!j1!!$32,'50;!!';"
Total Contract Fee Computation
i., r....:, .- . .
;150:: 1'800:00';: 11:1006;'.•,:20!548:70.. 20:43
(Check Appropriate Block)
�k.M\vMi..nl. vk/
'Total Activity Salary Costs $20,548.70
(a) Overhead Additives 1.92 $39,453.50
(Includes Operating Margin)
Subtotal (Salary do Overhead) $60,002.20
(b) Direct Reimbursables (Out -of -Pocket) $1,052.80
(e) Survey Work $2,637.50
TOTAL MAXIMUM FEE63 692.50
.
(X) Initial Estimate
( ) Revised Estimate No. I
If revised estimate, give reasons for revisions:
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DIllll1NC AND AWAKU SERVICES
1. U ate Plans and S ifications pursuant to current Ci standards.
2. Prepare N. It far construction activi N/A
J. Monument' Ri t o- a s wr m o act Imltsr N/A
4. Provide Plan S ifications and information to tentiel bidders, N/A
S. Conduct a Pre Did Conference. N/A
6. slue a den a as neves N/A
7. Answer questions during bid ss. - A
8. Evaluate bids and make recmnmendations to the Ci N/A
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CONSTRUCTIONPIiA,,,I,I.:..Il:rl_.;
PHASE—SK
1. PlOVIde eoteehnicaltestirt schedule, --
2. Conduct a i'irrce to all
Conference with Ute Contractor, Ci and alfected Utilities. Provides endo and minutes
o e con crcnce ton nttcn ces.
3. Review the Contractor's o sed Schedule In accordance with the s cifications.
a. Review Ute Contractor's sed Maintenance-of-'fralliic Plan to accordance with Utes ificalions.
'rovlde ua I i en meerm Sonne to monitor Ute Contractors wor an van tat Ura work is m accordance wt t
the lens a»d specification s. Review oCchange orders RFPs etc. Consultant En incerin personnel will include a
construction administration mane er for odic site visits average one day per week and ollice su pporl staff.
6. Review the dailDv construction Io ared by the Ci of the construction pro ess, contractor ersonnel, and iii ment
on site, an an o c,It areas with a resp uhons. 1 e construction 08 will be availlIble for review at any time.
(Provide shop drawing reviews.
7. Review Contractors nest for paMent and make recommcndetioit to Ute C,t ,
8. Con neta i -wee o ess meetingZvi a mmutes o mectmg to to CUy, Contractor an li ihes
9. Receive review and make recommendations concern] on-site testi re S.
I0. Provide essential sure services Burin construction as a su lement and check on the Contractors work in order to
veri o horizontal and vertical ali ant and critical locationsTwo 2 three -men surve crew de s are
to nevel
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seesurve summestimat
�—�1600'
I. Prior to final ins ti set anent control ints en ms t anent reference monuments PRM's for dame eresultin from construction and reset as r uired. One 1 3 -man.
12. Mpare punChil 1st o stems regul to corn c lor final completion. MaKc We final inspection of flic comp et
construction elfort in conjunction with the Ci and Contractor.
B. Verif that all discrepancies noted in final inspection have been corrected and receipt of release of lien records has been
obtained from all Contractors or to audionzation of final paMent.
14. a the Ci wi one 1 corn ate set o r as- w t m ardrawings as on In ormation supplied e Crt en
Contractor.4
15. Review contractors revised schedule as needed estimate 2 u Etas .
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A. Make available to the Consultant all available data relative to the project to include, but not limited to: plans, specifications,
legal documents, hotos, correspondence and the like.
B.
Participate in milestone activities in a timely manner to include contract payment meetings,
conferences,inspections,and other activities in which the Consultant is involved.
D.
E. Contract wit eotec ca testtn a at or testm services durn construction.
F. Provide a full-time qualified representative on site whose duties shall include, but not be limited to:)
1. Verifying that work is in accordance with plans and specifications.
2. Supervise and monitor a daily construction log of the construction progress, contractor personnel and
equipment on site, and any problem areas with the resolutions.
3. Prepare and submit all invoices to the Consultanfs Construction Manager for payment approval.
4. Maintain a photo log of critical construction items prior to, during, and upon completion of the
construction effort as the situations dictate.
5. Schedule testing operation on site with the Geotechnical Consultant.
6. The City will provide reports of all daily activities to the Consultant's Construction Manager.
mi-03%ahkw,O.9h4
CONSTRUCT ION MANAGEMENT SERVICES
SURVEY ACTIVITIES
Project Name: CNY OT Ocoee - VAdte Road Improvements
prepared B • David A. Whlte
Date: 03/25/96
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ITEM
N. -CRE
4 MAN' CRR
SURVEY
Construction Survey Support
2
Reset Control Points
1
8e
1)E §1NGxxx
lZIGIi , r A TA
1
OFFICE S UPPORT:
Project Manager 1 Hours @
$95.00 Per Hour =
$95.00
Professional Land Surveyor 2 Hours @
$62.50 Per Hour =
$125.00
Senior Technician 5 Hours @
$47.50 Per Hour =
$237.50
echnician 4' Hours @
$35.00 Per Hour =
$140.00
SUBTOTAL 12
CREW COSTS: 3 (3 -man days)
$680.00 Per Day =
$2,040.00
(4 -man days)
$800.00 Per Day =
$0.00
O A13' ,< ................
A UNT. elud .henetlts &..o t
overhead :f ra
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XX
mk-03\whitemh.wk4
MISCELLANEOUS &c OUT-OF-POCKETEXPENSES
Project Name: City of Ocoee -White Road Improvements
Prenared Hv! StpvPn KrAtIt n . A
L .
.�
„ . ....: ...::..6, .....,:
__.
Reproduction (Blue Lute, Sepias & 8.5 x 11):
Blue Line
Sepia
8.5 x 11
Total
100
0
1200
Costs:
Blue Line:
100 Sheets ®
$1.00 =
$100.00
Septa:
0 Sheets ®
$3.55 =
$0.00
.8.5 x 11:
1200 Sheets ®
$0.25 =
$300.00
$400.00
Travel From: (Consultant's Office)
To Project and/or City Offices:
(POv) 26
x 30 Miles Per Trip x
$0.26 Per Mile =
$202.80
$202.80
Shipping & Telephone
6 Months ®
$60.00 /Per Month
$360.00
Project Photos
6 Months ®
$15.00 /Per Month
. --LANE
$90.00
:.:...
p
AL;
MIS ' OUJ:
I:
:
mk-U3%whitemh.wk4
ATTACHMENT E
=:1EWAPRO96113-603613C (03/26/96)
MANHOUR ESTIMATES FOR THE CITY OF OCOEE
I
i FOREST OAKS AND SOUTH WATER TREATMENT PLANTS
i WELL PUMPS AND GROUND STORAGE TANKS
CONSTRUCTION ADMINISTRATION
P-6036
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PROVIDE CONSTRUCTION ADMINISTRATION SERVICES
_
I
ASSUMED 270 DAY CONTRACT TIME
1 A.
Prepare construction booklet, attend meeting and prepare minutes.
2
4
12
0
0
6
24
B.
Review and approve shop drawings.
6
60
94
0
0
22
182
I
C.
Attend monthly progress meetings and prepare meeting minutes.
4
26
36
0
0
20
86
D.
On-site project representation to observe progress and quality of work and conformance with
contract documents. Advise City of any defect or deficiency in the work. On-site time shall
be approximately twenty (20) hours every week for thirty (30) weeks for the PEC field
representative during construction.
0
0
0
600
0
0
600
E.
Engineer's site visits estimated at two (2) hours per visit, 38 visits. Senior Engineer site
visits estimated at two (2) hours per visit, 8 visits.
6
16
76
0
0
44
142
F.
Initial construction schedule review and approval. Review the Project and progress relative
Ito
the approved construction schedule and review updated monthly construction schedules.
4
4
26
0
0
8
42
G.
Review field questions or problems and interpret contract documents.
4
1 10
22
0
0
12
48
H.
Review results of tests and inspections Contractor is required to submit.
1
6
12
0
0
6
2S
I.
Prepare requests for proposals and change orders as required and review proposals for
,F
recommendation to the City.
4
10
24
0
0
6
44
J.
Review Contractor's application for payment and make recommendation thereof.
4
12
16
0
0
12
44
K
Attend and assist start-up of major equipment by Manufacturer's Field Representative;
document "Check -Out' and "Demonstration Memos".
10
26
54
0
0
12
102
L.
Prepare Chemical Feed Equipment O&M Manual.
8
48
80
0
32
28
196
M.
Upon written request by the Contractor, conduct an inspection to determine if the work is
substantially complete and subsequently, for final inspection.
3
12
14
0
0
8
37
N.
Prepare project closeout and make recommendation to the City for final payment, and, if
required, prepare a final change order reflecting all contract price and time adjustments to
'I
the original contract.
3
6
8
0
0
6
23
1 0.
Provide a myfar reproducible set of record drawings based upon field data provided by the
j
Contractor. Drawings will be CADD generated and a copy of the disks will be provided.
2
10
14
0
66
8
100
:...CONSRUCTION�DMINIS: i�FzRS:a
T
:
250488600.
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::::.:::::::::::
.
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=:1EWAPRO96113-603613C (03/26/96)
ATTACHMENT C
COST ESTIMATE FOR THE CITY OF OCOEE
FOREST OAKS AND SOUTH WATER TREATMENT PLANTS
WELL PUMPS AND GROUND STORAGE TANKS
CONSTRUCTION ADMINISTRATION
P-6036
DIR. MULTIPLIER
2.92
q
................. ...
... .. RAW.'
T
..............
L-A
"'80
RATE-. .....
-C % T AD"
... C.TION" MIN A..-:'iQ`4
40 U
.0.0 8T
Project Manager
$33.50
61
61
$2,044
$5,967
Senior Engineer
$24.00
250
250
$6,000
$17,520
Engineer
$21.40
488
488
.$10,443
$30,494
RPR
$21.00
600
600
$12,600
$36,792
Technician
$16.25
98
98
$1,593
$4,650
Word Processor
$12.00
198
198
$2,376
$6,938
SUBTOTAL LABOR HOURS
1695
1695
SUBTOTAL RAW LABOR DOLLARS
$35,055
ISUBTOTAL LABOR DOLLARS
$102,361
OTHERe I RE G- 1-1-.00. ST-T..."M ET AIL-,".*,.-....,..."..."..,.-., ... ...
;a>::»»:>:::::::::::
OST A L.
.............. . . ........... . .......
................ . ... .
...............
.
... ........
...............
....... .........................
. ................. ......
.... ........... .... . ... .
........... ............
...........
.. . ......
AL
-T-
it R 5k AUASS.' "T ... ..... ........ .... .
. .... ... .. ........ .
. ........... w- ......... . .........
....... .
... .
............. . .......
..... ......
I Consulting Specialties, Inc.
$5,2171
Malcolm Pirnie
$10,563
ISUBTOTAL E.A. DOLLARS
$15,780
. ... ... ..... . ......... . - ....
............................ 7
.. ........ ............
.........
....
........... .... .
Reproduction/Printing
$100
$100
Computer Support/Plotting
$400
$400
Telephone (Long Distance)
$40
$40
Mileage
$300
$300
Postage
$50
$50
Fax
—,J
$100
$100
SUBTOTAL ODC DOLLARS
$990
$990
TOTAL'................. . ........... ........... . ............... ........ 7-
:L t.EX-.TERNAL':A*SS ::OTHER.:VRECTZOSTS� .......... . ...
. . ..... ..... ..
..... ...
.....................
..
FAENV1PR0961P-6036BC (03/26/96)